Presentations 1: getting started

Fre paraticn
Naomi Usk is an expert in presentation skills.
She gives this advice for presentations:

r Start to prepare - get ready - early.

r Think about your audience - the people
who will be at your presentation.
t Write notes. Prepare slides, for example
by using Microsoft PowerPoint.
I Prepare handouts - pages with
information for the audience.
r Check the room - make sure the room is ready. Is there a microphone I a projector / a
flipchart /
a whiteboard? Is there an interactive whiteboard - a whiteboard connected to a
computer, which the presenter controls using their finger or a special pen?

-:-{c
"-lW*'^*,**
l*--'

A projector A flipchart A whiteboard

re lntr*durtion
lntrcducing yourself and ycur suLrject

Good morning.My name's ... I work for Shell. I work in

the research department.
Today I'm going to talk about ...

Giving the plan

First, talk about

Then, discuss
I',ll sales.
After that, look at
I'd like to our products.
Next, say something about
Finally, move on to

Talking about questicns

please feel free to interrupt me - stop me while I'm talking.

lf you have any questions,
I'll be happy to answer fhem at the end.

124 Business Vocobu lary in Use Elementory to Pre-inte rmedi ate

 Presentations main part
m starting the main part
Presentations are usually divided into sections - parts.

First (of all), let's the products.

look at
Firstly, I'd like to the sales figures.

re Moving between sections

enough on
the products.
That's I all we have time for on
the sales figures.
all I have to say about

second,
secondly,
(So) let's move on to the next
third, pomt.
now' I'd like to turn to

(And) finally. the last

re slides and handouts

This slide/handout shows
Let's (have a) look at I last year's sales.
What I'm showing you here is
I all our products.
V/hat you can see in this slide is

re Ending and questions

That is the end of my presentation. Thank you very much.

listening.
Thank you for
coming.

0uestions

fue there any questions? If you have any questions, I'll

be happy to answer them now.
I'm sorry, but I didn't follow your
question. Please could you repeat it? I'm sorry but I dont know the answer to
that. Can I check and get back to you?
I'm sorry, but I cant give
you that information.

126 Business Vocobulory in Use Elementary to Pre-interrnediate

 Presentations 3: charts and graphs
Pie charts
This pie chart shows where French people went abroad on holiday last year.

North and South America

8"/"

This segment that most people went to Europe on holiday - 66 per cent.
The orange segment the proportion of people who went to Africa - 17 per cent.
shows
The yellow segment the percentage of people who went to North and South
The segment shaded blue America-8percent.

re Graphs and bar tharts

..,,'..,...-.................*

/ \
rise stay the same fall
go up remain steady go down
increase level off decrease

This line graph shows how figures/quantities/

sales rose, stayed the same and fell.

This bar graph or bar chart shows sales

of Ruby phones from January to June
last year, 500
In January last year, Ruby sold 50,000
phones. In February sales increased to 5 400
175,000. Sales in March decreased from
175,000 to 100,000'units. In April, sales
€ 3oo

went up by 200,000 units to 300,000

B zoo
units and in May they remained steady. F
Then in June, sales went up by 250,000 100
units to 550,000 units.

I 28 Business Vocobulory in L)se Elementory to Pre-intermediate

 Presentations 4: comparing trends
Graphs
This line graph shows world production of diamonds over the last fifteen years in Australia and
Russia. Production is measured in carats. Fifteen years ago, Australia produced nearly 20 million
carats, but production there has fallen steeply to less than 1 million carats rhis year. Production
in Russia rose steadily for the first nine years, from 9 million carats to 12 million. It has
increased dramatically since then, to reach 23 million carats today.

26
24

o
22
20
18
ffi
6t
16
o I4 *J
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oi 10
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dfl;}
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15 years years
10 5 years
ago ago ago

'Less', 'm0re' and 'the same'

IS (much) less
than
Production has been (slightly) mofe inX in Y.
was (about) the same as

re Adjective and noun cornbinations

fast
steep
dramatic rise.
There was a rapid increase.
There has been a slow fall.
gradual decrease.
slight
small

re Comparative adverbs

For comparative adjectives, see Unit 32.

r30 Business Vocobulory in Use Elementory to Pre-lntermediate

 Presentations 5: site tours

ru Companysites
At Ruby's main - most important - site you can find:
I the reception area - where visitors arrive
: the offices - where people work on managing, planning, etc.
t the factory or manufacturing plant - where products are made
I the R&D (research and development) department - where people work on new ideas,
products, etc.
: the training department - where employees learn how to do their work

m lntroductlon t0 the tour

Guide: Good morning, ladies and
gentlemen, and welcome to Ruby.
Today, we're going to see some of
the departments on this site. We'll
start here in the reception area.
then I'll show you the main
departments and finally we'll look
at the production area. I'm afraid
we dont allow photography
during the tour.

re Gr.ridedtour
Guide: Let's now leave the reception area and move on to the offices. Come this way,
please.

Here on the left you can see the marketing department and on the right, the
finance department. This is our finance director, Cara Long.
Cara Long: Hello, everyone.
Guide: Follow me and let's go into the manufacturing plant. This is where we make our
mobile phones.'We make a million phones a year in this plant.
Right, let's continue now to the research and development department. ['m afraid
this area is restricted - closed to the public. But as you can see through the
window, we're testing new designs for our phones.
Now, finally, we can have a look at the training department. This is where we do
all the company training. In this room, you can see some of our managers from the
finance department on a course in advanced finance. Can I ask you to keep your
voices down - speak quietly - in this area?

t32 Business Vocobulory in Use Elernentory to Pre-interrnediote