Volume 5, Issue 9, September – 2020 International Journal of Innovative Science and Research Technology

ISSN No:-2456-2165

Entry Monitoring System

1 2
Dr. P. Sivakumar, Dr. R. Sundararajan,
Professor, Professor,
Dept. of Electronics and Communication Engineering, Dept. of Information Technology,
Kalasalingam Academy of Research and Education, Kalasalingam Academy of Research and Education,
Tamil Nadu-626126, India. Tamil Nadu-626126, India.
3
B. Navya Sree, 4P. Mohana Varsha, 5K. Siva Varshini, 6
V. Harinidevi,
Dept. of Electronics and Communication Engineering, Dept. of Information Technology,
Kalasalingam Academy of Research and Education, Kalasalingam Academy of Research and Education,
Tamil Nadu-626126, India. Tamil Nadu-626126, India.

Abstract:- In many times we have encountered the entry by any user, without security the system is of no use. So,
of strangers pretending as parents, entering into college security is also a non-compensable feature of this system.
premises and creating issues. To avoid these kinds of The main task of this system is to reduce manual work
issues, security guards and surveillance cameras alone and time of the visitors and bring technological advancement
are not enough and this cannot be controlled unless the in society.
entry of people record is computerized and details of the
person are recorded. In this computerized system, The person who needs to enter the campus has to get
software is created to enter the details and the reason for prior permission from the person whom they wish to meet
the visitor to visit. In this software, the details of the inside the campus by registering their details on our created
visitor will be updated in a secure manner and be stored website, from which the visitor’s details are automatically
for any future reference. If the visitors have vehicles, the saved on our database. After getting permission, the visitor
vehicle details are also should be given in the request will get a QR code generated in -his/her mobile which will
page. In this computerized method, all the details will be be scanned by the QR scanner in our gate, and the
given in prior by the guest and will be saved securely for information is saved in our server. Once the visitor leaves
future reference. The entry monitoring system will the campus the QR code becomes invalid. For persons
import details from the administrative data processing coming regularly to college such as parents to drop their
office, the affirmed work power database as an essential wards or vendors cannot get permission every day. To
inquiry table. In the end, we can know all the details overcome this, they are provided with Radio Frequency
about the visitors like their purpose to visit, the person Identification ("RFID") tags that are worn or carried by
they like to meet, the duration of their stay inside the them. The system would then track with the help of an RF
campus, everything stored in our database securely in reader and the details are stored automatically.
case of ant future needs.
II. EXISTING SYSTEM
Keywords:- Ensure Gate Safety, Entry, Gate Monitoring.
The existing system for the gate management system
I. INTRODUCTION on our campus is that they consist of a surveillance camera
through which the visitor’s entry can be captured by the
Advancement in technology is a live example of this camera and the security enters the details of the visitors
concept. Many times, we have encountered strangers manually in a register. This system has a disadvantage of
entering our campus pretending to be parents and causing us time consumption and also includes the risk of losing the
trouble. This happens not only in our university but all over register by which all the visitors’ entries are lost. This isn't a
the world, where one person pretends to be others. productive way and the reasons are truly straightforward.

In this project report, we are introducing a method to III. PROPOSED SYSTEM

drive away from this problem by maintaining a
computerized register for non-authenticated persons like The proposed system is that the visitor need not wait
guests or other college students entering the campus. This for the person’s arrival. The visitor has to register early to let
project is to mainly record the time, details, and purpose of the person know about their arrival in prior. By this, we can
the visit of people entering and leaving the campus. Also, not only save the visitor’s time but also can monitor the
the types included in this system are vast in the market. So, visitors record.
technological advancement is required to combine all such
features in a single system. Also, the system should be easily In this project Admin approves the visitor’s request by
accessible by any beginner or any incoherent person. It also verifying their information and grants permission to enter
provides security as it’s the major requirement from any gate the campus. By this way we can monitor the people entering

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Volume 5, Issue 9, September – 2020 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
and leaving the campus we are using following information like, purpose to visit the campus, the person
requirements: they wish to visit, the timings and all need to be filled and
 RFID tag and Reader - Frequently visiting guests and then a formal request is made to the concerned person. After
regular visitors on the campus. they verify, they will accept the request which in turn, an
 QR code - Quick Response is to reduce Visitors wait for OTP is generated to the visitor. At the time of visiting, the
the response from the Staff. visitor needs to scan the OTP in the scanner and all the
 Messaging and Mailing Service – We have included details already stored in our database get scanned as entry
messaging service in this project once they create a new check and now the visitor can enter the campus after the
user id, any changes in their profile or any request they OTP scan is successful. After visiting, the visitor once again
make to visit the person inside the campus, we will send needs to scan the OTP which leaves an exit check.
message to their mobile number and alternate mobile
number. Also, we make the notification alert to their mail
as well.

The Entry Monitoring System will import from the

Administrative Data Processing office the approved
workforce database as the primary query table.

This new online framework is utilized to characterize

the permitted work force approved to permit access via
vehicle to visitors. Which implies for each section there is
somebody answerable for.

The end client will have made sure about web interface
to enter the visitor subtleties with inviter qualifications
which will be prepared for legitimacy and upon progress
will be available online to the Security workforce possessing
the doorpost. Presently framework would have data who is
visiting, for what reason for, who has welcomed him. Fig. 1:- Block Diagram of EMS

The greeting will be kept in the database and will be C. Explanation

accessible to the Security staff and to the invitees. The Entry Monitoring System has been developed on PHP
administrator can see any record anytime. and MYSQL. The main aim of this project is to the manage
entry and exit of the visitors. The Entry Monitoring System
Full electronic organization and report were executed also allows the employee to manage all incoming and
dependent on SQL questions. The database has all records outgoing processes from our campus. The main purpose of
and security proportions of records. this system is to secure the campus from unauthorized
persons.
A. Abbreviations and Acronyms
 RFID-Radio Frequency Identification Our project is developed using the below technology
 QR-Quick Response  HTML – page layout has been designed in HTML.
 PHP- Hypertext Preprocessor  CSS – CSS has been used for all the design part of this
 MYSQL-My Structured Query Language project.
 HTML-Hyper Text Markup Language  JavaScript – All the validation task and animations
 CSS-Cascading style sheets developed by JavaScript.
 XAMPP-Cross-Platform Apache MariaDB PHP and  PHP – All the business and frontend logic has been
Perl. implemented in PHP.
 MySQL - To store all the data into the MySQL database.
B. Working  XAMPP – We use to run the Website in the Xampp
The working of this project is explained in the flow server.
diagram below. The visitors first need to visit our website  Apache2: This project will run over the Apache2 Server.
http://www.mrstraders.in/KARE-EMS/index.html and
register their details for the first time. After this, they can Our project is developed to provide convenience to all
simply log in whenever they want to visit our campus. The visitors. The project is working with the help of 3 important
registration includes all their details including a photograph requirements.
and their mobile number. The photo should be uploaded at
the time of registration itself. All their details will be stored 1. QR code Generator:
in our database after a successful registration. After that, In this part, we generate the QR code randomly for the
they can log into the website whenever they want to visit the visitor. Visitors after registering the date and time of visiting
campus by requesting approval for their visit for which the campus should wait for the approval from the concerned

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Volume 5, Issue 9, September – 2020 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
person. The person verifies and approves their request for
visiting the campus. After this QR code is generated to the
visitor’s page. Before entering into the campus, they must
show their QR code in the QR scanner in the Campus Gate.
After scanning the QR code all the details will be registered
in the monitor. The details include the information of
visitors and the person who gave approval to the visitors
visiting the campus.

2. RFID tag and Reader:

In this part, we use the RFID tag and reader. This
system is designed for frequent visitors as they cannot
register and wait for permission every single day. They
should pay and get the RFID tag. This is the temporary
Identity Card for visitors who visit regularly.
Fig. 3:- Admin page
3. Messaging and Mailing Service:
In this part, we have used google messaging service.  HOD LOGIN:
This system sends a message automatically to the authorized In this page all the requests waiting to be approved will
person inside the campus in the form of pop up notification be shown to the HOD after the request is made by the
about the request and their arrival. visitor.
IV. RESULTS AND DISCUSSION

By using this KARE – EMS automation system, an

organization has the option of increasing the level of
security. This website is very secured, fast, easy to access,
and easy to maintain. The resulting web pages of our
website is given below. The outcome of our website images
is attached below.

 LOGIN PAGE:
This is the login page of the admin. This page is
accessible to everyone.

Fig. 4:- HOD Login page

 STAFF LOGIN:
In this page all the requests waiting to be approved will
be shown to the respective faculty after the request is made
by the visitor.

Fig. 2:- Login page

 ADMIN PAGE:
After logging in, the admin has to add a student or
faculty who has seek request for a visitor to visit them.

Fig. 5:- Staff Login page

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Volume 5, Issue 9, September – 2020 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
 EMPLOYEE LOGIN:
In this page all the requests waiting to be approved will This is the activity log page of requests received and
be shown to the respective employee faculty after the accepted.
request is made by the visitor.

Fig. 9:- Activity Log page

Fig. 6:- Employee Login page
 GUARD PAGE:
 STUDENT LOGIN: This page is for security guard. The activities like
This page is for students coming from other colleges. scanning QR will be taken place by the help of this page.
Here they are asked reason for their arrival and their details.

Fig. 10:- Guard page

Fig. 7:- Student login page
This is the profile update page in case of any changes
Once they sent the request, they can track their request needed to made.
status by clicking request tracking.

Fig. 8:- Request Tracking page Fig. 11:- Profile update page

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Volume 5, Issue 9, September – 2020 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
V. CONCLUSION

We have successfully designed our website for Entry

Monitoring System. This Website is very easy to access. We
designed it in secured and simple manner. The proposed
work is that the visitor need not wait for the person’s arrival.
The visitor has to register early to let the person know about
their arrival in prior. By this, we can not only save the
visitor’s time but also can monitor the visitors record. We
have also included an RFID tag and reader for people
visiting on regular basis.

VI. FUTURE SCOPE

The most efficient application of our project is in

colleges and that is the reason why it was particularly made.

The same thing can be applied in schools and other

educational as well as non-educational institutions as well as
where there is a requirement of monitoring and maintaining
records of people entering and leaving.

Similarly, such kind of system can be implemented in

offices where there is no time to monitor the attendance of
employees and to monitor the total working hours of the
employee by providing an RFID.

REFERENCES

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[3]. Nusrath Jahan, Kamal Hossen, Muhammad Kamrul
Hossain Patwary, ‘Implementation of a vehicle tracking
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