Working With A Worksheet: Inserting Rows
Working With A Worksheet: Inserting Rows
Inserting Rows
To insert a row, do the following:
i. Place the cell cursor on the row where you want to insert.
ii. Click the Insert menu and hit Rows to insert a row. Do this until the desired number
of rows are inserted.
Inserting Columns
i. Place the cell cursor on the column where you want to insert.
ii. Click the Insert menu and hit Columns to insert a column. Do this until the desired
number of columns are inserted.
Label the second column (B) as Surname and the third column (C) as First Name by
typing them on the corresponding columns at row 2. After you have typed them, you
center the labels and bold them to emphasize.
To facilitate the entry of scores, we have to order them by Surname and First Name.
Sorting Data
To sort the two columns, do the following:
i. Select the range of data for sorting. This is done by
placing the cell cursor at the first cell (upper left
cell of the data range), press the Shift key
continuously and using the mouse or arrow keys,
go to the lower right cell of the data range.
ii. Click the Data menu and select the Sort item. The
Sort dialog box appears.
iii. Select the Surname in the first combo box and then
First Name in the second combo box. Both should
be sorted ascendingly so check the Ascending radio
button for each.
iv. Check the Header row radio button since we have a heading.
v. Click Ok, and voila! The data are now sorted in a matter of a few milliseconds.
The first column should contain the number corresponding to the student. You may type
the number from 1 to 37 but this task will become tedious if the number of students
become big say 100 students. Excel has a filling feature that you just type the first two
numbers and the rest are filled-up by Excel.
Usually, a teacher formulates his/her own grading system. For example purposes, let us
have the following grading system:
Criteria Weight
a.) Quizzes 10%
b.) Long Exams 30%
c.) Term Exams 40%
d.) Projects 20%
Take note that each criterion may contain one or more activities, that is, quizzes are
conducted many times as needed depending on the teacher. The same also with long
exams, projects and term exams (midterm and final examination). The weight of the
criterion is applied after getting the cumulative results. That is,
S q1 S q2 ... S qn
CQuiz wquiz
Tq1 Tq2 ... Tqn
where
Cquiz = score for the quiz criterion whose value ranges from 0 to
wquiz.
wquiz = the weight of the quiz criterion, that is 10%.
Sqi = the student actual score for quiz i.
Tqi = the total points for quiz i.
Some teachers usually get the score percentile, that is Sqi/ Tqi for each quiz with the
assumption that all quizzes have the same weight but others argue that we give more
points to quizzes on important topics than those quizzes on trivial topics, hence, the use
of the cumulative formula. The same assumption and formula are applied to other
criteria. To obtain the percentile grade of the students, we just get the sum for all criterion
score, that is:
Percentile Grade = Cquiz + Clong exam + Cterm exam + Cprojects
The percentile grade will then be transmuted to index grade.
Let us now place these criteria as columns to the Master list of the Class Record. The
first criterion is typed at column D row 1, second at column E row 1 and so on. Type the
weight at row 2 correspondingly. In manual class record, the column labels are usually
written in slant. This can be done also in Excel.
Add another columns for Total Grade, Index grade and Remarks. They should have the
same format with the preceding columns. At cell H2, sum up the weights using the sum
formula.
Naming a
Worksheet
To name a worksheet, double click the
Worksheet name, as shown in this
figure, and replace the default name of
the worksheet to an appropriate name,
say MasterList.
The MasterList Worksheet contains the summary of the class record. The Quizzes
column contains the accumulated quizzes in percent; Long Exams contains the
accumulated long Exams in percent, and so on. This means that each type of aptitude
measure should have separate worksheet respectively. Each worksheet should contain the
name of the students column. To create the Quizzes worksheet, click the next sheet
labeled as Sheet2. Rename the worksheet as Quizzes. Leave the first column blank and
go to the second column B at row 2. Type the following formula on cell B3.
=MasterList!B3&", "&MasterList!C3
What the formula does, is to concatenate (& is the concatenation operator) the value of
cells B3 and C3 of the MasterList worksheet. You can simply copy the name of students
from the Masterlist and paste it to the Quizzes worksheet, however, this will make your
file large unnecessarily. Copy the formula to row 3 up to row 39.
ii. Pressing the shift key without releasing, bring the cursor down to the last cell of
destination, in this case at B39.
iii. Press the Ctrl D keys simultaneously to copy the source cell down.
Take note that it is the formula defined at B3 that is being copied down. You will notice
also that the formula at B4 is =MasterList!B4&", "&MasterList!C4 which is not
exactly the same to the formula at B3. This is because we are using relative referencing.
That is, the cell address used in the formula is relative to the cell where the formula is
placed.
Fill-up the first column with a series of numbers 1-37 like what we did at the MasterList.
Labels also the
right columns
and format cells
similar to the
figure below.
There are 4
quizzes
conducted with
a total score of
20, 25, 30 and
20 respectively. Cell C2 is a sum formula that adds up values from column D to H (the
column with a yellow background) on the same row. Copy the same formula to cell C3
down to C39. You fill-up the quizzes results for each student correspondingly.
To insert another quiz, say a quiz for July 25 with a total score of 50 without altering the
formula at column C, position the cursor at the yellow column and click Insert >
Columns from the menu bar. You type July 25 at row 1 column H and enter the total
score 50 to the next row of column H. Notice that the Total value also change
correspondingly.
Basic Statistics
Formula
For each quizzes including the accumulated result, you may want to know the central
tendency of the quizzes. Central tendency is measured by the Mean/Average, Standard
Deviation, Highest and Lowest Score. Insert these at the end of the list as shown in the
above figure.
To compute for the mean, use the following formula:
== AVERAGE(<beginning cell>:<end cell of the range>)
For example, at cell C40, type the formula =AVERAGE(C3:C39)
To computer for the standard deviation, use the following formula:
==STDEV(<beginning cell>:<end cell of the range>)
For example, at cell C41, type the formula = STDEV(C3:C39)
To determine the highest score, use the following formula :
Freeze Panes
To freeze panes, do the following:
i. Select the pivotal cell, in this example, cell C2
ii. Click Window in the menu bar and click Freeze panes.
iii. The left column of the pivotal cell will remain/freeze when you scroll right and the
rows above the pivotal cell will freeze/remain when you scroll down.
Now we are through with the Quizzes worksheet and we will do the same for the Long
Exams, Term Exams and Projects. Since we will be using the same format and formula,
we will just copy the Quizzes worksheet to another worksheet.
v. In the Before sheet box, click the sheet before which you want to insert the moved
or copied sheets.
vi. To copy the sheets instead of moving them, select the Create a copy check box.
12
10
8
Frequency
0
1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00 3.25
Index Grade
The Transmutation Table from Percentile Grade to Index Grade and Descriptor