IT / Computer Fundamentals

IT / COMPUTER FUNDAMENTALS
/
TOPSGRUP

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 IT / Computer Fundamentals

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 IT / Computer Fundamentals

TABLE OF CONTENTS

Module 1 : COMPUTER FUNDAMENTALS & PRODUCTIVITY TOOLS. . 5

1 : & . ............ 5

Module 2 : WORKING WITH MS PAINT AND NOTEPAD. ......................... 29

2 : - ........... 29
Module 3 : MICROSOFT WORD ............................................................................ 39
3 : . ................................................................................... 39

Module 4 : MICROSOFT EXCEL ........................................................................ 111

4 : .............................................................................. 111

Module 5 : TYPING TUTOR. ................................................................................. 187

5 : . .................................................................................................... 187

Module 6 : INTERNET & EMAIL. ..................................................................... 193

6 : & ..................................................................................... 193

Module 7 : SECURITY AWARENESS................................................................. 207

7: ............................................................................................. 207

Module 8 : TECHNOLOGY TRENDS .................................................................. 213

8: .................................................................................... 213

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 IT / Computer Fundamentals

Module 1 : Computer Fundamentals &

Productivity Tools.
1: &
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Module Overview

The purpose of this module is to acquaint the Trainee with the fundamental of computer. It
gives the basic knowledge of different parts of computer and brief difference between
hardware and software. It explains the different uses and scope of computer in workplace.

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Module Objective :
At the end of the module, the trainee should:
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1. Be able to recognize the different parts of computer.

2. Understand what the use and scope of computer.

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3. Know the different types of devices: Input, Output and Storage.
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4. Understand the functional structure of Computer and CPU.

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5. Be able to work with the desktop, files and folders
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1. Draw the following picture in MS Paint.

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2. Open Mozilla Firefox and search about topsgrup.com on www.google.com. Click on

the first result, you will go to topsgrup website. See the whole website.
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3. Go to www.maps.google.com and try searching India on it. This is the actual satellite
picture of India as taken from space.
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Scope of Computer
Computer is used in all the fields nowadays.

 As you go to shops then you can watch the accountant have computer to manage the
prices of things.

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 In hospitals all the machines are now operated by computers.

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 You daily watch TV ads, these TV ads are made by computer graphic designers and
animators.

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 The cartoon movies you watch on DVD are also made by computer.
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 Online banking is also done by the IT professionals.

Computer - Definition -

A computer is a general purpose device

that can be programmed to carry out a
finite set of arithmetic or logical
operations. In simple words, we can say
Computer is Commonly Operatable
Machine Purposely Used for Training,
Education & Research.

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Computer – Uses - :

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Computer- Advantages -

 It helps you automate various tasks that you cannot do manually.

 It helps you organize your data and information in a better way.

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 It has much more computing and calculating power then an ordinary human.
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 It may help your work to be a lot easier.

 It may be the storage of your important data and files.

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 It may be your hand book.

 It may help you solve problems faster than an ordinary human being can do.
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 It has speed, storage, reliability, consistency and communications.

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 It helps you to find useful information using the Internet.

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 It helps in businesses, factories, offices, schools and homes.
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Parts of a Computer

Speakers ; Monitor ; CD/DVD Drive /

; Read CD/DVD discs / ; Systems unit
; Printer ; Microphone ; Hard Drive
; Keyboard ; CD/DVD Discs /
; Mouse ; Flash Memory Card Reader ;

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Output Devices

Any hardware that conveys information from the computer to us.

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Storage Devices

 Holds data, instruction and information for permanent use.

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 There are 2 types of data storage devices:
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 Primary Storage
 Secondary Storage

Primary storage :

1. RAM(Random Access Memory) ( )

2. ROM(Read only Memory) ( );
3. EPROM
Secondary storage :

Floppy Disk ; Hard Disk ; Memory Card

; USB ; DVD ; CD ;

Relation between input and output devices

Computer Working Flow : Input , Process

, Output , Storage , Primary storage
: RAM , ROM , EPROM : Secondary storage
:

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Difference between Hardware and Software of a computer

HARDWARE SOFTWARE

Definition Devices required to store and Software is a program that enables a

execute (or run) the software. computer to perform a specific task, as
Anything which we can see opposed to the physical components
when the computer is off is of the system (hardware). Anything
hardware which we can see on the screen when
the computer is on is software

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Examples CD-ROM, monitor, printer, QuickBooks, Adobe Acrobat, Internet

video card, scanners, label Explorer , Microsoft Word , Microsoft
makers, routers, and Excel;
modems;
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Failure Hardware failure is random. Software failure is systematic.
Hardware does have Software does not have an increasing
increasing failure at the last failure rate.
stage;

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Nature It is physical in nature It is logical in nature

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Functional Structure of a Computer
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A computer functions in the following manner:

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 The computer accepts input.

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 The computer performs useful
operations.

 The computer stores data.

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 The computer produces output

CPU സിപിയു; Memory മെമ്മറി; Cards കാർഡുകൾ; Power supply

സപ്ലൈ; DVD ഡിവിഡി; Hard disk ഹാർഡ് ഡിസ്ക്; Monitor മൊണിറ്റർ;
Mouse ൌസ്ക; Key board കീ മ ാർഡ്;

Functional Structure of a CPU

ഘ

The CPU is like a control center that takes data

input and converts it to information output.

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It does this through a very complex set of circuitry
that runs sets of stored instructions.

There are two main parts of a CPU..

...

1. Control Unit
2. ALU - Arithmetic Logic Unit
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Activity : Restart the Computer
:

1. Go to start menu

2. Click on turn off option

3. A window appears from there click on

restart button

4. Your computer will restart

Activity : Turn OFF the Computer

:

1. Go to start menu

2. Click on turn off option

3. A window appears from there again click

on turn off button

4. Switch off UPS

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Introduction to Desktop :

Fig : The Desktop മഡസ്ക്മ ാ

Working with desktop icons:

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Icons are small pictures that represent files,

folders, programs, and other items
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Fig : Examples of Desktop Icons:
മഡസ്ക്മ ാ ണുക മ
Double-clicking a desktop icon starts or opens the
ാഹ ണ ൾ
item it represents.

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Adding and removing icons from the desktop

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You can choose which icons appear on the desktop—you can add or remove an icon at any
time.

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If you want easy access from the desktop to your favorite files or programs, you can create
shortcuts to them.

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Activity : Opening “My Computer”

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1. From the desktop double click on My Computer

2. A window appears with different drive

such as C, D, and E.
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3. Click on C drive

Activity : Opening “My Documents”

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1. From the Desktop, double-click the My

Documents folder or Open My
Computer.

2. Within My Computer double-click the xx

Documents, where xx is the name of your user account

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3. Double-click the C: drive.
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4. Within the C: drive; double-click the Documents and Settings folder.

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5. Double-click the folder for the users My Documents you wish to see.

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The Taskbar :

The taskbar is the long horizontal bar at the bottom of your screen. It has three main
sections:

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1. The Start button , which opens the Start menu.

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2. The middle section

3. The notification area

Fig : The TASKBAR സ്ക

The Start Menu

By clicking the Start button, in the very

bottom-left corner of the screen, a vertical
window will come up with the Start Menu.
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1. Click any icon.

2. The program corresponding to that icon will start.

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Files & Folders

 A file is an item that contains information—for example, text or images or music.

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 A folder is a container you can use to store files in
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An empty folder(left); a folder

Fig : Icons for a few types of files,
containing files(right)
ി : കുറ ി ു ൊയ മ ാൾഡർ ( );
യ ുകൾ ു ി ൾ, യ ുകൾ ിയ ു
ി മ ാൾഡർ (വ )

Using libraries to access your files and folders

You can use libraries, a feature new to this version of Windows, to access your files and
folders, and arrange them in different ways.
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 Documents library
 Pictures library
 Music library
 Videos library
To open the Documents, Pictures, or Music libraries, click the Start button , and then click
Documents, Pictures, or Music.
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Fig : Libraries പ്ല റികൾ

Understanding the parts of a window

Activity : Arranging files in a folder

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1. Arrange the files in different style

2. Open E drive from my computer

3. Go to View option
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4. Choose any style such as thumbnail

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5. Click it your files will be arranged in different pattern
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Activity : Moving files

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1. Start by opening the folder

that contains the file or
folder you want to move.

2. Then, open the folder where

you want to move it to in a
different window.

3. Position the windows side by side on the desktop so that you can see the contents of
both.

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4. Next, drag the file or folder from the first folder to the second folder.
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Activity : Creating files

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1. Some programs create a file as soon as you open them.

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2. In WordPad, click the Save button . In the dialog box that appears, type a file
name that will help you find the file again in the future, and then click Save.

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3. By default, most programs save files in common folders like My Documents and My
Pictures.

Activity : Deleting files

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1. Open the folder, and then select

the file.

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2. Press Delete on your keyboard and

then, in the Delete File dialog box,
click Yes.

Activity : Creating a folder

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1. Right click the mouse button in a

blank portion of desktop

2. Go to new option.

3. Click on folder. A new folder will

appear on the screen
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Activity : Renaming a folder/file
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1. Right click the folder you want to

rename

2. Go to rename option and click it

3. Cursor will appear in folder type a

name for
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4. Press enter

5. Folder will be renamed

Activity : Creating shortcut on desktop

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1. Right click the file or folder you

want to create shortcut for

2. Go to “Send to” option, Click it

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3. Shortcut will create.

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4. Your shortcut will appear on desktop.

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Activity : Opening audio/video files
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1. Choose the file you want to play

2. Right click on it choose the open

option

3. Your file will be played

(or) ( )

1. Choose the file you want to play

2. Right click on it choose the open with option

3. Click on the player you want to open with for example media player

4. Your file will be played

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Practice Session

Computer is also known as PC.

ക ർ പിസി റിയമ ു ു.

1. Name the parts and uses of the picture given below

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1. …………………………………………..

2. …………………………………………..

3. …………………………………………..

4. …………………………………………..

5. …………………………………………..

6. …………………………………………..

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2. Name the places where we can use the computer?
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3. Write the process to start and shut down the computer?
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4. Create a folder on desktop and rename it.
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Keyboard :

Keyboarding is the new typing. Becoming familiar with the keys will guarantee less
frustration and better overall computing experiences.

Standard Alphabetical and Numerical Keyboard:

, :

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A. Above the keyboard, you will see a set of function keys.:

Some control keys you will see next to the spacebar are shown here:

Some more navigational and erasing keys include:

The Delete key is used for erasing. The Insert, Home, End, Page Up, and Page Down are
used to move within a screen.

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The computer keyboard is also equipped with a numerical keypad to the far right of the
keyboard.

Typing Tutor: It adapts to a person unique needs. The program

provides customized exercises and helpful feedback to guide you
step by step to professional keyboarding. As a result your typing
speedwill increase significantly saving you a lot of valuable work
time.

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Practice Session

a. Write the name of the keys in boxes

b. Where is Start Menu on Desktop

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c. What is Recycle Bin is used for?
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Module 2 : WORKING WITH MS PAINT

AND NOTEPAD.
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Module Overview

The purpose of this module is to acquaint the Trainee how to work with MS Paint and
Notepad. The main aim behind teaching how to use MS Paint & Notepad is to make the
trainees adept at handling the mouse and keyboard. In this module the trainees will learn to
draw different shapes with the use of pencils, colours etc in MS Paint and type paragraphs
in Notepad.

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Module Objective :

At the end of the module, the trainee should:

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1. Be able to make the perfect use of mouse.

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2. Understand how to use different tools.

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3. Know how to colour an object.

4. Be able to save the file in JPEG format.

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5. Be able to type text with the help of keyboard.

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Working with MS Paint
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Microsoft Office Paint is a program used to draw, colour, and edit pictures. You can use
Paint like a digital sketchpad to make simple pictures and creative projects or to add text
and designs to other pictures, such as those taken with your digital camera.

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To open Paint ,

 Click the Start button , click All Programs, click Accessories, and then click Paint.
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 When you start Paint, you see a window that is mostly blank, with just a few tools
for drawing and painting. The following illustration shows the different parts of the
Paint win
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Fig : Opening PAINT ി : ുറ ു പ്ലപന്റ്

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Working with tools

A. Draw a line

1. Some tools, like the pencil, brush, line, curve, let

you make a variety of straight, curved, & wiggly
lines.
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2. In the toolbox, click the Line tool .

In the Colour box, click the colour you want to use .

3. To draw, drag the pointer across the drawing area.

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Draw a squiggly line :

Your drawings don't have to be composed of just straight lines. You can use
the Curve tool to create smooth curves.

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For eg. The Pencil and Brush can be used to make completely random, free-
form shapes.
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In the toolbox, click the Pencil tool .
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In the Colour box, click the colour you want to use.

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To draw, drag the pointer across the drawing area.
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B. Brush Tool

If you want to make a wider line, use the Brush instead. The Brush can be
customized with a variety of thicknesses.

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C. Draw a shape

The technique is the same regardless of which shape you

choose.
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D. Fill options
Outline: Your shape will be just an outline, with a
transparent interior.
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Outline with fill: Your shape will be filled with the current background colour.
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Solid: Your shape will be filled with the current background colour, but it will not
have any outline.
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E. Erase part of your picture

If you make a mistake or simply need to change part of a picture, use the eraser. By
default, the eraser changes any area you erase to white, but you can change the
eraser colour. For example, if you set the eraser color to yellow, anything you erase
turns to yellow. In the toolbox, click the Eraser tool.

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F. Saving a picture
Follow these steps ഈഘ :

1. On the File menu, click Save.

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2. In the Save as type box, select the

file format you want.

3. In the File name box, type a name.

4. Click Save.

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Activity : Drawing using Paint
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To draw a simple Christmas tree using MS Paint

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Follow these steps ഈഘ :

a. Draw the picture of hut using pencil

b. Fill red, yellow, green, blue colors.

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c. Save the file with our name in desktop.

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Activity : Drawing Hexagon, Drawing a hut using MS Paint.

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Practice Session (MS Paint) ( . . )

1. Draw the following picture using rectangle tool in MS Paint. And save it by your
name on the desktop.

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2. Now save the file as a .jpg file at the given location

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3. Location : C Drive Filename : My_First_Paint_Picture

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4. Using a polygon as shown, draw a picture shown below

5. Drawing Modern Art using MS Paint.

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Module 3 : MICROSOFT WORD

3 : .

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Module Overview :
The purpose of this module is to acquaint the Trainee how to work with MS Word. The main
function of MS Word is writing and editing of text documents. The primary objective of MS
Word is to enable the trainees to create and edit documents. MS Word allows the trainees to
type whatever they want and save it to view or edit later. These saved files can also be sent
to another person, who can view it with her own word processing software.

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Module Objective vv

At the end of the module, the trainee should

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1. Be able to create and edit text documents

2. Understand how to insert pictures, clip art, smart art, tables, shapes etc.
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3. Create business letters and documents

4. Be able to cut, copy and paste text, images, tables etc.

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5. Be able to open and save the word files.

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Notepad and MS Word

Notepad is a simple program that comes with every Windows 95/98/2000 computer. It is an
editor, which means that it provides the ability to manipulate text (cutting, pasting, etc.)
much as Microsoft Word or similar programs do.

95/98/2000
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Activity : Opening Notepad

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a. Click on start button

b. Go to all Programs à Accessories à Note pad.

Click on it.

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c. A cursor will appear, we can type there anything

by using keyboard
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Difference between MS Word and Notepad
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MS WORD NOTEPAD
Definition Word offers a wide range of Notepad, to the contrary, is simply a
formatting and publishing features bare-bones text processor
and can create many types of files

Formatting Word is a full-featured desktop Notepad limits your document

publishing program, allowing formatting to a font choice and
control over every facet of the whether or not to wrap the text
document's appearance and its
features. -

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..

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File Types Word can save your documents in Notepad creates plain-text files that
a wide variety of formats, contain no hidden formatting
including those of competing commands. This is useful for
software products. building documents that are read
electronically and would be
confused by non-text characters.

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Activity : Typing in Notepad .
: .

My friend in Need. A tortoise and a fox were great friends. The tortoise lived in a pond. The
fox lived in a den on the banks of a river. They spent a lot of time talking to each other. They
loved to tell each other story. The fox often went through a forest to a village nearby, in
search of food. He met many other animals in the forest. He always kept away from the lion,
the tiger, the leopard and the wolf.

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Activity : Changing font style and size

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1. Changes to the font style and size affect all the text in the document.

2. Click the Format menu, and then click Font.

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3. When you are finished making font selections, click OK

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Activity : Cut, Copy and Paste
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Now modify the paragraph as :

My friend in Need .A tortoise and a fox were great friends. The tortoise lived in a pond. The
fox lived in a den on the banks of a river. They loved to tell each other story. The fox often
went through a forest to a village nearby, in search of food. He met many other animals in
the forest. He always kept away from the lion, the tiger, the leopard and the wolf.

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They spent a lot of time talking to each other.

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A tortoise and a fox were great friends. The tortoise lived in a pond. The fox lived in a den
on the banks of a river.

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1. Cut “They spent a lot of time talking to each other” To cut text so you can move it to
another location, select the text, click the Edit menu, and then click Cut.
" "

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2. Paste “They spent a lot of time talking to each other” To paste text you have cut or
copied, click the location in the file where you want to paste the text, click the Edit
menu, and then click Paste.
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3. Copy“A tortoise and a fox were great friends. The tortoise lived in a pond. The fox
lived in a den on the banks of a river”.

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" .
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".
To copy text so you can paste it in another location, select the text, click the Edit
menu, and then click Copy.
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4. To delete text, select it, click the Edit menu, and then click Delete.
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5. To undo your last action, click the Edit menu, and then click Undo.
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MS WORD
Microsoft Word is a word processing software package. You can use it to type letters,
reports, and other documents.

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 Opening Microsoft Word 2007.

2007 .

 Microsoft word window screen

The Microsoft Word window
appears and your screen looks
similar to the One shown here

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 The Microsoft Office Button : This button when clicked

leads to a menu with a number of options

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1. New : Opens a new blank documents

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2. Open : Open an existing file
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3. Save : Save a file
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4. Save as : Save a file in desired extension
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 The Quick Access Toolbar :

By default Save, Undo, and Redo appear on the Quick Access toolbar. You can use
Save to save your file, Undo to rollback an action you have taken, and Redo to
reapply an action you have rolled back.

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 The Title Bar

The Title bar displays the title of the document on which you are currently working.

 Ribbon

 The Ruler
The ruler is found below the Ribbon.

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You can use the ruler to change the format of your document quickly. If your
ruler is not visible, follow the steps listed
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1. Click the View tab to choose it.

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2. Click the check box next to Ruler in the Show/Hide group. The ruler appears
below the Ribbon.
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 The Status Bar

 The Text Area : The text area is where you type your document. The
blinking vertical line in the upper-left corner of the text area is the cursor.

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 The Vertical and
Horizontal and Vertical
Scroll Bars : The vertical
and horizontal scroll bars
enable you to move up,
down, and across your
window simply by
dragging the icon located
on the scroll bar.

 Type, Backspace, and Delete : In Microsoft Word, you create documents by

typing them.
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Activity : Typing Text

:

1. Open Microsoft Word and then begin typing.

.

2. You do not have to do anything when your text reaches the end of a line and you
want to move to a new line—Microsoft Word automatically moves your text to a
new line.

, -

.
3. If you want to start a new paragraph, press Enter.
, .

4. Microsoft word creates a blank line to indicate the start of a new paragraph.
-
.

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5. To capitalize, hold down the Shift key while typing the letter you want to capitalize.
, -
.

6. If you make a mistake, you can delete what you typed and then type your correction
,

Activity : Saving a file

:

a. Click the Microsoft Office Button

and then click Save.

, -
.

b. If you don't see the Microsoft Office

Button , click Save on the File
menu.

c. Keyboard shortcut To save the file, press CTRL+S.

+
.

Activity : Saving a copy of a file (SAVE AS)

:
( )
1. Click the Microsoft Office Button , and then click Save As.
,

2. If you don't see the Microsoft Office Button , click Save As on the File menu.
,

3. Keyboard shortcut To open the Save As dialog box, press ALT, F, A.

, , . .

4. In the File name box, enter a new name for the file.
, .

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5. Click Save. .
6. To save the copy in a different folder, click a different drive in the Save in list or a
different folder in the folder list. To save the copy in a new folder, click Create New
Folder.

.
,

Activity : Close and Save;

: , ;

1. You are prompted: "Do you want to

save changes to Document1?" To save
your changes, click Yes. Otherwise,
click No. If you click Yes, the Save As
dialog box appears.

:
" -
- -
?"
,
. ,
.

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2. Move to the correct folder.
.

3. Name your file by typing Lesson One.doc in the File Name field.
. -
.
4. Click Save. Word saves your file
.

Activity : Opening a file

:

After saving a file, you can later open it to revise or finish it.
, -
.

a. Open Word 2007.

2007
b. Click the Microsoft Office button. A
menu appears.

.
.
c. Click Open. The Open dialog box
appears.
. .
d. Locate the folder in which you saved the file.
.
e. Click Open. The file you created previously lesson appears.
.

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Activity : Typing text
:

My name is Daman Rana. .

 How to bring gaps between the words?

?
Press Space bar to bring gaps between the words.

 How to write in capital letters? :

? :

Press CAPSLOCK key to write in capital letters.

.

For one word you have to press shift key + the word.
, +
 How to move on next line? :
?

Press Enter key to move on next line.

 If you wrote something wrong and want to delete it press Backspace.

-
.

For example: :
My name is Daman Rana. : .
My name is

 How to delete a whole text area?

?

There are many ways to delete -:

 Press Shift + Arrow key and then press Delete.
+ .
 Select it from the Mouse. .

 Press ctrl key + A key to delete the whole text area.

+
.

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Activity : Cut, Copy & Paste
: , &

1. Cut and Paste .

Cut with the Ribbon ,

Type the following:

I want to move. I am content where I am.
.

a. Select "I want to move. "

" -
."

b. Choose the Home tab.

-
.
c. Click the Cut button in the
Clipboard group.

d. "I am content where I am."

" ."

2. Paste with the Ribbon:

Place the cursor after the period in the sentence "I am content where I am."
" "

a. Press the spacebar to leave a space.

b. Choose the Home tab. .

c. Click the Paste button in the Clipboard group. Word pastes the text on the
Clipboard. Your text should now read:
.

:
"I am content where I am. I want to move."
" ,
."

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Alternate Method—Cut with a Context Menu:
:

Alternate Method—Paste with a Context Menu:

:

Alternate Method—Cut with Keys

 Type the following: :

I want to move. I am content where I am.
.
.

 Select "I want to move." " ."

 Press Ctrl + X. +
 Your text should now read:

“I am content where I am."

" ."

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Alternate Method—Paste with Keys
-

 Place the cursor after the period in the sentence: "I am content where I am."
" ."
:

 Press the spacebar to leave a space.

 Press Ctrl + V. +

 Your text should now read: :

"I am content where I am. I want to move."
" ,
."

Copy with the Ribbon

a. Type the following :

You will want to copy me. One of me

is all you need.

.
.

b. Select "You will want to copy me."

" ".

c. Choose the Home tab. .

d. Click the Copy button in the Clipboard group. Word copies the data you
selected to the Clipboard.
.

Paste with the Ribbon

a. Place the cursor after the period in the sentence: "One of me is all you need."
" ."

b. Press the spacebar to leave a space.

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c. Choose the Home tab.
.

d. Click the Paste button in the

Clipboard group. Word places the
data you copied at the insertion point.
Your text should now read: "You will
want to copy me. One of me is all you
need. You will want to copy me."

. ഘ
.
: " ,
,
."

Alternate Method—Copy with a Context Menu :

:

a. Place the cursor after the period in the sentence: "One of me is all you need."
" ."

b. Press the spacebar to leave a space.

.
c. Right-click. A context menu appears.
- .
d. Click Paste. Word pastes the information on the Clipboard into the document.
.
.

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Alternate Method—Copy with Keys
-

a. Type the following :

You will want to copy me. One of me is all you need.
.

b. Select "You will want to copy me. "

" ".
c. Press Ctrl + C. Word copies the information you selected to the Clipboard.
+ . -
.

Alternate Method—Paste with Keys

-

a. Place the cursor after the period in the sentence "One of me is all you need."
""
.
b. Press the spacebar to leave a space.

c. Press Ctrl + V. + .

d. Your text should now read: "You will want to copy me. One of me is all you need.
You will want to copy me."

: "
, -
, ."

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Activity : Find & Replace;
: &

Use Find with the Ribbon

1. Type the following: Monica is from Easton. She lives on the east side of town. Her
daughter attends Eastern High School.
: ഈ
. .
ഈ

2. Select: "Monica is from Easton. She lives on the east side of town. Her daughter
attends Eastern High School."
: " ,
.
ഈ ."

3. Choose the Home tab.

4. Click Find in the Editing group. A menu appears.
.
.

5. Click the Find option on the menu. The Find and Replace dialog box appears.
.
.

6. Type east in the Find What field.

.

7. Click Find Next. Note that the "East" in Easton is highlighted.

. ഈ "ഈ "

8. Click Find Next again. Note that "east" is highlighted.

. " "
.
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9. Click Find Next again. Note that the "East" in Eastern is highlighted.

. ഈ
"ഈ " .

10. Click Find Next. The following message should appear: "Word has finished
searching the selection. Do you want to search the remainder of the document?"
.
: " , -
?"
11. Click No.
12. Click Cancel

Alternate Method—Find with Keys

-

1. Select: "Monica is from Easton. She lives on the east side of town. Her daughter
attends Eastern High School."
: " ഈ ,
. ഈ -
.

2. Press Ctrl + F +
3. Follow steps 6 through 12 in the preceding section.
6 12

Use Replace with the Ribbon

1. Select "Monica is from Easton. She lives on the east side of town. Her daughter
attends Eastern High School."

. . -
. ഈ
.

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2. Choose the Home tab.
3. Click Replace in the Editing group. The Find and Replace dialog box appears.
.
.

4. Type east in the Find What box.

5. Type west in the Replace With box.

.
6. Click Find Next. The East in Easton is highlighted.
. ഈ ഈ -
.

7. Click Replace. Word replaces the "East" in "Easton" with "West" and then highlights
the word "east.
. "ഈ "
"ഈ " " " . " "

8. Click Replace. Word replaces the word "east" with "west" and then highlights the
word "Eastern."
." " " "
" " .

9. Click Close. Do not replace the "East" in "Eastern" with "West."

. " " "ഈ "
" " .
10. Your text should now read,

"Monica is from Weston. She lives on the west side of town. Her daughter attends
Eastern High School."
" ,
, ഈ
."

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Alternate Method—Replace with Keys

-

1. Select "Monica is from Easton. She lives on the west side of town. Her daughter
attends Western High School."
" ഈ ,
,
."
2. Press Ctrl + H. + .
3. Follow steps 4 through 11 in the preceding section.
4 11

Activity : Undo & Redo

: &

1. Type Undo example.

.
2. Click the Undo button on the Quick Access menu. The typing disappears.
-
. .
3. Click the Redo button on the Quick Access menu. The typing reappears.
.
.
4. Select "Undo example."
" " .
5. Press Ctrl + B to bold. Word bolds the text.
+ . -
.

6. Press Ctrl + I. Word italicize the text.

+ . .

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7. Press Ctrl + U Word underline the text.
+ .
8. Click the down arrow next to the Undo icon. You will see the actions you performed
listed.

. -
.

 To undo the underline, click Underline;

,
 To undo the underline and italic, click Underline Italic;
,
;
 To undo the underline, italic, and bold click Bold etc.
, ,

9. To redo, click the Redo icon several times.

, -

Alternate Method -- Undo & Redo by Using Keys

- &

1. Type Undo example.

2. Press Ctrl + Z. The typing disappears.

+ .

3. Press Ctrl + Y. The typing reappears.

+ .

4. Select "Undo example."

" "
.
5. Press Ctrl + U to underline.
l + .
6. Press Ctrl + Z. The underline is removed.
+ .
7. Press Ctrl + Y. The underline reappears
+
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Practice Session

1. Open a new Word File with the name "(your name) Word.doc" and type the
following text in the file:-

"( ) .
" :
Microsoft Word XP: Microsoft Word is one of the most widely used Word Processor.
Word Processing software, which allows you to write documents, edits them and
prints them after formatting it according to your needs. Microsoft Word has all the
possible options of a word processor in the form of font style and size, indents, line
spacing, margins, spelling and grammar check and many more.

:
. ,

. , , ,
, , ,

2. Find the word "of" from the document and replace it with "if"
" " " "

3. Try to show and hide the view of the ruler from view options and also try to change
the measurement units of the ruler (Inches, centimeters).

( ,
) .
4. Close and exit word.

5. What is the shortcut of MS WORD and Extension of word?

-
?
6. Why do we use EXT.?
?

7. Open the Previous saved documents and cut the whole Text then paste it.
,
.

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Bold, Italicize, and Underline : Write the below text:
, , :
:

Launcher : Bold Italicize Underline

these words. All three Regular
: ഈ

Ribbon : Bold Italicize Underline

these words. All three Regular
: ഈ

Mini Toolbar : Bold Italicize Regular

: ഈ
.
Keys : Bold Italicize Underline these words. All three Regular
: ഈ .

Your screen should look similar to the one shown.

.

Activity : Turning the text Bold : With Launcher

: :

1. On the line that begins with Launcher, select the word "Bold."
" "
.
2. Choose the Home tab.
.

3. Click the dialog box launcher in the Font group.

4. Click Bold in the Font Style box.

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With Ribbon

1. Choose the Home tab.

2. Click the Bold button in

the Font group. You have
bolded the word bold.

' -
' -
.
-

Note: To remove the bold, you

can select the text and then click the Bold button again.
: ,

With Toolbar :

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Bold with Keys

1. On the line that begins with "Keys," select the word "Bold." You can place the
cursor before the letter "B" in "Bold." Press the Shift key; then press the right
arrow key until the entire word is highlighted.
" " " "
. " " "
.
;
.

2. Press Ctrl + B (hold down the Ctrl key while pressing b).
+ (
).

Activity : Turning the text Italic :

: :

With the Dialog Box Launcher

1. Choose the Home tab.

2. Click the dialog box launcher in the Font group. The Font dialog box appears.
.
.

3. Click Italic in the Font Style box.

Click OK to close the Font dialog box.

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With the Ribbon

1. On the line that begins with "Ribbon,"

select the word "Italicize."
" "
, " "
.

2. Click the Italic button on the Ribbon.

You have italicized the word Italicize.

With the Mini Toolbar

1. On the line that begins with "Mini
Toolbar," select the word "Italicize."
-
" -
"
.
2. Right-click. The Mini toolbar appears.
- .

3. Click the Italic button. You have

italicized the word Italicize. Employability

.

Italicize with Keys

1. On the line that begins with "Keys," select the word "Italicize." You can place the
cursor before the letter "I" in "Italicize." Press the Shift key; then press the right arrow
key until the entire word is highlighted.

" " , "

. " "
.
;
.
2. Press Ctrl + I (hold down the Ctrl key while pressing I).
+ (
).
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Activity : Underlining the text :
:

With the Dialog Box Launcher

1. Choose the Home tab.

.
2. Click the dialog box launcher in the Font group.

3. The Font dialog box appears.

.
4. In the Underline Style box, click the down arrow to
open the pull-down menu.
-
.

5. Click the type of underline you wish to use.

Underline with the Ribbon :

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Alternate Method—Underline with Keys
-

1. On the line that begins with "Keys," select the words "Underline these words."
" " , "ഈ
- " .

2. Press Ctrl + U (hold down the Ctrl key while pressing u).
+ (
).

Activity : Changing Font Size

:

1. Type the following: I can be any size

you want me to be.

: -
-

2. Click 36 to select it as your font size.

36

Change the Font Size with Grow Font and Shrink Font
,

1. Type the following: Grow

Shrink

:
2. Select "Grow"
" "
3. Choose the Home tab.

4. Click the Grow Font button several times. You font becomes larger.
.
.
5. Select Shrink.

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6. Click the Shrink Font button several times. Your font becomes smaller.
.
.

Activity : Changing Font

:

1. Type the following: Changing fonts

:
2. Choose the Home tab.
.
3. Click the font name to select the font you want.

Change the Font with the Mini

Toolbar
-

a. Select "Changing fonts."

" "

b. Right-click. The Mini toolbar

and a menu appear
- .

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Activity : Changing Case
:

Microsoft word has 5 types of case:

5 :

1. Sentence case

2. Lowercase
3. UPPERCASE

4. Capitalise Each Word

-

5. tOGGLEcASE

To change case of a sentence, select it & then click on the Change case icon on the task bar.
, ,
.

Subscript/Superscript / :
To change text into superscript/subscript, select the text and click on the x2 and x2 icons on
the taskbar.
/ ,
x2, x2 .

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Practice Session

1. Open a previously saved Word File with the name "(your name) Word.doc"
( ) . "
"
2. Apply the following specification to headings follows :

a. Make the heading Microsoft Word XP in bold & italics.

&
b. Change the font of the heading to Castellar and give blue color.
,

c. Increase the font size of heading to 18.

18
3. Apply the following Specification to paragraph as follows:

a. Underline the words "one of the most widely used Word Processor" and give
red colour to the underline
" "

b. Change the font of the paragraph Comic Sans MS

c. Increase the size of the paragraph to 16.

16

4. Change the case of ‘Microsoft Word has all the possible options of a word processor
in the form of font style and size, indents, line spacing, margins, spelling and
grammar check and many more’ to UPPERCASE.

' ' ,
, , , ,
, -

.
5. Save the document and close Word.
,

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Activity : Add Space Before or After Paragraphs
:

1. Place your cursor anywhere in the second paragraph of the sample text you created.

2. Choose the Page Layout tab. The default spacing appears in the Spacing Before field.
.
.

3. Click the up arrow next to the

Spacing Before field to increase the
space before the paragraph.

4. Click the up arrow next to the

Spacing After field to increase the
amount of space after the
paragraph.

. .

Activity : Change Line Spacing

:

1. Place your cursor anywhere in the first paragraph of the sample text you created in
Exercise 2.
2
.
2. Choose the Home tab.
3. Click the Line Spacing button in the Paragraph group. A menu of options
appears.
.
.

4. Click 2.0 to double-space the first paragraph.

2.0 .

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Or
5. Line spacing can be changed using
dialog box that appears on right
clicking on the paragraph. Try
adding Single, double and multiple
spacing to your paragraph.

-
. , ,

Activity : Indent Paragraphs

:

1. Place your cursor anywhere in the second paragraph of the sample text you created
in Exercise 2.
2

2. Choose the Page Layout tab.

.

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3. Type 1" in the Indent Left field or use the up or down arrows to set the field value to
1".
" 1"
1
.
4. Type 1" in the Indent Right field or use the up or down arrows to set the field value
to 1". Your paragraph is now indented one inch from both the left and right margins,
as in the example.
,
. 1 "
1 -
.
.

Activity : Align Paragraphs

:
Right-align

1. Select the paragraphs you created

2. Choose the home tab

3. Click the Align Right button in the paragraph

Left-align

1. Select the paragraphs you created.

2. Choose the Home tab.

3. Click the Align-left button in the Paragraph group. Word left-aligns
your paragraph
ഘ -
.

Center
1. Selected the paragraphs you created.

2. Choose the Home tab. .

3. Click the Center button in the Paragraph group. Word centers your
paragraph
ഘ .
.
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Justify

1. Select the paragraphs you created.

2. Choose the Home tab. .

3. Click the Justify button in the Paragraph group. Word justifies your
paragraph
ഘ .

EXAMPLE : Left-Aligned ാഹ ണ : പ്ല ൻഡ്

Sample Paragraph ൊ ൃകാ ഖണ്ഡിക

On the Insert tab, the galleries include items that are designed to coordinate with the
overall look of your document. You can use these galleries to insert tables, headers,
footers, lists, cover pages, and other document building blocks. When you create pictures,
charts, or diagrams, they also coordinate with your current document look.

ഇൻസേർട്ട് ടാബിലെ, ഗാെറിയിൽ നിങ്ങളുലട പ്രമാണത്തിൻലറ

ലമാത്തത്തിെുള്ള രൂരത്തിൽ ഏസ ാരിപ്പിക്കുന്നതിന് രൂര ൽപ്പന
ലെയ്ത ഇനങ്ങൾ ഉൾലപ്പടുന്നു. രട്ടി ൾ, തെലക്കട്ടു ൾ, ഫൂട്ടറു ൾ,
െിസ്റ്റു ൾ, സരജു ൾ, മറ്റ് പ്രമാണ നിർമ്മാണ സലാക്കു ൾ
എന്നിവ ഉൾലപ്പടുന്ന ഈ ഗാെറി ൾ നിങ്ങൾക്ക് ഉരസയാഗിക്കാൻ
ഴിയുും. െിപ്ത-ങ്ങൾ, ൊർട്ടു ൾ അലെെങ്കിൽ ഡയപ്ഗമു ൾ എന്നിവ
േൃഷ്ടിക്കുസപാൾ, നിങ്ങളുലട നിെവിലെ പ്രമാണ രൂരവുും തമ്മിെുും
ഏ ീ രിക്കുും.

EXAMPLE : Right-aligned ാഹ ണ : വ കെീക ി

Sample Paragraph ൊ ൃകാ ഖണ്ഡിക :
On the Insert tab, the galleries include items that are designed to coordinate with the
overall look of your document. You can use these galleries to insert tables, headers,
footers, lists, cover pages, and other document building blocks. When you create pictures,
charts, or diagrams, they also coordinate with your current document look.
ഇൻസേർട്ട് ടാബിലെ, ഗാെറിയിൽ നിങ്ങളുലട പ്രമാണത്തിൻലറ ലമാത്ത-
ത്തിെുള്ള രൂരത്തിൽ ഏസ ാരിപ്പിക്കുന്നതിന് രൂര ൽപ്പന ലെയ്ത
ഇനങ്ങൾ ഉൾലപ്പടുന്നു. രട്ടി ൾ, തെലക്കട്ടു ൾ, ഫൂട്ടറു ൾ,
െിസ്റ്റു ൾ, സരജു ൾ, മറ്റ് പ്രമാണ നിർമ്മാണ സലാക്കു ൾ
എന്നിവ ഉൾലപ്പ-ടുന്ന ഈ ഗാെറി ൾ നിങ്ങൾക്ക് ഉരസയാഗിക്കാൻ
ഴിയുും. െിപ്തങ്ങൾ, ൊർട്ടു ൾ അലെെങ്കിൽ ഡയപ്ഗമു ൾ എന്നിവ
േൃഷ്ടിക്കുസപാൾ, നിങ്ങ-ളുലട നിെവിലെ പ്രമാണ രൂരവുും തമ്മിെുും
ഏ ീ രിക്കുും.

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EXAMPLE : Centered ാഹ ണ : മക രീക ി

Sample Paragraph ൊ ൃകാ ഖണ്ഡിക :

On the Insert tab, the galleries include items that are designed to coordinate with the
overall look of your document. You can use these galleries to insert tables, headers,
footers, lists, cover pages, and other document building blocks. When you create pictures,
charts, or diagrams, they also coordinate with your current document look.

സേർട്ട് ടാബിലെ, ഗാെറിയിൽ നിങ്ങളുലട പ്രമാണത്തിൻലറ ലമാത്ത-

ത്തിെുള്ള രൂരത്തിൽ ഏസ ാരിപ്പിക്കുന്നതിന് രൂര ൽപ്പന ലെയ്ത
ഇനങ്ങൾ ഉൾലപ്പടുന്നു. രട്ടി ൾ, തെലക്കട്ടു ൾ, ഫൂട്ടറു ൾ,
െിസ്റ്റു ൾ, സരജു ൾ, മറ്റ് പ്രമാണ നിർമ്മാണ സലാക്കു ൾ
എന്നിവ ഉൾലപ്പടുന്ന ഈ ഗാെറി ൾ നിങ്ങൾക്ക് ഉരസയാഗിക്കാൻ
ഴിയുും. െിപ്തങ്ങൾ, ൊർട്ടു ൾ അലെെങ്കിൽ ഡയപ്ഗമു ൾ എന്നിവ
േൃഷ്ടിക്കു-സപാൾ, നിങ്ങളുലട നിെവിലെ പ്രമാണ രൂരവുും തമ്മിെുും
ഏ ീ -രിക്കുും.

EXAMPLE : Justified ാഹ ണ ിന്റ : ീ ീക ി മ

Sample Paragraph ൊ ൃകാ ഖണ്ഡിക :

On the Insert tab, the galleries include items that are designed to coordinate with the
overall look of your document. You can use these galleries to insert tables, headers,
footers, lists, cover pages,

ഇൻസേർട്ട് ടാബിലെ, ഗാെറിയിൽ നിങ്ങളുലട പ്രമാണത്തിന്ലറ

ലമാത്തത്തിെുള്ള രൂരത്തിൽ ഏസ ാരിപ്പിക്കുന്നതിന് രൂര ൽപ്പന
ലെയ്ത ഇനങ്ങൾ ഉൾലപ്പടുന്നു. സടബിളു ൾ, തെവാെ ങ്ങൾ,
രാദസെഖനങ്ങൾ, െിസ്റ്റു ൾ, താളു ൾ എന്നിവ സെർക്കാൻ ഈ
ഗാെറി ൾ ഉരസയാഗിക്കാും.

Example : Hanging Indent

ാഹ ണ : ഹാൻഡി ഗ് ൻഡൻ് പമയാഗി ാ

Hanging Indent ഹാ ി ഗ് ൻമഡന്റ്:

The hanging indent feature indents the first line of the paragraph from the margin by the
amount specified in the Left field. The amount in the Left field plus the amount
specified in the By field indent all subsequent lines.
ഇടതുവശലത്ത ഫീൽഡിൽ വയക്തമാക്കിയിട്ടുള്ള എലമൌണ്ടിനേരിച്ച്
ഖണ്ഡി യിലെ മാർജിനിൽ നിന്നുള്ള ആദയ വരിലയ ഹാുംങ്ങിഗ്
ഇൻഡൻറ് ഇൻഡൻറ് ലെയ്യുന്നു. ബബ ഫീൽഡിൽ നിർസേശിച്ചി-
രിക്കുന്ന എലമൌണ്ടുും ലെഫ്റ്റ്റ് ഫീ.ഡിലെ എബമണ്ടുും തുടർന്നുള്
എെൊ വരി ളിെുും ഉൾലപ്പടുത്തുന്നു

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Activity : Adding Bullets

:

Type the following list as shown

Apple
Orange
Grape
Mango
Cherry

1. Select the words you just typed.

.
2. Choose the Home tab.
.
3. In the Paragraph group, click the down arrow next to the Bullets button .
The Bullet Library appears.
ഘ ,
.

4. Click to select the type of bullet you want to use. Word adds bullets to your list.
-
. -
.

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To remove the bulleting

1. Select the list again.

2. Choose the Home tab.
3. In the Paragraph group, click the down arrow next to the Bullets icon. The Bullet
dialog box appears.
ഘ ,
.
.
4. Click None. Word removes the bullets from your list

Activity : Adding Numbering;

:

Type the following list as shown:

Apple
Orange
Grape
Mango
Cherry

1. Select the words you just

typed.

2. Choose the Home tab.

3. In the Paragraph group, click the down arrow next to the Numbering button .
The Numbering Library appears.
-
.

4. Click to select the type of numbering you want to use. Word numbers your
list.

.
.
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Note : As you move your cursor over the various number styles, Word displays the
number style onscreen.
: -
, .

To remove the numbering

1. Same as removing the bullets.

.

Practice Session

1. Open an already saved word document.

.

2. Give the following setting to the whole paragraph:

 Alignment : Justify :
 Indention : 0.1 each : 0.1
 Special : First Line 0.5 : 0.5
 Spacing : 6 each : 6
 Line Spacing : Single or Double
:

3. Select the heading give centre alignment and special text effect.

4. Insert the following points in the new page of the document.

 Perfect Office

a. Window
b. b paint
c. word
d. Access
e. Power point

 Accounting software

a. Tally 9.0 9.0

b. Tally Payroll
c. Busy
d. Visual Payroll

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5. Save the document and close word

Activity : Adding Page Border;

:

Choose the Page layout tab

1. In the Page Background group, page

Borders option.
,

2. In page border tab, select, box type

and width of the line.
,
,
-
.

3. Your page will have a border.

.

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Activity : Adding Text Border
:

1. Choose the Home tab

2. In the Paragraph group, select

borders and shading tab.

,
-

 It helps you automate various tasks that you cannot do manually.

-
.
 It helps you organize your data and information in a better way.

.
 It has much more computing and calculating power then an ordinary human.
. -

 It may help your work to be a lot easier.

 It may be the storage of your important data and files.

-
.
 It may be your handy book.
.

 It may help you solve problems faster than an ordinary human being can do.
-
.
 It has speed, storage, reliability, consistency and communications.
, , , ,
-
 It helps you to find useful information using the Internet.
-
.

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 It helps in businesses, factories, offices, schools and homes.
, , , ,
.

Activity : Adding Page Colour

:

Activity : Adding Watermark

:

1. Choose the Page Layout Tab and then Watermark icon on the toolbar.

2. You can select any one, image watermark or text watermark and even modify their
properties.

' -
.

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Activity : Adding Page Margins

:

1. Choose the Page Layout tab.

2. Click Margins in the Page Setup group. A menu appears.

.

3. Click Moderate. Word sets your margins to the Moderate settings

.

To Add Custom margins:

:
1. Click Custom Margins.

2. Complete the boxes to set margins.

3. Click Ok.

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Activity : Setting Page Size
:

1. Choose the Page Layout tab.

.
2. Click Size in the Page Setup group. A menu appears.
.
.

3. Click Letter 8.5 x 11in. Word sets your page size.

8.5X 11 .
.

Activity : Setting Page Orientation

:

1. Choose the Page Layout tab.

-

2. Click Orientation in the Page Setup

group. A menu appears.
-
.
.

3. Click Portrait. Word sets your page

orientation to Portrait.
.

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Practice Session

1. Open an already saved document.Provide the following formatting to the page:

2. .ഈ
:

 Margin :

 Top : 1, : 1
 Bottom : 1, : 1
 Left : 1.25, : 1.25
 Right : 1.25 : 1.25

3. Orientation : Potrait :
4. Gutter Left : 0.5 : 0.5
5. Give the page red colour.
6. Insert a watermark on the page with “topsgrup” written diagonally across the page.

" " .
7. Save the Document with another name and check the difference between the old and
new document. (Save as)

. ( )

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Activity : Inserting Word Art
:

1. Select the text

2. Click the Insert tab
3. Click the WordArt button
4. Choose the WordArt

To modify the styles of WordArt

1. Select the WordArt

-

2. Click the Format tab for the

Drawing Tools
-

3. Click the WordArt Fill button, the WordArt Outline button, or the Text
Effects button
t ,

Activity : Adding picture

:

1. Click the Insert Tab

2. Click the Picture Button

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3. Browse to the picture from your files

4. Click insert
5. To move the graphic, click it and drag it to where you want it
,

Activity : Adding Clip Art

:

1. Click the Insert Tab

2. Click the Clip Art Button

3. Search for the clip art using

the search dialog box

4. Click the clip art

5. To move the graphic, click it and drag it to where you want it
,

Activity : Editing Pictures and Clip Art

:

1. When you add a graphic to the presentation, an additional Tab appears on

the Ribbon.
,

2. The Format Tab allows you to format the pictures and graphics.

.
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3. Select the picture you have inserted.

4. Go to format tab and modify it.

, .

Activity : Adding a Shape

:

1. Click the Insert Tab

-

2. Click the Shapes Button

3. Click the shape you choose

4. Click the Shape

5. Drag the cursor to expand the Shape

To format the shapes

1. Click the Shape

2. Click the Format tab

3. Click on shape fill to change the color. As you see

.
4. Click on shape outline for outline color. As you see

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5. Click on change shape to change the shape. As you see

. -

Activity : Adding a Header and/or Footer

: /

1. From the Insert menu, select Header and Footer

-

To create a Header

1. Select the type of header you

want to create.

2. Enter text or graphics into the

Header area or, to insert page
numbers, click on the page
number button in the toolbar.

,
.

3. To insert the time or date, click

on the time or date button.

4. To insert common header items

such as file name, author name,
etc., click on the Insert AutoText button for the pull-down menu and select
the appropriate item.
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, -
-
-

, -

-
-
.

5. To Edit header : Click on edit button

: -

To create a Footer

1. Click on the switch button to

switch between header and
footer.
,

.
2. When you are finished, click
on Close to exit the
Header/Footer.

/ -
.

Activity : Inserting page Breaks

:

1. Place your cursor before

the D in "Displaced
Homemakers"

2. Choose the Insert tab.

.

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3. Click Page Break. Word places a page break in your document.
.
.
4. To delete a page break, you select the page break and then press the Delete
key.

Activity : Adding page Numbers

:

1. Choose the Insert tab.

2. Click the Page Number

button in the Header &
Footer group. A menu
appears.
&

3. Click Bottom of Page.

.

4. Click the right-side option

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Practice Session

1. Open a previously saved document

2. Insert the header and footer on the first page with :

:

 Your name in header

 Your batch code and timing in the footer

 Also insert any picture from clip art into the header.

3. On the second page insert the header "Microsoft Office XP ".

"
"
4. Also place page number and date/time in the footer of your document.

5. Page No. starts from No.10 & not from No.1

. 10 & 1

6. Insert the Picture of the computer at the end of the document

7. Save the document and close Word.

.

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Activity : Inserting Text Box
:

1. Click the Insert tab

2. Click the text Box button

3. Insert the type of text box

4. Write text in the text box that appears on the screen

Activity : Inserting Hyperlink

:

1. Type Address on the page.

2. Select ADDRESS and on insert

tab click-Hyperlink.

3. “Text to display” is the text

that contains the hyperlink
"
"

4. On Address tab below-write

the address of the website you
want the hyperlink to have.

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5. Type www.google.com on the address box.

. .
.

Activity : Inserting Symbol:

:

Practice Session

1. Create two bookmarks BM1 and BM2 for first two paragraphs.
1,
2 .

2. At the end of the document make two hyperlinks for the above bookmarks so that
whenever you click the above book mark your cursor moves to the proper location.

,
, -

3. Insert any paint file with a link that has been created by you in previous sessions.
Make any changes in this file and see the changes being done in the original file.

-
. ഈ
,
.

4. Insert Blue Print theme to the entire document.

5. Write down the following formula in your document(using Subscript and

Superscript option)
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( ,
)

CO2 + H2O + CH3COOH + SO2 + O2

2 + 2 + 3 + 2 + 2

(A+B)2 = A2 + B2 ( + )2= 2 + )
2

6. Insert the following diagram at the end

7. Save the document and close Word

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Activity : Inserting table of Contents
:

1. Go to first page of document

2. On “references” tab, click on table of contents.

" " ,

3. Select your choice of table.

4. You can also remove table of

contents by clicking on remove
tab in the drop down list

Name Class Age Sex Home town

ലേക്സ്
Ashoka 9 14 Male Delhi
Suresh 11 16 Male Mumbai
Lalitha 12 17 Female Korba

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Activity : Creating a table
:

To create a table

1. Place the cursor on the page

where you want the new table

2. Click the Insert Tab of the Ribbon

3. Click the Tables Button on the

Tables Group.

4. Select 5 columns and 4 rows.

5 4
.
5. Place the cursor in the cell
where you wish to enter the
information. Begin typing.

. .

Modify the Table Design

1. Click the table and notice that

you have two new tabs on the
Ribbon: Design and Layout.

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2. On the Design Tab, you can choose:
:
 Table Style Options
 Table Styles
 Draw Borders

Format a Table

a. Click the table and then click the Layout Tab on the Ribbon

Practice Session

1. Open an already saved document.

2. Insert a Table of Content at Mathematical Operation Operator

the starting of the
document. Addition +
- Subtraction -
Multiplication X
.
Divisions /
3. Increase the size of table of
Percentage %
content & give center Power and Roots ^
alignment. Equal to =
Less than <
.

4. Select the table of content given above. Scale Character Spacing to 200%.
.
200%
5. Draw a table at the end of the document

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6. Insert a blank row between Multiplication and Division.
.
7. Save the document and exit Word.
.

Inserting Rows and Columns

1. Right click anywhere on the table, select the action you want to carry out

-
,
.

Activity : Deleting Rows and Columns

:

1. Right click anywhere on the table, click on delete cells.

,
.

2. Select desired choice from the box.

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Activity : Merging Cells
:

1. Select cells to merge

2. Right click
3. Select merge cells

Activity : Splitting table

:

1. Select table

2. On Layout tab, click Split

table
,
-

3. Table will break into two

tables.

Activity : Converting table to text

:

1. Select table
2. On Layout tab, click Convert to text tab.
,
.
3. In the box, click commas option
,
4. Table contents will come separated by commas.

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Practice Session

1. Open an already saved document.

.
2. Create the following table:
:
3. Insert two columns at the end with Total and Average
,

Student Details
Name Roll Number English Hindi Maths

Anupriya 2 77 80 94
Harish 22 89 82 90
Mahesh 27 65 85 82

4. Give double line border to outer boundary of the table and dotted line border to each
cell.

5. Calculate Total and Average of all students accordingly.

6. Compare the marks with the help of a chart and also try this out by bar chart.
,
.
7. Format the Heading with Heading Style 6
6-

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8. Convert the Table to Text Format.

9. Give Auto format to the table by table Auto format option.

10. Save the document and exit word.

, .

Activity : Spelling and Grammar

:

1. Select the text and click on Spelling and Grammar on review tab.

2. Each wrong word will have a suggestion.

3. Click Ignore once, to ignore spelling correction of “Lalita”

" " -
.

4. Similarly ignore all correction or to accept, click “Change” icon on right hand
side.

, " "
.

5. When all corrections are done, click OK.

-

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Activity : Page “Zoom in” / “Zoom Out”
: " "/" "

1. On bottom left of screen, you

can click on + and – icon to
zoom in and zoom out the
screen.

-
, +
-
-

Shortcuts in MS Word

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MS Word (Revision) ( )

1. Create the following format in a new MS Word document

Narula Enterprises Bill No :____________

H6, Safdarjung Enclave, :______
6, Ref No :____________
New Delhi :______
Pin : 110016 : 110016 Bill Prepared by :___________
Ph : 011-12237687 : 011-12237687 :_____
S No Particulars Qty Rate Total Dis Total Amt
അളവ് .

1 Pepsi 3 25 75 10% 67.5

2 Mountain Dew 2 25 50 10% 45

3 Chips 5 10 50 Nil 50
Total

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2. Open a new page in the document and create the below format in that page.
-
.

3. Convert the entire table in to text now.

.
4. Put a picture watermark on the page.

Practice Session ( )

1. Open a new word Document.

.

2. Create the following database for your customers with the following information.

 Mr. Mohit Sharma, B- 108 Khanpur, New Delhi-l 10062.

, -108 , -
10062.

 Mr. Punit Gupta D/98 Andheri East, Mumbai-100255

/ 98 ഈ ,
-100255
 Mr. Rajinder Singh, R/77 JuhuChoppati, Kolkata.
, / 77 ,

 Mrs. VarshaChaturvedi, Block-C, MG Road, Mumbai-225047.

, - , ,
-225047.

 Mrs. ShaliniAggarwal C-1, V.K. New Delhi

-1, . .

3. Give them invitation Letter for the Opening of New Outlet.

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To
<<Name>> << >>
<<Address>> << >>
Date :<< Date>>
: << >>

Dear<<SIR/M ADAM>> >> << / >>

This is to inform you that we are opening a new outlet of sweets in South-Ex-I Delhi. So we
welcome you on to, celebrate the grand opening function and dinner thereafter.

-1
.
ഘ ഘ .
,

Thanks and regards, ,

Krishna Sahni
Delhi Sweets

Best Student
AWARD
മ
Topsgrup ഡന്റ്
മ ാ സ്ക ഗ
വാർഡ്

YOUR NAME
യുവർ മ യി

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Module 4 : MICROSOFT EXCEL

4 : .

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Module Overview :
The purpose of this module is to acquaint the Trainee how to work with MS Excel. Excel is
an electronic spreadsheet program that can be used for storing, organizing and
manipulating numbers and data. . It is used primarily to enter, edit, format, sort, perform
mathematical computations, save, retrieve and print numeric data. In this module trainees
will learn how to compile lots of data into graphs and tables.

. .
ഈ .

. -
, , , ,
, -
, ഈ -
.

Module Objective

At the end of the module, the trainee should

,

1. Enter data into a spreadsheet

2. Perform basic mathematical operations in a spreadsheet

3. Insert charts into a spreadsheet

4. Explain the purpose of options available for printing a spreadsheet

5. Explain the difference between a workbook and a spreadsheet

6. Successfully move from one cell to another containing formulas and text
-

7. Understand different mathematical, text, date and logical formulas.

, , , -
.

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8. Copy, Cut and Paste text and formulas
, ,

9. Use the fill function for dates and formulas

Microsoft excel 2007

Definition :

Microsoft excel 2007 is the most powerful spreadsheet program used for Managing,
Analyzing and Presenting in a graphical manner.

2007 -
, ,
.

It provides not only worksheet facilities with several different styles but also provides with
formulas for adding, subtracting, multiplying, dividing numbers and function to perform
number of complex calculations. It also accumulates records of information that’s are both
textual and numeric, sort, and search for and extract data from database.

,
, -
, , ,
. -
-
.

Activity : Opening MS Excel

:

1. Click on Start Menu –

2. go to the All Program –

3. go to the Microsoft Office –

4. click on Microsoft Office excel 2007.

2007

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Microsoft Excel Window Screen

Office Buttion

Quick Access Toolbar

The Title Bar

The Ribbon

Worksheets

The Formula Bar

The Status Bar

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Activity : Moving around a Worksheet
:

 The Down Arrow Key

Press the down arrow key several times. Note that the cursor moves
downward one cell at a time.
.

 The Up Arrow Key

Press the up arrow key several times. Note that the cursor moves upward one
cell at a time.
.

 The Tab Key Move to cell A1. 1

Press the Tab key several times. Note that the cursor moves to the right one
cell at a time.
.

 The Shift+Tab Keys +

Hold down the Shift key and then press Tab. Note that the cursor moves to
the left one cell at a time.
.
.
 The Right and Left Arrow Keys
Press the right arrow key several times. Note that the cursor moves to the
right.
.
.
Press the left arrow key several times. Note that the cursor moves to the left.
.

 Page Up and Page Down

Press the Page Down key. Note that the cursor moves down one page.
.
.

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Press the Page Up key. Note that the cursor moves up one page.
.
.

 The Ctrl-Home Key -

Move the cursor to column J. Stay in column J and move the cursor to row 20.
Hold down the Ctrl key while you press the Home key. Excel moves to cell
A1.

.
20- .
-
. 1 .

Activity : Quickly Going to a cell

:

 Go to -- F5 - 5

 Press F5. The Go To

dialog box opens.

5 .

 Type J3 in the Reference

field.

3 -

 Press Enter. Excel moves to cell J3.

. 3
.

 Go to – Ctrl + G - +

1. Hold down the Ctrl

key while you press "g"
(Ctrl + G). The Go To
dialog box opens.

" " ( + )
.
.

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2. Type C4 in the Reference field.
4
3. Press Enter. Excel moves to cell C4.
. 4

 The Name Box

1. Type B10 in the Name box.

10
2. Press Enter. Excel moves to cell B10.
. 10 .

Activity: To Select cells :

:

To select cells A1 to E1: 1 1:

1. Go to cell A1. 1
2. Press the F8 key. This anchors the cursor.
8 .
-
.
3. Note that "Extend Selection"
appears on the Status bar in
the lower-left corner of the
window. You are in the
Extend mode.

"
" .

4. Click in cell E7. Excel highlights cells A1 to E7.

7 . 1 7

5. Press Esc and click anywhere on the worksheet to clear the highlighting.
, -
.

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Alternative Method : Select Cells by Dragging
:

1. Go to cell A1. 1

2. Hold down the Ctrl key. You

won't release it until step 9.
Holding down the Ctrl key
enables you to select
noncontiguous areas of the
worksheet.

.
ഘ 9
-
.

3. Press the left mouse button.

4. While holding down the left mouse button, use the mouse to move from cell
A1 to C5.
, 1
5

Activity : To Save a file

:

1. Click the Office button. A

menu appears.

2. Click Save. The Save As dialog

box appears.
.

3. Go to the directory in which you want to save your file.

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4. Type Lesson1 in the File Name field.5.Click Save.
1 5.

Activity : To Close Excel

:

1. Click the Office button. A

menu appears.

2. Click Close. Excel closes.

.

Activity : To Insert a Worksheet

:

1. Open the workbook

2. Click the Insert button on the

Cells group of the Home tab

-
-

3. Click Insert Sheet

To delete a worksheet

1. Open the workbook

2. Click the Delete button on the

Cells group of the Home tab
-

3. Click Delete Sheet

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Activity : To Delete Columns
:

To delete columns F and G: , :

1. Click the column F indicator

and drag to column G.

2. Click the down arrow next to

Delete in the Cells group. A
menu appears.

.
.

3. Click Delete Sheet Columns. Excel deletes the columns you selected.
.
.

To delete rows 7 through 12

7 12

1. Click the row 7 indicator and drag to row 12.

7
12
.

2. Click the down arrow next to

Delete in the Cells group. A
menu appears.

3. Click Delete Sheet Rows.

.

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To insert a column:
:

1. Click on A to select column A.

.

2. Click the down arrow next to Insert in the Cells group. A menu appears.

. .

3. Click Insert Sheet Columns. Excel inserts a new column.

.
.

4. Click anywhere on the worksheet to remove your selection.

To insert rows
:

1. Click on 1 and then drag down to 2 to select rows 1 and 2.

1- 1- 2- -
2-
2. Click the down arrow next to Insert in the Cells group. A menu appears.

. .

3. Click Insert Sheet Rows. Excel inserts two new rows.

.
.

Activity : To Enter Data

:

1. Place the cursor in cell A1.

1

2. Type John Jordan. Do not press

Enter at this time.

. ഈ

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Delete Data
The Backspace key erases one character at a time.

1. Press the Backspace key until Jordan is erased.

2. Press Enter. The name "John" appears in cell A1.

. 1 " "
.

Activity : To edit a cell

:

Change “John to Jone”

" "

1. Move to cell A1, 1,

2. Press F2, 2

3. Use the Bacjspace key to delete the “n” and the “h”,
" ", " "

4. Type nes.,
5. Press Enter .

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Alternate Method : Editing a cell by using the formula bar
:

Change “Jones to Joker in the following exercise

" "

1. Move the cursor to cell A1,

1 ,
2. Click in the formula area of the formula bar,

3. Use the backspace key to erase the “s, “e”, and “n”,
" ," ", " "
,

4. TypeKer,
5. Press enter.

Activity : To Delete a cell entry :

:

1. Select cells A1 to A2,

1 2
2. Press the delete key

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Activity : To Copy and paste
:
1. Select the cell(s) that you wish to copy,
( )

2. On the Clipboard group of the Home tab, click Copy,

, -
,

3. Select the cell(s) where you would like to copy the data,

( )

4. On the Clipboard group of the Home tab, click Paste

-
,

Activity : To Cut and paste

:

1. Select the cell(s) that you wish to

copy,

-
( )

2. On the Clipboard group of the Home

tab, click Cut
, -

3. Select the cell(s) where you would like to copy the data
( )

4. On the Clipboard group of the Home tab, click Paste

-

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Activity : Undo and Redo
: ,

1. On the Quick Access Toolbar

2. Click Undo or Redo

Activity : Find and Replace

: ,

1. Click the Find & Select button on the Editing

group of the Home tab

& -

2. Choose Find or Replace

-

3. Complete the Find What text box

4. Click on Options for more search options

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Activity : Go To
:

1. The Go to command takes you to a specific cell either by cell reference (the
Column Letter and the Row Number) or cell name.
2. (
)
.

3. Click the Find & Select button on the Editing group of the Home tab 3.Click
Go To

& -
3.

Practice Session

1. Open a new worksheet in MS Excel.

.

2. Go to the following cells without scrolling

a. A65536 .65536
b. Iv62335 . 62335
c. Go to first and last row.

.
d. Go to first and last column

3. Create the following table

Employee ID Employee Name Basic Salary

BA001 SaritaKumari 10000

BA002 Ashutosh Sharma 15000
BA003 AshwiniChandel 12000
BA004 Garv Sharma 10000
BA005 Jitendra Kumar 12000
BA006 Joseph 15000

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4. Best fit the employees name if required

5. Add Rs Currency in front of the Basic Salary.(Using Copy, Paste)

. ( ,
)
6. Rename the Worksheet “Salary Detail”.
" " .
7. Save the file with your name followed by Excel i.e. ABC_EXCEI in C:\STUDENTS
Folder.
,
: \
_
8. Save and close the workbook and exit Excel
-
.

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Microsoft excel

Activity : To Wrap text

:

1. Move to cell A2. 2

2. Type Text too long to fit.

3. Press Enter.
4. Return to cell A2. 2
5. Choose the Home tab.
6. Click the Wrap Text button .
7. Excel wraps the text in the cell

Activity : To Change Column Width and Row height

:

1. Click the Format button on

the Cells group of the Home
tab

2. Manually adjust the height

and width by clicking Row
Height or Column Width

-
,

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3. To use AutoFit, click AutoFit Row Height or AutoFit Column Width.

Activity : To Merge Cells

:

1. To merge cells select the cells you want to merge

2. Click the Merge & Center

button on the Alignment
group of the Home tab.
-

&

3. The four choices for merging

cells are:
:
 Merge & Center : Combines the cells and centers the contents in the
new, larger cell
& : -
-

 Merge Across : Combines the cells across columns without centering

data
:

 Merge Cells : Combines the cells in a range without centering.

:
ങ

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Activity : To add Colors to Cells
:

1. Click the fill drop down menu

on the font group of the Home
tab,

2. Choose the appropriate color

-

Activity : To change Cell Styles

:

1. Click Cell Styles on the Home tab,

2. Choose a style or click New Cell Style

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Activity : To add Borders to Cells
:

1. Click the Borders drop down menu on

the Font group of the Home tab,

2. Choose the appropriate border.

-
.

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Practice Session

1. Create the following table. .

S.No First Name Last Name

.
1 Sarita Kumari
2 Ashutosh Sharma
3 Ashwini Chandel
4 Garv Sharma
5 Jitendra Kumar
6 Joseph Fernandez

2. Now Auto Fit Column no A(Column with sno.)

( .)

3. Merge column B and Column C (first name and last name)

(
)
4. Change table degin to simple format from auto format option.

5. Give double line boarder to the outside of the table and dotted line border inside
each cell

6. Give light shade to cell 1,2 and 3 & give dark shade to cell 4, 5 and 6
3 4, 5, 6

7. save the work done by your name.

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Activity : To perform Mathematical Calucation
:

Addition :

1. Type Add in cell A1

1

2. Press entwer

3. Type 1 in cell A2

2
1
4. Press enter
5. Type 1in cell A3
3 1
6. Press enter
7. Type+”A2+A3” in cell A4
4 + 2 + 3
8. Excel adds cell A1 to cell A2 and displays the result in cell A4.
2 1
4

Note: Clicking the check mark on the formula bar is similar to pressing Enter.
Excel records your entery but does not move to the next cell.
: -
.
,
.

Subtraction
1. Type subtract,

2. Press enter,

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3. Type 6 in cell B2, 2 6
4. Press enter,
5. Type 3 in cell 3, 3 3
6. Press enter,
7. Type”= B2-B3” in cell B4,
4 " 2- 3"
8. Click the check mark on the Formula bar. Excel subtract cell B3, from
cell B2 and the result display in cell B4.
.
2 3,
4 -
.

To create a formula

1. Click the cell in which you want to enter formula,

,
2. In the formula bar type= (equal sign),
= ( ),
3. Click on the 1st cell you want in the formula,

4. Enter an operation such as + or *,

+ *

5. Click on the next cell you want in the formula. Continue step 3-5 until
the formula is complete,
.6.
3-5
6. Hit the ENTER key on the key board

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Examples of Formulae
Using cell numbers Using numbers
Function

Addition =A1+A2 =5+2

Subtraction =A1-A2 =5-2
Division =A1/A2 =5/2
Multiplication =A1*A2 =5*2

Activity : Using Auto sum

:

1. Go to cell F1. 1
2. Type 3. 3.
3. Press Enter.
4. Type 3. 3.
5. Press Enter.
6. Type 3. 3.
7. Press Enter.
8. Choose the Home tab
9. Click the AutoSum button in the Editing group. Excel selects cells F1 through
F3 and enters a formula in cell F4.
.
, 1 3
4
-

10. Press Enter. Excel adds cells F1 through F3 and displays the result in cell F4.

. 1 , 3
4
.

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Activity : To Perform Automatic Calucations
:

1. Move to cell A2.,

2
2. Type 2. 2

3. Excel changes the result in cell

A4.,
4

4. Move to cell B2.

2

5. Type 8. 8.
6. New result appears in cell B4
4
7. Move to cell C2. 2

8. Type 4, 4
9. New result appears in cell C4.
4
10. Move to cell D2., 2
11. Type 12., 12
12. Press the Enter key

Activity : To calucate Average

:

1. Enter values in B1, B2, B3 and C1, C2, and C3 as shown.

1, 2, 3, 1, 2, 3

2. Move to cell A6.

6 .
3. Type =AVERAGE (B1:B3).
4. =
( 1: 3).
5. Press Enter. The average of
cells B1 to B3, which is 21,
appears
. 1 3
21
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Activity: To Copy formula from one cell to another
: 1.

1. Type 1 as entry in cells A9, 10 and 11 and also in cell B9, 10 and 11. Use
formula for sum,
9, 10, 11 9.10.11
1 .
.
2. Copy formula from A1
1

Activity : To Calculate Percentage

:

1. Move to cell A7. 7

2. Type =B5/C5 , = 5 / 5,
3. Press Enter.
4. Now select cell A7 and click % icon on number tab on ribbon.
7
%
5. A7 displays percentage. 7

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Practice Session

1. Enter data after creating table given below;

:

2. Calculate all total amounts by multiplying unit price with number of units.
-

3. Calculate the total sales and by adding the total amount.

,
.
4. Calculate the unit profit Profit= (Amount You Sold)-(Amount You Purchased)
= ( ) -
( )

Profit= (Amount You Sold)-(Amount You Purchased)

=( )-( )

Sales table

A B C D E F
Quantity UnitSales
Sold price Total
Date Category amount
2 Item

MobileCable Accessory
3 8-Aug 2 75 =D3*E3
AirtelCard Cards
4 8-Aug 5 50 ??

NokiaE75 Phone
5 8-Aug 1 12000 ??
75
Sony Mobile Speakers
Accessory
6 8-Aug 2 400 ??

VodafoneCard Cards
7 8-Aug 10 200 ??

SamsungPhone Phone
8 8-Aug 2 3500 ??

9 8-Aug Total ??

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Cost of Items

A B C D E F
Quantity
Sold Total
Unit Cost
Date Category amount
12 Item

MobileCable Accessory
13 8-Aug 2 50 =D13*E13
AirtelCard Cards
14 8-Aug 5 40 ??

NokiaE75 Phone
15 8-Aug 1 8500 ??
75
Sony Mobile Speakers
Accessory
16 8-Aug 2 325 ??

VodafoneCard
Cards
17 8-Aug 10 175 ??

SamsungPhone Phone
18 8-Aug 2 3000 ??

19 8-Aug Total ??

Total Profit :

A B C D E F
Quantity
Sold Profit Total
Date Category margin amount
22 Item

MobileCable Accessory
23 8-Aug 2 =E3-E13 ??

AirtelCard Cards
24 8-Aug 5 ?? ??

NokiaE75 Phone
25 8-Aug 1 ?? ??
75
Sony Mobile Speakers
Accessory
26 8-Aug 2 ?? ??

VodafoneCard
Cards
27 8-Aug 10 ?? ??

SamsungPhone Phone
28 8-Aug 2 ?? ??

29 8-Aug Total ??

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M S excel

Activity : To Find Maximum;

:

1. Move to cell A8. 2. Type Max.

8
. 2.

2. Press the right arrow key to

move to cell B8.
8

.
3. Type = MAX(B1:B3).

= ( 1: 3).
4. Press Enter. The highest number in the series, which is 27, appears
.
27

Activity : To Find Minimum

:

1. Move to cell A7.

7
2. Type Min.

3. Press the right arrow key to

move to cell B7.
7

4. Type = MIN(B1:B3). = ( 1: 3).

5. Press Enter. The lowest number in the series, which is 12, appears
.
12

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Activity : To Count Numbers
:

1. Move to cell A9.Type Count.

9 .

2. Press the right arrow key to move to cell B9

9

3. Type =Count( =
4. Select B1 to B3. Type )
1 3 .
5. This makes the formula complete.
.
6. Press Enter. .
7. The number of items in the series, which is 3, appears
, 3

Activity : To calculate Square Root

:

1. Fill in the entries as shown

2. Move to B5. 5-
3. Click on Insert function in formula tab.

.
4. In the box that appears, select SQRT function from all functions.
,
.
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5. Click Ok

6. In the Number box type

A1.Press Ok

1.

7. In B5, square root of 100, 10

appear

5 , 100 10

Activity : DATE functions:

: :

TODAY Function

1. In a cell write =TODAY()

=
()
2. Press Enter

3. Today’s date appears on the

screen.

NOW Function

1. In a cell write =NOW() = ()

2. Press Enter

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Practice Session

1. Create a marks table like the one shown below

Mark sheet Table

A B C D E F G H
Name Math Science English Geography History Total Total%
%

Raju =SUM(
45 98 61 32 54 =G2/600
B2:F2)
Rani
76 78 54 54 78 ?? ??
Sumesh
;
54 65 72 46 39 ?? ??
Seema
49 45 84 62 61 ?? ??
Jigisha
66 77 59 40 90 ?? ??
Jignesh
78 38 62 51 44 ?? ??

2. You have to calculate the total of marks of all students out of 600 (each paper was of
100 marks). You also have to calculate their percentage (%).
600 ( -
100 ) . -
(%) .
3. Short the names alphabetically.

4. Find out the maximum/minimum marks in your list and write it in A9.
/ -
9
5. Find the Count of students in this table and write it in A10.
ഈ , 10
.
6. Find the square of the total marks of each student and write it in a new column F.

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7. Insert today’s date in A 11.
11 .

8. Count numbers of day from 01/04/2008 to 15/8/08

01/04/2008 15/8/08

9. Calculate the following in Excel using formulas

l -

 If 25639 is divided by 53 what will be the remainder.

25639 53
.
 Change-7 89 to a positive number
-789
 Find the square root of 16
16
 Solve this equation (5)6 ഈ (5) 6
 Find out cube root of 27 27

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Activity : Text functions;
:

Write “Ashok” in B1 and “Sharma in C1” and “lives in India” in D1;

B1 " ", "C1 ", D1 " "
.

UPPER Function

1. In B3, write =Upper(B1);

3 =
( 1);
2. Press Enter;

3. Similarly you can use a

number of other functions.

Function Result
=UPPER (B1) ( 1) ASHOK
=LOWER (B1) ( 1) Ashok
=PROPER (D1) ( 1) Lives in India

= CONCATENATE (B1, “ “ C1) ashoka sharma

.( 1, "" 1"
= Concatenate(B1, “ “ C1” “ D1) ashoka sharma lives in India
.( 1," " 1" " 1)

Activity : EXACT function

:

1. Make entries as shown.

2. In B6 type =EXACT(B2,C2)
6 = ( 2, 2)
3. Press enter
4. TRUE as output means, entries in B2 and C2 are same.
, 2, 2
.
5. Do for B3, C3 and B4, C4
3, 3, 4 4

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IF function

1. Click on B6. 6 .
2. Then in formula tab, click on insert function.
.

3. Select IF function from list of functions.

-

4. We want YES as entry in B7 if entry in B3 and C3 match

3, 3
7
5. If entry in B3 and C3 don’t match, we want NO written in B7.
3, 3 ,
7

6. Click OK

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AND function

1. In the insert function dialog box, click on AND function.

2. Go on cell B8 8
3. In Logical 1 write B2=
“word”
1
2 =
" "
4. In Logical2 write B3=
“Word”
2
3 =
" "
5. Press Ok

6. Output True tells both Logical1 and Logical2 are correct.

1, 2
.

 Try other AND functions imposing some other conditions

 AND means all the logics should be true.

-

 If all logics are not true, the output is false

,

OR Function ( )

Returns FALSE only when all arguments are false

Even if one argument is true, it returns TRUE.

, .

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1. In the insert function dialog box, click on OR function.

2. Go on cell B9
9

3. In Logical 1 write B2=

“2”
1
2 =
"2"
4. In Logical2 write B3=
“Word”
2
3 = "Word"
5. In Logical 3 write B4= “1”
3 4 = "1"
6. Press Ok
7. Output True

Practice Session

1. Open a new workbook. .

2. Create the following table;

First Name Last Name First & Last With & Upper Lower Proper
Name &

Lalita Patni
Varsha Prajapati

Rashi Suri
Varsha Prajapati

Rashi Suri
Seema Saxena

Garima Sharma

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3. Merge first name and last name with concatenate condition.

4. Merge first name and last name with "&" condition.

"&"
.
5. Separate first name with Left and Find condition
-

6. Separate last name with Right and Find condition

, -

7. Change the text of First name in Upper Case, Lower Case, and Proper case and see
the difference
, ,
,

1. Open a previously saved “Salary detail” table.

" " .
2. Add the following columns in the table.

Employee ID Interest Total

Employee Name Basic
charged (Y/N) Income
Salary ( Interest
( /
)
SaritaKumari
BA001 10000
Ashutosh Sharma
BA002 15000
AshwiniChandel
BA003 12000
Garv Sharma
BA004 10000
Jitendra Kumar
BA005 12000
Joseph
BA006 15000

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3. Rename worksheet as Income

4. Charge interest as "YES" only for those employees whose income is more than 12000.
Give “NO" to rest of them.
" " 12000
.
" " .

5. Calculate Interest as 20% of the Basic Income.

20% .
6. Calculate Total Income as sum of basic salary and interest.
,
.
7. Based on above figures, find out

 Total No. of Employees ,

 Total Income ;
 Maximum, Average & Minimum income.;
, &
8. Take a view on the following formulas:-

Sum To calculate total or sum

Product To calculate multiples or product

Mod To find out remainder

Average To find out average

Count To count numerical numbers

Countblank To count no. of blank cells in the field

Max To find out a maximum number in the field

Min To find out minimum number in the field

Roman To change the number into roman number

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Upper To change small letters in to the capital letters

Lower To change Capital letters in to the small letters

Proper To change letters in sentence case

Right To cut the letters from the right side

Left To cut the letters from the left side

Mid To cut the letters from the middle

Sqrt To calculates square root of the number

Power To solve the power of the number

Today To insert today's Date

Now To insert today's date

Weekday To find out weekday on particular date

-

Days360 To find out number of days in between of two dates

360

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M S excel

Activity : Insert Objects

:
Adding a Picture

1. Click the Insert tab

2. Click the Picture button

Adding a Clip Art :

1. Click the Insert tab ;

2. Click the Clip Art button

Adding a Shape

1. Click the Insert tab

2. Click the Shapes button

3. Click the shape you choose

4. Click the Shape

5. Click the Format tab

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Activity : To create a header or footer:
: :

1. Click the Header & Footer button on the Insert tab

&
2. This will display the Header & Footer Design Tools Tab
&

3. To switch between the Header and Footer, click the Go to Header or Go to

Footer button
,

Activity : To Add a comment

:

1. Select the cell that you want

to add a comment to.

2. On the Review tab, in the

Comments group, click
New Comment.
,

, .

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3. A new comment is created, and the pointer moves to the comment. An
indicator appears in the corner of the cell.
,
.
.
4. In the body of the comment, type the comment text.

Activity : To Edit a comment

:

1. Select the cell that contains the

comment that you want to
edit.

2. On the Review tab, in the

Comments group, click Edit
Comment.
, ,

3. Double-click the text in the comment, and then in the comment text box, edit
the comment text.
,

Activity : Creating a chart :

: :

Create a Column Chart

1. Select cells A3 to D6.

3 6

2. Choose the Insert tab.

3.

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4. Click the Column button in the Charts group

5. Apply a Chart Layout

Apply a Chart Layout

1. Select Chart Title.

2. Type Toy Sales. Excel adds your

title.

3. Select Axis Title. Click on Axis

Title.

. .
4. Type Sales. Excel labels the axis.

.
.
5. Click anywhere on the chart to end your entr

Switch Data
1. Click your chart. The Chart Tools become available.
.
2. Choose the Design tab. .
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3. Click the Switch Row/Column button in the Data group. Excel changes the
data in your chart.
/ .
.

Add Labels

1. Select Chart Title.

2. Type Toy Sales. Excel adds your title.
.

3. Select Axis Title. Click on Axis Title.

.

4. Type Sales. Excel labels the axis.

.

5. Click anywhere on the chart to end your entry

BEFORE െു മെ AFTER മ

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Chart design
Chart Type

1. Click your chart. The Chart

Tools become available.

2. Choose the Design tab.

-
.

3. Click Change Chart Type in the Type group. The Chart Type dialog box
appears.
.

4. Click Bar. .
5. Click Clustered Horizontal Cylinder.

6. Click OK. Excel changes your chart type.

.
.

BEFORE െു മെ AFTER മ

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Practice Session

1. Create a new table in MS Excel.

.

Country Gold Silver Bronze

USA
35 39 29
China
32 17 14
Russia
27 27 38
Australia
17 16 16

Japan
16 9 12
Germany
14 16 18
France
11 9 13

2. Create charts for this table between:

ഈ
a. The % share of gold medals of each country

b. The % share of silver medals of each country

c. The % share of bronze medals of each country

d. Number of medals and country

3. Create the above charts in three different styles.

.
4. Create a comment in the “gold” column that says: “Number of Gold medals”.
" " " "
.

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5. Create a comment in the “silver” column that says: “Number of Silver medals”.
" " " "
.

6. Close Excel and save the file with the name “Olympic Medal List”.
" "
.

MS Excel :

Make entries in the excel workbook as shown in figure

Activity : Using Auto Filter

:

1. Select all three columns A, B

and C
, ,
-

2. Go to Sort and Filter tab on

Home tab, and click on Filter.

.
3. Small arrows will appear on the column name.

4. Use that to filter the entries

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Activity : Sorting Data
:

1. To sort the data according to age.

2. Click on arrow next to AGE.

3. In the menu, select Sort Smallest to largest.

,
.
4. Data is sorted based on the age of the individuals.
.

Similarly, you can sort the data

descending to ascending. Click on the
arrow close to name column and data
can be sorted according to names.

Activity : Filtering the Data

:

We wish to see only the males in the list.

1. Click the Arrow at the bottom of the third column

2. Click the Text Filter

3. Click the Words you wish to Filter.

4. Remove all ticks, and click on male only.

,
.
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5. Click OK. .
6. All the data of females would be
hidden from the list now

To remove the filters, click again

on the small arrow and Select All.
All entries will be displayed again;

,
.

Activity : Data Validation

:

Create a new column called Members

in Family in the workbook

1. We want to have values only

between 1 and 10 in this
column.
ഈ 1
10
.

2. We want to restrict all other

values like words or decimals.

a. Select column D.

b. Go to Data Validation button in data Tab.

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c. In the box, in Allow, click on Whole Numbers.
, ,

d. In data click on between.

.

e. Select maximum value to be 10 and minimum

10 -

f. Click Ok

Activity : Subtotal Function

:

Once the subtotal list is created, you can modify it by editing the SUBTOTAL
function. Subtotal also takes care of hidden data.

, -
-

- .
-

1. In B10, type formula

=Subtotal
10 , =
2. A list of all subtotal functions available appears, choose the desired function.

, -

3. Choose Average. Put a comma (,) and then select B2 to B8.

. (,) 2
8
4. Hit enter. The output should be 18.28
. 18.28

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Below is a list of all subtotal functions

Function_num (includes Function_num (ignores hidden Function

hidden values) _ values)
(

1 101 AVERAGE
2 102 COUNT
3 103 COUNTA
4 104 MAX
5 105 MIN
6 106 PRODUCT
7 109 SUM

Activity : Converting Text to Cloumns

:

1. Add another column to your workbook, called Full name and enter full name
of each student.

,
-

2. Highlight the column in which

you wish to split the data(Column E)

( )
3. Click the Text to Columns button on the Data tab.
-

4. Click

 Delimited if you have a comma or tab separating the data, or

 Click fixed widths to set the data separation at a specific size.

-

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5. We use Delimited. Click Next
. -

6. Check Space to be used as a delimiter.

-
.
7. Preview appears in the box below.
.

8. Click OK

9. We have two separate columns, one with last name and one with first names.
,
, .

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Practice Session

1. Open the file “Olympic medal List

"
Country Gold Silver Bronze

USA 35 39 29
China 32 17 14
Russia 27 27 38
Australia 17 16 16
Japan 16 9 12
Germany 14 16 18
France 11 9 13
2. Sort the table according to the country getting higher number of medals.
-

3. Now sort the table in descending order of number of bronze medals.

-
.
4. Add a new column “Total Medals” in which calculate the total medals won by each
country.

" "
5. Arrange the entries in the ascending order of the total medals won by each country.
-
.
6. Now create a new column in the table called “Qualifiers”.
" " .
7. Validate data in this column to accept only “Yes” and “No” as entries.
" " " "
ഈ .

 The countries which have total number of medals greater than or equal to 50,
are qualifiers.(Yes in qualifiers column)
50
. ( , )

 The countries which have total number of medals less than 50, are not
qualifiers.(No in qualifiers column)
50 , .
( )

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Activity : Converting Text to Cloumns;
: ;

Enter data in a new worksheet as shown

1. Highlight the data that will be going in to your Pivot

Table (Cells A1 to D37).

- ( 1
37 ).

2. On the Excel Ribbon, click the

Insert tab. From the Insert tab,
locate the Tables Panel.

. -
,
-
.

3. On the Tables panel click Pivot Tables.

.
4. In the dialogue box above, the data that we highlighted is in the Table/Range
textbox.
,
/ .

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5. We've selected a New Worksheet as the place where the Pivot Table will be
placed. Click OK.

. .
6. When you click OK, Excel presents you with a rather complex layout.
, -
.

7. The area on the right should

look something like this

8. Tick all four boxes in the field

list.

.
9. Now we're going to put our 4 fields into the 4 areas below.
4 4
.
10. Here are the 4 areas we can drag to:

 For the Report Filter, we want the name of a Student.

,
.
 For the Column Labels, we want the Subject
,

 For the Row Labels, we'll just have the Month.

, .
 The Values will be the Average scores.
.
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11. If you look at the Field areas
after you have ticked all four
boxes, drag and drop these.

12. Your Field areas will then look

like this.

13. Move Subject from Row Labels to the Column Labels area.

14. Click OK.

15. Now click on the arrow next to All students and select Elisa.

16. The table will now show scores of only Elisa

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Practice Session

1. Open a new file and create a new worksheet in it.

MONTH REGION ACCOUNT INCOME EXPENSES BALANCE

April Himachal Royalty 5000 5000

April Delhi Franchise 20000 25000

April Punjab Stock 24700 300

May Himachal Royalty 25000 25300

May Delhi Conveyance 2369 22931

June Punjab Stock 5632 17299

June Delhi Royalty 20000 37299

July Himachal Franchise 56900 94199

July Punjab Stock 2569 91630

July Delhi Conveyance 25800 65830

August Punjab Franchise 85000 150830

August Punjab Royalty 45000 195830

September Himachal Conveyance 2000 193830

September Punjab Franchise 20000 213830

October Delhi Franchise 23000 236830

October Punjab Conveyance 2360 234470

November Delhi Royalty 20000 254470

December Punjab Stock 2569 251901

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December Himachal Franchise 23601 275502

January Himachal Conveyance 2365 273137

February Delhi Royalty 25896 299033

March Delhi Franchise 12563 311596

2. Make charts of region wise profit, expense& income.

, -

3. Make charts of month wise profit, expense& income.

, ,

4. Make a chart of franchise & royalty account

&

5. Make comparison chart between month wise expense and income.

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MS Excel :

Activity : Setting Page Margins

:

1. Click the Margins button on the Page Layout tab

-

2. Select one of the give choices, or

, -

3. Click Custom Margins

4. Complete the boxes to set margins

5. Click Ok

Activity : Changing Page Orientation

:

To change the page orientation from portrait to landscape:

1. Click the Orientation button on the Page Layout tab

2. Choose Portrait or Landscape

Activity : Setting Page Breaks

:

1. Click the Breaks button on the Page Layout tab

2. Click Insert Page Break

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Activity : Printing a range
:

1. Select the area to be printed

2. Click the Print Area button on the Page Layout tab

3. Click Select Print Area

Activity : Splitting a Worksheet

:

1. Select any cell in center of the worksheet you want to split

-

2. Click the Split button on the View tab

3. Notice the split in the screen, you can manipulate each part separately
, -

Activity : Freezing a Worksheet

:

1. Click the Freeze Panes button on the View tab

2. Either select a section to be frozen or click the defaults of top row or left
column
-

3. To unfreeze, click the Freeze Panes button. Click Unfreeze

, -
.

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Activity : Hiding a Worksheet
:

To hide a worksheet :

1. Select the tab of the sheet you wish to hide

-

2. Right-click on the tab

3. Click Hide

To unhide a worksheet

4. Click on any worksheet tab

5. Click Unhide
6. Choose the worksheet to unhide

Activity : Printing Titles

:

1. Click the Page Layout tab on the Ribbon

2. Click the Print Titles button

3. In the Print Titles section, click the box to select the rows/columns to be
repeated
,
-

4. Select the row or column

5. Click the Select Row/Column Button

/

6. Click OK

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Shortcuts in MS Excel

Command
Shortcut

Unhides any hidden rows within the selection.

CTRL+SHFT+(
-
+ +(

Unhides any hidden columns within the selection.

CTRL+SHFT+)
+ +) -

Applies the outline border to the selected cells.

CTRL+SHFT+&
+ +&

Removes the outline border from the selected cells.

CTRL+SHFT_
+ _

CTRL+1 Displays the Format Cells dialog box.

+1
Applies or removes bold formatting.
CTRL+2
+2

Applies or removes italic formatting.

CTRL+3
+3

Applies or removes underlining in Microsoft Excel.

CTRL +4
+4 -

CTRL+5 Applies or removes strikethrough.

+5
Alternates between hiding objects, displaying objects, and
displaying placeholders for objects.
CTRL+6
\ +6

Displays or hides the outline symbols

CTRL+8
+8

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CTRL+9 Hides the selected rows.

+9
Hides the selected columns in Microsoft Excel.
CTRL 0
0
-

CTRL+A Selects the entire worksheet

+
Applies or removes bold formatting.
CTRL+B
+B 8

Copies the selected cells. CTRL+C followed by another CTRL+C

displays the Clipboard.
CTRL+C
.
+
+ +

Uses the Fill Down command to copy the contents and format of
the topmost cell of a selected range into the cells below.
CTRL+D
+

Displays the Find and Replace dialog box, with the Find tab
selected.
CTRL+F
+
,

Displays the Go To dialog box. F5 also displays this dialog box.

CTRL+G
+ . 5
ഈ .
Displays the Find and Replace dialog box, with the Replace tab
selected.
CTRL+H
+
, -
-
.
Applies or removes italic formatting in Microsoft Excel.
CTRL I
+ -
.

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Displays the Insert Hyperlink dialog box for new hyperlinks or the
Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+K -
+ -

.
CTRL+N Creates a new, blank workbook.
+ ,
Displays the Open dialog box to open or find a file.
CTRL+O
+ -
.
CTRL+P Displays the Print dialog box.
+

Uses the Fill Right command to copy the contents and format of the
leftmost cell of a selected range into the cells to the right.
CTRL+R -
+ -

.
Saves the active file with its current file name, location, and file
format.
CTRL+S
+
, , -
-
.
Displays the Create Table dialog box in Microsoft Excel.
CTRL T
+
.
Applies or removes underlining.
CTRL+U
+

Inserts the contents of the Clipboard at the insertion point and

replaces any selection. Available only after you have cut or copied
an object, text, or cell contents.

CTRL+V -
+
. -

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Closes the selected workbook window.

CTRL+W
+

CTRL+X Cuts the selected cells.

+
Repeats the last command or action, if possible in Microsoft Excel.
CTRL Y
+ -

CTRL+Z Uses the Undo command.

+
Move one cell up, down, left, or right in a worksheet.
Arrow keys
, ,

Removes the cell contents (data and formulas) from selected cells
without affecting cell formats or comments.
Delete
(
)

Moves to the cell in the lower-right corner of the window when

End SCROLL LOCK is turned on.
-
-
Completes a cell entry from the cell or the Formula Bar, and selects
the cell below (by default
Enter
, -
( -

Cancels an entry in the cell or Formula Bar in Microsoft Excel.

Esc

.
Moves to the beginning of a row in a worksheet.
Home
-
.

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Moves one screen down in a worksheet.

Page down

Moves one screen up in a worksheet.

Page up

In a dialog box, performs the action for the selected button, or

selects or clears a check box.
Spacebar , -

Moves one cell to the right in a worksheet.

Tab

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Practice Session

1. Draw the following table and compute the following fields

.

Player name Balls Played Run Scored Strike rate

Sachin 101 190

Ganguly , 50 65
Rahul Dravid 15 30

 No of Player played not yet

:
 Highest Scored Player
:
 Lowest Scored Player
:
 Total overs Played
:
 No of remaining balls left to play
:

2. Hide the data of your excel sheet.

3. Show any Picture in Header & Footer option.

, .
4. Change (increase/Decrease) the Standard width of all the Columns.
( /
)
5. Show any picture as a background of your worksheet.

.
6. Use the Track changes option and accept or reject the changes in your sheet.

.
7. Save your workbook and close Excel.

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Revision MS Excel :

1. Create the following table on the Validation sheet

Product ID Product name Product Description Units in Unit

Hand Price

Prod1 Bread Consumable 70 Rs.10

1
Prod2 Pickle Preserveable 50 Rs.22
2
Prod3 Milk Consumable 50 Rs.l5
3
Prod4 Jelly Preserveable 60 Rs.17
4
Prod5 Cake Consumable 20 Rs.40
5

2. Enter the following validation for the above table

a. In product ID column one can enter neither more nor less than 5 characters.

.
b. Product Description can take only consumable or Preserveable.
-
.

c. Unit in hand and Unit Price can take only Positive Numbers.
-

2. If any of the above validation is violated one error should be generated telling user
the correct value that can be entered in the cell.
ഘ ,
-
.
3. Find out the records from the above table whose product description is preserveable
and units in hand are more then 55. (Use Filter option)
55

, ( ).
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1. Complete the below given table mentioning the shortcut keys used for various tasks

Action Required
To create a new spreadsheet file
,
To open a spreadsheet file
,
To close a spreadsheet file
,
To save a spreadsheet file
,
To quit Excel
,
To close the selected workbook window
- ,
To restore the window size of the selected workbook window
-
,
To switch to the next workbook window when more than one workbook
window is open
,
,
To switch to the previous workbook window
,
To minimize a workbook window to an icon

,
To maximize or restore the selected workbook window
-
,
To insert a new worksheet
,
To move to the next worksheet in the workbook
,
To move to the previous worksheet in the workbook
,

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To select the current and next worksheet

-
,
To select the current and previous worksheet
-
,
To rename the current worksheet
,
To move or copy the current worksheet
-
,
To delete the current worksheet
,
To alternate between displaying cell values and displaying cell formulas

,
To calculate the active worksheet
,
To calculate all sheets in all open workbooks

To cancel an action ,

To undo an action

To redo an action ,

To complete a cell entry and select the cell below

To start a new line in the same cell

,
To fill the selected cell range with the current entry

,
To complete a cell entry and select the previous cell above

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To complete a cell entry and select the next cell to the right

To complete a cell entry and select the previous cell to the left

,
To cancel a cell entry

To move one character up, down, left, or right

,
To move to the beginning of the line
,
To repeat the last action
,
To create names from row and column labels
,
To define a name ,

To insert a hyperlink

To enter the date

To enter the time

To start a formula ,

To display the Format Cells dialog box

-

To apply or remove bold formatting

-

To apply or remove italic formatting

-

To apply or remove underlining

To apply or remove strikethrough

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To hide the selected rows

,
To apply or remove the top border

To apply or remove the bottom border

,
To apply or remove the left border

To apply or remove the right border

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Module 5 : Typing Tutor.

5: .

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Tips of Typing

1. Sitting posture for typing

 Sit straight and remember to keep your

back straight.
,
-

 Keep your elbows bent at the right angle.

.
 Face the screen with your head slightly
tilted forward.
-
.
 Keep at least 45 - 70 cm of distance between your eyes and the screen.
45 -
70 . .
 Expose the shoulder, arm, and wrist muscles to the least possible
strain. The wrists can touch the table top in front of the keyboard.
Never shift your body weight to the wrists by resting on them.
, ,
.
-
.

2. Home row position :

Curve your fingers a little and put them on the ASDF and JKL; keys which
are located in the middle row of the letter keys. This row is called HOME
ROW because you always start from these keys and always return to them.

. ഈ
-
ഈ
F and J keys under your index fingers should have a raised line on them to
aide in finding these keys without looking.
,

.
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3. Кeyboard scheme

 Hit keys only with the fingers for which they have been reserved.
-

 Always return to the starting position of the fingers "ASDF – JKL;".

- ; "

 When typing, imagine the location of the symbol on the keyboard.

,

 Establish and maintain a rhythm while typing. Your keystrokes

should come at equal intervals.

.
.

 SHIFT key is always pressed by the pinky finger opposite to the one
hitting the other key.

 Use the thumb of whichever hand is more convenient for you to press
the Space bar.

 This method may seem inconvenient at first, but do not stop,

eventually you’ll find out that you are typing quickly, easily and
conveniently.
ഈ .
. -

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4. Fingers motion

1. Don't look at the keys when you type. Just slide your fingers around
until they find the home row marking.
.

.
2. Limit your hand and finger movement only to what is necessary to
press a specific key. Keep your hands and fingers close to the base
position. This improves typing speed and reduces stress on the hands.

-
.
.
, -
.
3. Pay attention to ring fingers and little fingers, since they are
considerably underdeveloped.

5. Typing speed

a. Do not rush when you just started learning. Speed up only when your
fingers hit the right keys out of habit.

. -
-

b. Take your time when typing to avoid mistakes. The speed will pick up
as you progress.

.
.

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Practice Session

Type the words given in your computer:

:

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Module 6 : Internet & Email.

6: &

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Internet Fundamentals

The Internet is the global system of interconnected computer networks that use the Internet
protocol suite (TCP/IP) to link billions of devices worldwide. Fundamental Internet
concepts include web browsers, search engines, email, social media, communications,
networking, security, HTML, CSS, graphics and multimedia, JavaScript, database concepts,
project management concepts, and related career opportunities.

( / )

. , -
, - , , ,
, , , , ,
, , , -
,
.

Ways to connecting to Internet

 Dial-Up (Analog 56K). - ( 56 ).

 DSL. DSL stands for Digital Subscriber Line.

. . .

 Cable. Cable provides an internet connection through a cable modem and operates
over cable TV lines.
. -

 Wireless. Wireless, or Wi-Fi, as the name suggests, does not use telephone lines or
cables to connect to the internet.
. , -
,

 Satellite.
 Cellular. .

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Here we take Windows 7 as an example, and please make sure that your Ethernet Adapter is
working well.
7 ,

 Step 1 Please Click the Start button, go to Control Panel.

ഘ 1 ,
.
 Step 2 Click on Set up a new connection or network.
ഘ 2
.
 Step 3 Select Connect to the Internet and click Next button.
ഘ 3

 Step 4 Click on Broadband (PPPoE).

ഘ 4 ( ).

Use of browsers :

A web browser (commonly referred to as a browser) is a software application for retrieving,

presenting and traversing information resources on the World Wide Web.

-
(
).

Tips :

 Identify the functions of Web browsers and use them to access the World Wide Web
and other computer resources.

,
.
 Identify and configure user customization features in Web browsers, including
preferences, caching, cookies.
, ,

, .
 Connect to and access the Internet

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 Connect to Internet via existing Internet connection and confirm functionality

 Open Internet browser and set home page of personal choice by setting
Internet options

 Ensure Internet browser software security

 Adjust display of the Internet browser to suit personal requirements

-

 Modify toolbar to meet user and Internet browser needs

-

 Access a particular website, note privacy and other conditions of use, and
retrieve data
,
, , -

 Use socially responsible behaviour when sharing information on the Internet

-

 Enter uniform resource locator (URL) in address line of Internet browser

( )

 Access and use consumer specific sites on the Internet

-

 Identify, access and review information specific sites to gain consumer

information

, ,

 Identify and use Internet application sites to lodge details and gain access and
information

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 Access and use online forms on the Internet

-

 Undertake online transactions

 Access online transaction site

 Ensure security of transaction site

 Enter required information into fields on merchant's website

 Ensure pop-up dialog boxes, prompts or feedback mechanisms are completed

- , -
-

 Enter, check and make changes to preferred transaction options

, -

 Complete online transaction

 Record and archive receipts according to business processes

,

 Close down and leave transaction process

,

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How to open a website :

The Essential Step-by-Step Guide to Making Your Own Website

1. Get Your Domain Name.

.

2. Choose a Web Host and Sign Up for an Account.

3. Designing your Web Pages.

4. Test Your Website

Search Engine

A web search engine is a software system that is designed to search for information on the
World Wide Web.

 Use different types of Web search engines effectively.

 Search the Internet

 Review organisational guidelines on Internet access

ഘ -

 Open Internet application and locate and access a search engine on the
Internet, and define search expressions based on data required

 Enter appropriate key words into the search engine to locate desired
information

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 IT / Computer Fundamentals
 Refine a search depending on outcomes of original search

 Save search expression results and present them in a report according to

information requirements

 Create a bookmark within the Internet browser or a link for the required web
page for the key results

 Save key results in a bookmark folder

-

 Modify Internet browser options for printing and print a web page
-
.

 Close Internet browser

 Conduct an advanced search

 Use search tools and advanced search features

 Use Boolean search techniques when required to enhance the search

 Use multiple or meta-search tools with a range of key words

 Use search engines particular to a field of knowledge to refine the outcome

-

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 IT / Computer Fundamentals
 Access related virtual community sites and newsgroups, and note their
objectives and operational arrangements

,
, -

 Conduct a search with domain names to refine the search.

Searching desired information on internet:

:

Using Search Engines

A web search engine is designed to search for information on the World Wide Web. The
search results are generally presented in a line of results often referred to as search engine
results pages (SERPs). The most common search engines are: Google, Bing and many more.

.
( )
.
: , -
.
To search in Google open www.google.com
. .
.
1. Type the thing you want to search in the box.;
-

2. Press Search Button. .

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Mail Features
Sending and receiving ordinary mail and e-mail
- -

E‑mail (electronic mail) is a fast and convenient way to communicate with others. You can
use e‑mail to:

- ( ).
- :

 Send and receive messages. You can send an e‑mail message to any person with an e
‑mail address.
. -
-
.
 Follow the steps below to create email account enjoy the great mail.com emailing
experience:
ഘ
. -

 Click on the Free Sign Up Button

 Enter all mandatory fields (First Name, Last Name, Gender, etc.)
( , ,
)
 Type in your desired Email Address out of our huge selection of 200 available
domains (e.g. biker.com, accountant.com, chef.net, etc.)

200

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( : . , . , . ,
)

 Choose a secure Password (at least 8 characters, mixing letters, numbers, lower and
upper case, and using special characters)

( 8
, , ,
, )

 Select your Security Question, type in your Answer

,

 Verify your registration by typing the numbers in the captcha picture

ങ-

 Click the "Accept" - Button underneath

" " -

That's it! You're done. Enjoy your new email account immediately on any device of
your choice.

! .

Creating and sending e-mail messages:

- :

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 Send and receive files. , .

In addition to typical text-based e-

mail messages, you can send almost
any type of file in an e‑mail message,
including documents, pictures, and
music. A file sent in an e‑mail
message is called an attachment.

-
-
,

-
.
-
.

 Send messages to groups of people.

You can send an e‑mail message to many people simultaneously. Recipients can
reply to the whole group, allowing for group discussions

-
.
,

 Forward messages.

When you receive an e‑mail message, you can forward it to others without
retyping it.

- ,
-
.

Email Etiquette :

Email etiquette refers to the principles of behavior that one should use when writing or
answering email messages. It is also known as the code of conduct for email communication

.
.

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Some Tips :

 Do have a clear subject line.

.
 Don't forget your signature.
.
 Do use a professional salutation.
.

 Don't use humor.

.

 Do proofread your message.

.

 Don't assume the recipient knows what you are talking about.

.
 Do reply to all emails.
.

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Module 7 : - Security Awareness

7:

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Viruses often perform malicious acts, such as deleting files, accessing personal data, or using
your computer to attack other computers. To help keep your computer healthy. it is
necessary to install Antivirus. You must also ensure both the program and the virus
signature files are up to date.

. -
. .
-
.

Anti-virus software is a program or set of programs that are designed to prevent, search for,
detect, and remove software viruses, and other malicious software like worms, trojans,
adware, and more.

, , ,
-

-
.

These tools are critical for users to have installed and up-to-date because a computer
without anti-virus software installed will be infected within minutes of connecting to the
internet. The bombardment is constant, with anti-virus companies update their detection
tools constantly to deal with the more than 60,000 new pieces of malware created daily.

ഈ -
. -
-
,
60,000

There are several different companies that build and offer anti-virus software and what each
offer can vary but all perform some basic functions:

-
, -
,
:

 Scan specific files or directories for any malware or known malicious patterns
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 IT / Computer Fundamentals

 Allow you to schedule scans to automatically run for you either daily or weekly

 Allow you to initiate a scan of a specific file or of your computer, or of a CD or flash

drive at any time.
,

 Remove any malicious code detected –sometimes you will be notified of an infection
and asked if you want to clean the file, other programs will automatically do this
behind the scenes.
-
,
,
.

 Show you the ‘health’ of your computer

' '
Always be sure you have the best, up-to-date security software installed to protect
your computers, laptops, tablets and smartphones.

, , , -
-
-
.

Awareness of possibility of spam mails and phishing:

-
:

Phishing attacks are one of the most common security challenges that both individuals and
companies face in keeping their information secure. Whether it's getting access to
passwords, credit cards, or other sensitive information, hackers are using email, social
media, phone calls, and any form of communication they can to steal valuable data.

-
. -
-
, ,
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, ,
.

How to Identify Phishing mails

 The email address the email came from is a different email domain than the business
it claims to represent.

 Closely spelled domain names that are misspelled in the from address
-
.
 An email that is requesting information that would never be requested in an email
from a reputable organization such as credit card numbers or social security
numbers

.
 Emails with suspicious embedded links

 Links to URLs that are not SSL enabled

- -

 Reputable organizations today are utilizing SSL connections to encrypt traffic

ഘ -

 Emails with suspicious attachments.

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Module 8 : Technology Trends

8:

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Mobile Technology

Smartphone/ Android Phone /

A smartphone is a handheld device that integrate more common

features of a handheld computer or PDA. Smartphones allow users
to store information, e-mail, install programs, along with using a
mobile phone in one device.

.
-
, - ,
- -
.

The first smartphone was developed by IBM and BellSouth, which came out to the public in
1993. Although basic compared to today's standards “Simon” had a touch screen that was
capable of accessing email and sending faxes.
,
1993 .
-
" "
.
A smartphone is a cellular telephone with an integrated computer and other features not
originally associated with telephones, such as an operating system, Web browsing and the
ability to run software applications.

, , -

.
Briefly, a smartphone is a device that lets you make telephone calls but also adds in
additional features such as the ability to send and receive e-mail, edit documents, download
apps, and more. Popular operating systems for smartphones are BlackBerry OS, Windows
Mobile, and Android.
,
. - -
, , ,

. , ,

.
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Android is a mobile operating system developed by Google, based on the Linux kernel and
designed primarily for touchscreen mobile devices such as smartphones and tablets.

. ,

The latest version is Android 7 Nougat, which will become available for more devices over
the coming months. Marshmallow is 6.x, Lollipop is 5.x, and KitKat is version 4.4.x, with 4.3,
4.2 and 4.1 all coming under the codename name Jelly Bean.
7 .
.
6. 5. 4.3, 4.2, 4.1
4.4. .
.

Hardware component of smart phones:

ഘ

Typically, mobile phone will have display (LCD, touch screen), keypad, microphone,
speaker, SIM card, battery, USB port, antenna, memory unit (RAM, ROM), camera, CODEC,
RF part, DAC/ADC, baseband part (L1/Layer1/physical layer) running on DSP,
Application/protocol layers running on CPU, ON/OFF switch and Bluetooth/GPS, etc.

( ,
), , , , , ,
, , ( , ), ,
, , / ,
( 1 / 1 / ),
/
, / , /
.

How smart phone works :

At their core, smartphones, and all cell phones for that matter, are mini radios, sending and
receiving radio signals. Each cell has an antenna that receives cell phone signals. The
antenna transmits signals just like a radio station, and your phone picks up those signals just
as a radio does

, ,
-
.
.
,

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Smart phone and Internet , :

The other way of connecting your smartphone to the Internet is through a Wi-Fi network. In
this case you can think of your smartphone in the same way as your laptop or tablet. Wi-Fi
networks are transmitted by wireless modems and can be found in most homes or Internet
cafes or any number of public “wireless hotspots”.

- . ഈ -

.
,
"
" .

Smart Phone and Android Phone:

, :

A mobile operating system, also referred to as mobile OS, is an operating system that
operates a smartphone, tablet, PDA, or other mobile device. Android, iOS are Mobile OSs.
So, a smartphone that runs on Android OS is an Android phone, you may call it A
smartphone/android phone/android-smart-phone.

, , . .

.
, . . , -

, /
/
These handheld devices integrate mobile phone capabilities with the more common features
of a handheld computer or PDA. Smartphones allow users to store information, e-mail, and
install programs, along with using a mobile phone in one device.

ഈ
-
-
.
, - ,
.

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Features of a smart phone

Basic features അടിസ്ഥാന േവിസശഷത ൾ; Smart Phone ്മാർട്ട് സഫാൺ; Key

board features(Qwerty) ീ സബാർഡ് േവിസശഷത ൾ ( യുർറ്റി); Audio & Video
Capability, Operating System ഓഡിസയാ, വീഡിസയാ ോധ്യത ൾ, ഓപ്പസററ്റിങ്
േിസ്റ്റും; Soft ware Application സോഫ്റ്റ്റ് ലവയർ ആപ്ലിസക്കഷൻ; Messaging
Features േസേശ ഫീച്ചറു ൾ; Camera Feature യാമറ ഫീച്ചർ;Internet Access
ഇന്റർലനറ്റ് ആക്സേ്;

Smart phone acts as a communication device, multimedia device and mini application
operation plat form.

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Advanced Features :

WiFi/NFC/BLUETOOTH; Advanced Operating System, High mAH Battery

വിരുെമായ ഓപ്പസററ്റിുംഗ് േിസ്റ്റും, ഉയർന്ന mAH ബാറ്ററി; Extended RAM
Memory, 3G/4G, റാും ലമമ്മറി, 3 ജി, 4 ജി, ബമസപ് ാ; Micro or Nano SIM
Card നാസനാ േിും ാർഡ്; Rear/Front Camera with Flash റിയർ / പ്ഫണ്ട്
ാമറ, എക്സസസ്റ്റണൽ; Finger Print Scanner ഫിുംഗർ പ്രിന്റർ ് ാനർ
എന്നിവയുൾ്; Wireless Print & Fax, Advance Sensors അഡവാൻ്
ലേൻേർ്; Screen Mirroring ്പ് ീൻ മിററിുംഗ്; Micro or Nano SIM card.
ബമസപ് ാ, നാസനാ േിും ാർഡ്

In all latest available smart phones in market these features are there.
ഈ -

Practice on online reservation following the steps provided in the app while doing the
process.

If you have an online banking app, check your bank account statement through the app
in your mobile.
,
-
.
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