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Primary Teachers Substitute For A Substitute Form

This document is a form for primary school teachers to claim payment for a non-casual substitute teacher who is absent on approved leave such as sick leave, maternity leave, or in-service training courses. The form requires information about the original post-holder who is on leave, the non-casual substitute teacher who is absent, and the dates and hours of the absence. It notes that a non-casual substitute is a teacher working more than 40 days per school year who is entitled to the same leave benefits as permanent teachers. Schools must fully complete the form and return it to the Primary Teachers Payroll Section to process payment for the absent substitute teacher.

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Marie Brady
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467 views

Primary Teachers Substitute For A Substitute Form

This document is a form for primary school teachers to claim payment for a non-casual substitute teacher who is absent on approved leave such as sick leave, maternity leave, or in-service training courses. The form requires information about the original post-holder who is on leave, the non-casual substitute teacher who is absent, and the dates and hours of the absence. It notes that a non-casual substitute is a teacher working more than 40 days per school year who is entitled to the same leave benefits as permanent teachers. Schools must fully complete the form and return it to the Primary Teachers Payroll Section to process payment for the absent substitute teacher.

Uploaded by

Marie Brady
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Number AF:

Primary Teachers Substitute for a Substitute Form


(claims for the substitute teacher who is present in the Incomplete forms will be returned to the School.
school on the date should be made in the normal process
on the Online Claims System. This form is to make a
claim in respect of the absent substitute) School Details

Original Post-Holder (Teacher) who is on Leave Details Roll Number _______________

PPS Number ___________________________________ School Name __________________________________

Payroll No. ___________________________________ e-mail __________________________________

First Name ___________________________________ Phone No. __________________________________

Surname ___________________________________

Type of Leave Original Post-Holder is on


____________________________________

Non-Casual Substitute Teacher who is on Leave Details Employment Details for Non-Casual Substitute

PPS Number ___________________________________ Start Date of Employment: _______________________

Payroll No. __________________________________ End Date of Employment: * _______________________

First Name ___________________________________ Origin of the Post: _________________________

Surname ___________________________________

*No payment will issue in respect of absences that occur after the End Date of Employment.

Type of Absence Date From Date To Hours Scheduled to Teach

(a copy of the approval for substitute cover must be enclosed for any claim in respect of in-service
leave for approved courses, this may be obtained from the course provider)

Authorised for Payment

Signature of Data Entry Person on OLCS __________________________________

Signature of Approver on OLCS __________________________________

NB: This form should only be completed in respect of payment where a Substitute Teacher who is absent on
Leave has an entitlement to salary. (see overleaf for information)

Once fully completed, this document should be returned to the following address:
Please include the Roll No. on the outside of the envelope
Primary Teachers Payroll Section,
Department of Education and Skills,
Cornamaddy,
Athlone,
Co. Westmeath, N37 X659
This form should be used to claim payment for the absence of any non-casual substitute teacher, where they
have an entitlement to paid leave in respect of that absence (i.e.) a teacher who has or will work 40 days in a
school year), for example where a teacher is substituting for another teacher on maternity leave or on long term
sick leave where a return date for the absent teacher has not been defined.

Notes for completing the form


Who completes this form?
The form is completed by the Data Entry Person and the Approver for the Online Claims System in the school.
Can this form be used for Casual Substitutes?

This form cannot be used for casual substitutes.


What can this form be used for?
This form is used to record and issue payment for an absence (through illness or approved type of leave) of a
non-casual substitute teacher for the purpose of ensuring that they continue to receive their entitlements while
absent.
This form should not be used to claim payment for the substitute who is present on the date in the school.
What is a non-casual substitute?
A teacher (either full-time or part-time) who is employed under a contract which obliges them to work in a
school for a period in excess of 40 working days in the school year.
A teacher (either full-time or part-time) who is not employed pursuant to a contract referred to above but who
works for a period in excess of 40 days in the school year.
What absences are permitted for a non-casual substitute teacher?

A teacher working as a non-casual substitute, is for the purposes of the Protection of Employees (Fixed Term
Work) Act 2003 regarded as a fixed term worker. Under the Act, a fixed term worker is entitled to the same
terms and conditions of employment as a comparable permanent employee, unless there is an objective reason
for not granting such an entitlement. In addition, where the substitute is employed on a part-time basis such
entitlements may be granted on a pro-rata basis.

In general, the termination of the employment relationship, marks the end of any obligation on the part of the
employer to a teacher in respect of terms of employment. For example, a teacher’s entitlement to paid
maternity/adoptive leave shall cease on the expiry of the fixed-term contract and that contract/employment not
having been renewed. Where the fixed-term contract is renewed by a succeeding contract, maternity/adoptive
leave will continue, as shall the entitlement to pay, up to the limit imposed under the maternity/adoptive leave
scheme or the expiry of the succeeding contract, whichever is sooner.
Absence entitlements are governed by the terms of the relevant circular(s) in respect of the taking of such leave
and include:
Sick Leave (Certified)
Maternity Leave
Force Majeure Leave
Bereavement Leave
Adoptive Leave
Paternity Leave
In-service leave for approved courses (a copy of the approval for substitute cover must be enclosed for any claim in respect
of in-service leave for approved courses, this may be obtained from the course provider)

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