WRITING REFERENCE Ce 1.4 Report/Proposal For work on reports, see pages 34 and 76, For work on proposals, see page 24 and 86. TASK Your local couneilis conducting an enquiry into the volume of vistors tothe centre of your town or city witha view to encouraging more people to make greater use of shops, restaurants, cafés and entertainment facilities there. You agree to write a report describing the existing situation including factors which discourage people from coming to the city centre and recommending ways of atracting more visitors. \Wirite your report in 220-260 words in an appropriate style Model answer 6 eesti bullet poms. Ts ik Mitre to. our city centre caw mek cet eyo —Tntredton 3 ethatyourepot The principal aime of thie report are to provide an overview of the whine of visitors using ervices.in cae city centre and to identify factors which delar_people from ving ther The firal_tection makes recommerdations ato. how the iluation ——_ could be_inpeaed las ieee RY cmt hatin | Tconbicted interiws with a random selection of shoppers and cconmrs_in local restascate and cafés. Fewer thin half regularly visited the city centre. Among. those who dd. make Frequent vee of whit i on_offer, most cited the pedestrianised Mitetell Mall as their Paourite area. Srl murbers enjoyed cE tanto shopping er-dining. areund. Holmes. Square, though several pecple said Se ae a cate Factors. preventing grea city — asagui | There was. a clear division between those who regularly. vii ee | the city centre ard those who did co infrequenthy. The latter cited traffic. congestion and pollution aleng with inflated prices For goods as factors that acted as a deterrent. For those. who Frequently came into town, on the other hand, the. pedestrianced area and the outdoor cafés were a major attraction, Ce Clearly, more could be dove to attract people to our city a centre, T would make the following recommendations: > extend the pedestrianized area to tnclude. the etrecte eurrcunding (Holmes. Square so. as. to capitalise on what is already an + encourage shops, cafés. and restaurants to offer discounts to regular customers. + maintain access to the pedestrianised areas for cyclists. This final recommendation will encourage those who currently cycle into town to contimie to do éo, while reducing noise. and pallation from motor traffies. 192 Whiting reference (Pape 2)‘though reports and proposals have a similar layout, reports are based on curtent Circumstances or situations whereas proposals are action pias fr the future. You give more : space to the curent situation in a report and mote space to recommendations for future action ina proposal Jseful language for a report ting the purpose of the report The principal aim/objective/purpose of this report is to provide a description offpresent results of/assess the importance of... Inthis report | will provide a description offpresent. sults of/assess the Importance of... This report describes/provides an assessment of / [conducted interviews with local council offcers/a survey pfallcurrent members of the sports cub. visited three of the most popular restaurants: Oregano, Beach on Broad Street and Frank’ Fish Shack... lem i Alarge/considerable/significant proportion of those surveyed/respondents/informants said that... arly three quarters of the shop keepers (74%) had seen ih improvement in the situation .. ating the purpose of the proposal The principal objectives/aims of this proposal are to... his proposal is intended to... In this proposal | describe/evaluate/present/assess ... kground information ‘omments made at the end of the questionnaires iuggest. ollowing a survey among families of young children... Presenting a list + The arguments against banning cars in the citycentre altogether are the following: iy 2 + The following were the main reasons given for supporting the ban: firstly... secondly + Points our informants mentioned in favour of/against rhe scheme were: 1 oF + There are several ways in which locals and tours alike ight be dravin back o the cty centre ly ox Making recommendations + Taking all the factors mentioned into account/in the light of the results of the survey/questionnaire, focus group sessions creating a bicycle wack would appear to be the ‘most viable solution/option/approach. + [would therefore recommend the immediate implementation ofthe scheme. Making recommendations and suggestions + Aworking group should be set up by... + There should be an enquiry into + [recommend that a large survey should be conducted before {final decision isreached. Final recommendations +The results of the survey/questionnaire suggest thatthe introduction of heavier fines would seem to be the best option/choice/solution. + Ifthese recommendations are implemented, the situation Is bound to improve. + Unless these suggestions are implemented, its unlikely that there will be any improvement in the shor term, Writing reference Paper 2)Writing Report (Part 2) ® CB page 34 About the exam: In Writing Part 2 you may have the choice of writing a report. The purpose of a report sto give information and _make recommendations using an impersonal syle, Strategy: + Use headings forthe diferent sections of your report. This makes it easier forthe target reader and ‘also ensures that you organise and present your information clearly + Use an impersonal style. The use of the passive is quite ‘common in report writing, + Make sure you aive both an introduction where you ‘outline the aim of the report and a conclusion where you summarise the main points, [BB Look at the exam task and the two plans. Which plan do you think is best? Your college wants to give more assistance to new students who are coming here to study. You have agreed to write a report describing the problems that new students at the college often encounter and recommending ways to help them. Write your report in 220-260 words in an appropriate style. Plan A ‘= Paragraph 1: Say how the problems new students face can affect how well they do at college and describe these problems, ‘+ Paragraph 2: Give examples from your own ‘experience and say how they affected you. ‘+ Paragraph 3: Summariso the opinions of a teacher you interviewed. ‘+ Paragraph 4: Give a conclusion about what is the best thing to do to avoid the problems. Plan B + Paragraph 1: Say why you're writing the report. + Paragraph 2: Give examples of some difficulties for new students: finding their way around, who to-go to for information, socialising, ote * Paragraph 3: Mako some suggestions to help: an information leaflet, a buddy system, a day Visit, etc. * Paragraph 4: Give a short summary of how your Ideas might help. Look at another exam task and tick (¥) the things you have to do in the report. ‘The education authorities in your area want to assess how useful the provisions at schools and colleges are for equipping students with skils for dealing with a working life after they leave full time education. You have agreed to write a report describing and evalvating the current programmes and recommending improvements ite your report in 220-260 words in an appropriate style Give clear examples of what you were taught and how you profited from this. Give an overview of what schoo's in your area do to help their students prepare for working if Explain how and why this preparation benefits or does, rot benefit the students, Say whose fault this is and explain your criticisms, ‘Make some suggestions about how the preparation could be improved Give a detailed programme of sessions that you think would be good. Read the sentences and put a cross (x) next to the ones that would not be appropriate to include in the report. In thiseport | am planning to describe what schools do at the moment to prepare their students for when they leave. Having said thar, there are disadvantages to allocating assignificant amount of time to life skils classes ike these, Here area few of them There is currently litle focus on teaching students how todeal with theie finances effectively. ‘My recommendations would include providing more ‘opportunities for students at school to visit different work places, [think you've got to get more trained staff in to give ‘extra classes in nance and cookery and things lke that. Should these recommendations be implemented, students will be better able to deal with a range of problems they may encounter afer leaving school. Do one of the exam tasks on this page. Make notes and write your report. Remember to + use an impersonal style + use clear headings. + adress all the points in the task 25