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Level 2 Project Status Report Template: Introduction: How To Use This Tool

This document provides a template for a project status report that can be used to record the current state of a project. The template includes sections for deliverable and milestone status, risks, budget and schedule adherence, completed tasks, accomplishments, upcoming tasks, outstanding issues, and a summary status of green, yellow, or red. It provides guidance on the level of detail to include in each section, such as important milestones, risk reductions, and tasks to close issues. The template is meant to be modified as needed to provide specific status information for a given project.

Uploaded by

Taha Shahzad
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
137 views

Level 2 Project Status Report Template: Introduction: How To Use This Tool

This document provides a template for a project status report that can be used to record the current state of a project. The template includes sections for deliverable and milestone status, risks, budget and schedule adherence, completed tasks, accomplishments, upcoming tasks, outstanding issues, and a summary status of green, yellow, or red. It provides guidance on the level of detail to include in each section, such as important milestones, risk reductions, and tasks to close issues. The template is meant to be modified as needed to provide specific status information for a given project.

Uploaded by

Taha Shahzad
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Level 2 Project Status Report Template

Introduction: How to Use this Tool


This Project Status Report Template should be filled out by the project manager or another member of the project
team to record the current status of a specific project. Complete each section to provide information about the
current state of the project. Include details regarding:

 Deliverable and milestone status


 Risks
 Adherence to planned budget and schedule
 Tasks that have been completed
 Key accomplishments
 Upcoming tasks to be completed
 Any outstanding issues that need attention.

Use the Issue Log and Risk Management Workbook as inputs. Based on an assessment of project status,
choose a status summary rating of red, yellow, or green, and record this on the first page of the form.

To use this template, simply modify or delete all information in grey text, fill out all the necessary fields, and be
sure to convert the remaining text to black before printing or sending. In addition to the fields and sections below,
other tables and charts can be inserted to provide more specific information related to your project.

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To: [Distribution List]
From: [Project Manager]
Subject: Summary Progress Report, [Project Name]
Date: mm/dd/yy

Project Name Reporting Period


Project Manager Phone, Email
Project Description Project Priority

Project Status Summary

x Green Yellow Red


No significant issues Issues to advise Requires intervention

Quantitative Metrics
Project Status [Starting | In Progress | Closing]
Start Date Planned: mm/dd/yy Actual: mm/dd/yy
End Date Planned: mm/dd/yy Estimated: mm/dd/yy
Budget spent Total estimated: Actual:

Progress Summary
Progress since previous status report (targets / milestones / deliverables)
Achievements / What’s gone well:
 Include important schedule milestones (if any) that occurred in this last period.
 Include any events that significantly reduced risk in the project.
 Include key tasks completed to close an issue that was marked “open” on the previous report.
Exceptions / What’s not gone so well:

Planned Accomplishments for next period:


 Include important schedule milestones (if any) that will occur in this period.
 Include any upcoming events that will significantly reduce risk in the project.
 Include key tasks that will facilitate the closing of an open issue.
 Include any items you need assistance with, and the activities involved.

Deliverable Status
Progressing According Requires
Legend: At Risk Completed
to Plan Monitoring
Deliverable Original Status % Complete Remedial Action Plan
Due Date If status is not green, identify actions
required to attain green status
Y
Y
G
R

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Issues
List principal open issues.
 Identify the owner of the issue – who is driving the resolution?
 Include a task in the “Upcoming tasks for this period” that will facilitate the closing of this issue.
 Don’t try to track all project issues in this report. Only list the principal issues and the progress made in
closing them.
 If resolving the issue requires management action, be specific about what help is needed and when it is
needed.

______________________________________________________

For acceptable use of this template, refer to Info-Tech's Terms of Use. These documents are intended to supply
general information only, not specific professional or personal advice, and are not intended to be used as a
substitute for any kind of professional advice. Use this document either in whole or in part as a basis and guide for
document creation. To customize this document with corporate marks and titles, simply replace the Info-Tech
information in the Header and Footer fields of this document.

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