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Department of Education: Monitoring and Evaluation Plan

The School Quality Management Team is responsible for monitoring and evaluating the school's Learning Delivery Modalities Programs on a quarterly basis. This involves gathering data from teachers and administrators, validating the data, analyzing it, and using the results to adjust the school's plans as needed. The monitoring and evaluation aims to track implementation and inform decision-making to continuously improve services and outcomes. Key roles in the process include the School Head, who oversees it, the M&E Coordinator, who manages the strategy and reporting, and representatives from other groups who provide inputs.

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105 views3 pages

Department of Education: Monitoring and Evaluation Plan

The School Quality Management Team is responsible for monitoring and evaluating the school's Learning Delivery Modalities Programs on a quarterly basis. This involves gathering data from teachers and administrators, validating the data, analyzing it, and using the results to adjust the school's plans as needed. The monitoring and evaluation aims to track implementation and inform decision-making to continuously improve services and outcomes. Key roles in the process include the School Head, who oversees it, the M&E Coordinator, who manages the strategy and reporting, and representatives from other groups who provide inputs.

Uploaded by

Gifsy Robledo Castro
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Republic of the Philippines

Department of Education
Region VII – CENTRAL VISAYAS
SCHOOLS DIVISION OF CEBU PROVINCE

MONITORING AND EVALUATION PLAN

MONITORING AND EVALUATION PROCEDURE

The School Quality Management Team (SQMT) is responsible in the monitoring and evaluation
of the Learning Delivery Modalities Programs implemented based on the School Improvement Plan and
Annual Implementation Plan. M & E will be done every quarter in order to keep track on the
implementation and to provide objective information that can inform decision-making in order to
continuously improve the delivery of services for basic and school’s performance to achieve the desired
educational outcomes. This will even provide valid, reliable, and accurate data in decision-making to
come up with the possible actions and interventions to achieve the desired outcome.

Hereunder are the procedures/processes followed in the School Monitoring and Evaluation and
Adjustment (SMEA) processes:

1. Data Gathering

Data gathering is done quarterly by internal M & E to teachers, SH’s, and Project Implementers
during the pre-work prior to SMEA. Physical Outputs (PO) accomplished is identified from their
work plans together with the standards if followed. School Internal Monitoring and Evaluation
Team (IMET) consolidate their accomplishments using PO templates and prepare the MOV’s to
support the report. M&E includes identification of issues, facilitating hindering factors, lessons
learned and good practices encountered by schools which are identified before the SMEA proper.
Collecting data both quantitative and qualitative information.

2. Data Validation

Determining if reported data are based on standards and MOV’s

3. Data Processing and Analysis

Summary of accomplishments, issues for resolution and lessons learn presented to management.
The qualitative data can be transformed into percentages, ratios, ranks or measures of central
tendency. These are also presented in tables, graphs to show relationship between variables. The
analysis can correlate physical outputs with funds utilized. Analyzing information required to
answer M & E questions on efficiency, effectiveness and relevance. Agree on a set of Planning
Standards. Review data and make initial conclusions. Write conclusions.

4. Management Response

Reporting of M&E results by the School IMET is used to validate information during the actual
MEA.

5. Adjustment of Plan

This can be in terms of modifying the earlier strategies used, rescheduling of activities, aligning
available resources, making decisions, on discontinuing the projects, etc.

0050 Lino Chatto Drive Barangay Cogon, Tagbilaran City, Bohol


Tel Nos.: (038) 412-4938; (038) 411-2544 (038) 501-7550
Telefax: (038) 501-7550 email add: [email protected]
Republic of the Philippines
Department of Education
Region VII – CENTRAL VISAYAS
SCHOOLS DIVISION OF BOHOL

TERMS AND REFERENCE FOR M & E TEAM

1. Chairman: SCHOOL HEAD

The School Head is the process owner of the M & E system. As process owner the school head
must ensure the integrity and efficiency of the system. This means, providing accurate, timely and
relevant information to school stakeholders. The School Head will also be the major beneficiary of the
lessons and insights generated by the M & E system.
Specifically, the following outlines the functions, roles and responsibilities of the School Head:
FUNCTIONS:

 Manages the QAAS in the school


 Ensures implementation of SBM practice
 Makes decisions pertinent to improving quality outcomes in the school

RESPONSIBILITIES

 Orients school stakeholders on how to operationalize the QAA and M & E system
 Designates the members of the School QMT
 Designs monitoring and feedback system (e.g. flow of reports and feedback, reporting
schedules, monitoring and feedback forms)
 Convenes School QMT regularly to discuss M & E concerns together with implementation
team
 Communicates the learners progress to intended stakeholders
 Submit quarterly accomplishment report to SDS and school stakeholders
 Interacts with SDS and school internal and external stakeholders.

2. SCHOOL M & E COORDINATOR

The M & E Coordinator is responsible for the overall M & E strategy and implementation with
the school following the M & E framework for the school. The M & E coordinator shall report directly
to the School Head and shall provide his/her interpretation analysis of the M & E data. The following
outlines the roles, functions and responsibilities of the M & E Coordinator.

FUNCTIONS:

 Monitors and evaluates regularly the implementation of the School Improvement Plan

RESPONSIBILITIES
 Conducts monitoring process during plan implementation
 Analyze and interprets M & E data for SH and Project Teams
 Evaluates results of SIP Implementation which will be made as basis for planning
interventions and other plan adjustments
 Prepares regular M & E reports and submit to SH
 Interacts with SH and other members of the SQMT

3. SPT REPRESENTATIVE:
0050 Lino Chatto Drive Barangay Cogon, Tagbilaran City, Bohol
Tel Nos.: (038) 412-4938; (038) 411-2544 (038) 501-7550
Telefax: (038) 501-7550 email add: [email protected]
Republic of the Philippines
Department of Education
Region VII – CENTRAL VISAYAS
SCHOOLS DIVISION OF BOHOL

FUNCTIONS

 Monitors the implementation of SIP

RESPONSIBILITY

 Updates M & E plan during SIP revisit

4. ICT COORDINATOR/TEACHER CIRCLE PRESIDENT/GUIDANCE COORDINATOR

FUNCTION

 Manage School Information System (SIS)

RESPONSIBILITY

 Gathers, records, organizes, stores data, and ensures that school records are are complete and
updated.
 Interact with School M & E Coordinator and Department Chairs.

School M&E SYSTEM

Areas of Indicators Definition Baseline Targe Data Frequency Responsible Reporting


Concern t Source
Access

Goal
Outcome
Output
Quality and
Relevance

Goal
Outcome
Output
Governance

Goal
Outcome
Output

0050 Lino Chatto Drive Barangay Cogon, Tagbilaran City, Bohol


Tel Nos.: (038) 412-4938; (038) 411-2544 (038) 501-7550
Telefax: (038) 501-7550 email add: [email protected]

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