Fast-Tracking of Construction Projects A Case Stud PDF
Fast-Tracking of Construction Projects A Case Stud PDF
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The growing use of professional construction management has been synonymous with the development of new project delivery
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systems such as the phased construction approach and the fast-tracking technique. This paper establishes the distinction between
these two types of approach which have become increasingly popular for reducing project duration. The paper further illustrates,
through a case study, the possible consequences of compressing and overlapping design activities in a fast-track program to
expedite project delivery. A delay analysis shows the impact of this accelerated technique on construction activities. The
far-reaching effect of mistakes during the early designlengineering phase in a fast-track program is usually underrated.
Accelerating a project through fast-tracking is a major decision, and construction professionals often are not aware of its
implications. Based on the case study examined in this paper and other fast-track constructions previously analyzed, trouble areas
requiring special attention have been depicted and recommendations with regard to the effective use of this technique are
presented. It has also been shown that if intensified effort on problem areas is lacking, such a popular accelerated technique could
result in unexpected delays.
Key words: fast-tracking, phased construction, professional construction management, design management.
L'utilisation croissante de services professionnels de gestion de la construction a coincidC avec l'apparition de nouveaux
systkmes de remise des ouvrages tels que la mCthode de construction par phases et la technique de suivi rapide. Cet article
Ctablit une distinction entre ces deux types de mCthode de rCduction de la d u d e d'un projet de plus en plus populaires. Par
le biais d'une Ctude de cas, l'article illustre les consCquences possibles du chevauchement et de la rCduction de la dude de
certaines activitCs de conception, dans le cadre d'un programme de suivi rapide visant i accClCrer la remise des ouvrages.
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Une analyse de retard illustre l'effet de cette technique sur les acivitCs de construction. L'impact d'erreurs commises durant
la phase initiale de conception et d'Ctude est habituellement sous-estimC dans un programme de suivi rapide. AccClCrer un
projet par le biais d'un su,ivi rapide est une importante dCcision, et les spCcialistes de la construction ne connaissent pas
toujours les implications. A la lumikre de 1'Ctude de cas prCsentCe dans cet article et des autres constructions i suivi rapide
analysCes prCcCdemment, les domaines dvralgiques nkcessitant une attention spCciale sont dCcrits et des recommandations
concernant l'utilisation efficace de cette technique sont prCsentCes. I1 a Cgalement CtC dkmontrC que si l'on ne dCploit
pas suffisamment d'efforts intensifs dans les domaines nkvralgiques, une telle technique populaire risque d'entrainer des
retards imprCvus.
Mots cle's : suivi rapide, construction en phases, gestion professionnelle de la construction, gestion de la conception.
[Traduit par la revue]
Can. J. Civ. Eng. IS, 493-499 (1988)
overlapapping of design and construction phases, but this refineries, and industrial complexes that require extensive
similarity should not be misinterpreted. design and procurement periods are potential candidates for
Phased construction basically calls for overlapping of dis- fast-track and phased construction. Commercial projects were
crete work packages, by issuing them at different intervals their earlier start-up may decide the ultimate profitability of the
throughout the construction period. Design packages for exca- enterprise are also potential candidates.
vation, foundations, structural, mechanical, etc. are separately he following conditions or project characteristics encourage
produced in sequence by the architect, with the earlier packages design and construction overlapping:
let for bids and work commenced thereon before the later 1. Financial conditions: Important cost reductions and higher
packages are completed. The design of each of these work overall project profitability can be achieved by shortening the
packages is substantially complete when they are awarded. In project duration.
order to shorten the whole project duration, critical work 2. Project complexity: It is advantageous to award separate
packages are issued to contractors as they become ready for early contracts for portions of the work that are identified as
construction. potential constraints.
In an effort to further reduce construction duration the 3. Political conditions: Political decisions and budgetary
fast-track technique has emerged, where overlapping goes one policies can fix the start and completion dates on construction
step further. This is achieved by overlapping the design and facilities.
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construction phases within each individual package. Under this In practice, by attempting to maximize the benefits of a
approach the owner's architect develops schematic drawings shorter project duration or in order to meet a fixed delivery date,
and preliminary specifications, which are immediately used to a phased cbnstruction program often slips into the characteris-
estimate the project budget and get construction started. tics of a fast-track one. There is also an important condition
Without a full set of detailed plans and specifications, prospec- which qualifies fast-tracking from the start of the project:
tive bidders who are getting a rough idea of the work are asked to 4. Market conditions: For industrial buildings there are
formulate a contract price. As soon as the construction progress distinct advantages to being in production while the competition
of preceding packages is sufficent, the next work package is is still designing or building.
awarded with its design being completed in parallel with All of the above conditions demand that the project proceeds
construction. at as fast a pace as possible and call for a dynamic teamwork
Also using the approach of overlapping work packages, under the PCM approach, uniting the owner, acrhitectlengin-
fast-tracking could be viewed as an "accelerated phased eer (A/E), and the construction manager (CM), who could be a
construction." The time normally required for the cumbersome general contractor as well, early in the preconstruction stage of
reconciliation of all drawings and specifications is being traded the project. Through this "team approach" a good harmony is
for a "finish as you go along" approach. It is then the owner's created from design through completion, in which the CM
responsibility to complete the drawings and specifications in a exploits his management skills to a greater limit to intergrate and
manner consistent with the initial documents used by the coordinate design and construction overlapping (Linthicum
contractors to begin construction. The status of design develop- 1982).
ment for an individual work package at the time of award is
therefore a prime determinant in classifying projects as fast- Performance evaluation of fast-tracking
tracked or merely phased construction. There are basically two methods of analysis available to
Despite the similarities between the two approaches, the evaluate the performance of the fast-track construction
fast-track technique requires considerably more attention in approach. The first consists of a comparison between schedul-
order to achieve successful project completion. Ruby (1978) ing activities of a fast-track project and those of a traditional
and Sidwell (1983) pointed out two major challenges in case hypothetically derived from it. The second uses the actual
fast-track construction: coordinating the construction work and fast-track project to carry out an in-depth analysis of the
providing subcontractors with the information they need for accelerations and delays by comparing the as-planned and
bidding. Clearly defined independent work packages are cer- as-built schedules.
tainly important for both phased construction and fast-tracking A recent study utilizing the first approach (White 1980) is
(Schich 1982), while the latter specifically stresses the need for based on the "TREND" analysis technique presented in 1972 by
a flexible design (Trombley 1985). The importance of effective Benningson. The "TREND" model draws upon three indepen-
management during the design phase is stressed in several dent theories, namely: interdependence, uncertainty, and pres-
papers (Ruby 1978; Schich 1982; White 1980) and will be tige with due assumptions to enable the derivation of the
reviewed briefly. hypothetical traditional case. Typical assumptions required to
FAZIO ET AL. 495
derive the traditional case include no change in activity duration vendor information and of complications with design coordina-
from the fast-track to the traditional approach, the same tion, drawings were not completed on time for the scheduled bid
construction activity precedences, and the same level of dates. As a result, the tendering of the main construction
uncertainty for activity duration. packages was postponed and compressed towards the end of the
As such, the approximation and (or) assumptions made at this design period (see Fig. 1). This slippage in bid dates disturbed
early stage in deriving the hypothetical model would have a the original sequence of contract awards and significantly
direct impact on the reliability of the end results drawn from the affected the construction schedule.
comparisons. This method, although theoretically appealing, Trying to meet the intended date of commercial production,
could result in misleading analysis due to the inherent limitation the engineering consultant and the owner did not hesitate to
of the method described above. Furthermore, the method reschedule activities, overlap work, and revise activity dura-
completely disregards the increased complexity in coordination tions through compression or acceleration. At that time,
and scheduling encountered on fast-track jobs. In view of the planning and coordination of the work were severely affected by
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pitfalls associated with the first method, the second approach the fast-tracking approach adopted for the project. Five main
has been considered herein. packages have been examined for a schedule~comparisonof
In general, more insight information can be gained in tendering period as illustrated in Fig. 2.
comparing the as-planned and as-built schedules for a particular Even during tender periods a large number of drawings were
project than in comparing the same project to a hypothetically revised, added, and deleted in several contract packages. In
derived case. The advantage of the selected method of analysis some cases up to 7 addenda were issued. This resulted, for
is the fact that it avoids the assumptions required to generate the example, in a slippage of up to 6.5 months in the award of the
hypothetical case and as such enables a comparison based on structural steel package. The bid closing date of this package
actual project records. It is also practical and utilizes a simple was delayed three times, 190 drawings were added and 109
and easy-to-follow procedure. drawings were revised. This represented, respectively, 50 and
Established facts, extracted from expert reports, on a project 28% of the number of drawings in the bid package. These
that has experienced difficulties, illustrated by several claims, last-minute revisions affected the accuracy of the bids and
have been considered to depict problem areas associated with contributed to low-productivity levels in the initial stage. The
fast-tracking. The tight schedule of fast-tracking combined with incomplete design resulted in a large number of drawing
the size of the project were considered helpful in identifying the revisions required after contract awards (see Fig. 2).
coordination and scheduling problems. The civil design man-hour histogram and design packages bar
For personal use only.
LEGEND
-YYi \.a DESIGN
2 w 13 months 1 month
uZ g0 : M~sc Design
U W
CONSTRUCTION
Ex
OZ:
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mq:::::::::::::::::j
5 months
?w
v)=
" Z:
4 Aclual Dural~on- 37 314 Monlhs
-
For personal use only.
Number ol Drawings
Eleclrical lnslallalion
a3
2 0
L?$
U)
U)
w
W Y
n cc
0
3
1-
Major Foundalions
I;
Sliplorm Struclures
i
i -LEGEND
0Planned
70 %
Aclual
Tender
period
Percent complete
For personal use only.
in spent man-hours
( Tolal civil work)
Concrete Struclures
TABLE3. Delay summary on the critical path Without the revisions and extra work and subsequent accelera-
tion, the productivity loss could have been significantly reduc-
Duration ed, since the contractors would have had the information
Nature of delay (day) (month) necessary for proper performance. Trade interferences would
have also been reduced to a level where it would not impact the
Initial delay 26 1 program.
Direct fast-track delay
(design related problems) 101.5 3 Observations and recommendations
Indirect fast-track delay
(productivity loss and interferences) 112 4 In light of the above study and other studies conducted on
Others (including manpower shortage fast-track constructionjobs that experienced difficulties, trouble
and excusable delays) 84.5 2.75 areas have been identified. Fast-tracking a project often results
Total project delay 324 10.75
in unexpected extra costs and, as observed in this project, does
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The above grouping illustrates the possible impact of com- in the field. The increased intolerance of design changes
pressing and overlapping design activities. As a result, the imposes a stringent demand on the performance of design
design effort for major contract packages in this plant spanned professionals.
over a period of 15.5 months instead of the 13 months specified 3. Coordination between design and construction
in the contractual arrangement (see Fig. 1). With construction activities starting before the completion of
The construction start was delayed because of tardy input all design phases, the process of coordinating basic design work
from vendors, lengthy review and revision periods, and design for all disciplines before awarding any contracts is no longer
coordination difficulties resulting in a slippage in award of applicable. Consequently, the options of resolving conflicts
critical contract packages. between the various designs are limited.
The management decision to recuperate the initial 5 months 4. Coordination between work packages
of vendor delays by accelerating both design and construction Besides the fact that contractors are often faced with
activities, awarding work packages on incomplete design, and construction starting on partially completed drawings and
demanding extensive trade overlaps gave rise to a totally specifications, in a fast-track environment a more pronounced
opposing result; i.e., the project was further delayed. The extra overlapping of construction activities would inevitably increase
rescheduling efforts required by project personnel to limit the the problem of coordinating work between the various contrac-
consequences of this fast-track approach were ovemdden by the tors in the field.
severity of the problems. Additional work and some rework are The above observations reinforce the statement that manag-
common in most construction projects, but in this case the ing the interface between design and construction proves to be
fast-track approach seriously amplified the impact of those crucial to the project performance. The inherent risks of
disruptions as evidenced by their frequency and severity (see fast-tracking projects include (1) the loss of financial benefits
Fig. 2). The schedule compression and trade overlaps inflicted a due to the cost of changes and claims, (2) the loss of planned
burden on the contractors in terms of available space and time savings due to schedule delays, and (3) the reduction of
restricted time periods to do the work. This in turn gave rise to control over project costs due to the early elimination of design
significant losses in productivity and poor morale among options normally encountered, incomplete tender specifica-
workers. tions, and overlapping of the construction work. In an effort to
Accelerating a project through fast-tracking is a major reduce these risks, the following recommendations are made.
decision, and construction professionals inexperienced in phase 1. Spend more effort during the design phase
or fast-track construction often do not realize what they are The far-reaching effect of mistakes during the early design/
getting into. In this particular project, 66% of the total dalays engineering phase in a fast-track program is usually underesti-
were attributed directly and indirectly to fast-tracking. Spend- mated. More time and effort, in terms of coordination and
ing only two more months (21% of planned design period) on planning, should be spent on the design preparation with special
the detailing of design packages before awarding the contract attention to trade and (or) work packages interface areas. Early
(refer to Fig. 3), would eliminated a major portion of the in the design phase, decisions that will limit future flexibility in
fast-track-related delays (a maximum of 7 months in this case). the design should be highlighted and their impact evaluated.
Ideally, there would be fewer design errors and omissions. This effort will result in a better and tighter coordination
FAZIO ET AL. 499
between work packages before they are issued for construction. avoid conflicts, and favor a better exchange of information
Although this could be viewed as contradictory to the fast- through well-defined communication channels.
tracking concept, it nevertheless has to be stressed. In conclusion, there is nothing new about the individual
2 . Develop an effective design review system e!ements of fast-track construction. What is unique is their
The rushed delivery of drawings combined with an overlap- innovative combinations. Accelerating a project through fast-
ping of work packages will contribute, to a great extent, to an tracking is a major decision, and construction professionals
increase in the number of drawings to be revised. At the outset should be aware of its implications. Analysis of fast-track
of the project, an efficient review system must be established, construction projects indicated that despite the apparent advan-
with clearly defined channels of communication to compensate tages, not all projects lend themselves to a successful applica-
for this probable increase in design changes. This precaution tion of the fast-tract approach. Adequate precautions must be
would ensure fast and effective review of drawings and would taken with respect to the previously identified trouble areas in
also provide a good interaction between design activities and order to reduce the overall project duration. The project team
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