Compensation Question and Answers

Compensation eligibility rules use a framework that is completely unique to compensation and is
unlike anything else in workday (T/F)?
False
Compensation can be populated during staffing activities using defaults form the
position/organization through edibility rules (T/F)
True
Compensation grades indicate the employees exact salary(T/F)
False
Compensation grade profiles allow localized salary ranges, currencies, and frequencies (T/F)
True
Compensation Elements tie compensation plans to payroll earnings(T/F)
True
Frequency is a required field on an allowance plan(T/F)
False
Which is not a field in the compensation grade (Currency and frequency, referenced by compensation
package, eligibility rules, apply FTE%)
Apply FTE%
Which of the fields below are not part of the salary plan setup(Apply FTE%, Exclude from
Merit, Reimbursable, none of the above)
Reimbursable
What is an available value for the number of Compensation Grade segments?
3, 4, 5
Which of the following should be included when setting up a compensation package?(Grades, plans,
eligibility rules, all of the above)
all of the above
The system will still let you enter a base pay amount that is outside the compensation grade pay
range (T/F)
True
What groups compensation plans and grades?
Compensation Packages
Determines an employee's eligibility for a compensation component during staffing events?
compensation eligibility rules
What is a component for which an employee is paid and for what purpose (salary, hourly, allowance)?
Compensation Plan
What is a required component to link compensation in HCM with Payroll to ensure accurate payroll
earnings?
Compensation Element
Which comp element allows localization of pay range guidelines?
Compensation Grade Profile
Compensation eligibility rules use a framework that is completely unique to compensation and is
unlike anything else in the workday system (T/F)
False
The system will allow you to enter a base pay amount that is less than or greater than the grade range
for which the employee was eligible(T/F)
True
What will happen if an employee is eligible for three allowance plans but the plans are not in the
compensation package for which they are eligible?
The plans will not default in but you can manually select the plans during the compensation step of a
transaction
When configuring compensation you can specify different eligibility rules on the compensation plan
and the compensation package(T/F)
True
Which of the following is not specified on a Compensation Package - Compensation Plans,
Compensation Grades, Compensation Grade Profiles, or Eligibility Rules
Compensation Grade Profiles
Name two types of compensation plans
allowance plan, salary plan, hourly plan, one time payment plan
Which three compensation components are required for employees
A Comp Package, grade, and a plan
What are used to localize grades / define different ranges for the same grade based on locations
Grade Profiles
What is the purpose of a compensation eligibility rule
To determine an employee's eligibility for each compensation component to default in during staffing
and compensation business process
If a worker is eligible for a compensation package are they also automatically eligible for the grades
and plans within that package
no - the grades and plans do not assume the same eligibility as the package they are within. The worker
must be also eligible for a specific compensation grade and plans within the package
which setting on a compensation allowance plan restricts users from changing the configured amount
while proposing compensation during staffing events
the No Override checkbox
what are two ways that you can configure a compensation grade to a default during staffing
transactions
assign the compensation grade directly to a job profile or attach an eligibility rule to the grade
T / F: Contingent workers have no compensation within Workday
True - only pay rate for reporting purposes, labeled with a (C) behind their name
What are the key components of compensation?
Grade (profiles)
Plan(s)
Package
Eligibility rules for each
What is used to allow for comp to default in during a staffing event?
comp eligibility rules
If I place an eligibility rule on a compensation package, will it default into grades and plans?
No
What is the purpose of compensation basis?
groups together comp components to find estimated earnings
What's the purpose of a compensation rule?
to determine who is eligible for each compensation component
T / F: The comp rules used at the package level flow through to the components
False - no inheritance
If a client wants one package for all employees, but has a unique grade and plan in the UK, what
would your rule be and where would you apply it?
-Rule: All employees
-Apply it to Eligibility Rule for Grade and Eligibility Rule for Plan
*Wrong? Wouldn't the rule be Location: UK?*
If your comp did not default in during the staffing event, what would you check?
-Comp package: plans and grades are attached
-Eligibility rule for comp plan
-Eligibility rule for comp grade
-Make sure they aren't eligible for more than one grade, salary plan, or comp package
How many packages should an employee be eligible for to make sure it defaults?
one
What happens if an employee is eligible for plans, but not included in a package?
won't default, must go to pick-list
Where can you find the no override check box?
Allowance Plans
If compensation is given to a worker during a hiring event but is assigned a job profile with pre-
assigned compensation, which one wins?
the compensation attached to the job profile
If an employee is eligible for a package that has 3 bonus plans, and they are eligible for 3 bonus plans,
which will default in?
all 3
T / F: You can default compensation for position mgmt, headcount group, or job mgmt
True
True or False: Compensation eligibility rules use a framework that is completely unique to
compensation and is unlike anything else in the Workday system.
False
True or False: The system will allow you to enter a base pay amount that is less than or greater than
the grade range for which the employee was eligible.
True
What will happen if an employee is eligible for three allowance plans but the plans are not in the
compensation package for which they are eligible?
The plans will not default in, but you can manually select the plan(s) during the compensation step of a
transaction.
Business Processes
Business Process
Workday-delivered processes. You cannot create new business processes, but you can configure them to
meet your workflow requirements
The definition of tasks that need to be done for an event to occur, the order in which they must be
completed, and who must do them.
Helps define and implement business processes to suit the way your company works. You choose the
tasks that compose a business process and what order they must be completed

What steps need to be taken

When does this action happen
Who initiates the process
Business Process Components
created using a combination of actions, approvals, approval chains, to dos, and checklists
Action
Can be a single task, or it can be a sub-process that triggers a list of multiple tasks
Approval
An approval of a task or event
To do
A reminder to complete a task, either within Workday or outside the system
Condition rules
Control whether a step will be activated
BP configuration options
Workday delivers pre-configured default business process definitions. Although you cannot create your
own business process, you can edit existing processes and control access through configurable security.
We can also copy a definition, and modify it to meet the needs of a particular organization, if needed

The Business Process Configuration Options report details all available actions for a business process and
which approval actions and sub-processes are allowed. Details the save options, restrictions,
prerequisites, and more

Business Process Type

Workday delivered events of a specific business process type can be automated using workflow (hire,
terminate, expense report)
BP Instance
A business process that the initiator has started
Event
A transaction for a worker when a BP is invoked (hiring someone)
Business Process Configuration Options Report
A report that can be run for any business or for any sub process, and it will return all business processes
in which the sub process can be used.
Condition Rules
"If" statements for a process, if this condition is met, then this step is met.
Advanced Routing
Excludes users from workflow routing
Identify alternate routing for those users excluded from transaction
Step Delays
Post pone a task from appearing in the inbox until a specified time frame has been met and will halt
entire process depending on delay completion
Business Process Custom Notifications
A message about a business process event that is sent to recipients or security groups.
Approval Chain
Sequence of approvals that starts with an individual and then goes up the hierarchy of the security
group
Consolidated Approval
Allows you to combine multiple steps into one approval task
BP Effective Dates
When you edit a business process it has an effective date, and you can view the definition as of a date.
By default, the definition of a BP will use is dependent upon when the parent process was initiated
Business Process Templates
Configure help text and instructional text on:
- Component tasks of a guide editor (on-boarding)
- Tasks that are available for manager self-service (change job)
The Manage Business Process for Worker Task
Task that ensures business process inbox tasks are managed for workers who are terminating or
transferring
"Find Events" Report
Report that shows events by business process and allows for filtering with facets
Delegation
Temporarily reassigns your tasks to another user, enabling that user to perform individual actions on
your behalf.
- Note* Delegation does NOT work while using the Proxy features, you MUST log in as the user
"Rescind" Business Process vs "Cancel" Business Process
Rescind
- Use when process is in a status of "Successfully Complete"
- Can be done by security groups with appropriate permission
Cancel
- Use when process is in status of "In Progress"
- Can be done by security groups with appropriate permission as well as worker who initiated the
process
"Correct" a Business Process
To change information entered during the business process. A correction can be done while the business
process is still "In Progress" or after it is "Successfully Completed"
"IF" Condition Rule
If this is true (complete step)...if this is not true (skip step)
Business Process Event
Transaction that occurs within the organization such as hiring or terminator of an employee
Business Process Definition
A task to be completed, assigns who needs to complete or approve
Business Process Components
Action, approval, approval chain, to-do checklist, multiple events
Business Process Framework
Based upon security group, who can start the process, preform steps within, and approve, correct,
cancel or reassign the task
How do you find a business process definition within Workday?
Search bp:
What are notifications?
Notifications are to set when an action needs attention from a security group
Can be sent in Workday or to an email address
All business processes are only considered successfully complete when all steps in the process
are executed
False
What is the name of the report that provides parameters for configuring a business process?
Business Process Configuration Options
Report that will return BP that are used as sub-processes
Business Process Configurations Options
Navigation required to set a step as the completion step of a BP
On related action of a step > BP > Set as Completion
A sequence of approvals that starts with an individual the goes to that persons manager and on up he
management chain until it gets to the top or until some exit condition is met
Approval Chain
If you want to do a sub process what step type will you use?
Action
A business process definition will NOT be inherited if the subordinate organization has its own version
of the process(T/F)
True
You can edit a BP def with an effective date in the past(T/F)
False
Ability to configure individual workflow steps so that selected individuals are excluded from the
workflow touting based on their involvement in the BP
Routing Restrictions
Navigation required to add a new custom notification to a business process
Navigate to business process name's related action > business process > add notification
To be able to select the related action icon for BP steps what mode does the business process
definition need to be in?
View Mode
Consolidated approvals allows a user to approve or deny several previous steps as a SINGLE action
(T/F)
True