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Teams Training Guide PDF

This document provides a training guide for using Microsoft Teams. It covers how to sign in to Teams, create and manage teams and channels, hold meetings, chat and share files. The guide has 6 sections that explain how to perform tasks like starting conversations, mentioning people, searching, and setting up the mobile app. Instructions are included for common Teams features to help users collaborate effectively.

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Gourav Das
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334 views

Teams Training Guide PDF

This document provides a training guide for using Microsoft Teams. It covers how to sign in to Teams, create and manage teams and channels, hold meetings, chat and share files. The guide has 6 sections that explain how to perform tasks like starting conversations, mentioning people, searching, and setting up the mobile app. Instructions are included for common Teams features to help users collaborate effectively.

Uploaded by

Gourav Das
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Computer Services

Computer Services

Microsoft Teams
Training guide

TRAINING E-BOOK

5278 LOVERS LANE,


PORTAGE, MI, 49002
(269) 762-8404
[email protected]
Computer Services
00
TABLE OF CONTENTS

SECTION 1: 01
SIGNING IN TO TEAMS

Signing in to Teams
Pick a Team and a Channel

SECTION 2:
TEAMS AND CHANNELS 02

Create a Team
Adding People to the Team
Create a Channel for the Team

SECTION 3:
MEETINGS IN TEAMS 03

Join a Meeting on Your Schedule


Schedule a Meeting
Start a Meeting
Join a Meeting

SECTION 4:
SHARE FILES AND CHAT 05

Starting a New Conversation with the Entire Team


Start a Conversation with a Person or a Select Group
Replying to a Conversation
Using Emojis, Memes, and Gifs
Sharing a File
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00
TABLE OF CONTENTS cont.

SECTION 5: 07
COLLABORATE IN MICROSOFT TEAMS

Mention @ Someone
Notifications
Search for Messages, People, or Files

SECTION 6:
SET UP TEAMS ON MOBILE 08

Access Your Teams Files Anywhere.


Choose Your Mobile Device
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01
Signing in to teams
SIGNING IN TO TEAMS

1. Start Teams

-In Windows, click the Start Windows (icon) > Microsoft


Corporation > Microsoft Teams

- For Mac users, naviagte to the Applications folder and
then click on Microsoft Teams

- For mobile users, tap on the Teams icon

2. Sign in with your Office 365 username and password

PICK A TEAM AND A CHANNEL

1. Click on Teams to the left side of the app and the


choose a team

2. Choose a channel and explore the Conversations,


Files, etc.
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02
Teams and channels

CREATE A TEAM

1. Select Create team at the bottom of the teams list

2. Enter the name and short description for your new team

ADDING PEOPLE TO THE TEAM

1. In the Create team prompt, enter a team member’s


name and find them in the list.

2. Click Done

CREATE A CHANNEL FOR THE TEAM

1. Select the row of dots (***) next to the team name

2. Select Add channel

3. Enter a name and a description for your channel

4. Select Add
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Meetings in teams

JOIN A MEETING ON YOUR SCHEDULE

1. Select Meetings

2. Choose a meeting to join

3. Select Join

SCHEDULE A MEETING

1. Select Meetings

2. Select Schedule Meeting

3. Enter a title, start and end time, and brief


description of the meeting

4. Enter the names of the people invited in Invite


People

5. Select Schedule Meeting


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04
Meetings in teams cont.

START A MEETING

1. Select the video icon in a new conversation, or


select the video icon in an
existing conversation to keep all the context

2. In your video preview, create a name for the


meeting, then select Meet now

3. Select the names of the team members who


you want to invite to the meeting

JOIN A MEETING

1. Look out for the video icon in a conversation to


find a meeting

2. Select Jump In to participate in the meeting


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05
Share files and chat

STARTING A NEW CONVERSATION WITH THE


ENTIRE TEAM

1. Click on Teams, then select your team and


channel

2. In the compose box, type out your message


and then click Send

START A CONVERSATION WITH A PERSON OR A


SELECT GROUP

1. Click New Chat at the top of the application

2. In the To prompt, type the name of the person


or the people you want to begin chatting with

3. In the compose box, type your message and


then click Send

REPLYING TO A CONVERSATION

1. Locate the conversation you want to reply to

2. Click Reply, add your message and click Send


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Share files and chat cont.

USING EMOJIS, MEMES, AND GIFS

1. Click on Teams, choose a team and a channel

2. Click Sticker underneath you compose box

3. Select a sticker, meme, or whatever you


choose, enter a caption and click Done

SHARING A FILE

1. In the channel conversation, click on Choose


file, under the message compose box

2. Select a file, click Open, and then click Send

All the files you post in a channel are viewable in


the Files tab
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Collaborate in microsoft teams
MENTION @ SOMEONE

1. In the compose box, type the @ symbol, then


type the first letter of the person’s name.

- You can also @mention entire teams and


channels

2. Select the person, then repeat for as many


people as you want to include

NOTIFICATIONS

1. Click Activity

2. The Feed shows you a summary of everyhing


happening on the channels you follow

- Click Filter to show only certain types of


notifications, like @mentions or likes

- Select Feed > My Activity to see a list of


everything you’ve been doing lately in Teams

SEARCH FOR MESSAGES, PEOPLE, OR FILES

1. Type a phrase or keyword into the box at the


top of the app and press enter

2. Select the Messages, People, or Files tab

3. Select an item in the search results

- Or, you can click on Filter to refine your search


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Set up TEAMS ON mobile
ACCESS YOU TEAMS FILES ANYWHERE.

Work, home, or on the go. Set up the office apps


on your mobile devices.

CLICK ON YOUR MOBILE DEVICE

apple android windows

For more info, see:

Set up Office apps and email on a mobile device


Computer Services
Computer Services

THANK YOU

5278 LOVERS LANE,


PORTAGE, MI, 49002
(269) 762-8404
[email protected]

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