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Ae119 Ab

The document discusses various accounting journals and ledgers used to record financial transactions by fund cluster. It describes journals for cash receipts, cash disbursements, check disbursements, and a general journal to record transactions not in the special journals. Reports like the report of collection and deposit, cash disbursements, and checks issued are prepared to record collections, payments, and canceled checks in the relevant journals. Journal entry vouchers are used to record all agency transactions which then get posted to the books of accounts.

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66 views

Ae119 Ab

The document discusses various accounting journals and ledgers used to record financial transactions by fund cluster. It describes journals for cash receipts, cash disbursements, check disbursements, and a general journal to record transactions not in the special journals. Reports like the report of collection and deposit, cash disbursements, and checks issued are prepared to record collections, payments, and canceled checks in the relevant journals. Journal entry vouchers are used to record all agency transactions which then get posted to the books of accounts.

Uploaded by

alliahnah
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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ACCOUNTING BOOKS

GENERAL & SUBSIDIARY LEDGERS


1. General Journal
This journal shall be maintained in the Accounting Division/Unit by fund cluster. Only transactions not
recorded in the Special Journals shall be recorded in this journal

2. Cash Receipts Journal


This special journal is used to record the Report of Collection and Deposit (RCD)/Cash Receipts Register
(CRReg) submitted by the collecting officer/s to the Accounting Division/Unit. It shall be maintained in the
Accounting Division/Unit by fund cluster.

3. Cash Disbursements Journal


This special journal is used by the Accounting Division/Unit to record the disbursements made by
the Disbursing Officer. It shall be maintained by fund cluster.

4. Check Disbursements Journal


This special journal is used to record the disbursements through checks made by the Disbursing Officer in
the Accounting Division/Unit. It shall be maintained by fund cluster.

Cash Receipts Journal


Report of Collection and Deposit
The Collecting Officer/Cashier shall prepare this report to record his/her collections and deposits to an
AGDB as of specific date and shall be maintained by fund cluster.

Cash Receipts Register


This shall be used by field offices without complete set of books to record the cash collections and deposits
in the books of their mother unit (central/regional/division office)

FUND CLUSTER:

Journal Entry Voucher, this form shall be used to record all transactions of the NGAs,
whether cash receipts, cash disbursements or non-cash transactions. Accounting journal entries shall be
reflected there in and it shall serve as the basis for recording in the books of accounts.

Cash Disbursements Journal


Report of Cash Disbursements
This report shall be prepared by the Disbursing Officer to liquidate his/her cash advances for payment of
salaries, wages, honoraria, allowances, and other personnel benefits, current operating expenses, and
special purpose/time-bound undertakings. It shall be maintained by fund cluster.
FUND CLUSTER:

Initial Transaction is the issuance of check to the Disbursing Officer for payment of salaries due to
employees, and operating expenses. While waiting for the actual payments to intended payees, charged to
ADVANCES. The ADVANCES is settled or liquidated thru Report of Cash Disbursement.

CHECK Disbursements Journal


Report of Checks Issued
This report shall be used by the Disbursing Officer to report daily or as often as necessary his/her
disbursements made through checks. It shall include cancelled checks and be maintained by fund cluster.
One (1) report shall be prepared for each bank account which shall be the basis for the preparation of JEV
FUND CLUSTER:

General Journal

EXMAPLES OF TRANSACTIONS THAT ARE TO BE RECORDED IN THE GNERAL JOURNAL


➢ Cash-Tax Remittance Advice, Cash-Tax Remittance Advice
➢ Gifts/grants
➢ Dishonored checks
➢ Bank reconciliation entries
➢ Depreciation

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