DEPARTMENT OF

INFRASTRUCTURE, PLANNING AND LOGISTICS

NTG Technical Drawings

Part 1 - Requirements for Technical
Records Management
 Approval Sheet

NTG Technical Drawings

Title
Part 1 – Requirements for Technical Records
Management

Version Number 2019.01

Name: Craig Smith

Date: 6/06/2017
Approved By
Senior Director
Engineering and Environmental Services
Name: Lawrence Foscaro
Date: 6/06/2017
Endorsed By
Manager
Projects Specification Services
Name: Spiros Lambrinidis
Date: 12/03/2019
Prepared By
Supervisor Technical Records

For further information, please contact:

Technical Records
Department of Infrastructure, Planning and Logistics
3rd Floor Highway House
Telephone: (08) 892 47351

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Approval Sheet................................................................................................................................................... 2

Title .................................................................................................................................................................. 2

NTG Technical Drawings ................................................................................................................................... 2

Part 1 – Requirements for Technical Records Management .............................................................................. 2

Version Number ................................................................................................................................................. 2

2019.01 .............................................................................................................................................................. 2

Approved By ...................................................................................................................................................... 2

Name: Craig Smith ............................................................................................................................................ 2

Date: 6/06/2017............................................................................................................................................... 2

Senior Director ................................................................................................................................................... 2

Engineering and Environmental Services .......................................................................................................... 2

Endorsed By ...................................................................................................................................................... 2

Name: Lawrence Foscaro ................................................................................................................................. 2

Date: 6/06/2017............................................................................................................................................... 2

Manager ............................................................................................................................................................. 2

Projects Specification Services .......................................................................................................................... 2

Prepared By ....................................................................................................................................................... 2

Name: Spiros Lambrinidis .................................................................................................................................. 2

Date: 12/03/2019.............................................................................................................................................. 2

Supervisor Technical Records ........................................................................................................................... 2

For further information, please contact: .............................................................................................................. 2

Technical Records ............................................................................................................................................. 2

Department of Infrastructure, Planning and Logistics......................................................................................... 2

3rd Floor Highway House ................................................................................................................................... 2

Telephone: (08) 892 47351 ................................................................................................................................ 2

1 Overview and Function .............................................................................................................................. 5

2 Document Requirements ........................................................................................................................... 6

General Requirements .......................................................................................................................... 6

Drawing Number Request Prerequisite ................................................................................................. 6

Drawing Deliverables ............................................................................................................................ 7

Mandatory File Formats ........................................................................................................................ 8

Native File Formats; .............................................................................................................................. 9

3 Automated Reminder Process................................................................................................................. 10

4 Detailed Deliverable Requirements ......................................................................................................... 11

Project Stages ..................................................................................................................................... 11

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 Drawing Requirements........................................................................................................................ 12

Design Guidelines by Discipline .......................................................................................................... 13

General Guide All Disciplines ..................................................................................................... 13

Civil Design ................................................................................................................................ 13

Building Design .......................................................................................................................... 13

CAD Data Compression – eTransmit .................................................................................................. 13

5 DATA Archiving: Drawings and Other Project Documents ...................................................................... 16

Additional Data - DATA ....................................................................................................................... 16

Native CAD File Formats .................................................................................................................... 16

Other Documents ................................................................................................................................ 16

6 NTG Standard Title Blocks and Sheets ................................................................................................... 16

Cad Drawing Sheets ........................................................................................................................... 16

Title Block ........................................................................................................................................... 16

Title Block Attributes ........................................................................................................................... 19

Consultant Logos ................................................................................................................................ 19

NTG Title Block Fonts ......................................................................................................................... 19

Drawing Fonts and Text Heights ......................................................................................................... 19

Drawing Index Sheet ........................................................................................................................... 20

Status Stamps ..................................................................................................................................... 20

7 Electronic File Submission Methods ........................................................................................................ 20

Email ................................................................................................................................................... 20

Technical Records File Transfer Service (FTP) .................................................................................. 20

Internal File Transfer ........................................................................................................................... 21

Technical Records Links ..................................................................................................................... 21

8 Physical Media Types ............................................................................................................................. 21

CD, DVD and Flash Drive ................................................................................................................... 21

File System Format ............................................................................................................................. 21

Virus Scanning .................................................................................................................................... 21

9 Key Changes ............................................................................................. Error! Bookmark not defined.

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1 Overview and Function
Technical Records is chartered with the responsibility of the issuance of NTG Drawing Numbers and receiving
Construction / Technical related drawings and documents for archive, for whole of Government, for all NTG
Assets. To ensure that drawings are available for future use or reference, it is necessary to provide these
drawings & files at the stages as set out within this manual. These stages are at Tender and at Handover /
Practical Completion.

This Document clarifies the requirements for preparing consistent and acceptable project drawings, and
outlining, the Technical Records Archiving Process. It describes the processes and procedures to be followed
by consultants, and by Departmental NTG staff members, in relation to technical drawings for all Northern
Territory Government assets, construction and maintenance works.

Active NTG Project

Contractor /
Consultant

NTG Departmental
Staff
NTG Project Manager

Technical Records

Communication Plan for all active NTG Projects (fig 1.1)

At any stage of the technical document management process, Technical Records Unit can be contacted on

Email: [email protected]

Web site: https://nt.gov.au/technical-records

Important:

 All drawings prepared for the NT Government MUST have official and unique NTG Drawing
Numbers.
 By default the NT Government retains and owns the Intellectual Property Rights on ALL
NTG Drawings and their associated files that are procured by the NT Government unless
otherwise stated within your NTG contract. This requirement must extend to all third party
Consultants engaged to provide drawings for the NTG.

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2 Documentation Requirements & Procedures

General Requirements
All drawings related to NTG Projects must have a unique NTG Drawing Number identifier as
issued by Technical Records. Most of the files stored within Technical Records archives are
PDF and CAD (Computer Aided Design) format files which are related to the preparation and
construction of NTG Projects and Assets. Technical Records requires the submittal of all
related documents in an electronic format for archiving. Hardcopy and paper drawings are not
acceptable.

NTG Drawing Number Requests

The NTG Drawing number process starts when the engaged Project Design Consultant
requests new drawing numbers from within the Technical Records website.

NTG drawing numbers are system generated and emailed to the NTG Project Design
Consultant after the assigned NTG Project Manager checks & verifies the information entered,
and if accurate, will then create the new drawing numbers from within their internal NTG portal.

The new Drawing Numbers are then emailed to the Project Design Consultant by the
automated system using the email address provided. (Ensure all email addresses are accurate
to ensure the correct functioning of the process).

Below are the current options made available for the engaged Project Design Consultant:

Consultant Request forms

The below forms can be used to submit drawing number requests and requests for PDF and
CAD files. Before submitting a request please check the list of secured clients (36.5 kb) to see if
your client is restricted.

 drawing number request - building

 drawing number request - road
 request PDF and CAD files - all disciplines
 request for secured PDF and CAD files – restricted client list
 drawing number request - DIPL / PWC Project
 request for PDF and CAD Files – Private Development Road Corridor

For all Power and Water Corporation or Territory Generation requests, please contact their
relevant Project Officers.

Technical Records does not approve the release of secured / restricted drawings. This is the role
of the NTG Department Delegate who is responsible for the release of those drawings.

Drawing Numbers are to be taken out when the following milestones are met:

 Project Manager confirms the project status and funding,

 The Design is greater than 75% review for Building Projects and 90% Review for Civil Projects,
 Sheet quantities are known (from the Design Consultant) + an extra number for any unforeseen
situations.
 ALL NTG Drawing Numbers must be acquitted at the end of each project. The system will send
out automatic reminders for any drawings not submitted for archiving. A simple email reply
stating the drawing numbers that were unused will suffice for Technical Records to acquit the
unused numbers.

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 DRAWING NUMBER REQUEST TECHNICAL RECORDS

ONLINE DRAWING
NTG PROJECT
CONSULTANT REQUEST FORM
MANAGER

YES
Design Review Approved 75% for Building
Projects and 90% for Civil Projects
Sheet Quantities Known
PM confirms Project Status and Funding

Drawing Numbers Issued

Overview of the Drawing Number Request Process (fig 1.2)

Drawing Deliverables
For any given project, there will be a minimum of two sets of drawings
submitted to Technical Records for archiving. These are:

1. Tender Release Set (Contract Drawings, issued for tender,

Amendment 0).

2. As Constructed Set with sequentially appended and updated

Amendment / Revision numbers.

3. If a Project is cancelled after a period of time & drawings have

been produced for that Project, then those drawings must be
submitted to Technical records for archiving.

Note: Multipage PDF’s or DWG’s will not be accepted. The PDF and
DWG / ZIP (eTransmit), files submitted to Technical records must each
be a separate file. Each drawing file uniquely named as per its
corresponding official NTG Drawing numbered sheet.

On completion of a successful transfer of data, media and relevant

plotted output become the property of the Department. This includes all
data transferred for the duration of the Contract.

Standard Drawings
Projects involving the use of NTG standard drawings, for example,
standard house types, do not require new drawings or numbers unless
there are design changes to those standard drawings. You must take out
new NTG Drawing numbers when modifying the Standard Drawings.

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 TYPICAL DRAWING NUMBER REQUEST PROCESS TECHNICAL RECORDS

Design Review Approved 75% for Technical Records

Building Projects and 90% for Civil
Projects
Sheet Quantities Known
PM confirms Project Status and
Funding

Drawing
Numbers Issued

RFT Request

DESIGN
PDF and CAD Files
Sent for Archive
Tender Release

Construction Phase

AS CONSTRUCTED
PDF and CAD Files
Handover Sent for Archive

Overview of the Document Number Request Process (fig 1.3)

Mandatory File Formats

The main formats accepted as a mandatory deliverable by the NT Government are as follows:

.DWG is a commercial computer-aided design (CAD) and drafting software application such as Autodesk. It is
used across a wide range of industries, by architects, project managers, engineers, designers, and many
other professionals. DWG is a universal CAD format that can be read & inserted into many other CAD
software.

 The file extension for this type of file is .DWG

.PDF (Portable Document Format) is a file format that has captured all the elements of a printed document as
an electronic image that you can view, navigate, print, or forward to someone else. It is used by the NTG to
provide an image of the files without the need to obtain expensive CAD software when sharing or displaying
drawings.

 The file extension for this type of file is .PDF

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Other file types are rarely acceptable and must be approved by Technical Records Prior to delivery.

Native File Formats

 PDF
 DWG
 DGN (Discipline Specific)

eTransmit files when the following occurs:

1. An image file is Externally Referenced (xRef’ as a background to the drafting area. Large images like
Aerial Photos can be Externally Referenced (xRef) but must be eTransmitted to maintain the content
integrity of the file.

2. There are documents other than CAD format Externally Referenced (xRef)
3. eTransmit files (.zip) received with no Externally Referenced files will be rejected for resubmission in
the Native File format.

For further detail, Refer to eTransmit Section 4.4

Tender / Contract Drawing Errors

It is very important to check the provided drawings for both graphical & textual errors. Drawing numbers and,
Drawing Titles must be accurate, & they must match the Schedule of Contract Drawings inside the RFT/RFQ.

Sometimes there are graphical / font errors that creep into PDF drawing documents. This causes a number of
Tenders to be delayed due to their contractual nature. A font error can occur within the created PDF Drawings
and is displayed with a box character in lieu of a text or number.
See figure below;

What may cause this error?

There is a known problem with the “Arial Narrow” True Type font that is commonly used by many Technical
Consultants. We have discouraged the use of this font as it causes a number of display problems when
printing to PDF from inside your CAD software.

We have also found more consistent results when printing to PDF when the below PDF creation options are
checked within your PDF writer settings:
• Embed ALL Fonts, and;
• NOT substituting fonts.

When this issue arises, we have to return the Tender until the Drawings are corrected.
We recommend that the Design Consultant recreate the faulty PDF’s and to review their processes.

Drawing Revision Requirements:

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1. Concept / Design Amendments prior to Tender Issue shall be listed alphabetically, starting at A, (ie: A, B, C ....)
2. Tender Release: CONTRACT DRAWING Amendment Description at Tender shall be 0, (zero)
3. Post Tender Construction: Amendments shall be numeric starting at 1, (ie 1, 2, 3, ….)

Note: Revisions to drawings made at Tender stage may incorporate addendums prior to the awarding of the
Tender. This happens regularly & is quite normal. Tender set Drawings can be higher than a zero revision
before award. It is only the initial Tender issue / Contract / drawing which must be issued at zero. (DIPL
Drawings Only)

Note. PowerWater drawings are unique, in that they may be issued at Tender with Alpha revision numbers. PWC “Zero”
revision drawings are usually approved & signed off at the Construction Issue stage. Any revisions and changes to
PowerWater drawings must be approved by PWC & signed off before any of their work is conducted on site. Unsigned
PWC drawings should not be used for carrying out any PWC works on site.

The Construction Phase.

During the Construction phase of a Design & Construct Project, it is critical for Technical Records to receive
the finalised and approved, “For Construction” set of Drawings, in both PDF & CAD files that were issued for
the Works to proceed.

These drawings, as all drawings produced for NTG projects, must comply with the requirements of this
manual.

During the construction phase, while not necessary, we will accept any approved amended and revised set of
drawings to maintain a historical log of changes during the Works.

Note: The most important set of documents we need are the final As Constructed set.

3 Automated Reminder Process

During the Life Cycle of a project, Technical Records has an automated system reminder process to ensure
all the NTG Drawing Numbers that were taken out are acquitted. The system generated emails are sent to the
“Requestor”, the person who requested the new drawing numbers. This is usually the person who is
responsible for the production of the drawings.

The requestor of the NTG Drawing numbers must always be maintained with a current status. If there is a
change in responsibility of the drawings, a change in person within your organisation, Technical Records must
be notified as soon as possible so we can update the details within our system. We recommend a stable email
address be used within the Requestor email field to avoid undeliverable emails when a person leaves your
organisation.

Any unused drawing numbers must be listed & sent to Technical Records so that we can acquit those
numbers from the record management system.

To acquit drawing numbers -

 Automated Reminders begin 120 days from the issuing of the new & official NTG Drawing Numbers.
 There are periodic reminders sent,
 All drawing numbers are to be acquitted, even if they are unused.

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 DRAWING REMINDER AND SUBMISSION TECHNICAL RECORDS

Technical Records

Tender Release
PDF and CAD
PDF and CAD
AS CONSTRUCTED
Submission

Reminders during PRS Reminder

Issue Drawing Numbers Construction Phase Handover Stage

Drawing Report
By
Project Number

NTG Project Manager or Project

Representative

Overview of the Reminder Process (fig 1.4)

4 Detailed Deliverable Requirements

Project Stages

Provide Drawings to Technical Records at the following stages:

 1 PDF & 1 CAD File for each NTG Drawing Number.
 NTG Title Blocks, NTG Drawing Numbers. All fields completed.

Tender Stage: 100% Design

At this stage all drawings shall be updated to Amendment (0) “CONTRACT DRAWING”
Contract Drawings are used for the NTG Tender process.

 Contract Drawing: PDF, and

 Contract Drawing: DWG

Handover Stage: As Constructed

One PDF and one DWG file for every NTG Drawing Number to be submitted
 Drawing: PDF, and
 Drawing: DWG
Notes:
 PDF and DWG files must match when printed.
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  No multipage files will be accepted.
 Drawings to have the latest revised amendment number.
 Note in the amendments description box - “As Constructed” – Must Appear
 Electronic stamp drawing “AS CONSTRUCTED” See Section 6.8
 Please note that this is the only status stamp to appear on the drawings. It must appear
on all drawings in the “As Constructed” set.
 All drawings in the set are to be included in the submission, even if there are no mark-
ups. Amendment fields updated and “AS CONSTRUCTED” stamp embedded.
 Contract Drawings without changes shall be described as "As Constructed - No
Changes" in the updated amendment description column.

All “As Constructed” drawings are to be delivered to your NTG Project Manager at Handover. Failure to do so
may affect the Financial Completion of the Project. Ensure a copy is also sent to Technical records to finalise
your documentation obligations. Files, (if not too large), can be sent to [email protected] or if your
organisation has set up a shared FTP folder, you can deposit the files into there. You can always contact
Technical Records to discuss other options.

Drawing Requirements
One PDF and one DWG, for every NTG Drawing Number Issued.

Files to be in their native format.

Generally the following applies to all outputs.

 Must be rotated as text right way up.
 Must use NTG Title Blocks
 NTG Project Number is mandatory – Do not use any other numbering system
 Provide single file matching Drawing Number eg B16-XXXX.xxx - One Drawing Number >
one PDF file and one DWG file
 PDF and DWG files must match when printed
 Large raster images eg: Aerial Photos can be xRefed, then must be eTransmitted

.PDF
 Portable Document Format PDF
 Do not substitute fonts
 Single PDF files. Do not submit as multipage pdf’s. - One Drawing Number > one PDF file
and one DWG file
 Must be rotated as text right way up.

CAD Format .DWG

 PURGE drawings of any unwanted xRef, layers, fonts
 Provide DWG with xRef’s bound-in.
 Logos and non-rotated Images, eg: PDF, JPG to be OLE embedded into the DWG file.
 If eTransmit is used, include all entities and combine into one file eg B19-XXXX.zip - One
Drawing Number > one PDF file and one DWG file
 Must be rotated as text right way up.

Discipline Specific Requirement: NTG Civil Design Section

CAD Format .12D

 12d Files to be complete
 Must meet the requirements set out on the CADD Manual Civil
 File naming to meet Section 5.0 of this Manual

CAD Format .DGN

 .DGN Files to be complete
 Must meet the requirements set out on the CADD Manual Civil

Table 1.0 Delivery Requirements by Discipline

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 Discipline DWG PDF DGN Terrain and Design Model 3D Model
Building Mandatory Mandatory - As Per Contract
Roads Mandatory Mandatory Optional
Civil Design Either Mandatory Optional Mandatory
Development Optional Mandatory -

Design Guidelines by Discipline

General Guide All Disciplines

Text Sizes;
- All drawing text shall have character heights no less than 1.8mm when printed at A3, this includes
drawing reduced from A1 to A3.

Image Quality;
- All Xref or bounded images shall have a minimum resolution of 600dpi.
- Drawings with colour images shall be presented so that they are easily readable when reproduced or
printed in Grayscale and where applicable reduced from A1 to A3.

Civil Design
Civil design documentation layer naming convention shall be in accordance with DIPL Civil Standards. “NTG
Technical Drawings Part 2 – Civil CADD Manual”

Building Design

Coloured lines and Transparency filter;

- Drawings with printed colour lines shall be presented so can be differentiable when reproduced or
printed in Grayscale.
- Where Transparency filters are used, all lines and hatches shall be clearly visible when printed and
where applicable reduced from A1 to A3.

Example Drawing Layer Naming Convention;

Building design documentation shall adopt a layer naming convention organised in a systematic fashion with
defined layer name data fields such as: Discipline, Major Group, Minor Group and Status. It is mandatory
that all external consultants adopt a layering convention similar to the above mentioned or similar to suit the
complexity of the project and allow CAD file to be efficiently used across disciplines. DIPL building design in
house layer naming standard is available if required.

Example Drawing Layer Naming Convention:

A - W A L L - H A T C H - D E M O

DISCIPLINE MAJOR GROUP MINOR GROUP STATUS

CAD Data Compression – eTransmit

ONLY to be used if native format cannot be achieved due to externally referenced files.

Ensure that all relative paths are maintained when preparing for an eTransmit output. Use the eTransmit
function. Do not use a Compression Program, like Winzip or Winrar to combine your drawings, images and

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other references.

Note: a raster file of any size can be embedded if there is no requirement to rotate or scale it. An example is a
Company Logo or a small Location of Works raster image, which should be embedded.

 Autodesk eTransmit - When you select a set of drawing files in a transmittal package, it
automatically includes all related dependent files such as xrefs and font files. AutoCAD users may
use eTransmit to include all related dependent files in a . zip file or a folder option in a transmittal
package. Please ensure in the “Transmittal setup” that the actions of Bind external references and
Purge drawings are set as default as per the following image (fig.1.6)


Ensure that the Xrefs are bound, purged and fonts included. (fig 1.6)

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 eTransmit

Title Block Logo CAD File Aerial Overlay

Raster jpg gif xRef .jpg pdf

Yes Yes Yes

Embed into File Bind into File xRef into File

eTransmit eTransmit eTransmit

NO NO YES

.dwg CAD FILE .zip CAD FILE

eTransmit Decision Process (fig 1.7)

The Rule is, if it can be embedded and bound into the CAD file it is required to keep the complete file in its
Native Format.

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5 DATA Archiving: Drawings and Other Project Documents

Additional CAD Data

Technical Records will also store other CAD file types in addition to the mandatory deliverables. They are to be
submitted with a specific file naming convention for storage against a NTG Project Number.

This is for CAD related files submitted for storage only

 These files will not be audited for content.
 Files to be submitted with a specific naming convention.

Table 1.1 DATA File Naming (Examples)

Format File Types Naming Convention

Native Data-*.rvt DATA-TED12345-North Building.rvt

Archive Data-*.rvt.zip DATA-TED12345-North Building.rvt.zip
Archive Data-*.12d.zip DATA-RCD45678-Smith Street.12d.zip

Native CAD File Formats

Table showing status of file formats currently stored.

Table 1.2 Native File formats

File Extensions Stored

.dwg Current supported versions >2014+ Yes

.rvt (Revit 2014+ Release) as DATA
.4dw (12d Model ) as DATA

Other Documents
Additionally Technical Records stores some, “as advertised” Tender Specifications, RFT / RFQ where they have drawings.

6 NTG Standard Title Blocks and Sheets

Cad Drawing Sheets

The Government has developed standard electronic drawing sheets in A1 and A3 with both Portrait and landscape title
blocks. These have been produced using Autodesk’s Autocad. Digital copies are available via the Northern Territory
Government Technical Records Internet Web Site, Email Request or as provided by the Principal’s representative. No other
drawing sheets are to be used or submitted.

Title Block

Requirements and Restrictions

 Technical Records “NTG - Title Blocks mmm yyy.zip” will be used for all NTG Plans as a mandatory
requirement

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Revit and Other Allowances
It is understood that many Consultants are using Revit and other BIM type programs, therefore to ensure consistency, we
will require that the Title Blocks remain consistent with the currently provided DWG title block file, and also have the crucial
information required for Archiving.
NTG Title Block can be replicated in REVIT or another program provided
 They appear the same as the official NTG Title Block
 All the Fields are included and functional allowing for adequate characters
 The NTG Logo Is present

Title Block Requirements:

Mandatory
 Use the NTG Title Block supplied at time of receiving Drawing Numbers
 Drawings require information as tabled

Building Format: B = Building

Title Block Field Format Example Source
NTG DRAWING No. B17-1234 Technical Records
NTG Project No. TED123456 1 Location in Title Block NTG Project Manager
AMEND. and AMENDMENT Alpha or Numeric 1 Character 2 Locations in Title Block Drafter
NTG ASSET No. 00123B1A ASNEX AIS
SHEET SIZE A1 or A3 Defines Print Scale Drafter

Road Format: R = Road

Title Block Field Format Example Source
NTG DRAWING No. R17-1234 Technical Records
NTG Project No. FRD123456 1 Location in Title Block NTG Project Manager
AMEND. and AMENDMENT Alpha or Numeric, 1 Character 2 Locations in Title Block Drafter
NTG ASSET No. R0001, BD026 ASNEX AIS
SHEET SIZE A1 or A3 Defines Print Scale Drafter

Example of Title Block Left Hand Side:

Example of Title Block Right Hand Side:

All CAD drawing files submitted to the NT Government must be clearly labelled with the following information:

• Project Name, including Region, Location, Job description and Drawing Title; formatted on Five Lines

Line 1 Region: This should be the Region’s title (ie: Darwin, Katherine, Alice Springs… etc) and should not be confused

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with a suburb’s title (ie: Casuarina, Palmerston, Parap.. etc)

Line 2 Location: This should be the identifiable location of the project, (ie: Howard Springs Primary School, Marrara Sports
Complex, or Jabiru Area School – Secondary Science Building).

Line 3 Project Description: This should be used to specify the type of works, (ie: Ticket Office Refurbishment, Proposed
New Construction).

Drawing Title Line(s): This should include the type of drawings shown on that particular sheet, (ie: Ground Floor Plan,
Joinery Details - Kitchen). The status of the Drawing or Amendment Description is not to be placed in these fields.

• NTG Project Number

This is the Government specific NTG Project Number, The general convention of three (3) letters followed by five (5) digits.
This can be obtained through the NT Government Principal’s representative. This is not to be confused with the consultants
file or contract numbers which are not to be placed in this field.

• Drawing Number

The Drawing Number is the unique identifier for each drawing. This will be raised by Technical Records. The unique
identifier once raised is allocated and cannot be changed. It is the responsibility of the requestor to notify Technical Records
if the number is no longer required as the system will track the number once issued until it is returned. Consultants are not
to use their own numbers in this field.

• Sheet Number

This is the number of sheets in a multi-discipline project. The number will be preceded by the initial of the discipline.
Architectural – A, Electrical – E, Structural – S, Civil – C, Mechanical – M
Hydraulic – H ie: A01 of 3, S04 of 11

Use of 100 series numbering system for Construction drawings, is subject to approval by the Principal’s Representative.

• Consultant logos shall not be inserted as xRef Images but can be OLE embedded as raster images inside the CAD
drawing file. They are to be inserted only in the blank area in the title block.

• Date, Designer / Drafter Name

The initials of the designer/ drafter of the drawing along with the month and year drawn are to be included in the allocated
spaces.

• Amendments

Amendments are identified in two (2) locations on the drawing sheet: adjacent to the Drawing Number, and in a detailed
table on the bottom left. Amendments in the table should include an accurate description, the initials of the person who
approved the amendments, the company name and the amendments were made.

1. Concept / Design: Amendments prior to “Tender’ are listed alphabetically starting at A (ie: A, B, C ....)
2. Tender Release: CONTRACT DRAWING Amendment Description at Tender shall be 0 (zero)
3. Post Tender Construction: Amendments shall be numeric starting at 1(ie 1, 2, 3, ….)
Note: An “AS CONSTRUCTED” drawing should never be Amendment “0”

During the design Phase the Alpha characters may be displayed, once the 100% review is complete these will be removed
and replaced with one entry. “0” “CONTRACT DRAWING”.

Set out below are three examples of the LHS Amendment Title Block in various states of amendment.

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1: Design Phase Pre Tender
C Final Design
B Initial Design
A Concept Design
No Description Date Initial Company
Amendments

2: Tender Release / APRO Lodgement

0 Contract Drawing At Tender

No Description Date Initial Company

3: Post Tender / As Constructed

3 As Constructed At Handover
2 Amended …..
1 Changed ….
0 Contract Drawing Tender
No Description Date Initial Company

Title Block Attributes

If the drawings are to be reduced, the annotation character heights shall be selected so that the annotation character
heights as reproduced are not less than 1.8 mm as printed. The minimum resolution is to be 600dpi.

Consultant Logos
Government requires true Type Font Arial to be used on NTG Government’s Title Blocks as preformatted. For other
presentations and design drawings, the following criteria should be met:

 Where a Raster Logo is used it is to be Embedded

 Where a Vector Logo is present it is to be bound, not xRef’ed

NTG Title Block Fonts

The NTG Title Blocks have been prepared in .dwg format.

 Arial Narrow is not to be used under any circumstances.

 If the title block is exploded check font for compliance.

Drawing Fonts and Text Heights

Government requires all drawings to be drawn to scale in accordance with AS1100.101 The font is vector based for all
descriptions within the drawing

 Due to PDF production issues Arial Narrow is not recommended.

 Government’s preferred font is true type format for all Title Block / Drawing Sheet script.
 Cell size / aspect ratio to be 1.
 When A0/A1 are printed to A3 the minimum text height to not be less than 1.8mm as printed at 600dpi.

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Consideration:

Any non-True type fonts used in the production of drawings by the Consultant, will be at the consultant’s risk. Any cost or
time delays caused by these errors in relation to the production of Tender Drawings will be borne by the Consultant.

Drawing Index Sheet

Where supplied the index sheet should represent all the drawings in the NTG Project.

 Display in a Table View

 Include all drawings sorted by Discipline
 List all unused drawings as “NOT USED” in the title column
 Display NTG drawing numbers and not the sheet numbers

Status Stamps
These have been commonly used to indicate the Amendment Phase of the drawings. eg: (“Construction Issue”, “For
Tender”). This practice will no longer be accepted as the Amendment Description in the lower left corner is to be used to
indicate Amendment Status.

No other Status stamps are to be used when submitting drawings for Tender.

As plans pass through each Amendment Stage the status will change. When plans are deemed complete and ready for
storage the drawing is to be stamped, “As Constructed”. Below is an example of a Stamp made available on the Technical
Records website.

 All other amendment stages can be described in the Amendment Description Field
 There are to be no Status Stamps placed within any drawings amended as, “Contract Drawing.”

7 Electronic File Submission Methods

Email
Small Submission Email less than 20MB: to [email protected]

Technical Records File Transfer Service (WingFTP)

Large Submission FTP: to access this service send an email request to Technical Records.

• After the files have been uploaded, an email is to be sent to technical records notifying that files have been
transferred.

Electronic Mail (e-mail). Attachments are to be encoded using MIME. E-mail size is restricted by internet mail’s size
(10 Mb) and unrestricted within NTG LAN network. This includes the mail message and any accompanying
attachments.

 Electronic documents larger than 20 Mb are to be transmitted via the FTP (File transfer Protocol) site set up by
Technical records. The address for this site is http://ftp-doi.nt.gov.au. Access to this site and passwords are
arranged by contacting Technical Records via email [email protected]. This site is for the transfer of large

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 documents between external consultants and Technical Records only and is not to be used as a storage device.

Note: Electronic transfers through the use of external Dropbox’s (or similar commercial products) are not accepted.

Internal File Transfer

Internal NTG LAN: \\prod.main.ntgov\ntg\DCI\DEN\planroom (NT Government users only)

Technical Records Links

Technical Records Website
https://nt.gov.au/technical-records Internet Users

Manuals and Templates

https://dipl.nt.gov.au/infrastructure/technical-standards-guidelines-and-specifications/technical-records/manuals-templates

Drawings Request Forms

http://finke.nt.gov.au/dtw/drwnumreq.nsf/DrwNumReq?openform NTG Users
Tender Specification Request
http://finke.nt.gov.au/dtw/drwnumreq.nsf/SpecNumReq?openform NTG Users

8 Physical Media Types

This type of media is not a preferred method. Electronic file transfer is preferred. If physical media is the only option then
you must comply with the information set out below:

CD, DVD and Flash Drive

CAD data is to be supplied on a media type agreed to by the Department. The media type must be detailed on an
accompanying CAD Data Transmission Record.

• CD/DVD compliant with ISO 9660 Level I conformance.

• USB thumb drive

File System Format

This must be detailed on an accompanying CAD Data Transmission Record. Accepted media formats are:

• Only media formatted using FAT32 or xFAT and NTFS are acceptable. Media, which is formatted by disk
compression algorithms commands such as drvspace and dblspace, are unacceptable.

It is the Consultant's responsibility to supply data in a media format appropriate to the Departments system.

Virus Scanning
All electronics files included as an attachment from emails shall be scanned prior to transmission and shall be free
of any virus, malware, spam and other operating system exploits.

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 Revision Log

Version Amendment Description Date Amended Endorsed by

2019.01 Clarifications, ADR Removed, DATA added 12/03/2019 Supervisor Technical Records

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