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Module 1 Empowerment Technologies

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Development team of the module
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Senior High School

Empowerment
Technologies
Quarter 1 - Module 2:
Applied Productivity Tools with
Advanced Application
Techniques
This instructional material was collaboratively developed and reviewed by
educators from public and private schools, colleges, and or/universities. We
encourage teachers and other education stakeholders to email their feedback,
comments, and recommendations to the Department of Education at action@
deped.gov.ph.

We value your feedback and recommendations.

 Department of Education ● Republic of the Philippines
Table of Contents
What This Module is About.........................................................................................i
What I Need to Know..................................................................................................i
How to Learn from this Module...................................................................................i
Icons of this Module....................................................................................................ii
What I Know Pre-Test ...............................................................................................iii

Lesson 1:
Developing ICT content for specific purposes….........................1
What I Need to Know ......................................................................................1
What’s New: Mail Merge ………………………….............................................3
What Is It: Custom animation ……………........................................................6
What’s New: Slideshow Presentation .............................................................7
What Is It: Hyperlink …………………..............................................................8
What’s New: Applying Hyperlink …................................................................10
What Is It: Integrating Image .........................................................................11
What’s New: Integrating Image .....................................................................12

What Is It: Electronic Spreadsheet ................................................................14

What’s New: Tax Payers ...............................................................................17
What I Have Learned: Synthesizing your Learning .......................................20
Assessment: (Post-Test) ..........................................................................................21
Key to Answers ........................................................................................................23
References ...............................................................................................................30
What This Module is About
Welcome to this module learners!
On this module, the learner will learn the techniques in using computer
application like hyperlinking in presentations and adding formulas in spreadsheet
application. In order to learn all of this, for every computer application introduce on this
module learner will be guided by step by step activities.
These are the application use on this module:
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel

What I Need to Know

At the end of this module, you should be able to:

1. Understand the different uses of productivity tools.
2. Perform the following: Encoding, Apply Mail Merge, add custom animation,
hyperlink, insert images in work processor and use of advance formulas in
Microsoft excel.
3. Appreciate the usage of productivity tools.

How to Learn from this Module

To achieve the objectives cited above, you are to do the following:
1. Carefully read all the lessons.
2. Take your time on going thru each lesson.
3. Answer the pretest honestly, the purpose of the pretest is for you to determine
your prior knowledge before going thru the lessons and activities.
4. If you have a hard time understanding the lessons and activities, please do take
a break. Having breaks between lessons and activities will give you some space
where you can absorb the lesson well.
5. You can use the internet if you need more information about the lesson.

Icons of this Module

i
 What I Need to This part contains learning objectives that
Know are set for you to learn as you go along
the module.

What I know This is an assessment as to your level of

knowledge to the subject matter at hand,
meant specifically to gauge prior related
knowledge

What’s In This part connects previous lesson with

that of the current one.

What’s New An introduction of the new lesson through

various activities, before it will be
presented to you

What is It These are discussions of the activities as

a way to deepen your discovery and
understanding of the concept.

What’s More These are follow-up activities that are

intended for you to practice further in
order to master the competencies.

What I Have Activities designed to process what you

Learned have learned from the lesson

What I can do These are tasks that are designed to

showcase your skills and knowledge
gained, and applied into real-life concerns
and situations.

ii
 What I Know (Pre-Test)
Multiple

I. Multiple Choice:
Directions: Read and answer the questions below. Select the letter of the best
answer from among the given choices.

1. What button allows you to see the result of your mail merge even before
you print or send it out?
a. Address book c. Greeting line
b. Preview Results d. Start Mail Merge

2. The following are formulas that MS-Excel can understand, EXCEPT.

a. =Sum(a1+a2) c. =a1+b2
b. =average(a1+a2) d. =1a+b2

3. Which of the following button do you select if you want to Open a new
document?
a. c.

b. d.

4. This error value refers to a cell that contains 0 value or blanks.

a. #N/A c. #NULL!
b. #VALUE! d. #DIV/0

5. Which of the following arithmetic operators is use for exponentiation?

a. + c. ^
b. b. - d. *

6. Which of the following software are commonly used for presentation that
contains animation?
a. Microsoft Word c. LibreOffice Calc
b. Microsoft Excel d. PowerPoint

7. Which of the following errors will appear if Excel encounters invalid cell
reference.
a. #REF! c. #Value!
b. #N/A d. ######

iii
 8. Which of the following errors will appear if Excel encounters invalid cell has
inappropriate value was given for the lookup value argument.
a. #REF! c. #Value!
b. #N/A d. ######

9. Which of the following set of effects that can be found in PowerPoint apps?
a. Mailings c. Layout group
b. Custom Animation d. Hyperlink

10. A function used to count the number of cells that contains something if
the criteria are met.
a. COUNT c. COUNTING
b. COUNTNOW d. COUNTIF

II. True or False:

Directions: In your paper, write the word TRUE if the statement is correct, and
write FALSE if the statement is wrong.

___________ 1. LibreOffice is a free and open source software.

___________ 2. Main document is a data source that is used to populate

information in the letter.

___________ 3. The default orientation of the document is a Landscape.

___________ 4. You can change the color of display text in a hyperlink.

___________ 5. Formula is an equation that performs operation on

worksheet data.

___________ 6. The hyperlink can be a website address at the

same time display text.

___________ 7. The default number of worksheets in an excel is 3.

___________ 8. Times New Roman is the default font style in Microsoft

Office 2016.

iv
 ___________ 9. The data source in a mail merge is your mailing
document.

___________ 10. The mouse pointer becomes different shapes

depending on the task you are performing.

v
 Lesson
Developing ICT content for
1 specific purposes

What I Need to Know

Productivity Tools
It refers to the software that people use to create and produce documents,
presentations, databases, charts, and graphs.
Productivity tools helps you create professional quality documents, presentation,
graphics, and more.

Why should you learn productivity tools?

While there are a wide range of benefits of using productivity tools, the best reason is
that it just makes essential, everyday we use computer to do different task for more
efficient.

Common productivity tools

1. Microsoft word
2. Microsoft excel
3. Microsoft PowerPoint
4. LibreOffice

In this time, we have many options to use of to explore productivity software, like
LibreOffice, a Free and Open Source Productivity Suite, which matches and perhaps
could even exceed the overall features, advantages, and benefits of their counterpart.

1
 Although, LibreOffice is a Free and Open Source software, most software available in
actual workplace are made from Microsoft. This software is a paid apps, you can visit
this site https://www.microsoft.com for more information.

Free and Proprietary Software | Feature Comparison: LibreOffice – Microsoft Office,

available here:

https://wiki.documentfoundation.org/Feature_Comparison:_LibreOffice__Microsoft_O ffice
and here: https://goo.gl/4tUz7x

In this module, we are going to learn the following tools/techniques:

Tools/Techniques Use Case

1. Mail Merge and label generation Mass email or printed letters

2. Custom animation and timing Enhance viewer experience

Optimizes use of related content and
references. Applies to
3. Hyperlinking in presentations Word/Write document too.
4. Integrating images and external Enriches textual content. Also useful in
materials in word processor presentation slides and sometimes in
spreadsheets.

5. Embedded files and data Seamlessly integrates related files

6. Advanced and complex formulas
and computations Simplifies and automates common tasks.

Mail Merge
It is a Word’s way of generating mass mailings. It involves combining a list of names
and addresses to individually address to each person / receiver on the list. You can
use Mail Merge to create envelopes or address labels, as well as form letters.

Mail Merged involved the following documents;

• Main document – this document contains text and graphics. Example body of the
letter.
• Mailing list – this is your data source that is used to populate information in the letter.
It contains names and address of the recipients.
• Merged document - this document the combination of the main document

2
 What Is It

Custom Animation

Animation is a simulation of movement

created by displaying a series of pictures, or frames.
Animation on computers is one of the chief
ingredients of multimedia presentations. There are https://commons.wikimedia.org/wiki/Fi
le:Gear_pump_animation.gif
many software applications that enable you to
create animations that you can display on a computer monitor. One of this application
software are presentation software that you can use to create a slide show for your
presentation. Some of the
popular software that are available online for free or for purchase are WPS Office,
LibreOffice, and MS-PowerPoint.

Steps in applying animation effect to an object:

1. On a slide in Normal view, select the object you want to animate.

2. Select Slide Show – click Animations tab, in the Animation group,

select your desired effect or click dropdown button to choose more
effects. To preview the animation, click the Preview button to play.

Add a motion path animation effect

You can apply motion path animation effects to an object to move in a sequence that
tells an effective story.

Add a motion path to an object

1. Select the object that you want to animate.
2. On the Animation tab, click Add Animation.
3. Scroll down Motion Paths and select one.

3
 - If you want to create a customize path,
Select Custom Path option, and draw
path that you want the object to move.

Editing motion paths

1. To do things like to change the direction of
the motion path, edit the individual points of
the motion path, or to lock ( make it so others
can’t change your animation ) or unlock the
animation, Effect Options.
2. to preview the motion path, click the object on
the slides, and click Animation and select
Preview.

Remove an animation effect from an object

1. On the slide in a Normal view, select the
object from which to remove the effect.
2. On the Animation tab, in the Animation
group, click None to remove the effect.

What Is It

Hyperlink

A hyperlink or simply a link, is a reference data

that the reader can directly follow either by clicking or
tapping. Hyperlinks are found in nearly all Web pages, https://bit.ly/315TQnf
allowing users to click their way from one page to
another. In text hyperlinks are often color blue and underlined. When you move the cursor
over a hyperlink, whether it is text, button or an image, the arrow cursor should be change
to a small hand pointing to the link.

Hyperlinks have two basic parts:

1. The Address – can be webpage, email address, or other location they are
linking.
2. The Display – can be picture or shape.

Example:
• https://www.microsoft.com - address

4
 • microsoft - display text
• https://www.microsoft.com - address at the same time display text

Link to a website
1. Opening PowerPoint Program. (Click Start button, type PowerPoint and press
Enter).

2. Select the text, shape, or picture that you want to use a hyperlink.

3. Select Insert tab and in the Links group,

click Link.

4. Select Existing File or Web page, and choose the:

• Text to display: type the text that you want to

appear as hyperlink.

• ScreenTip: Type the text that you want to

appear when the user hovers over the hyperlink
(optional).

• Current Folder, Browsed Pages,

or Recent Files: Select where you
want to link to.
• Address: if you haven’t already
selected a location above, insert the
URL for the website you want to link
to.

5. Select OK.

Link a slide in the same presentation

5
 1. Opening PowerPoint program.
(click Start button, type
PowerPoint and press Enter)

2. Select the text, shape, or picture

that you want to use as a hyperlink.

3. Select Insert tab > Links group,

click Link button and select an
option:
• Place in This Document: Link
to a specific slide in your
presentation.

• Create New Document: Link

from your presentation to
another presentation.

• E-mail Address: Link a displayed email address to open up a user's

email program.

4. Fill in the Text to display, ScreenTip, and where you

want to link to.

5. Select OK.

Change the color of a hyperlink

You can also change the color of a

hyperlink. If you want to change the display text
of a link to blue or any other color.

1. Select the hyperlink you want to re-color.

2. On the Home tab of the ribbon, select
down arrow next to the Font Color button
to open the menu of colors.
3. Select the appropriate color that you want
for the hyperlink.

6
 What Is It

Integrating Images

In Microsoft word processing you can do a lot of things to make your documents
look good and presentable. One of its function is to integrate image. Word processing
refers to an application program for manipulating text-based documents; the electronic
equivalent of paper, pen, typewriter, eraser, and most likely, dictionary and thesaurus.
Word processors run the scope from simple through complex, but all ease the tasks
associated with editing documents (deleting, inserting, rewording, and so on).

Microsoft Word 2016 Interface

Image source: https://bit.ly/2WbcUQf

7
 What Is It

Electronic Spreadsheet

According to emerald.com electronic

spreadsheet is probably the most useful
general-purpose software for the Photo Credit: https://bit.ly/36Gzsdv
microcomputer user. Almost all spreadsheets
are now packaged in combination with other applications, such as database system
and graphic capabilities. Electronic spreadsheet refers to a collection of text and
numbers laid out in a rectangular grid. It is an application program commonly used
for budgeting, inventory management, decision making, forecasting and other
finance-related tasks.

It replaces the traditional financial modeling tools, the accountant’s columnar

pad, pencil and calculator. It a spreadsheet program, data and formulas used to
calculate those data are entered into ledge-like forms (Spreadsheets or Worksheets)
for analysis, tracking, planning, or “what-if” evaluations of the impact of real or
proposed changes on an economic strategy.

A great free alternative spreadsheet program is LibreOffice Calc, and OpenOffice

spreadsheet program.

Arithmetic operations

ARITHMETIC OPERATORS /SYMBOLS OPERATION EXAMPLE

+ (Plus Sign) Addition =A1+A2
- (Minus Sign) Subtraction =A1-A2
* (Asterisk) Multiplication =A1*A2
/ (Forward Slash) Division =A1/A2
Raises a no. to a
^ (Exponentiation) =3^2
power
- (Negation) Negative -11

% (Percent Sign) Percentage =90%

Formula – is an equation that performs operation on worksheet data. A formula in

Microsoft Excel always begins with an equal sign (=).

8
Common Error Values That You Can Encounter from Faulty Formulas

1. #DIV/0! appears when entering a formula that performs explicit division by

zero (0), using a reference to a blank cell or to a cell that contains zero as the
divisor in a formula or function that performs division or running a macro that
uses a function or a formula that returns the #DIV/0! error. The solution is to
make sure that the divisor in the function or formula is not zero (0) or blank or
change the cell reference in the formula to another cell that does not contain
a zero or a blank value.

2. ##### - appears when the column is not wide enough to display the content
and/or dates and times are negative numbers. The solution is to increase the
column width.

3. #NAME? Appears when the formula refers to a range name that doesn't exist
in the worksheet. This error value appears when you type the wrong range
name or fail to enclose in quotation marks some text used in the formula,
causing Excel to think that the text refers to a range name.

4. #N/A – appears when

A) an inappropriate value was given for the lookup_value argument in

the HLOOKUP, LOOKUP, MATCH, or VLOOKUP worksheet function,

B) the VLOOKUP, HLOOKUP, or MATCH worksheet function was used

to locate a value in an unsorted table,

C) an array formula (array formula: A formula that performs multiple

calculations on one or more sets of values, and then returns either a
single result or multiple results. Array formulas are enclosed between
braces { } and are entered by pressing CTRL+SHIFT+ENTER.) is
using an argument that is not the same number of rows or columns
as the range that contains the array formula,

D) one or more required arguments were omitted from a built-in or

custom worksheet function,

E) a custom worksheet function that you use is not available and

F) a macro that you run enters a function that returns #N/A.

9
 Solution is optionally, if error checking is turned on in Excel, click the
button that appears next to the cell that displays the error , click Show
Calculation Steps if it appears, and then click the resolution that is
appropriate for your data.
5. #NULL! Appears most often when you insert a space (where you should have
used a comma) to separate cell references used as arguments for

functions.
6. #NUM! Appears when Excel encounters a problem with a number in the
formula, such as the wrong type of argument in an Excel function or a
calculation that produces a number too large or too small to be represented
in the worksheet.
7. #REF! Appears when Excel encounters an invalid cell reference, such as
when you delete a cell referred to in a formula or paste cells over the cells
referred to in a formula.
8. #VALUE! Appears when you use the wrong type of argument or operator in
a function, or when you call for a mathematical operation that refers to cells
that contain text entries. For example, the formula =A1+B1, where A1
contains the string "Hello" and B1 contains the number 3, returns the
#VALUE! error.

Order of Operations

EXCEL FORMULAS MEANING

=A12 Assigns the value in cell A2 to the active cell.
=10 +3^2 Assigns the sum of 10 + 9(or 19) to the active cell.
=3*D5 or D5*3 or Assigns three times the contents of cell D5 to the
=(3*D5) active cell.
=50% * 20 Assigns the product of 0.50 times 20 (or 10) to the
active cell.
-(F3 * J25) Assigns the negative value of the product of the
values contained in cells F3 and J25 to the active
cell.
=6 * (G5-P7) Assigns the product of 6 times the difference
between the values contained in cells G5 and P7 to
the active cell.

10
=B4/D8-E3 * M10 +A3 Completes the following operations, from left to right:
^F3 exponentiation (A3^F3), then division (B4/D8 – E3 *
M10) + (A3 ^F3). If cells A3=2, F3=4, E3=6, B4=3,
M10=4, and D8=3, then Excel assigns the active cell
the value 18; that is, 3/3 – 6 * 4 + 2 ^ 4 = -7

11
 What I Know (Post-Test)

I. Multiple Choice:
Directions: Read and answer the questions below. Select the letter of the best
answer from among the given choices.

1. What button allows you to see the result of your mail merge even before you
print or send it out?
c. Address book c. Greeting line
d. Preview Results d. Start Mail Merge

2. The following are formulas that MS-Excel can understand, EXCEPT.

c. =Sum(a1+a2) c. =a1+b2
d. =average(a1+a2) d. =1a+b2

3. Which of the following button do you select if you want to Open a new document?
b.
c.

b. d.

4. This error value refers to a cell that contains 0 value or blanks.

c. #N/A c. #NULL!
d. #VALUE! d. #DIV/0

5. Which of the following arithmetic operators is use for exponentiation?

c. + c. ^
d. b. - d. *

6. Which of the following software are commonly used for presentation that contains
animation?
c. Microsoft Word c. LibreOffice Calc
d. Microsoft Excel d. PowerPoint

7. Which of the following errors will appear if Excel encounters invalid cell reference.
c. #REF! c. #Value!
d. #N/A d. ######

12
 8. Which of the following errors will appear if Excel encounters invalid cell has
inappropriate value was given for the lookup value argument.
c. #REF! c. #Value!
d. #N/A d. ######

9. Which of the following set of effects that can be found in PowerPoint apps?
c. Mailings c. Layout group
d. Custom Animation d. Hyperlink

10. A function used to count the number of cells that contains something if
the criteria are met.
c. COUNT c. COUNTING
d. COUNTNOW d. COUNTIF

II. True or False:

Directions: In your paper, write the word TRUE if the statement is correct, and write
FALSE if the statement is wrong.

___________ 1. LibreOffice is a free and open source software.

___________ 2. Main document is a data source that is used to populate

information in the letter.

___________ 3. The default orientation of the document is a Landscape.

___________ 4. You can change the color of display text in a hyperlink.

___________ 5. Formula is an equation that performs operation on

worksheet data.

___________ 6. The hyperlink can be a website address at the

same time display text.

___________ 7. The default number of worksheets in an excel is 3.

___________ 8. Times New Roman is the default font style in Microsoft

Office 2016.

13
___________ 9. The data source in a mail merge is your mailing
document.

___________ 10. The mouse pointer becomes different shapes

depending on the task you are performing.

14
 What I have learned

Activity 1 - Synthesizing your Learning

Answer the following questions based on your learning. Be brief and concise.

1. Based on your reading of the discussion, give at least three (3) types of
productivity tools.
a. ____________________________
b. ____________________________
c. ____________________________
2. In the list that you provide in number 1, which productivity tool you used
frequently? Why?
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
____________________________________________________.

15
16
References

“LR Portal.” Deped LR Portal. April 23, 2020.

Accessed
https://lrmds.deped.gov.ph/detail/12694.

“LR Portal.” Deped LR Portal. April 23, 2020.

Accessed
https://lrmds.deped.gov.ph/detail/12691.

Pasi, Ricardo T. Word Processing and Excel Hands-On 2018, n.d.

“Add a Hyperlink to a Slide.” Office Support. Accessed April 23, 2020.

https://support.office.com/en-us/article/add-a-hyperlink-to-a-
slide239c6c94-d52f-480c-99ae-8b0acf7df6d9.

“File:Gear Pump Animation.gif.”

https://commons.wikimedia.org/wiki/File:Gear_pump_animation.gif,
February 12, 2016. commons.wikimedia.org.

Russ, and Randy. “Hyperlinks_Long - Healthcare & Medical Internet

Marketing: Podcast.” Healthcare & Medical Internet Marketing | Podcast,
November 9, 2017. https://russandrandy.com/understanding-
hyperlinkscreating-backlinks-to-boost-seo/hyperlinks_long/.

Eby, Kate. “How to Make a Spreadsheet in Excel, Word, and Google Sheets.”
Smartsheet. Accessed April 23, 2020.
https://www.smartsheet.com/how-to-make-spreadsheets.

Lambert, Joan, and Curtis Frye. Microsoft Office 2016 Step by Step.
Redmond, WA: Microsoft Press, 2015.

“Why Should You Use Productivity Tools?” Productive.Tools. Accessed May

7, 2020. http://productive.tools/why-should-you-use-productivity-tools/.

“IRubric: IBCA Microsoft Word Mail Merge (Letter & Table Data Source)
Rubric.” RCampus. Accessed May 7, 2020.
https://www.rcampus.com/rubricshowc.cfm?sp=yes&code=TX47ACA&.

“IRubric: MS Word Document Rubric.” RCampus. Accessed May 7, 2020.

https://www.rcampus.com/rubricshowc.cfm?sp=true&code=E57946.
“IRubric: Microsoft Excel Project Rubric.” RCampus. Accessed May 7, 2020.
https://www.rcampus.com/rubricshowc.cfm?code=A45BB8&sp=yes&.

“Rubric for PowerPoint Presentation- Time Travel.” Accessed May 7, 2020.

www.scholastic.com.

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