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Help Desk Troubleshooting Guide

This document provides a troubleshooting guide for help desk agents supporting Office 365 users. It contains sections for common issues related to sign-in, email, SharePoint, Office desktop programs, Lync, and advanced troubleshooting tools. Each section lists the issues and tasks and provides links to help resolve them. The guide is intended to help help desk agents quickly identify and solve users' problems.

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549 views

Help Desk Troubleshooting Guide

This document provides a troubleshooting guide for help desk agents supporting Office 365 users. It contains sections for common issues related to sign-in, email, SharePoint, Office desktop programs, Lync, and advanced troubleshooting tools. Each section lists the issues and tasks and provides links to help resolve them. The guide is intended to help help desk agents quickly identify and solve users' problems.

Uploaded by

ap
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Help Desk Troubleshooting

Guide
This resource is for first-level help desk agents who support Office 365. It provides easy access to help
topics and KB articles that will help you quickly resolve the most common issues that we’ve found Office
365 users encounter. You’ll also find tools and resources for additional troubleshooting.
HOW TO USE THIS GUIDE
When you receive a call from a user who has an issue, first identify the issue user is having or the task he
or she is trying to accomplish. Then find the appropriate section in this document and use the tables to
pinpoint the specific issue or task. Click the links for recommended articles that will help troubleshoot
and resolve the user’s problem.

Click a category below to see the common issues and tasks for that area:

 Sign-in
 Office 365 Email and calendar
 SharePoint and OneDrive for Business
 Office 365 ProPlus desktop programs
 Lync and Web conferencing
 Advanced Office 365 Troubleshooting Tools

Office 365 DIY Troubleshooter

http://tnworking.redmond.corp.microsoft.com/en-us/office365/dn314386

Get support for Office 365

Get help with Office 365

View the status of your services

Troubleshooting Walkthroughs:

If you are an Office 365 administrator, for more information about support options see Get
support for Office 365.

SIGN-IN
Common issues and tasks related to Office 365 sign-in are listed in the following table. If a user needs
help with one of frequently mentioned scenarios listed below, click the link to display an article that
provides troubleshooting or how-to steps.

COMMON ISSUES
I’m having trouble signing in to Office 365
I’m having trouble signing in to Lync
I’m having Outlook connection problems after an Office 365 upgrade
I forgot my password
I can't sign out of Office 365 web services
I see an error message "Your organization could not sign you in to this service"

HOW DO I…
How do I sign in to Outlook Web App?
How do I use the new sign-in page for Office 365?

OFFICE 365 EMAIL AND CALENDAR


Common issues and tasks related to Office 365 email and calendars are listed in the following table. If a
user needs help with one of frequently mentioned scenarios listed below, click the link to display an
article that provides troubleshooting or how-to steps.

COMMON ISSUES
I can’t receive email
I haven’t received the message that someone claims to have sent me
My message is taking a long time to arrive at its destination
I’m having email issues after a custom domain was added
When I try to access someone's mailbox folder, I see the error "Unable to open default
folders-you do not have permissions to logon"

HOW DO I…
How do I set up Outlook for Office 365?
How do I move email and contacts into my new Office 365 account?
How do I connect Outlook Web App to other email accounts?
How do I forward email to another email account?
How do I use my current Office desktop programs with Office 365?
How do I set up email in Outlook for Mac 2011?
How do I set up Office 365 on my phone or tablet?
How do I use the Windows 8 Mail app with Office 365?
How do I check spelling in Outlook Web App?
How can I recover a deleted item in Outlook?
How do I manage some else’s email and calendar in Outlook 2013?
How do I allow someone else to manage my mail and calendar in Outlook 2013?
SHAREPOINT AND ONEDRIVE FOR BUSINESS
Common issues and tasks related to Office 365 file sharing with OneDrive for Business are listed in the
following table. If a user needs help with one of frequently mentioned scenarios listed below, click the
link to display an article that provides troubleshooting or how-to steps.

COMMON ISSUES
I’m having trouble with the “Open with Explorer” command
I need to recover a deleted file
I’m running into storage limits

HOW DO I…
How do I update my profile to help people find me?
How do I post something to everyone?
How do I post something to a small group of people?
How do I share items in OneDrive for Business?
How do I create a site?
How do I move a document from one library to another?
How do I synchronize a library to my computer?
How do I synchronize SharePoint content with Outlook?
How do I password-protect a page on my site?
How do I add an app to my SharePoint site?

OFFICE 365 PROPLUS DESKTOP PROGRAMS


Common issues and tasks related to Office 365 ProPlus desktop programs are listed in the following
table. If a user needs help with one of frequently mentioned scenarios listed below, click the link to
display an article that provides troubleshooting or how-to steps.

COMMON ISSUES
I’m having trouble installing Office 2013
I’m having trouble installing Office 2013
Downloading Office 2013 is slow
Office 2013 or Office 365 setup stops responding
I see the error "Activation Error"
I see the error “Microsoft Office Subscription Error” or “Office Subscription
Removed” or “No Subscription Found”
I see the error “Can’t verify the signature” during installation
I see the error “Internet Connection Required”
I see the error “A program needed by the Office Subscription service is not running”
I see the error “Microsoft Office Repair Required”
I see the error "Windows cannot find 'C:\Program Files\Microsoft Office
15\clientX64\integratedOffice.exe'"
I see the error "Something went wrong and we can't sign you in right now"
I see the error "Can't verify the signature"
I can’t install Office 2013 on Windows XP or Windows Vista
I can't install both the 32-bit and 64-bit versions of Office 2013

HOW DO I…
How do I create an Outlook Data File (.pst) to save my information?
How do I import Outlook items from an Outlook Data File (.pst)?
How do I uninstall Office 2013?

LYNC AND WEB CONFERENCING


Common issues and tasks related to Office 365 web conferencing and online meetings with Lync are
listed in the following table. If a user needs help with one of frequently mentioned scenarios listed below,
click the link to display an article that provides troubleshooting or how-to steps.

COMMON ISSUES
I get an error when I try to sign in to Lync
I can’t connect to a Skype user
I can’t connect to another public IM user

HOW DO I…
How do I set up Lync 2013 for Office 365?
How do I change my picture?
How do I add a contact in Lync?
How do I add an external contact in Lync?
How do I install and sign in to Lync for Windows Phone?
How do I install and sign in to Lync for iPhone?
How do I install and sign in to Lync for iPad?
How do I install and sign in to Lync for Android?
How do I call into a Lync meeting?
How do I make a Lync audio call?
How do I add audio to a Lync IM?
How do I set up a Lync meeting?
How do I change participant settings for Lync meetings?
How do I join Lync meeting with Lync Web App?
How do I join a Lync meeting?

ADVANCED OFFICE 365 TROUBLESHOOTING TOOLS


If more advanced troubleshooting is required, administrators should start with the autochecks available in
OnRamp. The autochecks are designed to deliver the most robust diagnostic information for deploying
Office 365 and replace the Deployment Readiness Tool. Once you have used the autochecks to evaluate
your overall deployment, you can use the tools below to troubleshoot specific areas of your deployment.

Tools for Help Desk Personnel

OFFICE 365 DESCRIPTION


TROUBLESHOOTING TOOLS
Office 365 Outlook Connectivity A guided walkthrough that helps you resolve
Guided Walkthrough connectivity or performance issues when you
connect your Outlook client to an Office 365
mailbox.
Office 365 Community troubleshooting A do-in-yourself troubleshooter that helps you find
tool articles and tools related to a specific problem or
question.
Office configuration analyzer A downloadable tool for Help Desk personnel that
analyzes several Office programs for common
configurations that may cause problems.

Tools for IT Administrators

OFFICE 365 DESCRIPTION


TROUBLESHOOTING TOOLS
Microsoft Remote Connectivity A set of tools that test Office 365 DNS, sign-on,
Analyzer (RCA) Exchange, and Outlook connectivity.
Microsoft Connectivity Analyzer A downloadable client program that identifies
connectivity issues between email clients and Office
365 or Exchange Server.
Microsoft Lync Connectivity Analyzer A downloadable client program that determines
whether Lync supports connections from Lync
Windows Store app for Windows 8 and Windows RT,
and from Lync mobile apps.
MOSDAL A set of tools that performs network diagnostics and
collects system configuration, network
configuration, and logging information for
applications that are used to connect to Microsoft
Office 365.
IDFix A tool for Active Directory administrators that
performs discovery and remediation of identity
objects in preparation for migration from on-
premises Active Directory environment to Office
365.
Sample PowerShell scripts for Office A collection of Windows PowerShell sample scripts
365 deployments can be used to automate a number of Office 365
deployment tasks.
Office 365 Troubleshooting & This wiki contains information about tools that you
Diagnostic Tools can use to help troubleshoot issues with Office 365
pre-upgrade. It also contains links to resources such
as Microsoft Knowledge Base articles,
troubleshooting videos, and TechNet Radio webcasts
that show how the tools are used to diagnose and
resolve specific Office 365 scenarios.
Fix Empty DisplayName Attribute for A script that verifies displayName property for mail-
On-premises Mail-Enabled Groups enabled groups.
Fix Duplicate User Principal Name for A script that enables you to export Active Directory
On-premises Active Directory Users users that have duplicate or empty user principal
names so that you can correct and import them.
New Office 365 and AD FS/DirSync Information about new Office 365 tools: Client
Information Available Access Policy Builder, Office 365 Federation
Metadata Update tool, and DirSync Count Total
Synchronized Objects.
Office 365 URLs and IP address ranges Information about the IP addresses and URLs that
are used by Office 365 for enterprises cloud-based
services.

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