Union Bank Employees’

Handbook
(Wages & Service Conditions)

As on
1st October 2015

Published by:

Union Bank Employees' Union (Tamilnadu)

Singapore Plaza, 164, Linghi Chetty Street, Chennai – 600 001
Phone: 044-25358718 e-mail: [email protected]
 Union Bank Employees' Handbook - 2015

1. Basic Pay

 Date of effect - 01.11.2012

Year Clerks Sub-staff

1 11765 9560
2 12420 9885
3 13075 10210
4 13730 10535
5 14545 10860
6 15360 11270
7 16175 11680
8 17155 12090
9 18135 12500
10 19115 12910
11 20095 13400
12 21240 13890
13 22385 14380
14 23530 14870
15 24675 15440
16 25820 16010
17 26965 16580
18 28110 17235
19 30230 17890
20 31540 18545
2. Increments

 Date of effect - 01.11.2012.

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 Union Bank Employees' Handbook - 2015

 Increments will be released on completion of every year up to

19 years.
 Graduates will be given 2 additional increments.
 Direct Post Graduates will also get 2 additional increments.
 On completion of Part – I of CAIIB/JAIIB – one increment will be
released
 On completion of Part – II of CAIIB/JAIIB – two increments will
be released

3. Stagnation Increments
 Date of effect - 01.11.2012.
 Rs.1310/- for clerks and Rs.655/- for subordinate staff.
 Clerks will get one stagnation increment after completion of
every three years, upto five stagnation increments and
thereafter every two years upto another three increments,
subject to a maximum of total eight such increments.
 Subordinate staff will get one stagnation increment after
completion of every two years, after reaching the maximum,
subject to a maximum of eight such increments.
 A clerk after becoming officer, if he is reverted within one year
of service, he will get his stagnation increments.
4. Fixed Personal Pay
 All employees who received one increment for
computerization will get Fixed Personal Pay after one year of
reaching maximum of pay.
 Others are not eligible for FPP.
 FPP will rank for HRA, Fixed DA and Terminal Benefits.
 FPP for Clerks Rs.1310.00
 FPP for Subordinate staff Rs.655.00
 A subordinate staff on

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 will continue to get the FPP received in the subordinate

cadre.
 A subordinate staff, who is in receipt of FPP, will get the FPP
applicable to Clerical Staff after one year of reaching the
maximum in clerical scale.
 A clerical staff, who is in receipt of FPP, will get the FPP
applicable to Officer Staff after one year of reaching the
maximum in Officer scale.
5. Dearness Allowance

 Date of effect: 01.11.2012

 0.10% for every rise or fall of 4 points over 4440 points of
Consumer Price Index of 1960.
 DA will be paid on Basic Pay, Special Pay, Graduation Pay,
Professional Qualification Pay, Special Allowance and Officiating
Pay.
 Conversion factor – 2001 CPI x 4.96 x4.63
6. House Rent Allowance
 Date of effect: 01.11.2012.
 Population above 45 lacs 10% (No ceiling)
 Population above 12 lacs 9% (No ceiling)
 All other places 7.5% (No ceiling)
 No HRA payable, if quarters provided. Recovery 0.3% of first
scale of pay in their cadre.
7. Special Allowance

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W.e.f. 01.11.2012, all employees will get 7.75% of their basic

pay as Special Allowance. This attracts DA and not reckoned
for terminal benefits.

8. Special Pay

 Date of effect: 01.11.2012.

Special Pay for Clerks:

Single Window Operator `B’ Rs. 820.00

Head Cashier II Rs.1280.00
Special Assistant Rs.1930.00
For Subordinate Staff
Armed Guard Rs. 390.00
Bill Collector Rs. 390.00
Daftary Rs. 560.00
Head Peon Rs. 740.00
Electrician Rs.2040.00
AC Plant Operator Rs.2040.00
Driver Rs.2370.00
For those who received Graduation Increment and Professional
Qualification Increments or those who complete Graduation or
CAIIB will get additional allowance on reaching the maximum of
their scale of pay as under:
 For Graduation - Rs.410.00 after completing one year
Rs.800.00 after completing two years.

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 Union Bank Employees' Handbook - 2015

 PQP JAIIB/CAIIB – I – Rs.410.00 after completing one year

 PQP (CAIIB – II) – Rs.800.00 after completing two years
Rs.1210.00 after completing three years.
 If graduation and CAIIB, first 2 years graduation allowance will
be given and after that CAIIB allowance will be given. .
Duties of Clerical Staff w.e.f. 01.05.2010

 Acknowledgement of inward mails

 Acknowledging cheques, drafts, dividend warrants
 Delivering cheque books after due authorization
 Issue of cash receipt, issue of ESI stamps.
 Recounting currency notes
 Ensuring proper contents in covers and envelops before
despatch
 Receive and pay cash
 Passing of cash cheques upto and inclusive of Rs.10,000/-
 Passing independently clearing/transfer cheques upto and
including Rs.15,000/-
 Receipts of cash and issuance of drafts and pay orders upto and
including Rs.15,000/-

Duties of Subordinate Staff:

 Carrying cash upto Rs.5000/- for money orders, stamps, insured

letters etc.,
 Stitch currency note bundles
 Stitch and seal parcels containing currency notes.
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 Union Bank Employees' Handbook - 2015

 To transit cash from Bank, if unaccompanied by a

watchmen/Armed Guard.

Special Pay

 If an employee is eligible for more than one Special Pay, he will

get the Special Pay applicable at the maximum rate.
 Special Pay is drawn for some duties requiring special skill and it
is over and above the normal duties of a clerk/subordinate staff.
 If a clerk is performing the duties attracting Special Pay, he is
entitled to the Special pay for the same, irrespective of the fact,
whether there is any such post is available in that Branch.
 A female employee, during pregnancy, on her request may be
exempted from working in computers and she will not get the
Special Pay during that period.
 Special Pay – Duties:
General duties for Special Allowance:

 Acknowledgement of inward mails

 Acknowledging cheques, drafts, dividend warrants
 Delivering cheque books after due authorization
 Issue of cash receipt, issue of ESI stamps.
 Recounting currency notes
 Ensuring proper contents in covers and envelops before
despatch
Specific Duties:
Single Window Operator – B

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Passing cash cheques upto and including Rs.20,000/-. Passing

independently clearing/transfer cheques upto and including
Rs.25,000/-. Receipts of cash and issuance of DD/Pay Order
upto and including Rs.25,000/-
Head Cashier II: Holding cash, key, valuables. Opinion
compilation, verification of vernacular signature, countersigning
of cheques, drafts and attending to Government Treasury work,
discharging/endorsing bills, being in charge of clearing and
godown departments. Independently passing clearing/transfer
instruments upto Rs.50,000/- and cash instruments upto
Rs.50,000/- jointly with another official.
Special Assistants: Passing independently cash instruments
upto Rs.35,000/- and Transfer, Clearing upto Rs.1,50,000/-.
Accept, verify, post and acknowledge instruments. Signing
instruments. Checking vouchers. Checking accounts. Inspecting
godowns, checking manually or online, current/savings and other
accounts, Checking/coding & decoding of telegrams,
discharging, endorsing bills etc.,
Performing system controlled functions independently or jointly
upon specific authorization. To explain the products to customers
and reply their queries. Sending reminders, issue of pass books,
renewal of deposits, executing standing instructions, diarizing
bills for due dates, collecting service charges, collecting bill
proceeds and remitting them, confirmation of balance of
accounts, keeping proper custody of security items, taking
balances, checking recording of entries with regard to opening of
accounts.
Armed Guard: Performing watch and ward duties to protect the
property of the Bank with the allotted weapons.
Daftary: Obtaining acceptance of bills, collecting payments,
simple binding of books, press copying, filing independently,
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 Union Bank Employees' Handbook - 2015

assisting issuance of stationery, stacking old records, sorting,

arranging, stitching vouchers.
Drivers: Drive, maintain and effect minor repairs to motor vans.

9. Other Allowances

Washing Allowance:

 Payable to subordinate staff provided with uniforms and liveries.

 W.e.f 01.06.2015 Rs.150/- per month.
 During the leave exceeding 30 days, no washing allowance is
payable.

Cycle Allowance:

 w.e.f. 01.11.2007 Rs.100/- per month to those subordinate staff

who are required to use bicycle on regular basis.
 During the leave exceeding 30 days, no cycle allowance is
payable.
 Maximum one-way distance to be covered is 9 Kms. Above 9
Kms, he need not use the bicycle and can use local conveyance.
Hill & Fuel Allowance:

 Date of effect: 01.11.2012.

 Above 3000 metres = 8% of Pay (Max Rs.1500.00)
 1500 to 3000 metres = 4% of Pay (Max Rs.600.00)
 1000 to 1500 metres = 3% of Pay (Max Rs.500.00)
(including Mercara Town)
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 Union Bank Employees' Handbook - 2015

 Even for places situated above 750 metres, if that area is

accessible through the hills with a height of 1000 metres,
allowance will be paid.
Officiating Pay:

 If a clerk officiates as officer for more than 7 days in a calendar

month, he will get officiating pay.
 He will get the difference between the salary of the person who
is officiating and his salary. If it is less than 7.5%, he will get
7.5% and if it is more than 15%, he will get 15%.
 In our Bank, where clerks are working in Officer Ids,
Management at the State level has agreed to pay 15% of the
clerical salary.
 Officiating pay includes Basic Pay, DA, HRA, CCA and PF.
Split Duty Allowance:

 Where the business hours are split with minimum break of 2

hours, Rs.125/- per month will be paid.
 It is not applicable to Drivers, Sweepers and Armed Guards.
Halting Allowance (Diem Allowance):
Clerks:
 Population 12 lacs and above and State of Goa Rs.700/-
 Population 5 lacs and above and State capitals, capitals of union
territories not covered above Rs.600/-.
 Other places Rs.450/-
Subordinate Staff:

 Population 12 lacs and above and State of Goa Rs.500/-

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 Union Bank Employees' Handbook - 2015

 Population 5 lacs and above and State capitals, capitals of union

territories not covered above Rs.400/-.
 Other places Rs.250/-
 Payable when the employee leaves the headquarters on duty
and goes outside the corporation, municipal, panchayat limits or
beyond urban agglomeration.
 A day is calculated as 24 hours from the time the employee
leaves the headquarters.
 A fraction of a day will be taken as a day.
 Drivers will get overtime for the actual driving period apart from
Diem allowance.
 For temporary transfers, employees are entitled for Diem
allowance.
 A defence representative is eligible for Diem allowance as if he is
on duty.
 If the employee is able to return to his headquarters on the same
day, apart from Diem allowance, he is eligible to get to and fro
traveling expenses.
 If the employee is able to return to his headquarters within his
normal working hours and recess interval, he will be paid half
day diem allowance.
Transport Allowance:
th
 From 01.11.2012, Rs.425/- per month upto 15 stage of basic
pay.
th
 Rs.475/- per month above 15 stage of basic pay.

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 Union Bank Employees' Handbook - 2015

 Subordinate staff who were drawing a transport allowance of

Rs.475/- continue to draw the same on his promotion to clerical
cadre, irrespective of the stage of his fitment.
 All categories of physically challenged employees can draw this
allowance over and above what they are entitled as per
Government guidelines.
 Conveyance Allowance to Physically Challenged
employees:
 With effect from 18.02.2009, they will get 5% of basic pay
subject to a maximum of Rs.400/- per month.
10. Hours of Work/Business Hours/Holidays
 For clerks on weekdays – 6 ½ hours
 For subordinate staff on weekdays – 7 hours
 For drivers on weekdays – 7 ½ hours
 For watch and ward staff on all days – 8 hours
 W.e.f. 01.09.2015, second and fourth Saturdays will be holidays
and other Saturdays will be full working days.
 Banks can fix the business hours, stagger the working hours,
introduce seven day banking, round the clock service, shift
system etc.,
11. Overtime
 Bank can ask an employee work overtime upto 175 hours during
an year, without his consent.

Weekdays

Clerks – First 30 minutes 100%

Next one hour 170%

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 Union Bank Employees' Handbook - 2015

Next one hour 200%

Beyond this 200%

Subordinate Staff – First one hour 150%

Next one hour 200%

Beyond this 200%

 For holidays, it will be paid at 200%.

 The monthly salary of the employee will be divided by 150 and
the hourly salary will be arrived.
 Total working hours should not exceed 8 ½ for clerks and 9
hours for others.
12. Leave Rules

 All leave except casual leave should be made in writing.

 Leave sanction or decline will be informed in writing.
 Leave of all kinds cannot be claimed as of right.
 When an employee is recalled from his leave, he is eligible for
TE bill for him and the accompanying family members.
 For overstaying period of leave, salary can be withheld.
 The address during the leave period to be informed.
 Those who avail leave of any kind on medical grounds should
produce a fitness certificate.
Privilege Leave:

 PL will be one day for every 11 days of active service.

 Leave availed other than CL will not qualify for PL.
 Fraction of day earned will be taken as one day.

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 Union Bank Employees' Handbook - 2015

 During the first year of service, PL can be availed after

completing 11 months of service.
 PL accumulation allowed upto 270 days.
 PL encashment allowed upto 240 days.
 Notice period for PL is 15 days.
 If PL is declined, to that extant, PL accumulation can be
extended.
 PL can be availed on 4 occasions during a calendar year.
However, more occasions can be allowed if the request is
genuine and not administratively inconvenient to the Bank.
 No limitation for the number of times on medical grounds. Every
time minimum 4 days tobe availed.
 No restriction to the number of times to the Office Bearers of a
Registered Trade Union.
 At the time of retirement, the balance of PL can be encashed.
 On the death of an employee, family can get the salary for his PL
accumulation.
 While availing LFC, in a four-year block, 30 days PL can be
encashed.
 If the employee avails LFC for 2 years, he can encash 15 days in
each block or 30 days in one block.
 When an employee resigns from the Bank, he will be allowed to
encash 50% of his PL accumulation.
 With effect from 01.07.1997, PL encashment upto Rs.3,00,000/-
is exempted from Income Tax.
 Employees who opt for VRS under Pension Regulation 29 can
encash PL as normal retirement.

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 Union Bank Employees' Handbook - 2015

 One day PL encashment every calendar year is allowed to

contribute to Prime Minister’s National Relief Fund.
st
 PL will be credited on the 1 January of every year.
Casual Leave:

 12 days for a calendar year.

 During the first year, one day for the number of months served
will be allowed. However, it can be availed at any point of time.
 Continuously a maximum 4 days at a time.
 Weekly off, holidays falling within or suffixing/prefixing CL will not
be taken as leave.
 CL is allowed with pay and allowances as if he was on duty.
 CL should not be clubbed with any other leave.
 Un-availed CL will be added to Sick Leave over and above the
limit.
 Un-availed CL for four days once in a year or for two days twice
in a year on sick grounds can be availed without producing
medical certificate.
Sick Leave:

 One month credit for every completed year of service upto a

maximum of 18 months upto 24 years of service.
 Beyond 24 years, one month credit for every completed year of
service upto a maximum of 3 months.
 Sick Leave to be sanctioned based on medical certificate.
 Sick leave is normally on half of the substantive pay.
 Sick Leave can be availed in full pay by debiting double the
number of days.

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 Union Bank Employees' Handbook - 2015

 During the first year of service, pro-rata sick leave can be

sanctioned for every completed month of service.
Extraordinary Leave:
 An employee can avail extraordinary leave for 24 months during
his service, subject to a maximum of 3 months every time.
 EL can be combined with other leaves.
 If EL availed on medical grounds, the increments can be
sanctioned as usual.
 On non-medical grounds, increments will be postponed.
 For Trade Union Leaders, increments will be postponed, if the
leave exceeds 2 months in a calendar year.
Maternity Leave:
 Female employees can avail not exceeding 6 months on one
occasion, maximum of 12 moths during their service.
 Leave may be availed for miscarriage, abortion and Medical
Termination of Pregnancy.
 For miscarriage, abortion and Medical Termination of Pregnancy
leave will be allowed for 6 weeks. In exceptional cases, it may be
for a period of 6 months.
 For hysterectomy upto a maximum of 60 days will be allowed
within the overall 12 months.
 Childless female employee can avail leave upto 6 months to
legally adopt a child within the overall 12 months for one child.
 The above leave is also available to biological mother, where the
child is born through surrogacy.
Paternity Leave:

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 Union Bank Employees' Handbook - 2015

 W.e.f. 01.06.2015, male employee with less than two surviving

children can avail 15 days paternity leave during wife’s
confinement.
 Leave may be availed before or upto six months from the date of
delivery of the child.
Special Leave:

 Trade union office-bearers are eligible for Special Leave.

 Office Bearers and Central Committee Members of All India
Unions (like All India Bank Employees Association) and Office
Bearers of State Level Unions (like Tamilnadu Bank Employees
Federation) will get special leave.
 Those who donate blood will get one day Special Leave.
 Maximum of 30 days Special Leave can be sanctioned for
mountaineering expedition approved by India Mountaineering
Foundation.
 Maximum of 6 days special leave can be sanctioned to a male
employee undergoing vasectomy.
 Female employee undergoing non-puerperal (not with caesarian)
tubectomy can avail 14 day special leave.
 Male employee, whose wife is undergoing non-puerperal
tubectomy can avail 7 days special leave.
 Female employee undergoing IUD insertion will get one day
special leave.
 For post operative complication on sterilization, special leave can
be sanctioned for the days of hospitalization.
 Ex-servicemen appearing Medical Re-Survey boards can be
sanctioned special leave during that period.

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 Union Bank Employees' Handbook - 2015

 Physically challenged Ex-servicemen to go to the artificial limb

center for replacement of the artificial limb/treatment can be
sanctioned special leave during that period.
 Ex-servicemen for the above two purposes can avail 15 days
special leave during a calendar year.
 Sports persons can be sanctioned special leave upto 30 days in
a calendar year to participate in the tournaments etc.,
 Special leave can be sanctioned to an employee who sustains
injury while performing bank’s duties.
 Sabbatical/Special leave can be sanctioned to employees on
medical grounds and to pursue higher education.
 W.e.f. 01.06.2015, Special Sick Leave upto 30 days can be
availed for donation of kindney/organ, once during the service.
13. Leave Fare Concession

Definition of Family for LFC and Hospitalisation

 Spouse, wholly dependent unmarried children, including step

children/legally adopted children, wholly dependent physically
and mentally challenged brother/sister with 40% or more
disability, widowed daughters and dependent divorced/separated
daughters, sisters including unmarried/divorced/abandoned or
separated from husband/widowed sisters, as also parents wholly
dependent on the employee.
 Dependent family member shall mean, member of the family
having a monthly income not exceeding Rs.10,000/- p.m.
 If collective income of the parents exceeds Rs.10,000/- p.m. they
will not be considered as dependents.
 Parents individually or collectively having an income of
Rs.10000/- per month or any child having income more than
Rs.10000/- will not be considered as dependents.
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 Union Bank Employees' Handbook - 2015

 A female employee may include her parent-in-laws instead of

parents, if they are ordinarily residing with her and wholly
dependent on her.
 For the purpose of hospitalization, for all the employees’ two of
the dependent parents/parent-in-law shall be covered.
Clerical Staff can avail 2 year or 4 year block
 2 year block2000 + 2000 Kms
 4 year block4000 + 4000 Kms
 Eligible class – AC II Tier
 If traveled by a lower class, AC II Tier fare will be sanctioned.
Subordinate staff can avail 2 year or 4 year

 2 year block 2500 + 2500 Kms

 4 year block 5000 + 5000 Kms
 Eligible class – AC III Tier.
 LFC can be availed after completing 11 months of service.
 LFC can be availed on leave of any kind.
 If husband and wife are employed in the bank, only one is
allowed to avail LFC. However the other will be allowed
encashment of PL.
 Employee can go to his place of domicile without any restriction
about the distance.
 Without taking the distance into account, maximum eligibility or
the cost of airfare will be reimbursed.
 Any mode of surface transport can be used. He will be
reimbursed the actual expenses or his eligible class, whichever
is lower.

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 Union Bank Employees' Handbook - 2015

 For the road mileage, maximum reimbursement will be Rs.6/- per

head per km.
 Children below 12 years are charged full fare for bus travel, it will
be reimbursed.
 Conveyance between the residence and station will be
reimbursed.
 Reservation, berth charges will be reimbursed over and above
the entitlement.
 Workman and family may avail LFC separately for different
places. In this case, the gap should not be more than 4 months.
 A female employee can take her parents or parent-in-laws.
 A physically challenged employee can take a companion, if no
family member is available.
 Salary falling due during LFC can be availed in advance.
 Family consists of spouse, dependent parents, and dependent
unmarried children.
 Encashment of LFC is allowed and the employee can get 100%
of the cost of his eligibility.
 Employee can touch any place including his headquarters any
number of times.
 Break-of journey is reimbursable if separate tickets are bought.
Employee can claim AC II Tier fare for each Break of journey,
even while traveling in Sleeper Class.
Road Travel:
 While on duty or LFC, actual road mileage cost or Rs.6/-
whichever is less will be reimbursed.
Encashment of LFC – Present Rates with effect from 20.05.2014:
Category Distance Class One One Way Both Both
one way Way Rs ways ways Rs

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 Union Bank Employees' Handbook - 2015

Rs. Other Rs. Other

Feb, months. Feb, months.
Mar, Mar, Encash
Aug Aug ment
Clerk – 2000 AC II 2562 2644 5124 5288
2 year
Clerk – 4000 AC II 3739 3849 7478 7698
4 year
Subordinate 2500 AC NA 1975 NA 3950
staff – III
2 Year
Subordinate 5000 AC NA 3013 NA 6026
staff – III
4 Year

14. Medical Aid and Hospitalisation

Medical Aid
 With effect from 01.11.2012, Medical aid will be Rs.2200/- per
year.
 Medical aid will be based on self-declaration.
Hospitalisation Reimbursement
 With effect from 01.10.2015, Insurance linked Hospitalisation
Reimbursement Scheme is introduced namely “Medical
Insurance Scheme”.
 Expenses incurred in connection with the treatment of any
disease, illness, bodily injury through accident will be
reimbursed.
 This insurance facility can be extended even after retirement if
the employee remits the applicable insurance premium.
 In the event of any claim becoming admissible under this
scheme, the Bank will reimburse the amount of such expenses
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 Union Bank Employees' Handbook - 2015

as would fall under different heads of the scheme and as are

reasonably and medically necessary thereof.
 Room Rent upto Rs.5000/- per day.
 Intensive Care Unit expenses upto Rs.7500/- per day.
 Reimbursement will be made to the following:
 Surgeon, Team of Surgeons, Assistant Surgeon, Anesthetist,
Medical Practitioner, Consultants, Specialists Fees, Nursing
Charges, Service Charges, IV Administration Charges,
Nebulization Charges, RMO Charges, Anesthetic, Blood,
Oxygen, Operation Theatre, surgical appliances, OT
consumables, Medicines & Drugs, Dialysis, Chemotherapy,
Radiotherapy, Cost of Artificial Limbs, cost of prosthetic devices
implanted during surgical procedure like pacemaker, defibrillator,
ventilator, orthopedic implants, Cochlear Implant, any other
implant, Intra-Occular Lenses, infra cardiac valve replacements,
vascular stents, any other valve replacements, laboratory,
diagnostic tests, X-Ray, CT Scan, MRI, any other scan, scopies
and such similar expenses that are medically necessary or
incurred during hospitalization.
 Hospitalisation expenses of the organ donor (except the cost of
organ) will be reimbursed.
 Pre hospitalisation expenses upto 30 days and post
hospitalisation expenses upto 90 days will be reimbursed.
 Apart from Allopathy, Ayurveda, Unani, Siddha, Homeopathy
and Naturopathy system are also allowed.
 Cashless treatment allowed, wherever such facility if available.
 Domiciliary treatment can be taken for - Cancer, Leukemia,
Thalassemia, Tuberculosis, Paralysis, Cardiac Ailments,
Pleurisy, Leprosy, Kidney ailment, All Seizure disorders,

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 Union Bank Employees' Handbook - 2015

Parkinson’s Disease, Psychiatric disorder including

schizophrenia and psychotherapy, Diabetes and its
complications, hypertension, Asthma, Hepatitis-B, Hepatitis-C,
Hemophilia, Myasthenia gravis, Wilson’s disease, Ulcerative
colitis, Epidermolysis bullosa, Venous Thrombosis (not caused
by smoking), Aplastic Anemia, Anemia, Psoriasis, Third degree
burns, Arthritis, Hypo thyroidism, Hyper thyroidism, expenses
incurred on radiotherapy and chemotherapy in treatment of
cancer and leukemia, Glaucoma, Tumor, Diphtheria, Malaria,
Non-Alcoholic of Liver, Purpura, Typhoid, Accidents of serious
nature, Cerebral Palsy, Polio, all Strokes leading to Paralysis,
Hemorrhages caused by accidents, all animal/reptile/insect bite
or sting, chronic pancreatitis, Immuno suppressants, multiple
sclerosis/motor neuron disease, status asthamaticus, sequalea
of meningitis, osteoporosis, muscular dystrophies, sleep apnea
syndrome (not related to obesity), any organ related (chronic)
condition, sickle cell disease, systemic lupus erythematous
(SLE), any connective tissue disorder, varicose venis, thrombo
embolism venous thrombosis/venous thrombo embolism (VTE),
growth disorders, Graves’ disease, Chronic Pulmonary Disease,
Chronic Bronchitis, Physiotherapy and swine flu.
 Domiciliary treatment valid for the period mentioned and if no
mention of the period, it will be taken as 90 days.
 Identity Cards will be issued to the employees and dependents.
 Employees (not dependents) will be provided Rs.1,00,000/- as
ex-gratia for the following critical illness: Cancel including
Leukemia, Stroke, Paralysis, By Pass Surgery, Major Organ
Transplant/Bone marrow transplantation, End Stage Liver
Disease, Heart Attack, Kindney Failure and Heart Valve
Replacement Surgery.

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 Union Bank Employees' Handbook - 2015

 For normal delivery and caesarian delivery will be reimbursed

upto Rs.50,000/- and Rs.75,000/- respectively.
 Over and above the maternity limit an amount of Rs.20,000/- is
allowed for the Medical expenses of New born baby.
 New born baby is covered from day one.
 Ambulance charges for shifting from residence to hospital,
hospital to residence, hospital to hospital is allowed upto
Rs.2500/- per trip.
 Taxi and Auto expenses allowed upto Rs.750/- per trip.
 All Taxes, Surcharges, Service charges, Registration charges,
Admission charges, Nursing and Administration charges will be
reimbursed.
 Cost of diapers and sanitary pads will also be reimbursed.
15. Retirement

 After reaching 57 years of age, an employee may be retired after

giving him two months notice, if his efficiency is impaired.
 A workman shall not be compelled to retire before 60 years of
age and no letter for extending his service up to 60 years is
required.
 Retirement will be on the last day of the month in which
employee completes 60 years.
st
 If the date of birth of an employee is 1 of a month, his
retirement will be from that date.
 Employees can encash PL upto 240 days at the time of
retirement. In case of death of any employee, family will get the
encashment.

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 Union Bank Employees' Handbook - 2015

 PL encashment upto Rs.3,00,000/- is exempted from payment of

Income Tax.

16. Provident Fund

 With effect from 01.11.2002 the rate of PF is 10% of Pay.

 Pay = Basic Pay, Special Pay, PQP, Graduation Pay, Officiating
Pay and Increment component of FPP.
 PF will be deducted from the date of confirmation
 PF funds to be managed by a trust, with workmen nominee.
 No deduction shall be made in the final payment to the
subscriber or his nominee.
 Employee who completes 10 years of service will get the Bank’s
contribution with interest.
 Those who have completed 5 years and not completed 10 years
will get 10% of Bank’s Contribution with interest.
 The money under PF shall not be forfeited except where the
employee is dismissed causing financial loss and it will be limited
to the extent of loss.
 Willing employee can contribute Voluntary PF without any
ceiling.
 VPF once started should be remitted atleast for a period of 6
months.
 The quantum of PF loan is 6 times of Pay.
 PF loan is repayable in 48 monthly installments.
Non-refundable Withdrawal

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 Union Bank Employees' Handbook - 2015

 NRW is available to employees put in more than 10 years of

service.
 NRW can be availed thrice during the service.
 He can withdraw upto 90% of his contribution for the first and
second time.
 Third time, he can avail upto 50% of his contribution.
 Purposes: Marriage of wards, Housing – (Purchase,
Construction, Repayment of Housing loan), Payment of LIC
premium, Higher education of wards, Costly medical treatment.
nd
 Employee can avail the loan for 2 house or plot apart from the
Housing loan availed from the Bank.
17. Gratuity

 Applicable to all the employees, irrespective of their option for

Provident Fund, Contributory Pension Scheme, New Pension
System.
 Payable after 10 years of service on superannuation, VRS,
termination of service and to the nominee in case of death.
 As per act: Pay + DA x 15/26 x No of years of service (Max
Rs.10 Lacs)
 As per Bipartite: Pay x No of years of service (max 15 months
upto 30 years) and ½ month pay for every year beyond 30 years.
 Employee will get the highest.
 Total service will be calculated from the date of joining.
 Gratuity above Rs.10 lacs attracts income tax.
 Dismissed employee will also get gratuity. If there is any financial
loss, to that extant deduction will be made.
 As per gratuity act, parents, if earlier nominated, will cease to be
nominees, once the employee get married.

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 Union Bank Employees' Handbook - 2015

18. Pension

 All employees who joined the services of the Bank on or after

01.11.1993 upto 31.03.2010 and those existing employees who
have opted for Pension Scheme are eligible to get pension.
 Those employees who join the Bank after 35 years of age are
given the option to choose PF within 90 days of joining the Bank.
 A board of trustees manages the Pension fund.
 Every year bank has to make an actuarial calculation and make
additional contribution to the Fund, if needed.
 The period of loss of pay will not be taken for payment of
pension. .
 Broken period of above 6 months will be treated as one year and
less than 6 months will be ignored.
 On Resignation, dismissal, removal, termination from service,
the entire past service will be forfeited and the employee will not
get pension.
 An ex-servicemen will continue to draw Military Pension and his
service in the army will not be taken as Bank’s service.
 On retirement, employee will get superannuation pension.
 Employee will get full pension if he completes 33 years of
service.
 For less service, it will be proportionate.
 Minimum service required for pension is 10 years.
 For Voluntary Retirement, 20 years service is required.
 Those who take VRS under regulation 29 will get pension for left
out service, subject to a maximum of 5 years.
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 Union Bank Employees' Handbook - 2015

 A person opting for VRS should give 3 months notice.

 A person with 10 years of service, retiring from the Bank due to
mental/physical incapacity will get invalid pension.
 A person on dismissal, removal, termination from service, if
deserve special consideration, a compassionate allowance will
be permitted. This will not exceed 2/3 of the normal pension.
 A person with 10 years of service, retiring from the Bank on the
orders of the Bank in public interest will get premature retirement
pension.
 On compulsory retirement, an employee will get minimum 2/3
pension and maximum full pension.
 Pay for Pension = Basic Pay, Stagnation increments, Special
Pay, PQP, Graduation Pay, Increment component of FPP.
 DA is payable on pension including the commuted portion of
pension.
 An employee who expired after one year of service or within one
year of service, duly underwent medical examination will get
family pension.
 The family of a retired employee will get family pension after his
death.
 After the employee, his spouse will get family pension.
 Son can get upto 25 years of age.
 Daughter can get up to her marriage.
 Widowed or divorced daughter can get pension.
 Parents will get in case the employee has not left any family.
 Widow/Widower will get family pension till her/his death or
remarriage.

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 Union Bank Employees' Handbook - 2015

 Son/Daughter will get family pension upto the age of 25 or till

his/her marriage, whichever is earlier.
 If the son or daughter is having physical or mental disability, they
will get pension throughout their life.
 The family of Ex-servicemen can draw both the family pension.
i.e., from Military and from Bank.
 1/3 of the pension may be commuted.
 At 60 years of age the commutation will be – Pension /3 x 9.81 x
12.
 If a person takes VRS at the age of 45, it will be – Pension /3 x
14.37 x 12.
 Commuted portion will be restored after 15 years.
 Bank can recover dues from Pension.
 A pensioner, who was not an officer, need not get any
permission to go for commercial employment.
 The employees who retired from the service before 01.01.1986
or their spouses are eligible for an ex-gratia of Rs.300/- per
month + Dearness allowance thereon.
 With effect from 01.11.2012, Part Time Service will be reckoned
as full time service from the date of appointment or from
01.09.1978, whichever is later.

Employees who joined the Bank after 01.04.2010

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 Union Bank Employees' Handbook - 2015

 All employees who join the Bank after 01.04.2010 will be

covered under New Pension Scheme (Defined Contribution
Pension Scheme) as applicable to the employees of Central
Government with effect from 01.01.2004 and modified from time
to time.
 They will not get any Provident Fund or Pension applicable to
those joined earlier.
 Employees will be contributing 10% of their Basic and Dearness
Allowance and Bank will make a matching contribution.
 New Pension System is made into a law by the Parliament.
 They are eligible to get Gratuity as per Act or as per Bank’s
rules, whichever is higher.
19. Uniform and Liveries

 All subordinate staff will get 3 sets of terry cotton (khadhi)

uniforms once in two years and one set of woolen uniforms once
in three years.
 In hill stations, one set of woolen uniform every year and one set
of terry cotton uniform once in three years will be supplied.
 Non-wearing of uniform will be considered as minor misconduct.
 Cost of Terry Khadhi/Cotton Rs. 1000/- per set
 Woolen Uniform Rs. 3000/- per set
 Shoes Rs. 750/- per pair
 Watchmen, Armed Guards, Drivers, Electrician, Air-condition
plant helpers are eligible for one pair of shoes once in two year.
 Every branch will be provided with a raincoat (Rs.350/-) and
umbrella (Rs.225/-).

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 Union Bank Employees' Handbook - 2015

20. Joining Time on Transfer

 On Management transfer employee will get 6 days joining time

excluding holidays either immediately after relieving or within
three months after joining the new place of posting.
 For transfer in the same station, one day joining time is allowed.
 Employees who opt for request transfer is eligible for joining time
only once during his entire service. However, they are not
entitled for any TE Bill.

21. Travel on Duty

 Clerical employees are eligible to travel by AC II Tier.

 Subordinate employees are eligible to travel by AC III Tier.
 Any surface transport can be used and reimbursement will be
maximum of Rs.6/- per Km.
 If an employee is forced to travel by a lower class, at the
discretion of the Management he can be paid his eligible class.
 On transfer the employee can claim the travel expenses for his
family in the class eligible to him.
 In case of request transfer employee cannot claim any TE Bill.
However, once during the service, he can avail joining time.
 He is also entitled to claim expenses to transport his belongings
by rail as under:
 Married clerk can claim upto 3000 kgs.
 Unmarried clerk can claim upto 2000 kgs.
 Married subordinate staff can claim upto 2000 kgs.
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 Union Bank Employees' Handbook - 2015

 Unmarried subordinate staff can claim upto 1150 kgs.

 If the places are not connected by train, lorry fare can be
claimed.
 For breakages during transporting personal belongings, following
will be paid:
 For Clerks on production of receipts/bills Rs.1500/-
 For Subordinate staff on production of receipts/bills Rs.1000/-
 For clerks on declaration basis Rs.1000/-
 For subordinate staff on declaration basis Rs. 750/-
 Employees will be given 100% of the expected expenses as
advance.
 TE bill should be submitted within 7 days on completing the tour.

22. Festival Advance

 One month’s Basic pay.

23. Loans

Conveyance Loan
For four wheelers:

 Employees having 5 years of completed service. For Ex-

servicemen, their defence services will also be taken into
account.
 Repayment 200 installments.
 Principal and Interest to be recovered in 3:2 ratio.
 Quantum maximum 5.00 lacs
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 Union Bank Employees' Handbook - 2015

 Margin 20%
 Rate of Interest for the period 01.01.2014 to 31.12.2014 is 8.5%.
 Loan is available for repair of motor car.
 Second hand vehicle below 10 years old can be purchased.
 Old vehicles require qualification and valuation certificate.
 Three loans can be sanctioned during the service and the gap
between two loans should be more than 4 years.
 Take home pay with this loan installment should be 35%
For Two wheelers:

 Employees completed 3 years of service are eligible for the loan.

 Repayment in 84 installments.
 Principal and Interest to be recovered in 5:1 ratio.
 Quantum maximum Rs. 80,000/-
 Margin 10%
 Rate of Interest for the period 01.01.2014 to 31.12.2014 is 8.5%.
 Second hand vehicle below 5 years old can be purchased.
 Old vehicles require qualification and valuation certificate.
 Three loans can be sanctioned during the service and the gap
between two loans should be more than 4 years.
 Take home pay with this loan instalment should be 35%

Gold Loans:

 Employees can avail gold loan at par with general customers.

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 Union Bank Employees' Handbook - 2015

NSC Loan:

 Maximum quantum Rs.30,000/- in one financial year at

concessional rate of interest.
 More than Rs.30,000/- can be availed at commercial rate of
interest.
 Margin 10%

Clean Overdraft:

 All employees completed 3 years of service.

 Quantum of facility:

Service Officers Clerks Sub-staff

3 to 5 years 70,000/- 60,000/- 40,000/-

5 to 10 years 3,15,000/- 2,75,000/- 1,00,000/-

Above 10 years 5,00,000/- 3,00,000/- 1,25,000/-

 In the last 5 years, every year 10% of the facility to be reduced

and 50% to be adjusted in the terminal benefits.
 Rate of Interest = Base Rate with quarterly rests.
 Take home pay should be 40%.

Housing Loan:
 Loan can be availed for purchase of land, purchase of house,
construction of house, enlargement of an existing house etc.,
 All confirmed employees would get the loan.
 Ex-servicemen are eligible to add their defence services.

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 Union Bank Employees' Handbook - 2015

 Loan can be sanctioned for demolition and reconstruction of a

house owned by the employee or his/her spouse.
 Cost of Stamp paper and registration charges can be included in
the cost of the house.
 Employee cannot avail a housing loan in a place (city, urban
agglomeration), where he already owns a house.
 Quantum: Clerks Rs.30,00,000/-

Subordinate staff Rs.20,00,000/-

 Margin 10%.
 Employees can avail additional loan from the Bank.
 Rate of interest - Base rate or 8% (simple) whichever is lower.
 Repayment 360 months. (Principal in 270 and interest in 90)
 Principal and Interest to be recovered in 3:1 ratio.
nd
 2 housing loan can be availed for acquiring a bigger house,
meet the cost of escalation, meet the cost of repairs or to convert
the existing commercial loan.
nd
 2 Housing Loan – Officers Rs.10,00,000/- Clerks Rs. 7,00,000/-
Subordinate Staff Rs.5,00,000/-
 Margin 25%.
 Repayment in 20 years. (Principal in 180 and interest in 60)
 Quantum = Present Eligibility – Already Availed.

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 Union Bank Employees' Handbook - 2015

24. Promotion Policy:

Clerical to Officer Cadre:
 Two channels of promotion – Seniority (State Service) and Merit
(All India Service).
 Proportion of promotion and direct recruitment for the year 2013-
2014 and onwards: State Service 35%, All India Service 25%
and Direct Recruitment 40%.

State Service:

 Eligibility – 3 years of service

 Twice the number of identified vacancies will be allowed to
participate.
 Weightage for graduation – 1 year
 Weightage for post graduation, double degree – 1 year
 For CAIIB – I/JAIIB – 1 year
 For CAIIB – II /CAIB – 2 years
 Written test for 100 marks in Practical Banking and Computer
Application on CBS. Minimum qualifying marks – 35. For SC/ST
candidates – 30.
 Successful candidates will be ranked as per State-wise simple
seniority and offered promotion.
 Applicants not attending the test will be barred for a period of 1
years.
 They will be posted within the State.
All India Service:

 Eligibility – 2 years of service

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 Union Bank Employees' Handbook - 2015

 Vacancies will be identified on all India basis.

 A written test will be conducted with the following subjects.
Minimum qualifying marks and Maximum marks are given below:
 Banking 35/100, CBS/IT 35/100, Commercial Law/Accountancy
35/100, English 35/100. Minimum qualifying marks for SC/ST will
be 30.
 For length of service, one mark for every year, after completion
of 10 years will be given subject to a maximum of 10 marks.
 For rural service 2 marks will be given per year of service,
subject to a maximum of 10 marks.
 Educational qualification marks will be:
 Post graduation 2
 LL.B/Diploma of IIB & F 3
 CAIIB Part – I 4
 CAIIB Part – II 6
 (All together – maximum 10 marks)
 Service, Rural Service and Educational qualification put together,
maximum marks will be 25.
 An interview will be conducted for 20 marks. No minimum
qualifying marks.
 Generally, posting will be on All India basis. If vacancies are
available in the State, after requests are considered, posting can
be given in the same State.
 Those who are posted outside the State will be brought back,
first to go, first to come basis.
 Those who refuse will be barred for 1 year.

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 Union Bank Employees' Handbook - 2015

General for both the channels:

 10% will be kept as wait list and offered promotion against

refusals.
 If the vacancy in seniority channel is not filled in, it will be filled in
from the merit channel.
 Ex-servicemen will have maximum of 2 years weightage. (one
for every 5 years of army service).
 Employees can appear on both the channels.
 Subject-wise marks will be given to unsuccessful candidates.
 Chartered Accountant, Cost Accountant, Company Secretary,
Chartered Financial Analyst qualified employees need to appear
for interview only under All India Service. They will be taken
separately without any number restriction.
 Unfilled seniority vacancies will be filled by All India Service and
unfilled vacancies in All India Service will be filled by Direct
recruitment.
 A person promoted to officer can seek for reversion within one
year and on reversion he will be posted in the same Station
subject to availability of vacancy.
 On reversion, he will be barred for a period of 2 years.

Fitment Formula – Clerk to Officer w.e.f. 01.11.2007 :

th
Stage Basic Pay 10 Bipartite Fitment in Fitment in
(From Basic Pay JMS I JMS I
th
01.05.2010) 01.05.2010 10 BP
1 7200 11765 14500 23700
2 7600 12420 14500 23700
3 8000 13075 14500 23700

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 Union Bank Employees' Handbook - 2015

4 8400 13730 14500 23700

5 8900 14545 14500 23700
6 9400 15360 14500 23700
7 9900 16175 14500 23700
8 10500 17155 14500 23700
9 11100 18135 14500 23700
10 11700 19115 15100 24680
11 12300 20095 15700 25660
12 13000 21240 16300 26640
13 13700 22385 16900 27620
14 14400 23530 17500 28600
15 15100 24675 18100 29580
16 15800 25820 18700 30560
17 16500 29965 19400 31705
18 17200 28110 20100 32850
19 18500 30250 20900 34160
20 19300 31450 21700 25470
21 20100 32850 22500 36780
22 20900 34610 23300 38090
23 21700 35470 24100 39400
24 22500 36780 24900 40710
25 23300 38090 25700 42020
26 24100 39400 25700 42020
27 24900 40710 25700 42020
28 -- 42020 -- 42020

 Promote officer will get the next increment in officer cadre on the
anniversary date of his last increment.
th
 Employee upto 9 stage will get the increment in officer cadre on
the anniversary date of promotion.
 Those who have completed more than one year in the basic pay
of Rs.19300/31450, 20100/32850, 20900/34610, 21700/35470,
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 Union Bank Employees' Handbook - 2015

22500/36780 will draw their next increment on the anniversary

date of their last increment.
 Those who have completed less than one year in the basic pay of
Rs.19300/31450, 20100/32850, 20900/34610, 21700/35470,
22500/36780 will draw their next increment after fitment on the
anniversary date of promotion.
 Those who have completed more than one year in the basic pay
of Rs.23300/38090, 24100/39400, 24900/10710 will earn their
next increment on the anniversary date of their last increment
subject to crossing of efficiency bar.
 FPP drawn as clerk will continue.
 Increments drawn for JAIIB/CAIIB will be reduced in the clerical
scale and fitment will be given. JAIIB/CAIIB increments will be
given in the officer’s scale. If the increments earned will be less
than the increments reduced, no reduction will be made.
 Despite the above, if the officer salary (Basic + DA) is less than
the clerical salary a temporary personal allowance will be given
and the same will be wiped out in three equal installments.

Subordinate Staff to Clerical Cadre:

 25% of vacancies in clerical cadre will be filled in through

promotion from subordinate cadre.
 Two channels of promotion – (1) Seniority channel
(2) Merit channel.
 Weightage for service:
 1/3 Scale service as PTS - 4 months per year of service

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 Union Bank Employees' Handbook - 2015

 1/2 Scale service as PTS - 6 months per year of service

 3/4 Scale service as PTS - 9 months per year of service
 Seniority Channel:
 50% vacancies through seniority channel and 50% through merit
channel.
 Subordinate staff (including HK) completing 3 years of service
are eligible to appear.
 Twice the number of identified vacancies will be called for the
process.
 They will be given 6 days training in Computer/CBS.
 There will be practical/written test for 80 marks. An interview will
be conducted for 20 marks. For the total 100 marks, those who
secure above 30 marks will be considered as successful. For
SC/ST candidates the minimum marks will be 25.
 Successful candidates will be ranked as per simple seniority.
Those who are above 100% of the identified vacancies will be
kept in the panel for one year. If vacancies are available under
merit channel, they will be absorbed.
Merit Channel:

Eligibility:
 Studied upto SSLC - 2 years service
th
 Upto 7 Standard - 5 years service
 No educational qualification - 10 years service
 A written test will be held for 100 marks. Subject and
maximum/minimum qualifying marks will be as under:

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 Union Bank Employees' Handbook - 2015

General SC/ST
 Clerical Aptitude 6/20 5/20
 Elementary Banking Knowledge 12/40 10/40
 Computer Literacy 12/40 10/40
 Minimum required 30/100 25/100
 An interview will be held for ranking with 20 marks.
 Twice the number of vacancies will be called for interview.
Weightage:
 One mark for every completed year of FTS beyond 5 years, with
maximum of 15 marks.
 Service marks for PTS:
 1/3 scale 0.33 marks per year
 ½ scale 0.50 marks per year
 ¾ scale 0.75 marks per year
 Those who are above 100% will be absorbed against refusals or
any vacancy within a year.
 Over and above these promotions, all subordinate staff who
become graduate or post graduate will be promoted to clerical
cadre.
 Those who refuse will be barred for 2 years.
 During the probationary period reversion will be permitted and
posting will be given in the same place subject to identified
vacancies.

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 Union Bank Employees' Handbook - 2015

 Those applicants, who are not attending the test will be barred
for 1 year.
 An employee can appear on both the channels.
 Ex-servicemen will have maximum 2 years weightage (one for
every 5 years of Military service)
 Vacancies of one channel can be used for the candidates of the
other channel.
 Subject-wise Mark list will be given to unsuccessful candidates.
Fitment Formula Subordinate Staff to Clerks w.e.f. 01.05.2010 :
th
Stage Basic Pay 10 Bipartite Fitment Fitment
(From Basic Pay Peons Drivers
01.05.2010) 01.05.2010 01.05.2010
1 5850 9560 7200 8900
2 6050 9885 7600 8900
3 9250 10210 8000 8900
4 6450 10535 8400 9400
5 6650 10860 8400 9400
6 6900 11270 8900 9900
7 7150 11680 8900 9900
8 7400 12090 9400 10500
9 7650 12500 9400 10500
10 7900 12910 9900 11100
11 8200 13400 9900 11100
12 8500 13890 10500 11100
13 8800 14380 10500 11700
14 9100 14870 11100 11700
15 9450 15440 11100 12300
16 9800 16010 11700 12300
17 10150 16580 11700 13000
18 10550 17235 12300 13000

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 Union Bank Employees' Handbook - 2015

19 10950 17890 12300 13700

20 11350 18545 13000 13700
21 11750 19200 13000 14400
22 12150 19855 13700 14400
23 12550 20510 13700 14400
24 12950 21165 14400 15100
25 13350 21820 14400 15100
26 13750 22470 15100 15100
27 14150 23130 15100 15800
28 -- 23785 15800 15800

 Employees fitted in the lower clubbing stage will draw their next
increment on the anniversary date of promotion.
 Employees fitted in the higher clubbing stage will draw their next
increment on the anniversary date last increment in subordinate
cadre.
 Subordinate FPP will be continued till they reach their
maximum.
 On reaching the maximum, Clerical FPP will be given.
25. Transfer Policy:

 State-wise common transfer diary will be maintained to register

the request transfers.
 Employee will be informed about his seniority number in the
transfer diary.
 Employee can give three options for transfer to three different
stations.
 If he wishes to get transfer to any of the branches in any another
State, he can give a fourth option.

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 Union Bank Employees' Handbook - 2015

 Zonal Office will register the request based on the date received
by them.
 Transfer orders will be issued as per transfer diary ‘first come,
first served’ basis.
 Request transfer will be considered in preference to new recruits.
 Once in the career, employee can avail joining time on request
transfer.
 Requests will be entered as per designation.
 Inter Zone, Inter State transfers will be done by Central Office.
 Once the order is issued, the name of the employee will be
st
struck from the transfer diary. If 1 preference is considered, 2
nd rd
and 3 will be deleted. If 2 preference is considered, 3
preference will be deleted.
 Female candidate will have preference over other transfer
requests under separation of spouse joining category twice
during the entire service.
 Mutual transfer will be considered, if the employees stand
number one to the other stations from their respective stations.
This will also be considered on chain basis also.
 Posting on appointment of sportsmen, blind persons, physically
challenged persons, spastics, compassionate ground will have
preference over transfer diary.
 Transfer of Physically challenged persons will be considered
over the transfer diary on genuineness of each case through
JCC.
 When branches are opened in a new station, circular will be
issued and among the applicants, the senior-most will be given
posting.
 Temporary transfers will be considered based on merits of each
case. Maximum period of temporary transfer is one year.

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 Union Bank Employees' Handbook - 2015

 Rotation transfers will be made within the same station. This is

applicable wherever there is more than one branch in a station.
Station is the Panchayat or Municipal or Corporation limits.
Employees with more than 5 years of service in a branch will be
rotated.

26. Higher Assignment Policy - Clerks:

 Mode of Selection – All the posts will be filled in by inviting
applications from the eligible employees.
 Seniority will be the basis of selection.
 Weightage:
 Graduation : 1 year.
 Post Graduation/Double Graduation : 1 year
 Educational qualification maximum 2 years.
 JAIIB/CAIIB Part I : 1 year
 Part II of CAIIB : 2 years
 Higher assignment will take effect from the date mentioned in the
order.
 The process for filling up the post will start within one month from
the date of arising of the vacancy.

 Special Assistants:
 Creation of posts in Rural Areas : Having average total business
st
of 15 crores for the post 104 weeks as on 31 March.
 Creation of posts in Semi-urban Areas : Having average total
st
business of 30 crores for the post 104 weeks as on 31 March.
 No new posts in Urban and Metro areas.
 Application will be issued for the identified vacancies after
acceding to the pending transfer requests.
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 Union Bank Employees' Handbook - 2015

 Among the applicants, the seniors upto 1:2 times of the

vacancies will be called for interview.
 As per the understanding, if the number one is not having any
adverse service records, he alone will be selected.

 Head Cashier II/Clerk:

 Application will be called from the eligible employees.
 The senior-most to each station will be selected and issued with
the order.

 Single Window Operator – B:

 All the posts of SWO-B will be filled in by inviting application from
the eligible SWO-As working in the Station and the same will be
given based on their seniority.

 Temporary Officiating:
 All the vacancies on temporary basis will be given to the senior-
most clerk in the branch who is not drawing any allowance or
allowance more than the one which is called for.

 Receiving Cashiers:
 Duties of receiving cashier will be entrusted to any clerk working
in that branch on rotation basis.

 Bar Provision:
 Any person who is refusing to accept the offer of higher
assignment order will be bared for 1 year for that post.

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 Union Bank Employees' Handbook - 2015

 Any clerk who is called for the interview for the post of Special
Assistant and did not attend will also be barred for 3 years, if he
is not giving acceptable explanation.
 Persons transferred from one State to another will be barred for
a period of 1 year.
 During the operative period of punishment, subject to a
maximum of years, the employee will not get the posts attracting
Special Allowance.

27. Higher Assignment Policy – Subordinate Staff:
 Head Peons: The post will be created if the branch is having
more than 7 subordinate staff. The senior-most will be posted as
Head Peon.
 Every branch will have the post of Daftary. The senior-most in
the station will be posted as Daftary.
 Housekeeper/Peons are also eligible to become Daftary based
on their seniority.
 Temporary officiating will be allowed to the senior-most in the
branch.

28. Compassionate Appointment & VRS on Medical Grounds:

 The family of the employee, who expires while in service, will get
compassionate appointment in the Bank subject to reckoning
his/her indigence (financial condition).
 Financial compensation in lieu of employment is also available
where the family is not in a position to accept employment as
under:
 Clerks Minimum Rs.3 lacs Maximum Rs.7 lacs
 Subordinate Staff Minimum Rs.2 lacs Maximum Rs.6 lacs

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 Union Bank Employees' Handbook - 2015

 All the employees below 55 years of age, if they are

incapacitated, they can be opt for Voluntary Retirement from the
Services of the bank on medical grounds. The family will get
compassionate appointment subject to the financial position of
the family.
 Incapacitation to be certified by the medial board.
 Further, they will also get Rs.3.50 lacs under Death Relief Fund
treating it as loss of employment due to total permanent
disability.
29. Staff Welfare Measures:

 Medical Clinic:
 Every Regional Office will have a Medical Clinic for the use of
staff members.
 It will be provided with a General Practitioner, Homeopath and a
Cardiologist.
 General Practitioner will attend for the entire week for 11/2 hours
a day.
 Cardiologist will attend twice a week for 11/2 hours a day.
 General Medicines will be provided.
 The tests, which are required by the Doctor, will be done at the
cost of the Bank.
 For this the bank will have tie-up arrangement with the
laboratory.

 Tie-up arrangements with Hospitals:

 Bank will make tie-up arrangements with reputed hospitals for
cash free treatments at important centers.

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 Union Bank Employees' Handbook - 2015

 The employee or his dependents, who needs treatment should

get a letter from the concerned Regional Office.
 In case of emergency, the admission can be obtained by
producing the identity card of the bank.
 The Bank will make the payment directly to the hospital.
 He should also give an undertaking stating that he will make
good the difference between the actual expenses and the
amount sanctioned by the bank.
 On getting the bill, employee has to apply for hospitalisation in
the normal course. The difference, if any will be recovered from
the employee.
 Every year few angiography’s, angioplasty’s, Open Heart
Surgery, Closed Heart Surgery and Bye-pass surgery is
available free of cost at Madras Medical Mission, Chennai.

 Hospitalization Ex-gratia:
 When the Employees and their dependents were hospitalized for
major ailments or major surgeries (including cancer treatment), if
there is any difference between the actual claim and the amount
sanctioned, they can apply for ex-gratia.
 Employees will get 90% of the difference subject to a maximum
of Rs.1,50,000/- per year.
 Dependents will get 75% of the difference subject to a maximum
of Rs.1,00,000/- per year.
 In the case of death of employee, the entire balance amount will
be granted as ex-gratia.
 In case of spouse, the ex-gratia is allowed if the monthly income
of the spouse is less than Rs.20,000/-.

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 Union Bank Employees' Handbook - 2015

 For ex-gratia, the application should be made in Union Parivar

and sanctioned therein. After that application for ex-gratia can be
made.

 Health Check-up:
 All the employees above 40 years of age are eligible for Health
Check-up every year.
 The employee or his/her spouse can avail this facility.
 Male members will be reimbursed maximum of Rs.1000/-. (Total
Rs.1900/-)
 Male members above the age of 45 can get Rs.900/- for
Ultrasound Sonography of abdomen.
 Female members will be reimbursed maximum of Rs.1700/-.
They should undergo Mammography or Ultrasound Sonography
of abdomen.
 Female employees (Four months pregnant) can undergo
Antenatal Checkup for two times in their service and the
maximum eligibility is Rs.5000/- per time.

 UBIREMAS:
 Union Bank of India Retired Employees Medical Assistance
Scheme is applicable to all the retired employees and their
spouses (not having income more than Rs.3550/- per month –
now Rs.10000/-) after the age of 60.
 Applicable one time payment is Rs.3000/- for clerks and
Rs.2000/- for subordinate staff.
 Reimbursement of hospitalisation expenses is restricted to 100%
with the maximum of Rs.1,25,000/- in the case of employees and
75% in the case of spouses. In the case of minor ailments the
reimbursement will be upto Rs.10,000/- per claim.

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 Union Bank Employees' Handbook - 2015

 The reimbursement will be based on the cadre to which he was

belonging to at the time of retirement.

 50% College Fees Reimbursement:

 Subordinate staff members are eligible to get 50% of the college
fees paid to their two wards subject to a maximum of Rs.10,000/-
per year.
 Fees means, term fees, examination fees, tuition fees, admission
fees.

 Reimbursement of School fees:

th
 A school fee upto 12 Standrad to one ward of the staff member
is reimbursed upto a maximum of Rs.1850/-.
 For diploma courses in polytechnic is eligible for two years.
 School fees include the tuition fees, cost of books.

 Scholarship for Higher Education:

 Scholarship is eligible for one ward of the staff.
th
 Scholarship based on 10 marks for 10+2 studies – Rs.250/- per
month.
th
 Scholarship based on 12 marks for college studies – Rs.400/-
per month if day scholar and Rs.600/- per month for hosteller.
 Minimum marks required for the scholarship is as under:

Qualifying Examination Officers and Subordinate

Clerks
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 Union Bank Employees' Handbook - 2015

% marks above Staff

% marks above
th
10 Standard 75% 65%

th
12 Standard under 75% 65%
Science
th
12 Standard under Arts 60% 50%

th
12 Standard under 60% 50%
Commerce
Final year diploma in 60% 50%
Engineering

 Scholarship will be given for 3 or 4 years of graduation.

 If the ward continues his/her education, scholarship will continue
for Post Graduation also.
 If the ward secures more than 60% marks in the
graduation/diploma, they are eligible for scholarship to peruse
post graduation or second graduation.
 Even if the employee expires, the scholarship will continue till the
education is over.

 Reimbursement of College fees:

 One ward of the employee is eligible for reimbursement of
college fees.
 Engineering, Medical, Professional and Career oriented degree
courses are eligible for reimbursement.
 Maximum eligible amount is Rs.3000/- per year.
 Fees includes college fees, cost of text books.

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 Union Bank Employees' Handbook - 2015

 Honorarium for securing First Mark:

 One time honorarium of Rs.2500/- will be given to the ward, who
is securing first mark in the overall annual performance in the
st th
School exam from 1 to 12 Standard.
 Honorarium to Employees completing courses of IIB:
 Employees completing diploma courses of IIB will be given a
honorarium of Rs.5000/- and for completing MBA a honorarium
of Rs.10000/- will be given.

 Holiday Homes:
 Following holiday homes are available:
 Alibag, Amritsar, Bangalore, Coonoor, Gangtok, Goa, Hardwar,
Kanyakumari, Khandala, Manali, Mathern, Mount Abu, Munnar,
Mussorie, Puri, Tirumala, Tirupathi, Tithal, Guruvayur, Shridi.
 Application through Union Parivar.
 Applicable rent is recovered from the salary.
 Allotment is first come, first served basis.
 Employees and their dependents alone can stay in Holiday
homes.

 Transit Quarters:
 Transit quarters are available to the staff members and their
families while undergoing medical treatment.
 Presently available at Mumbai, Chennai, Delhi, Kolkata.
 Rs.10/- per day is charged.

 Honorarium to Union Youth:

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 Union Bank Employees' Handbook - 2015

 This scheme is applicable to those outstanding wards of the

employees who excel in sports and culture.
 State Level achievement Rs.5000/-
 National Level achievement Rs.10000/-
 International Level achievement Rs.20000/-

 Canteen Subsidy:
 All employees, who are not getting the subsidized canteen
facility are eligible for Rs.200/- per month from 01.08.2013.

 Financial Assistance – LOP

 If an employee is on loss of pay due to ill-health, medical
treatment, he will get an amount of Rs.3000/- per month for six
months.

 Financial Assistance to Physically Challenged:

 Physically challenged employees will get financial assistance of
Rs.3000/- per year to purchase crutches, hearing aids, Braille
books, other accessories, artificial legs, shoes, polio limbs,
payment of computer courses.
 For hearing aid, the assistance for three years can be clubbed
and an amount of Rs.9000/- can be availed.

 Financial Assistance to Physically Challenged Wards:

 Physically challenged children of employees will get financial
assistance of Rs.1000/- per year to purchase crutches, hearing
aids, Braille books, other accessories, artificial legs, shoes, polio
limbs, payment of computer courses/school fees.

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 Union Bank Employees' Handbook - 2015

 Adjustment of Housing Loan:

 This scheme provides relief to the family of an employee who
expires while in service to liquidate his housing loan.
 Ex-gratia maximum of 80% of the Housing Loan outstanding to
Officers/Clerks subject to a maximum of Rs.2 lacs.
 For subordinate staff the outstanding upto Rs.2 lacs.

 Death Relief Fund:

 Applicable to those who have opted for the scheme.
 You can apply to Parivar.
 Subscription Rs.125/- per month.
 In the event of death, the family will get Rs.3.50 lacs w.e.f.
01.09.2013.
 As such, there is no provision to refund the amount remitted by a
staff member.

 Farewell Scheme to Retiring Employees:

 Retiring employee will be given a memento worth Rs.7500/-.
 Branch can spend Rs.200/- for garland, tea, snacks etc.,

 Financial Assistance to Children:

 In the case of employees who die while in service, two children
of such employee will get a lumpsum of Rs.2000/- per year till
th
they complete their 12 standard.

 Interest Assistance to Education Loans:

 Wards of the employees who are studding in IIM, IIT, NIR, AIIMS
will get 1% assistance on their education loans.

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 Union Bank Employees' Handbook - 2015

 Ex-gratia to Pre-1986 retirees:

 Over and above the ex-gratia pension given to pre-1986 retirees
will get a lumpsum of Rs.5000/- per month.

$$$$$$$$$$$$$$$$

57