[Logo or name of your organization here]

PROJECT PROPOSAL
[Name of Project]

PREPARED FOR
[Name Of Client]

PREPARED BY
[Name Of Sender]
[Phone/Email]

PROPOSAL VALID UNTIL

PROPOSAL VERSION NO.

II.. BACKGROUND.................................................................................3

III.. PROBLEM/NEEDS............................................................................4

IV.. GOALS & OBJECTIVES ....................................................................5

V.. SCOPE OF WORK ............................................................................5

VI.. RISKS ................................................................................................6

VII.. CONSTRAINTS & ASSUMPTIONS ..................................................6

VIII.. TIMETABLE/MILESTONES ..............................................................6

IX.. BUDGET ...........................................................................................7

X.. PERSONNEL RESOURCES ..............................................................8

XI.. EVALUATION & SUCCESS CRITERIA ..............................................8

XII.. ENDORSEMENTS ............................................................................9

XIII.. NEXT STEPS .....................................................................................9

XIV.. APPENDIX ........................................................................................9

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[Project Proposal Title Here]
 I. OVERVIEW

[Summarize the project proposal for readers who won’t be reading it in its entirety. Keep the summary
as brief as possible. Only include the most pertinent and important information, such as your
company’s background, the problems the project intends to solve, the expected results, and the timeline
and cost estimates.]

I. OVERVIEW

ABOUT US

PROBLEM/NEEDS

GOALS/OBJECTIVES

SCHEDULE & COST ESTIMATES

II. BACKGROUND

[Talk about your company, your mission, and vision. Discuss the products or services you offer and why
you’re the most qualified to undertake this project.]

II. BACKGROUND

WHO WE ARE

OUR QUALIFICATIONS

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[Project Proposal Title Here]
III. PROBLEM/NEEDS

[Identify and describe the need(s) the project aims to satisfy, how long they’ve been in existence, their
impact, if they’ve been addressed before (and the outcome, if yes), and other relevant information.]

III. PROBLEM/NEEDS

PROBLEM 1

LENGTH OF TIME IN EXISTENCE

IMPACT

ADDRESSED BEFORE? YES/NO

IF YES, OUTCOME

ADDITIONAL INFORMATION

PROBLEM 2

LENGTH OF TIME IN EXISTENCE

IMPACT

ADDRESSED BEFORE? YES/NO

IF YES, OUTCOME

ADDITIONAL INFORMATION

IV. GOALS & OBJECTIVES

[Discuss the project’s goals and objectives, including the benefits to reap once you’ve achieved them.] 

IV. GOALS & OBJECTIVES

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[Project Proposal Title Here]
 DESCRIPTION BENEFITS

V. SCOPE OF WORK

[Outline the project’s scope of work, deliverables, and how you plan to tackle the project. Provide details
on the work required, whether you’ll be hiring outside contractors, the skills and physical resources the
project will need, etc.] 

V. SCOPE OF WORK

SUMMARY

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[Project Proposal Title Here]
 VI. RISKS

[List all the associated project risks, including how you plan to address or mitigate them.]

VI. RISKS

RISK 1

RISK 2

RISK 3

VII. CONSTRAINTS & ASSUMPTIONS

[Indicate any assumptions (considerations that you think are true or certain) and limitations relevant to
the project.]

VII. CONSTRAINTS & ASSUMPTIONS

CONSTRAINTS

ASSUMPTIONS

VIII. TIMETABLE/MILESTONES

[Break the project down into milestones or phases. Provide the expected implementation time for each
as well as the next steps once you hit a milestone, or what it means for your project if you miss it.] 

VIII. TIMETABLE/MILESTONES

SUMMARY

PHASE 1

MILESTONE START DATE END DATE OUTCOME

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[Project Proposal Title Here]
 PHASE 2

MILESTONE START DATE END DATE OUTCOME

IX. BUDGET

[Provide a breakdown of the project’s costs. Include details on payment terms, if applicable, and how
you plan to manage the budget.]

IX. BUDGET

SUMMARY

WORK/INVESTMENTS REQUIRED COST

TOTAL $

ADDITIONAL INFORMATION

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[Project Proposal Title Here]
 X. PERSONNEL RESOURCES

[Identify the functions the project requires, the skills needed to perform those functions, and the staff to
carry them out. Include the project’s key people, such as the sponsor and the project manager.]

X. PERSONNEL RESOURCES

SUMMARY

SPONSOR [Name] [Contact Info]

PROJECT MANAGER [Name] [Contact Info]

TEAM MEMBERS [Name]

NAME DESIGNATION/ SKILLS STATUS  PHONE/EMAIL

XI. EVALUATION & SUCCESS CRITERIA

[Discuss the methods you will use to evaluate the project’s progress throughout and at completion.
Outline how evaluations will be reported and when, as well as who will conduct the evaluation.]

XI. EVALUATION & SUCCESS CRITERIA

EVALUATION TECHNIQUES

REPORTING METHODS & SCHEDULE

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[Project Proposal Title Here]
XII. ENDORSEMENTS

[List the names, addresses, affiliation, and contact information of the people endorsing or supporting
the project. Link to their formal letters of recommendation.]

ENDORSED BY COMPANY CONTACT INFO LINK

XIII. NEXT STEPS

[Identify the actions the proposal’s readers are required to perform.]

XIII. NEXT STEPS

SUMMARY

XIV. APPENDIX

[List the documents that support your proposal here, such as research and reference materials, cost
estimates, vendor quotes, the company’s history and background, etc.]

DOCUMENT DESCRIPTION LOCATION

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[Project Proposal Title Here]
SIGNATURES:

[Name] CLIENT DATE:

[Name] PROJECT SPONSOR DATE:

[Name] PROJECT MANAGER DATE:

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[Project Proposal Title Here]