INTERNSHIP REPORT ON MINISTRY OF COMMERCE

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Acknowledgement
No one can say that I am perfect, everyone should admit that without the help of ALLAH and
His people a man can’t get anything. so I bow my head before almighty Allah with gratitude.
I am also very much thankful and presents salute to many individuals who have helped me in
shaping this report.

I am also thankful to the staff of Karachi Port Trust.

GHULAM RAHIM

Business Administration

ROLL# 2K16/BLBBA/13

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Executive summary

Every student of BBA in Sindh University, Laar Campus Badin has an essential requirment
to do 6 weeks internship in any organization/firm. The purpose of this program is to acquaint
the students with practical applications of theoretical concepts taught to them during conduct
of their BBA program. and by university The students were advised to select a commercial
enterprise for internship having the functional departments i.e. HR, finance, operations and
Marketing departments.

Last Year (June 2017) I did my Internship at Karachi Port Trust and this year I got interested
in Trade Development Authority of Pakistan (TDAP) for internship program. The internship
at TDAP is personally arranged by my Parents and The Teachers of Laar campus badin and
the department gave me a letter for getting this internship. Really, it was a nice opportunity to
have a close comparison of theoretical concept in practical field, involving the use of primary
and secondary data. This Report may depict deficiencies on my part but still it is an output of
a student’s efforts, for which I beg pardon. The out put of my analysis is summarized in a
shape of Internship Report. The contents of the report Shows the detail of sequence of these.

GHULAM RAHIM

Business Administration

2k16/BLBBA/13

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CH TOPICS PAGE
NOs

1 Introduction 06
1.1 Brief Introduction 06
1.2 Agency Overview 06
1.3 Mission Statement 06
1.4 Purpose of Study 06
1.5 Area of Coincentration 07
1.6 Research Methodology 07
1.7 Limitations of the Study 07

2 Organizational structure/Organograms 08
2.1 Organogram of Ministry of Commerce 08
2.2 Organogram of Trade Development Authority 09

3 Functions of Departments 10
3.1 Charter of the Ministry 10
3.2 Departments of Ministry of Commerce 11
3.3 Area of Concentration 14

4 Analysis and Discssion 20

4.2 Critical and Analytical Thinking 20
4.2 SWOT analysis 20

5 Conclusion, Recommendiations and References 21

5.1 Conclusion 21
5.2 Recommendiations 21
5.3 References 22
Contents

CHAPTER NO # 1

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INTRODUCTION

1.1: Brief Introduction:

The Ministry of Commerce is a cabinate level ministry of the Govt of Pakistan concerned
with economic growth and commerce devolopment and promotion in pakistan. The
administraative head of the ministry is the Commerce Secretary of pakistan. The political
head is Minister of Commerce, which required to be member of Parliament.

1.2: Agency Overview:

Formed: August 14, 1973

Jurisdiction: Pakistan

Headquarter: Islmabad

Agency Executive: Commerce Minister & Commerce Secretary of Pakistan

Website: www.commerce.gov.pk

1.3: Mission Statement:

Contributing to the national economy through trade liberalization and facilitation, improving
export competiveness and reducing cost of doing business. Aim to achieve higher market
access for Pakistani products in existing markets as well as new markets with ultimate aim of
improving quality of life of the people of Pakistan.

1.4: Purpose of Study:

Following were the main objective of my Internship,

 To gain hands on experience

 To build my own capacity for future research
 To learn how to work in the organization present environment
 To fulfill partial requirement of degree

1.5: Area of Concentration:

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There were about “11” Organizations/Departments under Ministry of Commerce, but my

internship was conducted at one department i.e. Trade Development authority of Pakistan
(TDAP).

1.6: Research Methodology

During the study both the primary and secondary methods were used to collect the information
of organization.

1.6.1: Primary data

 Collected by myself during research project.

 By asking and doing practical work in organization.
 Personal interviews with middle level and lower management of organization.
 Personal Observations.

1.6.2: Secondery Data

 Collected from Ministry of Commerce Official website

 Collected from TDAP official website
 Collected from Othor Websites
1.7: Limitation of the study
In undertaking this study, a number of problems were faced. Thus the study has several
limitations. The limitations are:
a) Lack of knowledge:
As a student, in the research field, I have no past practical experience of data collection, data
processing, data analyzing, integrating and presenting. So it is a limiting factor for obtain
accurate information.
b) Lack of time
For the time limitation I could not gather more information to justify exact condition. The
time constraints are limiting factors. And the employees of TDAP were also busy at there
work so they could not give me time.

CHAPTER NO # 02

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ORGANIZATIONAL STRUCTURE/ ORGANOGRAM

2.1: Organogram of Ministry of Commerce

Secretary

Additional Additional Executive

Secretary secretary Director General

(Policy &Admin) (Domestic

(Trade
Commerce, Service
Diplomacy)
&Trade)

JS (Admin & DG (Domestic

JS (FT-I Wing
HR) Commerce Wing)
East, South &
Southeast Asia, Chief
Oceania) Development DG (Service Trade
Officer Development
JS (FT-II Wing (Development Council)
CARs, ME & Wing)
Africa) and DG (Trade Policy
Secretary EDF & Donor
Board Coordination)

Trade in Services
JS FT-III Wing
(Europe & Wing)
America)
JS (Imports Wing)
JS (WTO Wing)

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2.2: Organogram of Trade Development Authority:

Secretary

Sr.Directo Director Director Director Director Director Lahore Director

r General General General General General General Multan General
(TFC (MS) (Asia & (ME & (Europe (South) Faisalabad (North)
& SPR) Oceania) Africa) &
Americas)

Sindh Lahore Sialkot

Balochistan Multan Gujranwala
Islamabad Faisalabad
KPK

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CHAPTER NO # 03

DEPARTMENTS / FUNCTION

3.1: CHARTER OF THE MINISTRY

Under the Rules of Business 1973, Commerce Division is assigned the following functions:

 Imports and exports across custom frontiers

 Export promotion
 Commercial intelligence and statistics
 Tariff policy and its implementation
 Anti-dumping duties, countervailing duties and safeguard laws
 Inter-Provincial trade
 Domestic Commerce
 Organization and control of Chambers and trade associations
 Law of Insurance and regulation and control of Insurance companies
 Administrative Control of Attached Departments/Organizations
 Selection of Trade Officers for posting in Pakistan’s Missions abroad

MARKETING:
 Focus on Export Marketing
 Better Commercial Intelligence
 Trade diplomacy/market access
 Diversification of export products and markets

ORGANIZATION/FUNCTIONS,
ADMINISTRATION:
Administrative, financial and budgetary affairs of main Ministry and affiliated organizations,
trade offices abroad and administration of Commerce and Trade Group. PAC/DAC meetings,
Insurance & related matters for all the organizations of the Ministry. Administration of three
Governments owned insurance companies i.e. State Life Insurance Corporation of Pakistan,
National Insurance Company Limited, Pakistan Reinsurance Company Limited and
dispensation of policy as well as legislative/ legal direction.

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TRADE ORGANIZATION WING

Registration, Monitoring and Supervision of all Trade Bodies in the country under the Trade
Organization Law of 2007. Local trade fairs and exhibitions.

3.2: Departments of Ministry of Commerce

i. Trading Corporation of Pakistan

ii. Trade Development Authority of Pakistan
iii. National tarrif Commission
iv. State Life Insurance
v. Pakistan Institute of Trade and develoopment
vi. Pakistan Tobacco Board
vii. Pakistan Reinsurance Company
viii. National Insurance Company Limited
ix. Pakistan Horticulture Development and Export Company
x. Director General of Trade Organization
xi. Pakistan Instituite of Fashion and Design

Trading Corporation of Pakistan

Trading Corporation of Pakistan (TCP) is the principal trading arm of the Government of
Pakistan. The Corporation's current chairman is Rizwan Ahmed (as of March 2017).
Established as an international trading house in 1967, the Corporation has gradually moved
from barter, through commodity exchange to cash trade. TCP undertakes import of essential
commodities to help ensure their availability to the common man at affordable prices.

Trade Development Authority

The Trade Development Authority of Pakistan (TDAP) was established in 2006. TDAP is the
successor organization to the Export Promotion Bureau (EPB) and is mandated to have a
holistic view of global trade development rather than only the ‘export promotion’ perspective
of its predecessor. It is designated as the premier trade organization of the country.

National Tariff Commission

The National Tariff Commission (abbreviated at NTC) advises the Government of

Pakistan on tariff measures or other form of assistance to provide protection to indigenous
industry and promoting exports. Measures to counter dumping and other unfair measures
adopted in respect of import and sale of foreign goods in Pakistan.

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State Life Insurance Corporation

State Life Insurance Corporation of Pakistan in the state owned life insurance company. It

was formed in 1972 when life insurance business in Pakistan was nationalized and 32 life
insurance companies were merged and consolidated.

Pakistan Institute of Trade and Development

Pakistan Institute of Trade and Development, formerly Foreign Trade Institute of Pakistan
(FTIP) was created in 1989 to provide specialized trainings to officers of Commerce and
Trade Group.

In 2009 the institute was restructured and it now acts as policy Think Tank also and training
center on International trade.

Pakistan Tobacco Board

Pakistan Tobacco Board (PTB) is a statutory semi-autonomous department of Government of

Pakistan under Ministry of Commerce. Pakistan Tobacco Board oversees the promotion of
the cultivation, manufacture and export of tobacco and tobacco products in Pakistan.

Pakistan Reinsurance Company

Pakistan Reinsurance Company Limited (PRCL) is a public sector company under the
administrative control of the Ministry of Commerce is the sole reinsurance organization
operating in Pakistan..Formerly called the Pakistan Insurance Corporation, Pakistan
Reinsurance Company Limited was established in 1952.

PRCL's Role in Economic Development

The role of PRCL in economic development of Pakistan is significant. PRCL awareness of

increasing requirements of insurance and reinsurance of a progressive economy is making
great efforts in coming up to national expectations. This progress signifies the consolidation
of the position, both at home and abroad, encouraging further expansion.

International Cooperation/ Business Relations

PRCL is actively collaborating and participating with its international counterparts in the
field of insurance and reinsurance. This is being achieved under the aegis of Economic
Cooperation Organization (ECO) with the object of reducing the outflow of Foreign
Exchange and improving the standard of insurance and reinsurance services in the region.

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PRCL has been one of the pioneers and founder members of the Federation of Afro-Asian
Insurers and Reinsurers (FAIR).

National Insurance Company Limited

National Insurance Company Limited (NICL) was established in 1976 to provide insurance
cover to the Government/Semi Government organizations. National Insurance Company
Limited is 100% owned by Government of Pakistan and working under the administrative
control of federal ministry of commerce.

Pakistan Horticulture Development and Export Company

Pakistan Horticulture Development & Export Board (PHDEC), an autonomous body under
the administrative control of Ministry of Commerce has been mandated with the development
of horticulture industry of Pakistan with focus on exports. Its functions, include provision of
improved marketing infrastructure like establishment of agro processing zones, cold chain
system, processing plants for value added products. The implementation arrangements are
preferably under the public private partnership (PPP) modality with a clear exit strategy.
PHDEC envisions the vitalization of a dynamic and market driven horticulture sector, which
is resilient, sustainable and responsive to meet the challenges of globalization

Directorate General of Trade Organizations

Directorate General of Trade Organisations is working as an attached department of Ministry

of Commerce. It was established in 2007. The core function of this Directorate is to process
the applications for grant of licenses and registration of trade bodies. It also oversees the
elections and results of Office Bearers and Executive Committee members of trade bodies
and ensures that Trade Organizations Act and Rules made there-under are being followed.

Pakistan Institute of Fashion and Design

The Pakistan Institute of Fashion and Design, commonly referred to as PIFD, (formerly
known as Pakistan School of Fashion Design) is a design institute specialising in design
education. It offers a four-year course of study leading to a bachelor's degree.

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3.3: Trade Development Authority of Pakistan (Area of Concentration):

INTRODUCTION (TDAP):

The Trade Development Authority of Pakistan (TDAP) which was established on November
8, 2006, under a presidential Ordinance shall have Ministry of Commerce as its
Administrative Ministry. TDAP is the Successor Organization to the Export Promotion
Bureau (EPB) and is mendated to have holistic view of global trade development rather than
only the “Expot Oromotion” perspective of its predecessor. Designated s a premier trade
organization of the country, TDAP shall be Dedicated, effective and an empowered
organization which shall be professionally managed.

Trade Development Authority of Pakistan (abbreviated as TDAP), is a department within

the Ministry of Commerce and Textile Industry of the Government of Pakistan. It facilitates
and promotes international trade of Pakistan
What activities does TDAP regularly undertake?

 Participates in 120 to 140 international trade exhibitions annually.

 Sent & received 40 to 60 trade delegations from abroad every year.
 Organizes the EXPO PAKISTAN annually in Pakistan, which is well-attended by
foreign buyers.
 Runs the Expo Centre, Karachi providing a permanent exhibition space for holding
trade events.
 Implements various Trade Policy Initiatives announced by the Commerce Ministry.
 Undertakes various sector-development projects from the Export Development Fund.

The Export Promotion Bureau, in Retrospect:

Set up in 1963 as an attached department of the Ministry of Commerce, the Export Promotion
Bureau facilitated exporters across the country. More than 20,000 exporters were facilitated
and part-funded to exhibit their goods abroad, and thus grow their exports. Over 2,000 trade
delegations were sent abroad or hosted in Pakistan in the 43 years of EPB. It provided a
forum for dispute resolution between exporters and importers through the mechanism of
commercial courts in collaboration with the judiciary.

EPB thus contributed in a significant manner, as Pakistan’s exports - reported at just under
quarter of a billion dollars in 1963 - increased by over 70 times to touch nearly US $ 16.5
billion in 2005/06. However, professional human resources were lacking at the times of EPB,
and so in order to improve this deficiency, and to change the image of EPB as a

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“Bureaucratic Organization”, need was felt for EPB’s metamorphosis into a more dynamic,
professionally well-equipped organization, which was to be the TDAP

Trade Policy:

This section is deputed to formulate and implement various trade policy initiatives announced
annually by the Ministry of Commerce. Proposals are developed after consultation with
various stakeholders for consideration by Ministry of Commerce. The Initiatives announced
in the Trade Policy are then implemented and business procedures of schemes are worked
out.

In order to devise a proper implementation mechanism and to install an effective evaluation

system, a close coordination and liaison with Pakistani Missions/Consulates/Embassies
abroad, is established that not only enables the smooth flow of the processes involved but
also ensures transparency of the schemes.

Karachi Expo Center:

Exhibitions are one of the most effective tool of trade Promotion. Leading trade centers of the
world provide permanent exhibition facilities to encourage buyer-seller interaction. Karachi
Expo Centre is located in the commercial Capital of Pakistan. It has a distinction of being in
the back yard of CAR countries, accessible to Middle East and a gate way to other Asian
Countries. Karachi being cosmopolitan, adds flavor for international marketing
geopolitically. Karachi Expo Centre is equipped with modern facilities based on international
standards creating a market and a world of its own. It comprises of three independent linked
halls measuring 6690 Sq.m base area. Two halls contain mezzanine floor measuring 445
Sq.m each, while the third hall has a space of 1270 Sq.m on its two mezzanine floors.
Congress centre houses the press, secretarial services, a large modern kitchen and a cafeteria
on its first floor. The second floor is available for conferences/seminars for a sizeable
gathering. The whole complex is centrally air-conditioned. Adequate warehousing and
parking facilities are also available.

Mandate (Functions) of TDAP

 To recommend to the TDAP Board, a national policy for maximizing exports

of goods and services from Pakistan and after approval of the Federal
Government to develop strategy and plans within the policy framework given by
the Board.

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 To develop a consistent, sustainable and result oriented, holistic export

development plan, outlining vision, objectives, strategies and plan as approved
by the Board.
 To achieve synergy in development of exports at a national level by forging
effective liaison with private and public stakeholders and avoiding duplication of
efforts.
 To encourage and promote research in trade and policy related studies that
may facilitate in formulating an effective export policy and plans.
 To plan, organize exhibitions, delegations to and from Pakistan.
 To plan and organize local, international and inter-provincial export
promotional conferences, workshops, seminars etc.
 To plan and organize foreign trade promotion through advertising in local,
and international print electronic and other appropriate media.
 To liaise with trade bodies abroad.
 To encourage and reward leading exporters from Pakistan through
recognition and rewards, initiatives and incentives etc. Including making
recommendations to the Federal Government for export awards including civil
awards.
 To promote export sectors where separate sectoral boards / bodies currently
exist or will be formed in the future, notwithstanding anything contained in any
other law for the time being in force.
 To examine supply chains of strategic export sectors and develop plans and
initiatives for strengthening supply base including exporters’ capabilities and
capacities.
 To sensitise and co-ordinate through Ministry of Commerce, with concerned
Ministries, Divisions and Departments for the development of sectoral road
maps.
 To monitor progress against these plans for information of the Board.
 To coordinate through Ministry of Commerce, with the Federal and Provincial
Governments and related organizations for a concerted supply chain initiative.

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 to provide visa assistance to outgoing or incoming businessmen whether

Pakistani or foreign nationals, in co-ordination with the Ministry of Foreign Affairs
and foreign Missions in Pakistan.
 to encourage, establish and manage where appropriate export development
centers, business support units, display centers and facilities, and information
centers, and exporters training institutes etc.
 To promote exporters and stakeholders’ education and training of
intermediaries of export related supply chain.
 To encourage the organized development of the export business and the
related corporate and commercial sectors in Pakistan.
 To facilitate the availability of finance to exporters, export oriented small and
medium enterprises, risk management of exporters and international buyers,
energy and infrastructure needs of exporters and related industrial areas and
zones, quality management, social, environmental and security needs and
generally all aspects of export facilitation etc.
 To encourage and promote human resource development in the export
sectors.
 To encourage and promote and train new exporters.
 To promote export skill development initiatives and related matters including
training initiatives and institutes.
 To coordinate through Ministry of Commerce with Federal and provincial
Government agencies and organizations with a view to achieving synergies
thereby minimizing duplication of effort.
 To pursue with respective stakeholders the development of policies,
regulations and standards for the export of goods and services.
 To provide advisory support to stakeholders.
 To be responsible for all matters related to trade development and
promotion by Commercial Officers posted in Pakistani Missions abroad. This shall
include the training, trade targets, monitoring, and performance evaluation
against these trade targets. The Chief Executive of the Authority shall be a

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member of the committee for selection of the Commercial Officers to be posted

abroad.
 To prepare and seek Board’s approval of the annual budget.
 To manage funds available to the Authority in accordance with rules and
regulations approved by the Board. to make rules for the conduct of the
Authority with approval of the Board.
 To make rules for conduct of the Authority with approval of the Board
including rules for the management of –
1. Human resources, including appointments, remuneration, appraisals,
resignations, allowance, incentives etc. of all employees.
2. Income and expenses.
3. Procurement of goods and services.
4. Administrative and financial authority policies and delegation thereof.
and
5. Employee welfare funds and initiatives.
 To have the administrative control of warehouses and other trade
development entities owned by the Authority in Pakistan and abroad.
 To establish its own stationary and supplies and printing sources
independent of the Printing Corporation of Pakistan.
 To export Archives of the Authority.
 To use the training institutions, corporate entities and facilities etc.
established by the Authority for export development purposes.
 To secure custody and preservation of all documents submitted to and
emanating from the Authorities
 To set up National, Provincial and Sectoral trade committees.
 To implement directives of the Federal Government and the Board relating to
export development and promotion.
 To prepare Annual Report of the Authority.
 To consider other matters referred to the Authority by the Federal, a
Provincial Government, a Division or a Department.

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 To consider and suggest reforms of the laws, rules and regulations relating to
exports.
 To perform such functions and exercise such powers under this act or any
other law for the time being in force as may, after the commencement of this act,
be delegated to it by the Federal Government and exercising any power or
performing any functions conferred on it by or under any other law for time
being in force.
 To inculcate a quality assured ethic in exporters while encouraging value
addition of exports.
 To take, initiatives for maintaining facilities etc. to improve the performance
of exporters in the interest of generating economic activity, reducing cost of
doing business and enhancing supply chain efficiency.
 To maintain the confidence of exporters by appropriate communications.
 To receive, process and store, efficiently and quickly, the documents lodge
with, and the information given to it under this Act.
 To ensure that the documents and information referred to in clause (xiv) are
available as soon as possible for access by the public.
 To improve existing methods and devise new options for the expeditious
settlement of claims and disputes between exporters and their buyers.
 To promote the establishment and development of professional, educational
and training organizations connected with exports with a view to improving the
management of export business. and
 To promote awareness among exporters and buyers and all relevant
stakeholders with respect to the benefits of exports and services of the Authority
and general policies of the Federal Government.

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CHAPTER NO # 04

ANALYSIS AND DISCUSSION

4.1: Critical and Analytical Thinking

To organize our task and assignment, we need to analyze our problems and assignment, and
to formulate a good solution to the problem. We would have to set contingency plan for the
solution, so that we are well prepared for enforceable problems.

4.2: SWOT Analysis

Stregnth

 Trust of Suppliers
 Trading Policy directed by Government
 Effective work chain
 Secuirity (controlled by Pak Army)

Weaknesses

 Lack of Quilititative products

 Lack of Coordination with local exporters
 Lake of trust of foreign importers

Opportunities

 More trading opportunity because of CPEC mega project

 Fast growing production of some industries
 Demand of some products in foreign countries (like: Rice, Cotton and some
Engineering goods)

Threats

 Lack of Production to be exported

 Bad Image of Country in foriegner’s view.

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CHAPTER NO # 05

CONCLUSION, RECOMMENDATIONS AND REFERENCES

5.1: Conclusion

As we know that any country can’t progress without trading with other countries. In pakistan
ministry of commerce is countinuesly working on trading with other countries by working in
each sector of trade. Pakistan is a peace oriented country with strong army power and also
with nueclear power which is a strength of pakistan for trading because trader believe that
pakistan can face his enemies in wars etc so they would trade with pakistan.

Pakistan has strong relations with other countries especially with China and Saudi Arabia.
China has invested a huge money by CPEC mega project and Suadi also helped pakistan
financially. The new prime minister of Pakistan Imran Khan has said that pakistan will focus
in trading and making good relations with nieghbours because nieghbours are arms of any
country.

As my intership conducted in Trade Development Authority of Pakistan (TDAP) so i seen

that TDAP is focusing on export of over produced products, by that pakistan can get huge
profit and TDAP also encourage industries to make surplus production of demanded
products. TDAP also provide desired information to industries and also research that where is
demand of pakistani products and what are the surplus products of pakistan.

5.2: Recomendiations

 Time Management

As overall office worker are always racing against tight timeline and packed schedule.
A proper time management will minimize facing overdue deadlines. An effective time
management allows us to do our assignment efficiently and meet our schedule.
Scheduling avoids time wastage and allows us to plan ahead and gaining more as a
result.

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 Goal Management

Opposing to a herculean goal seemed to be reachable at first sight, it is better to sub-

divide the goals to a few achievable tasks, so then we will be more confident by
accomplish those tasks.

 Colleague Interaction

In working environment, teamwork is vital in contributing to a strong organization.

Teamwork is also essential in reaching the goals of organization as an entity. Thus,
communicating and sharing is much needed in the working environment. Therefore,
we should be respecting each other in work, and working together as a team, instead
of working alone. This is because working as a team is easier in reaching our targets,
rather than operating individually.

5.3 References:

The data was collected from following sources,

 From the Official website of Ministry of Commerce

 From the Employees of TDAP
 From the Official website of TDAP (www.tdap.gov.pk)

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