“E-TENDER FOR PROVIDING CANTEEN CUM MESS SERVICES

AT CIPET: CSTS, GWALIOR”

TENDER NO.: CIPET/GWL/TENDER/ CANTEEN CUM MESS /2020-21/06

LAST DATE FOR ONLINE SUBMISSION OF TENDER: 25/11/2020

CIPET: CENTRE FOR SKILLING AND TECHNICAL SUPPORT (CSTS) Gwalior

(Department of Chemicals & Petrochemicals, Ministry of Chemicals & Fertilizers, Govt. of India)
Textile Technology Department, Building, Near Polytechnic,Padav,Gwalior-474007
Phone No.: 0751-2456515, 2369369, Mobile No.: 7566063148
Email: [email protected], web : www.cipet.gov.in

IMPORTANT DETAILS

Sr. No. DESCRIPTION DATE TIME

Date of Advertisement in News Paper
1. 05.11.2020 -
Patrika & Danik Bhaskar
Start date/time of Submission of online
2. 05.11.2020 10:00 hrs
bidding

3. Last date/time of submission of Online bid 25.11.2020 23:59 hrs

Last date/time of submission of hardcopy
4. 26.11.2020 14:00 hrs
of technical bid in office

5. Date & Time of opening of Technical bid 26.11.2020 15:00 hrs

1
 E-TENDER NOTICE

Notice Inviting E-Tender

CIPET:CSTS/GWL/E-Tender/Canteen Cum Mess/2020-21/06 Date: 04.11.2020

Central Institute of Petrochemicals Engineering &Technology (CIPET): Centre For Skilling

and Technical Support (CSTS), Gwalior (M.P.) invites E-Tender in Two (02) Bid systems
(Technical and Financial) from registered and reputed agencies for providing of “CANTEEN CUM
MESS SERVICES” for its office campus Buildings & Hostel Premises located at Gwalior.

Tender Last Date & Time of

Sl. E-Tender No. & Name of the
EMD (in Rs.) Fees (in online Bid
No. Date Item / Work
Rs.) submission
Canteen Cum
CIPET/CSTS/GWL/Canteen 50,000/-(Rupees Rs. 1180/-
Mess services at 25.11.2020 &
1. Cum Mess/2020-21/06, Fifty (Including
Date: 04.11.2020
CIPET: CSTS,
GST-18%)
23:59 Hrs
Thousand Only)
Gwalior

Interested eligible bidders may view and download the detailed tender documents from CIPET’s E-
Tender Portal www.tenderwizard.com/CIPETor www.cipet.gov.in.All Bids must be submitted
through the online portal www.tenderwizard.com/CIPET. However, Bidders are also requested
to submit a hard copy of the online Technical Bid duly sealed and signed to “The Principal
Director & Head, CIPET:CSTS, Gwalior, Textile Technology Department, Building, Near
Polytechnic, Padav, Gwalior-474007(M.P.)” 26.11.2020 up-to 14.00 hrs

The Tender Fees and EMD will be accepted in the form of Demand Draft/Banker’s Cheque drawn
on any Indian Nationalized Bank favoring “CIPET-VTC” Gwalior payable at
Gwalior and shall be submitted at “CIPET:CSTS, Gwalior, Textile Technology Department,
Building, Near Polytechnic,Padav,Gwalior-474007(M.P.)” as specified on or before
26.11.2020.upto.14.00 Hrs. in separate sealed cover failing which bids will be summarily
rejected. However, a soft copy of the Tender Fee and EMD shall also be uploaded along with the
Technical Bids to be submitted online.

2
SILENT INFORMATION ABOUT THE E-TENDER:
1. Mode of submission: Only ONLINE Tenders will be accepted.
2. Availability of Tender Documents: All Bid formats (Technical & Commercial) are available
ONLINE at CIPET’s E- Tender portal www.tenderwizard.com/CIPETor www.cipet.gov.in.
The registered vendors can download the Bids from these websites.
3. Who can participate for this e-Tender? - The registered vendors of CIPET through
www.tenderwizard.com/CIPET can only participate in this tender process.
4. How to register by a vendor:
a) The prospective bidders have to register with CIPET through the E-tender portal of CIPET
at www.tenderwizard.com/CIPET by Online Payment as applicable to M/S. KEONICS
LTD. On completion of the registration process, the bidders will be provided user ID and
password. After receipt of User ID & Password, Bidders can log on at our E-Tender portal
for downloading & uploading tender documents.
b) E-Tender Documents Fees of Rs. 1180/- (Including GST is Payable to CIPET:VTC,
Gwalior in the form of Demand Draft from any Nationalized Bank not drawn before
the Date of Releasing of NIT.
c) Processing Fees as applicable is Payable Online separately to M/S. KEONICS LTD.
5. Is there any device requirement for participation in e-Tender: Yes, Bidders should have valid
Class 3 Digital Signature Certificate (DSC) device for participating in e-Tender. For integrity of
data and its authenticity/non-repudiation of electronic records and to be compliant with IT Act
2000, it is necessary for each user to have a Digital Certificate (DC), also referred to as Digital
Signature Certificate (DSC) of Class-III issued by a Certifying Authority (CA) licensed by
Controller of Certifying Authorities (CCA) [referhttp://www.cca.gov.in].
6. Contact details for E-Tender related issue:

Name of the Service Provider: M/S. KEONICS LTD.

Contact Person Telephone/E-mail Remarks
Local Representative Vendor registration or any
of KEONICS Mobile:91+9893209829 other issue regarding
Email: [email protected] E-Tender Process, please
Mr. Pankaj Chanderiya contact

KEONICS as per the details

KEONICS’s Helpdesk: Email: [email protected] given in the previous
Columns.

7. Bidders are hereby advised that all the documents to be submitted online are kept scanned
and converted to PDF format in a separate folder on their computers before starting online
submission. The schedule of rate (Excel Format) may be downloaded and rates may be filled
appropriately in this format only. This file may also be saved in a separate folder on your
computer.
8. While uploading/submitting the documents, it should be ensured that the file name should be
the name of the document itself.
9. All pages of Tender documents with Addenda/Corrigenda (if any) must be signed with proper
official stamp and date by the Bidders / or authorized power of attorney holders at the lower
right hand corner.

3
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

10. Bidders are advised to visit CIPET’s E-Tender portal regularly for any Addenda/Corrigenda (if
any) with regard to the E-Tender for which no separate paper advertisement will not be
published.
11. EMD and Tender Fees must be in approved mode and Duly Signed & Sealed in separate
cover along with filled Technical Bid and with necessary enclosures shall be submitted in
physical form (hard copy) in person/by speed post on or before 26.11.2020 @ 14.00 Hrs. at
CIPET: CSTS, Textile Technology Department, Building, Near Polytechnic, Padav,
Gwalior-474007 (M.P.). Non receipt of which, the Tenders are liable for rejection.
12. Date & Time of Technical Bid Opening: 26.11.2020 at 15.00 Hrs.
13. The date of financial bid of technically qualified bidders shall be declared afterwards.
14. Date & Time of Financial Bid Opening: Technically qualified bidders will be intimated the date
& time after Technical bid evaluation through the e-Tender portal/Manual.
15. Venue for Opening of Bids: CIPET: CSTS, Textile Technology Department, Building, Near
Polytechnic, Padav,Gwalior-474007 (M.P.)
16. CIPET reserves the absolute right to accept/reject any or all bids at any stage of the
tender process without assigning any reason what so ever.

Principal Director & Head

CIPET:CSTS,Gwalior

4
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

ELIGIBILITY AND SELECTION CRITERIA

1. A registered company, firm or agency having:

a. Contractors having at least 3 years satisfactory experience of running Students
Hostel Mess & Staff canteen where regular daily catering services are being
rendered.

b. Minimum Annual Average Turnover of Rs. 20.00 Lakhs (Rupees Twenty

lakhs) during the last three financial years (2017-18, 2018-19 & 2019-20).

c. The prospective bidder should have successfully carried out catering services
to Hostel Canteen Cum Mess for 100- 150 persons/users on a normal working
day in a single unit for a continuous period of one year during the last Three
years. The time period of Three years shall be reckoned as on 31.03.2020. The
bidders having experience only in the Cafeteria (snacks & beverage services)
will not be considered.
2. The Tenderer should be registered with the Competent Authority and should have
PAN number, G.S.T, PF & ESI registration.
3. The Tenderer should be registered with the Competent Authority and should have
valid Food License.
4. The Tenderer shall have well registered established office preferable in Gwalior
or Madhya Pradesh state.
5. The Tenderer should not have been blacklisted by any Govt. Deptt./Semi-
Govt./Deptt. or any other organization.
6. The Tenderer must submit duly filled Tender form specified in (Technical Bid)
of this document.
7. Certificate of registration, MOU in case of partnership firm, article of association
etc shall be attached.
8. The Tenderer without the qualifications as mentioned at Sl. No.1 to 6 above and
without all required documents shall be rejected. Tenders incomplete in any form
are liable to be rejected out rightly.
9. Tender without Tender Fee, EMD will out rightly be rejected. Bidders registered
under MSME/SSI/NSIC Industries are exempted from submission of Fee, EMD
.But they must enclose the exemption certificate for the same services in this
contract. If certificate not attached and no Fee, EMD is found enclosed, the offer
shall be rejected.

5
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

10. The Tenderer shall submit the Income Tax returns of the last three assessment
year (2018-19,2019-20 & 2020-21).
11. The Tenderer shall submit the Audited Final Account of the last three financial
Year.
12. In case any person sign the tender/agreement on behalf of a limited company or
firm, letter of authority/resolution passed by the company/firm empowering
him/her to sign the documents on behalf of company or firm shall be enclosed in
the tender document.
13. The contract for Canteen Services shall remain valid initially for a period of One
year. However, in order to evaluate the performance and services of the
Contractor, the contract will be engaged on trail period of 03 months. The
contract for the remaining 09 months will be confirmed only if the services and
quality of items served by the contractor are found satisfactory during the trial
period. The one-year contract period is subject to renewal by the Institute on
satisfactory performance and as per mutually agreed terms and conditions. This
contract period can be extend for a maximum period of 02 years only.
14. Earnest Money Deposit (EMD) of Rs. 50,000/- ( Rupees Fifty Thousand Only)
to be deposited in the form of Demand Draft drawn in favour of CIPET-CSTS,
GWALIOR along with the tender for each bid.
15. The Successful bidder shall deposit an amount of Rs. 1,50,000/- (Rupees One
Lakh Fifty Thousand Only) against security deposit. The EMD of Rs. 50,000/- of
successful bidder shall be adjusted against the security deposit. No interest shall
be payable on the security deposit.
16. Bidder should sign and stamp all the pages of duly filled tender document before
submission of the same.
TERMS AND CONDITIONS

1. The Mess Contractor and Mess Staff shall be experience and properly trained in
Mess work and in the age group of 20-50 years and should be able to
communicate in Hindi & English.
2. All Mess personnel shall behave politely with the students/visitors/ customers
and office staff.
3. The normal duty hour as per decided our Mess Committee and It shall be
followed regularly.
4. No Mess Staff shall leave mess unless and until next reliever arrives at
Mess/Hostel.
5. Agency/Contractor is responsible to provide trained Mess staff to take care of
CIPET’S properties and premises to the best of their capacity.

6
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

6. The details may be filled in the tender documents itself in the space provided
against each item. However if required separate sheet may also be enclosed and it
is advised to enclose the copies of testimonials in support of License, EPF, ESI,
G.S.T, PAN etc. along with the tender document.
7. Tenderers shall enclose Earnest Money Deposit (EMD) of Rs.50,000/-(Fifty
Thousand Only) in the form of Demand Draft drawn in favour of CIPET-
CSTS,GWALIOR payable at GWALIOR Tender Document submitted without
prescribed Earnest Money Deposit(EMD) shall be summarily rejected.
8. The E.M.D. of unsuccessful Tenders will be returned within 15 days after
finalization of the contract. No interest shall be paid on the E.M.D. In case of
successful tender, amount paid as E.M.D. will be adjusted towards performance
security deposit and this amount will not carry any interest.
9. No Tenders shall be accepted after due date and time.
10. This office will not be responsible for any postal delay or wrong delivery.
11. Technical Bid will be opened on 26.11.2020 at 03:00 pm in the presence of
Tenderers or their authorized representatives and for opening of financial bid
date, time, and venue will be conveyed to the technically qualified tenderers by
post/telephonically.
12. The CIPET- GWALIOR will have full authority to reject any/all offers without
assigning any reasons. Any enquiry after submission of the tender will not be
entertained.
13. Before submitting the tender, the Tenderer must ensure that they strictly fulfill all
the eligibility conditions to avoid rejection of their tender.
14. The Agency submitting the Tender would be presumed to have considered and
accepted all the terms & conditions of this tender. No enquiry, verbal or written
shall be entertained in respect of acceptance/rejection of tender.
15. The number of Mess staff as per CIPET instruction to be engaged on duty by
Catering agency for work at the aforesaid premises of CIPET’s. If the number is
less due to illness, leave, transfer or any other reason whatsoever, Catering
agency shall be bound to provide mess staff to take duties of absent men so as to
make up number of mess staff that has to be on duty at a particular time.
Only the Agency Contractor (Age: Not more than 50 years) and Mess Staff (Age:
Not Less than 20 years and not more than 50 years) approved by the Principal
Director & Head, CIPET or his authorized Officer shall be posted on duty.
16. Duty hours of the Mess shall be determined by the Administration
Department/Mess Committee, CIPET GWALIOR as per his requirements.

7
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

TENTATIVE MESS TIMINGS

Breakfast : 07.00 AM –09.00AM

Lunch : 12.30 AM –02.00 PM
Evening Snacks : 04.30 PM - 05.00 PM
Dinner : 07.30 PM - 09.00 PM
Timing may be deviate as decided by the Hostel Mess Committee.

17. The contract period shall be for one year in the first instance and likely to be
renewed further subject to mutual consent of either parties.
18. Breakfast, Lunch, Evening Snacks and Dinner need to be served as per the
basic menu agreed upon with the Hostel Management Committee.
19. Catering agency shall be at liberty to transfer any person engaged by Catering
agency to work at the premises of CIPET for reasons as Catering agency feels
fit and the mess staff provided by Catering agency at CIPET premises shall
for all purpose be deemed to be employees of Catering agency only under its
exclusive control and supervision and shall be dealt with accordingly, subject
to the following condition:
a. For proper reason CIPET may request Catering agency to remove any
particular person or persons of Catering agency’s staff from the premises of
CIPET and it shall be complied with forthwith.
b. The staff of Catering agency shall comply with reasonable directions and
instructions which are given by CIPET to Catering agency from time to time.
20. Catering agency shall be responsible for the compliance of all legal provisions
connected with the employment of the mess staff posted at CIPET premises and
for due payments of any statutory dues payable if any e.g. on contribution under
E.S.I. scheme, P.F, G.S.T, Minimum Wages Act, payment of wages act etc. all
such liabilities if any, shall be discharged by Catering agency. If catering agency
failed to pay such liability the payment will be adjusted from their security
deposit. The Catering Agency is made to pay under the written orders of any
authority under laws, and amount CIPET shall be reimbursed by security agency
to the extent of such payments, provided however, that before making any
payments or exonerate itself from the liability to pay and in all such cases CIPET
shall reasonably assist Catering agency by giving Catering agency such
information and inspection of such document as it has, in such connection,
with it.
21. The agency shall supply the skilled and experience Manpower of mess staff as
per the requirement of its various departments.

8
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

22. The contract can be terminated by giving one month notice period by either
party. However in the event of non-compliance or breach of any terms of the
contract or unsatisfactory services. CIPET has all the right to terminate the
contract by a week’s notice in writing at its own discretion without assigning
any reason in such cases.
23. Contractor shall deposit the amount of Rs. 1,50,000/- (Rupees One Lakh
Fifty Thousand Only) against security deposit by way of demand draft in
favour of CIPET-VTC,GWALIOR.
24. The qualified & successful bidder has to enter into an agreement with CIPET
on Rs. 1000/- e-stamp paper. The cost of stamp paper shall be borne by the
Catering agency.
CIPET shall pay to Catering Agency/ Contractor an amount as per the rate
quoted in Tender for PROVIDING CANTEEN CUM MESS SERVICES AT
CIPET GWALIOR and the said contract amount shall be paid on or before
th
15 of every subsequent month. The rates payable shall be as per the rates
mentioned above and no extra amount shall be payable under any other name.
The responsibility towards complying with the minimum wages act, PF, ESI
and Goods Service Tax (GST) other statutory requirements stipulated by
Government shall rest with the Catering agency and CIPET shall not be held
responsible for any default against the above whatsoever be the reason. There
will be no extra service charges payable over the rates mentioned above.
25. The rates quoted in the financial bid and agreed upon shall not be revised for
any reason whatsoever and shall remain fixed throughout the duration of the
agreement.
26. In case, any theft or pilferage is detected and the same is due to
negligence/carelessness or connivance of mess personnel of Catering agency
then the cost of loss thereby will be fully made good by Catering agency to
CIPET.
27. Since Catering agency will be responsible for providing security and
protection of mess premises and properties of CIPET Mess, Catering agency
will be responsible for loss or damage caused to the properties and
premises of CIPET Mess as a result will be compensate value of the loss
or damage to CIPET.
28. Wages /Salary to mess worker/staff will be paid in their bank account only by
agency/contractor.
29. The agency or its sister concern/relatives providing any services to CIPET-
CSTS Gwalior are not eligible to participate in this E-Tender. The tenderer
has to declare by giving an undertaking (As per Annexure VII) on letter head
with the tender for the same.
30. The tenderers whose tender has successfully qualified in the technical bid may
be physically verified by the inspection team of CIPET:CSTS Gwalior to
verify the site/services at the client end of the tenders. The received bids will

9
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

be evaluated by the committee of CIPET-CSTS Gwalior on the basis of

requisite documents. Thereafter a team of CIPET-CSTS Gwalior may visit for
physical inspection of the sites & give grading and if found suitable and
meeting the requirements of CIPET-CSTS, Gwalior as indicated in these
terms & conditions. If two or more parties stands L-1/quote same rate in
financial bid opening in this case ,as per grading and client feedback, the
decision of Tender Committee & Principal Director & Head CIPET: CSTS ,
Gwalior shall be the final.
31. Dispute, if any, arising out of the Contract, shall be settled by mutual
discussion, alternatively by legal recourse under jurisdiction of Gwalior courts
only.
32. The offers of the contractor who do not fulfil the requisite criteria and who do
not furnish documentary evidence will be summarily rejected. Any misleading
information will lead to disqualification of offer.
33. No additional charges shall be paid to food contractor/caterer ,in case the tiffin
system shall be supply (with the approval of CIPET:CSTS, Gwalior) by the
food contractor/caterer in múltiple locations to the students/staff of
CIPET:CSTS, Gwalior.
34. CONVASSING AND OTHER OUTSIDE INFFUENCE
a. No bidder shall bring outside influence to the contracting authority on
any matter relating to its bid, from the time of the bid opening till the
time the contract is awarded.
b. Any effort by a bidder to modify his bid or influence the contracting
authority in its bid evaluation, bid comparison or contract award
decisión shall result in the rejection of the bid.
c. If there is any dispute with any of the earlier contracts CIPET will not
be responsible and will be free to take any decisión for the entering /
entered contract will regard to this dispute.

10
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

GENERAL TERMS AND CONDITIONS:

CATERING SERVICES TO MESS & CANTEEN OF CIPET-GWALIOR

(Approximately 100-150 Students & 30-40 Staff) Which may increased /decreased in future)

1. Breakfast, Lunch, Evening Snacks and Dinner need to be served as per the basic
menu agreed upon with the Hostel Management Committee.
2. TENTATIVE MESS TIMINGS
Breakfast : 07.00 AM –09.00AM
Lunch : 12.30 PM –02.00 PM
Evening Snacks : 04.30 PM – 05.00 PM
Dinner : 07.30 PM – 09.00 PM
3. Dispute: In case of any dispute between the Warden and the Service Provider, the
matter will be referred to CIPET Management Committee to be approved by the
Principal Director & Head and the decision of the Committee will be binding on
the contractor.
4. Statutory Requirement/obligation: All statutory rules, like Minimum Wages
(EPF) Act, ESI Act etc., as applicable for engagement of labours on daily wage
are to be followed strictly by contractor as per Government norms.
5. In case of failure to comply with the above statutory Rules, Acts, the authorities
shall have the right to impose the penalty or cancel the contract.
6. The contractor shall not assign, sublet or part with the possession of the premises
and properties of the Institute therein or any part thereof under any
circumstances.
7. The contractor shall not appoint any sub-contractor to carry out any obligation
under this Contract.
8. The contractor shall vacate the premises with the all features, furniture etc.,
which are institute properties in good and tenable conditions at the termination of
the contract.
9. The contractor shall not make or permit any construction or structural alteration
of additional fitting inside the premises of the work place without prior written
approval of the authorities.
10. The security deposit will be returned within three months time from the end of
the contract period without interest if there are no pending issues against the
contractor.
11. If the contractor and/or his team and also functioning of the mess is not up to the
mark or, the quality of the food is below standard or unhealthy or unhygienic,

11
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

then Institute is empowered to terminate the contract with a short notice of one
week. The Hostel Wardens Committee’s opinion is final so far as the food quality
/ mess management is concerned.
12. In case of unsatisfactory performance / any dispute whatsoever / labour dispute
emergency condition or any other reason as deemed fit by the Hall Management
Committee, the contract can be cancelled at the sole discretion of the Principal
Director & Head.
13. Hygiene, overall cleanliness of surrounding, hall, kitchen and the food, raw
materials, ingredients etc. are to be of good quality. Clean, fresh, nutritious,
hygienic and edible food has to be served. Any type of COOKED FOOD shall
not be stored / preserved / re-served after meals.
Not following warden’s suggestions / instructions in above matters shall be
considered as violation of terms and conditions of contract and shall invite
penalty for the same (maximum up to 10% of monthly bill as decided by CIPET
Management/Canteen committee).
14. The mess utensils are to be cleaned with hot water using detergent powder/soap
after every meal.
15. Contractor shall be solely responsible in case of incidence/s of food poisoning
etc. and shall bear the complete expenditure arising out of this for medical
treatment of the hostel inmates. In addition, penalty may be imposed on the
contractor as decided by CIPET Management Committee.
16. The Contractor shall use only branded raw materials and best quality as
mentioned in Annexure-III for preparing the food. Brands of certain mess items
are given. A quality control Team will check all materials brought to the mess as
well as cooking practices. In the event of the quality of the food served being
poor or not adhering to contractual conditions, the Hostel management will be
free to impose monetary fine as deemed fit on the contractor. Such fines imposed
will be adjusted against the payments due to the contractor. The Institute shall
pay only the approved daily rate per student for the entire contract period for one
year.
17. The contractor may use any other approved brands only if permitted by the Mess
Committee, in writing. In such case the contractor will submit two or three
reputed brands for each grocery item and the warden and mess committee will
select the brands for cooking.
18. The materials brought inside CIPET Campus for cooking purpose shall be
entered in the Good Inward Register kept at security gate. Without proper
permission no material will be sent out from CIPET Campus.
19. The contractor has to maintain register in following format on regular basis to
assess the feedback of students.

12
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Date Tea & Lunch Dinner Remarks Feedback Signature

Breakfast with with of Mess of of Hostel
with Particulars Particulars Supervisor/ Students Warden
Particulars Contractor

20. All inclusive daily rate (inclusive of fuel cost, cost of procurement of rice,
wheat and all other provisions, vegetables, fruits, unloading and loading,
transportation, storage, labour, all statutory taxes including service tax, duties
and levies etc and fluctuations in the rates of the commodities) per student
should be quoted in the tender. The Hostel Management Committee will not
pay any other charges for the catering services provided.
21. When circumstances warrant, contractor should cater for large number of
students/staff members at very short notice. Similarly, fluctuations in
strength during vacation periods of leave more than 5 days (with prior
intimation) shall have to be accommodated and payment will be deducted
as per actual absent of students.
22. Monthly payment to the contractor will be made by CIPET on duly certified
attendance by warden concerned in one installment after the submission of
actual mess bill including copies of all statements, taxes paid for the period.
If a student has taken food less than 25 days, than the payment shall deducted
as per actual absent of students and as on agreed for finalization of payment
by CIPET:CSTS Gwalior.
23. Contractor has to provide food to the guests as per the rates mutually agreed
by CIPET & Agency as an when required.
24. The contractor and his workers must behave politely with hostel inmates.
The contractor and his team, under any circumstances should not involve in
arguments with the boarders of the mess. In case of such situations/ under
emergency, the Contractor should intimate immediately to the concerned
Warden.
25. Mess workers and cooks should be healthy and medically fit. They are
required to have a regular check up with the Institute Medical Officer. If any
mess worker is found medically unfit, he may not be given permission to
continue his duties and mess contractor has to replace him immediately
without fail.
26. Contractor shall depute persons to act as supervisors to check the overall
maintenance of the premises and proper uses of the materials.

i. Mess Contractor or his representative manager is required to remain

present in the mess when the food is served in the mess.

13
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

ii. Smoking / drinking liquor etc. is strictly prohibited in the Institute

premises.
iii. Storage / consumption of any alcoholic drink / liquor are strictly
prohibited. The contractor shall not serve any of such substance / drink
in mess / hostel. Smoking, consuming gutkha, tobacco etc. is also
prohibited in mess premises.
iv. Employment of child labour (as per norms) is totally prohibited. It is the
responsibility of the Contractor to comply with all formalities of labour
office including obtaining necessary labour license.
v. The employees of the contractor should wear uniform along with a
name tag.
vi. All expenses related to the functioning of the employees engaged by the
Contractor shall be in the scope of the Contractor.
vii. The Contractor is solely responsible for the payment of minimum
wages for their employees as per of the Government norms and
deductions towards E.P.F. and E.S.I. The record of duty hours and pay
structure should be maintained as per rules for inspection by authorized
government personnel and CIPET and for meeting other statutory and
non-statutory benefits/obligations. A copy of the all statutory levies
paid by the contractor should be submitted to the Warden.
viii. The contractor should submit the proof of payment of statutory/non-
statutory benefits such as ESI/EPF etc. to the persons employed by him
every month along with mess bill claims, otherwise bills will not be
paid.
ix. It is also mandatory on the part of the contractor to open Savings Bank
Account in the Nationalize Bank.
27. Contractor shall provide light food to the sick student/s during his/their
sickness period and no extra charge will be paid for the same.
28. The Principal Director & Head reserves the right to reject any/all the tender
without assigning any reason therefore.
29. Hostel Management Committee will monitor and evaluate the performance of
the contractor. Grading of the contractor is done by the students based on
quality, quantity, hygiene etc. Continuous bad performance will result in
termination of contract. Non compliance with the menu and serving of
unhygienic food will result in instant monetary fine.
30. The AMC charges for the electric gadgets and gas at the mess have to borne
by the contractor at the rates fixed by the company approved by the Hostel
Management Committee.

14
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

31. Contractor must make his own arrangements for housekeeping of the dining
and kitchen area allotted and disposal of the kitchen and dining waste
material. House-keeping of common areas shared by the contractor must be
done by the contractor itself.
32. For girls’ hostel, contractor should provide preferably the lady workers.

PENALTY

Failure to supply food in terms of quality, quantity and as per the menu indicated in
will attract penalty. For not adhering to contractual conditions, the Warden with the
consultation of CIPET Management shall be free to impose monetary fine as deemed
fit on the contractor. Fines imposed shall be adjusted against payment due to the
contractor.
a) Vegetables used should be fresh and of good quality. If vegetables kept for
use is found to be rotten or of poor quality, then a fine of Rs. 1,000/- for each
occasion will be imposed.
b) Items like Aji-no-moto, Baking soda, colouring items etc are banned and they
should not be used. If they are found in the kitchen premises penalty of Rs.
1,000/- for each occasion will be imposed.
c) Kitchen should be kept clean. If it is not kept clean, a fine of Rs. 1000/- for
each occasion will be imposed.
d) For damages caused by the contractor to the kitchen equipments, vessels and
other items supplied by the licenser, twice the cost of the equipment will be
recovered or same equipment to be provide.
e) Any complaint of insects cooked along with food found in any food item
would invite a fine of Rs. 1,000/- on the contractor.
f) Any complaint of soft objects like rope, soft plastic, cloth etc in food will
attract a fine of Rs. 1000/- per complaint.
g) Any complaint of stones / pebbles will attract a penalty on the contractor
which can range between Rs. 1000/- to Rs. 2500/- depending on the size of the
stone/ pebble per complaint.
h) Five or more complaints of unclean utensils in a day would lead to a fine of
Rs. 1000/-on the contractor.
i) If mess committee agrees that certain item of a meal was not cooked properly
then a fine of Rs. 1000/- would be imposed on the contractor.
j) Changes in approved menu of any meal without permission of warden/mess
committee would result in a fine of Rs. 1000/- on the contractor.

15
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

k) Fine on any discrepancy (personal hygiene of workers, misbehavior by

workers etc.) will lead to fine of Rs. 1000/- on contractor for every instance.
l) Using of brands not mentioned in the contract without prior permission and
adulteration shall invoke a hefty fine beyond the limit of any fine mentioned
above and decided by the mess committee with consent with the wardens.
Severity of hygiene failure shall be assessed and decided by the mess
committee and fined appropriately. In case of gross failure/negligence a
severe penalty will be imposed, which could be a hefty fine as cash and/or
summary termination of the Contract.

Management Committee will impose any of the penalties. The contractor may
appeal to the CIPET Management for reduction/waiver of penalty. The
decision of the CIPET Management shall be final.

Principal Director & Head

CIPET: CSTS,Gwalior

16
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

TECHNICAL BID
Sr No PARTICULARS

1. Name of the authorized Individual/Firm/Company/Agency

2. Postal address
3. Name of Contact person

4. Mobile No
5. E-Mail ID
6. Firms Registration Certificate(copy enclosed)

7. PAN (Permanent Account Number) (copy enclosed)

8. GST Registration No. (copy enclosed)

9. PF (copy enclosed)
10. Food License No. (copy enclosed)
11. FSSAI Registration No. (copy enclosed)
12. ESIC(copy enclosed)
2017-18
Annual Average Turnover valuing more than Rs.20 Lakhs and above 2018-19
13. during the last three financial year (2017-18,2018-19 & 2019-20)
2019-20
(copy enclosed)
Average of 3 Yr

Balance Sheet of Last Three Financial Year(2017-18,2018-19 &

14.
2019-20) (copy enclosed)

Profit Loss A/c of Last Three Financial Year(2017-18,2018-19 &

15.
2019-20) (copy enclosed)
Income Tax Return of the last three Assessment Years (2018-
16.
19,2019-20 & 2020-21) (copy enclosed)

Experience certificates providing catering services to Students Hostel

Mess for not less than 100-150 persons/users on a normal working
17.
day in a single unit for a continuous period of one year during the
last Three F.Y(Copy Attached)

18. Demand Draft No of E-Tender Fee of Rs. 1180/-

19. Demand Draft No of EMD of Rs. 50,000/-

20. MSME/NSIC Certificate

21. No Blacklisting Declaration

22. Performance Certificate(Copy enclosed)

List of Customers(Including Local) with contact details
23.
(enclose copy):
Legal disputes with the clients, details if any (If Nil, give certificate
24. to the effect that no legal Case/dispute is pending in any court
against Firm/ its Executives etc. with any party)

Date: Seal & Sign. of the Bidder

17
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

ANNEXURE-I
DRAFT OF THE AGREEMENT
TO BE JOINTLY SIGNED BY CIPET AND THE CONTRACTOR
FOR PROVIDING CATERING SERVICES AT CIPET: CSTS, GWALIOR PREMISES
(To be signed on a e-Stamp Paper of Rs. 1000/- to be purchased by the Contractor)
AGREEMENT
This Agreement made this day between the Central Institute of Petrochemicals Engineering and Technology,
Textile Technology Dept. Building, Near Polytechnic, Padav, Gwalior-474007, (hereinafter called the
Institute) of one part and Shri/Mrs./Ms. of M/s. of the other part (hereinafter called the caterer) and
whereas the Institute needs a caterer to run Mess/Canteen for supply of Tea, Coffee, Cold drinks, Juice,
Biscuits, Snacks, High-Tea, Break-Fast, Lunch and Dinner, etc. on all days mentioned in the Tender
Document invited by the Institute for the Students of the Institute. The Contract (not being a lease) is
awarded to the caterer to prepare and serve the aforesaid items to the Institute’s Students in the Canteen
and in the hostels. The terms and conditions mentioned hereinafter, it is hereby confirmed as having been
agreed to between the respective parties as under:
1. That the Caterer has been granted the contract to run Canteen in the premises of the Central
Institute of Petrochemicals Engineering and Technology, Gwalior, initially for a period of One year
on the terms & conditions contained in the Tender document, Institute’s Letter of Award of the
Contract and this agreement read together. If during this period, the performance is found
satisfactory, the contract may be renewed for further specified period on the existing or mutually
agreed to terms & conditions.
2. That the items served by the Caterer shall be wholesome and hygienically prepared in the clean
atmosphere. The authorized nominees of CIPET: CSTS, Gwalior may at any time enter the kitchen
area allotted to the caterer for the purpose of this contract and take away samples of raw material,
semi-prepared or fully prepared eatable items free of cost for the purpose of inspection, trial or
analysis, and the decision of the authorities of the Institute with regard to the desirability or quality
of the food articles offered for consumption shall be final. If any item of the menu/provision of food
is found defective or not fit for use/consumption, the Institute’s authorities may - (i) issue warning;
and / or (ii) get the said raw material/items destroyed and ask the Caterer to purchase fresh stocks,
without any payment of compensation to the Contractor for the discarded material/items. If,
however, this problem recurs in spite of warning having been issued, the Institute reserves the right
to impose financial penalty as decided by the Institute’s authorities or the contract will be
terminated without giving any notice.
3. The items of menu, which the Caterer would be expected to supply in the Canteen, are indicated in
Annexure A & B. The rates of items to be served by the Caterer shall be valid on annual basis, i.e.,
from April to March every year and in-between revision shall not be allowed. The Institute may, if
considered necessary, revise the rates only after one year of the contract in regard to the items of
food/eatables and drinks. Till such time that the revised rates become operative, the caterer shall
charge the existing rates.
4. The caterer shall use either Amul Milk Scheme or other branded milk. In case, he is unable to
maintain supplies of Amul Milk Scheme or other Dairy for any reasons, he should arrange to procure
from other sources supplying good quality milk.
5. The caterer shall not make any additions or alterations in the premises allotted to him for providing
canteen services.

18
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

6. The caterer has agreed to keep the premises and its surrounding area neat, clean and tidy at all
times and according to the Health/Hygienic conditions bye-laws of the Municipal Corporation of
Gwalior or any other government/statutory body. In the event of violation of any of the aforesaid
bye-laws in and around the Canteen Kitchen/cooking area or dining hall, the caterer shall be
responsible for any penalty/fine imposed by the concerned authorities.
7. In the event of JMC, Health Department or any other government/statutory body authorities taking
samples of raw material used by the caterer and those samples are not found fit/up to the mark for
human consumption, the caterer shall be fully responsible for any fine/penalty imposed or legal
recourse taken by such authorities.
8. The caterer has agreed to provide sufficient number of cooks, waiters and other support staff in the
kitchen and dining hall and shall take all reasonable precautions to ensure that these workers attire
themselves properly while on duty and are civil, polite, sober and honest in their dealings with the
Institute’s Staff, Students, Visitors and Guests. He shall also employ only those workers whose
antecedents have been verified by the police and are medically fit in all respects.
9. Any employee deployed by the Caterer in the premises becomes liable for suspension or dismissal
by the Institute due to his actions, disobedience or misconduct, the caterer shall accept the decision
of the Institute as final and abide by such decision. In such an event, the Institute shall not in any
way be liable for any claim made by the concerned employee of the caterer for wages or damages
and the caterer shall keep the Institute’s authorities indemnified.
10. The Institute will have the right to review the working of this contract from time to time and if at
any time it is found that the caterer does not fulfill any of the conditions of this contract or that his
working is unsatisfactory, the Institute may terminate the contract after giving the caterer 15 days’
notice, but no such notice will be necessary if the contract is terminated on the ground of service of
any undesirable commodity.
11. The caterer will not transfer or assign any part of his interest under this contract and that this
contract shall also be liable to be terminated on the death or insolvency of the caterer before the
expiry of the period of this contract.
12. The Institute shall provide to the caterer tables with inbuilt sitting. He shall be responsible for their
maintenance.
13. The caterer shall provide all equipments and kitchen items for smooth running of the Student’s
Mess and Canteen like crockery, cutlery, table linen, livery and these shall be of good quality and
standard.
14. The caterer shall be required to procure gas refills in sufficient quantity for cooking purposes at his
cost. The operational expenses will be borne by the caterer himself. The caterer shall be responsible
for any loss/theft of the gas cylinders and other equipment’s.
15. The caterer shall also be responsible for the upkeep of equipment’s provided by the Institute. In
case of any damage to the furniture and equipment’s by any person, he will immediately inform in
writing the concerned authorities of the Institute for recovery of such losses/damages from the
defaulters, failing which the caterer shall himself be liable to pay the cost as decided by the
Institute.
16. All the furniture/fixtures, including electrical installation of the Canteen kitchen/dining hall shall be
given to Contractor in good working condition. These will be used carefully & cautiously by his
employees. The repairs cost of the items done by CIPET: CSTS, Gwalior will have to be borne by the
Contractor.

19
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

17. The Caterer shall maintain a Suggestion Book for recording suggestions for improvement of Canteen
Services. Such suggestions, as approved by the Institute’s authorities, shall be forthwith acted upon.
The suggestion book shall be kept open for inspection by the Institute’s designated authorities.

In witness whereof the parties have put their hands to this agreement on
Signed and delivered by: Countersigned:

Contractor’s Signature Principal Director & Head

CIPET: CSTS, Gwalior
with Seal

Witness:
1. Signature:

Name & Address:

2. Signature:

Name & Address:

20
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Annexure-II

SPECIFICATION OF THE FOOD ITEMS TO BE PROVIDED TO THE STUDENTS

1. Butter: 5gms
2. Bread: 4-slises
3. Jam: 10gms
4. Banana: 1 per person (ripened)
5. Curd: The density must be more than 1.75kg/litre
6. Raita: Curd quality as specified above along with finely chopped onion, cucumber and tomato.
7. In Potato Spinach, the ratio of potato to spinach must be equal.
8. Poori must be fried in refined oil and must have at least 10cm diameter.
9. Aloo Paratha must be fully stuffed and must be at least 15cm in diameter.
10. Bread Omelet: 1 Set of Bread Omelet must consist of 2 slices of bread and 1 egg.
11. Sandwich: Grilled Sandwich with vegetable stuffing and stuffing must not be less than 75gms
12. Salad: Must contain Onion, Tomato, Cucumber, and Carrot with minimum amount of 100gms per person.
13. Chapathi/Phulka: Must be “Well baked” and should be of at least 15cm diameter. Should be made from
wheat flour only. No maida should be added.
14. Palak paneer and paneer butter masala: A minimum quantity of 25gms of paneer should be served per
person.
15. All dal items : must have minimum density of 1.4 kg per litre.
16. Vegetable mix: A minimum quantity of total 75 gm of all vegetables (in equal quantities) must be present in
mixed vegetable curry
17. Cauliflower : A minimum quantity of 50gms of cauliflower must be present in Gobi Manchurian.
18. Ladies finger: A minimum quantity of 75gms of ladies finger must be present in all ladies finger dishes.
19. Aloo mutter masala and gobi masala: A minimum quantity of 125 gms (ingredients in equal quantities) must
be present in it per serving.
20. Biryani: Basmati rice should be used for making biriyani. It must atleast contain soyabean, carrot, beans, with
minimum quantity of 75gms.
21. Samosa: Weight of each should not be less than 80gms
22. Veg cutlet: minimum 75gms per person.
23. Rasmalai : minimum quantity of 50gms per person, RASAGULLA AND GULAB JAMUN: minimum quantity of
50gms per person
24. LADDU: minimum quantity of 50gms per person.
25. Sambar: pulses must be enough to have density more than 1.25 kg/ litre.
26. Rajma: equivalent to 75gms pulse per person along with viscous gravy.
27. Gobi Manchurian, channa masala: 100 gms per person.
28. Babycorn fry: it must be 75gms per person.
29. Fruit custard: highly viscous and 75 gms fruit per person.
30.Non Veg Item-2 Egg,3Pcs Chickn,3Pcs Mutton,2Pcs Fish.
All the fruits added must be fresh and in equal quantities. The contractor may use any other approved brands
only if permitted by the Catering Committee, in writing. In such case the contractor will submit two or three
brands for each grocery item and the Catering Committee will select the brands for cooking. I/We agree to
provide catering services as per the above menu.

Place: Signature of the tenderer with seal

21
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

ANNEXURE – III

PERMISSIBLE BRANDS OF BRAND

CONSUMABLES ITEM
Salt Iodized salt such as Tata, Annapurna,
Nature Fresh
Spices MDH/ Everest/ Goldee/Catch or equivalent brand
Ketchup Maggi, Kissan, Heinz
Oil Refined oil such as Sundrop/ Nature Fresh/
Fortune/ Mahakosh or equivalent brand
Mustard Oil such asDhara/ Fortune/ Mahakosh or
equivalent brand
(use of Hydrogenated (vanaspati) oil is prohibited)
Pickle Mother’s or Nilon’s or Tops
Atta Shaktibhog/ Annapurna/ Aashirvaad/Silver coin/
equivalent approved Brand
Butter Amul, Britannia, Mother Dairy
Rice Approved Brand
Bread Modern/ Nasta/ Harvest/Britannia or equivalent
brand
Jam Kissan, Tops.
Milk Devbhog / Amul/Vachan or equivalent brand/

Paneer Amul/Mother Dairy

Tea Brook Bond, Lipton, Tata, Taj Mahal
Coffee Nescafe/Bru
Biscuits Britannia, Parle, Good Day
Ice Cream, Lassi, Curd Mother Dairy, Amul,Vachan,Devbhog Cream Bell –
all varieties
Mixtures/Chips Haldiram/Bikaner
Mineral Water ISI marked Kinley/Bisleri/Aquafina
Besan, Dal Rajdhani/Shakti Bhog or any Agmark Approved
By Mess Committee
Rice India Gate, Daawat & Others
Cold Drinks Pepsi, Coke etc.
Juices Real, Tropicana
Sweet Bikaner, Haldiram

The Contractor may use any other brand only after obtaining prior written approval from the canteen
committee/mess committee/Hostel warden of the institute.

Signature of Contractor with Seal

22
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Annexure-IV

DECLARATION BY THE CONTRACTOR

I/We (Name and Designation) have carefully read the terms and conditions of contract
as contained in Tender Notification No. ……..Dated:……….… and agree to abide by
these terms. If, I/We fail to fulfill any of the terms and conditions of the contract, then
Principal Director & Head has the right to cancel the contract without any further
correspondence and CIPET, GWALIOR, has no financial liability.
I/We (Name and Designation) promise to pay the compensation or fine in case of such
default.

(Signature of Bidder)
Name & Designation Seal of the firm
Place: ______________
Date:______________

23
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Annexure-V

PERFORMANCE CERTIFICATE

(Furnish this information for every individual from the employer for whom the work was executed)

1. Name of the contract and location:

2. Agreement No:
a. Scope of Contract:
b. Contract Cost:
c. Date of start:
d. Period:
e. Amount of compensation levied, if any:
- Performance Report: Excellent/Very Good/Good/Fair:

g. Compliance of all statutory requirements- Yes / No:

(Signature of the Responsible Authority)

(Seal of the Organization)

Date:

24
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Annexure-VI

CERTIFICATE OF VERIFICATION BY THE CHARTERED ACCOUNTANT

This is to certify that the total annual turnover-overall from business furnished by M/s.

………………………………………………………………………….…. for the last

three financial years i.e. 2017-18, 2018-19 & 2019-20 is as detailed below and as
furnished in the enclosed statement of accounts, is verified by us and found correct.

Sr. No. Financial Year Annual Turnover (in Lakhs)

1. 2017 – 2018

2. 2018 – 2019

3. 2019 – 2020

CHARTERED ACCOUNTANT
SIGNATURE WITH SEAL

Firm Name:

Firm Registration No(FRN):

Member Name:

Membership Registration No(MRN):

25
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Annexure-A
FINANCIAL BID (For Students Mess)
(Shall be submitted by the bidder on official letter head)
Please fill rates in appropriate columns in Indian Rupees)

To
The Principal Director & Head,
CIPET:CSTS, GWALIOR
Textile Technology Dept. Building
Near Polytechnic, Padav, Gwalior-474007

Subject: Selection of Contractors for providing Canteen Cum Mess Services – Reg.

Dear Sir,
In response to your Advertisement for “Selection of contractor for Providing Canteen Cum Mess
Services at CIPET:CSTS GWALIOR” we submit herewith our financial bid.
1. For Boys & Girls Hostel Mess.
Rate (Daily for student)
S. No. Description Rate (Monthly for student)

1 Tea (2 Times)

2 Break Fast

3 Lunch

4 Dinner
 Lunch & Dinner (Unlimited) for student- Chapattis, Rice, Dal/ Gravy Curry,
seasonal sabji, Salad & Pickle.

 Tea: 100 ml

 Break Fast per day as indicated below:

Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Idli Vada/Samos Aloo Curry
Aloo Paratha Aloo
Sandwich/ (standard a/ Kachori & Poori
(standard size) Upma/Poha - Paratha
Cutlet size) 200 gm with (02 Nos.) (standard
02 Nos. with 02 Nos.
(04 Nos) pickle Saambar/ size) 06
pickle/curd with Curd
Saambar Chutney Nos.
with pickle
* The Menu mentioned above is just indicative. Contractor may propose daily
menu & the same has to be approved by CIPET Canteen Committee.
Note: Last Sunday of every month – Feast/Special Lunch & Evening Light food.

Authorized Signatory of the Bidders with Seal

26
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Annexure-B
FINANCIAL BID (For Staff Canteen)
(Shall be submitted by the bidder on official letter head)
Please fill rates in appropriate columns in Indian Rupees)

To
The Principal Director & Head,
CIPET:CSTS, GWALIOR
Textile Technology Dept. Building
Near Polytechnic, Padav, Gwalior-474007.

Subject: Selection of Contractors for providing Canteen Cum Mess Services – Reg.
Dear Sir,
In response to your Advertisement for “Selection of contractor for Providing Canteen Cum Mess
Services at CIPET:CSTS GWALIOR” we submit herewith our financial bid.
1. For Staff Canteen.
Rate (Daily for Staff)
S. No. Description Rate (Monthly for Staff)

1 Tea (2 Times)

2 Break Fast

3 Lunch
 Lunch (Unlimited) for Staff- Chapattis, Rice, Dal/ Gravy Curry, seasonal sabji, Salad &
Pickle.

 Tea: 100 ml

 Break Fast per day as indicated below:

Monday Tuesday Wednesday Thursday Friday Saturday
Idli Vada/Samosa
Aloo Paratha Aloo
Sandwich/ (standard Upma/Poha - / Kachori
(standard size) Paratha 02
Cutlet size) 200 gm with (02 Nos.)
02 Nos. with Nos. with
(04 Nos) pickle Saambar/
pickle/curd Curd
Saambar Chutney
* The Menu mentioned above is just indicative. Contractor may propose daily
menu & the same has to be approved by CIPET Canteen Committee.
Note: Every Friday - Feast/Special Lunch.

Authorized Signatory of the Bidders with Seal

27
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Important Notes:

 Rates quoted should be inclusive of all taxes / levis (G.S.T and any other
statutory Central/State Govt. taxes) and should be valid for ONE year from the
date of the agreement which is extendable further maximum two year depending
 on the performance.
 Rate quoted by the bidder must be inclusive of all charges.
  Financial bid should be kept in separate sealed cover.
 In case of Tie, decision of CIPET Management Committee will be final and will
be binding on bidder.

DECLARATION
 We hereby accept to cater to any minor modifications in the menu as requested
by the students and approved by the Hostel Management committee after
 discussion during the period of the contract, without any additional cost.
 We hereby agree to abide by the decision of the Hostel CIPET management and
terms and conditions mentioned in the schedules.
  We have enclosed the duly signed copy of all the schedules as per requirement.
 We hereby certify that the above rates are inclusive of service tax and any other
statutory Central/State Govt. taxes and fluctuations in all items.

 I have carefully read and understood the Tender document and ready to abide the
terms & conditions of the tender.


Authorized Signatory of the Bidders with Seal

28
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Annexure-B
Financial Bid: Rates of items for Guests & Others for Canteen

Item Quantity Rate(Rs.)

Tea 150 ml
Coffee (Nescafe) 150 ml
Shakes(Mango, Banana & 150 ml
Chikoo) 300ml
Pastry Each
Patties with Sauce(Veg) Each
Sandwich Each
Burger Each
Cutlet Each
Bread Jam 4 Slices
Bread Butter 4 Slices
Bread Omelete 2 Slices
Mineral Water(Aquafina, Bislery/ As per MRP
Kinley), Cold Drinks, Ice Cream &
Snack Packets etc.

Chowmein/Maggie Full plate/ half plate

Pizza Full/ Half
Sweet:
Motichur Laddu/
Rasgulla/Gulabjamun Each
Rasmalai
Barfi/Kajukatli
The Contractor is free to add any items in the Students Canteen after taking prior approval of
items and price from the concerned authority of CIPET: CSTS, Gwalior.
1. The final Menu will be fixed-up by Mess committee.
Note: Please attach extra sheet for the items that you can provide.
Rates quoted are expected to be below MRP wherever MRP is relevant. For other items prices may be as
economical as possible.

Place:…………….. Seal & signature of Bidder

Date……………… Name:……………………………
Address:…………………………
…………………………………...
…………………………………..

29
 CIPET: CENTRE FOR SKILLING & TECHNICAL SUPPORT(CSTS), GWALIOR
Textile Technology Dept. Building, Near Women Polytechnic, Padav, Gwalior-474007
TENDER NO.: CIPET/GWL/TENDER/CANTEEN-CUM-MESS/2020-21/06
_________________________________________________________________________________________________________________________________________________________

Annexure VII

fufonkdrkZ }kjk fn;s tkus opu izek.k i=

UNDERTAKING BY BIDDER

I / We hereby declare that NONE of my / our relative(s) is / are employed in any capacity in any unit of
CIPET:CSTS, Gwalior. I / We shall also intimate the name of the person(s),who is / are working with us in any
capacity or is / are subsequently employed by us and who are near relative to any officials in the CIPET. I / We
am / are aware that any breach of this condition shall result in immediate termination of the contract /
cancellation of the existing contract(s) and also forfeiting of my/our security deposit.

I do not have any relation with anybody who is associated and providing any type of services to CIPET:CSTS
,Gwalior.

I agree that this tender/services can be cancelled/terminated at any state of tender process/during services by
CIPET:CSTS, Gwalior management due to any wrong information given by me

My firm/agency committed to provide better Mess/Canteen Services & follow all statutory requirement &
norms (If selected)

(‘Near Relative’ means Wife / Husband / Parents / Grand Parents / Children / Grand Children / Brothers / Sisters
/ Uncles / Aunts / Cousins and their corresponding in-laws)

Place:…………….. Seal & signature of Bidder

Date……………… Name:……………………………
Address:…………………………
…………………………………...
…………………………………..

30