English for Academic and Professional Purposes (EAPP)

Concept Paper
Writing Plan

Directions:
1. Use the writing plan to generate a topic and other supporting ideas for your
concept paper.
2. Consider topics based on observed needs of your community (Silliman
University, Dumaguete City or Negros Oriental)

Proposed Topic

Possible Objectives

Problems that Need to be

Solved

Possible Target Fund

Amount for the Project
 Mechanics

Concept Paper
 The concept paper should be typewritten/encoded on short bond paper
observing double-spacing and 1-inch margin on all sides, and using Font size
12 (Book Antiqua).

 Follow the specific template for the concept paper. See attached templates for
research concept paper and project concept paper.

 Provide a cover page with the title (all caps, bold, centered) and your name as
the researchers (first name and surname)

 Administer a survey to target audience to strengthen the basis and support of

coming up with the concept. Integrate the survey results in the discussion.

RESEARCH TOPIC

A Concept Paper
Presented to the Faculty of the
Senior High School
Silliman University
Dumaguete City

In Partial Fulfillment of
the Requirements for English for Academic
and Professional Purposes

NAMES OF THE RESEARCHERS

 It should be at least 5 pages long.

Sample Concept Paper

Funding Request to Prospective Donor

Project Name/Title: Jombo Evacuation Center Construction Project

Project Location: Malawi, T/A Ngabu/GVH Jombo

Applicant’s Postal and Physical Address: Tikumbukireni CBO,

P.O. Box 106, Nchalo, Chikwawa,

MALAWI, CENTRAL AFRICA

Contact Person: Lickson Mchepa (Secretary)

Contact Information: 09xx xxx xxxx

Project Duration: 12 months

Total Amount Requested: $29,713.93

Total Project Budget: $37,785.26

 Project Title
Title should be brief, clear, and descriptive.

I. PROJECT SUMMARY
State the current situation in the local community or in the society at large, which
influenced or inspired you to design and organize the concept. Define the problem which
the concept hopes to address. Use statistical information whenever necessary (from the
survey results).

The project site is approximately 7 km south of Nchalo trading centre and 1 km from the
house of the group village headman Jombo. The project was identified to be the priority for
infrastructure support to socio-economic development. One of the top most problems
affecting Jombo community especially during the occurrence of floods in the Lower Shire is
inadequacy of evacuation shelters. The existing facilities like tents cannot accommodate the
number of families or victims within the targeted area. The other obvious challenge about
living in tents when displaced is that there is limited security.

The main objective of the project in the long term is to address the impacts of flooding
through the construction of community-based evacuation centre. The evacuation centre will
have one evacuation shelter, 1 kitchen, four pit latrines, four bathrooms and one open
ground area. The project will promote education standards, ensure sanitation and
protection issues are encouraged, and promote youth development through sports. The
project will target 8, 367 people. The total budget of the project is $37, 785.26 and 20% of
the budget will be contributed by the community. Tikumbukireni therefore requests a grant
of $29,713.93 from the people and organizations of good will.

With the project, the displaced flood victims as well as the entire community will definitely
be transformed directly and indirectly considering the benefits that it would create such as
improvement on accessibility on basic services (temporary shelter, health, nutrition, food,
clothing, domestic items); and an area or venue for different for programs and activities
from the different government agencies and non-government organizations.

II. PROJECT DESCRIPTION

a. Problem Statement and Purpose

Describes the change which may occur in behavior, structures, or capacities of the
target groups which directly result from the utilization of the deliverable outputs or
results the project will be expected to yield.

The area under Senior Group Village Headman Jombo is affected by floods each and
every year. The frequency of floods has been increasing over the years, resulting in
loss of life, damage to property and destruction of the environment. Malawi Post
Disaster Needs Assessment Report 2015 indicates that the January 2015 rainfall was
the highest on record for Malawi and constitutes a 1 in 500 year event. The
 displaced people disrupted the school sessions since the class rooms were
temporarily being used as the evacuation home. For over fifteen years, Jombo
primary school has been used as an evacuation point and Jombo villages still host
the people Page 3 of 11 that were displaced in January 2015 in temporary shelters.
This contributed to some sanitation issues on the school premises and remains a
challenge in the temporary shelters at the camp site. Lack of proper toilets at the
camp offers privacy and security concerns to women and girls. From these events,
the Village Development committee (VDC) and the Community Based Organisation
through participatory vulnerability assessment, identified the need to have a
permanent structure that can house the displaced people during disasters, and offer
privacy and security to women and girls.

b. Goal and Objectives

The main goal of the project is to improve the preparedness of people to respond to floods
through evacuation measures in Group Village Headman Jombo in order to reduce the
flooding disaster losses. The specific objectives of the project include:

1. To construct the evacuation structures.

2. To come up with evacuation measures suited to Jombo community.

3. To promote hygiene and sanitation.

4. To create the playground for the kids to easily monitor their movements.

c. Outcomes/Results

Describe the expected results or output to achieve the project purpose.

The primary outcome is that the communities will have a safe place for evacuation
which will help to save lives and properties.

 The construction of the pit latrines and bathrooms will promote sanitation issues
which will reduce waterborne diseases.

 The constructed kitchen will facilitate the proper food preparation especially
during rainy days.

 The evacuation block will also be used for other programs and activities i.e. relief
distributions, antenatal and postnatal activities [village clinics].

 The victims and the community will have ground which will be used for sporting
activities and vehicle parking for disaster official and goods vehicles.
  The communities will discuss and come up with measures of avoiding flood losses
and the measures will be stamped at strategic places in the villages.

 The project success will be measured with the following indicators: number of
constructed shelters, pit latrines, bathrooms, open grounds and evacuation plans
developed.

d. Project Sustainability

Describe how the outcomes of the concept can be sustained and improved through
time. Make sure the concept has an enduring effect to the target community or
audience.

The project will be managed by Tikumbukireni Community Based Organization with

support from Chikwawa District Council. To ensure sustainability of the project,
beneficially communities will make a contribution of sand, bricks and provision of
water for the construction of the evacuation shelter, pit latrines and bathrooms. The
building will also be used to generate income for the CBO through room hiring and
renting when it is not occupied by the flood victims. It can be used as a storage
facility for some NGOs’ items, wedding functions, for under five clinic and public
health issues, village meetings and many more. Some of these activities will bring
revenue to the community for maintenances.

e. Project Activities

Activities or tasks to be carried out and in what sequence in order to achieve the
expected output/results.

The project activities shall include the sensitization meetings of ADCs and VDCs,
which will see 8, 367 community members, 10 CBO, 10 ADC and 10 VDC members
sensitized. Then Identification of a contractor through biding and endorsement by
IPC, procurement of construction materials and construction of evacuation centre
which comprises of 1 evacuation shelter, 4 pit latrines, 4 bathrooms, and 1 kitchen
constructed and 1 activity ground created.

See annex 1.0 for the work plan. Can be appended.

Activities Time Frame Cost Sources of Funds

 III. Project Cost
Provide information on the total cost of the project, the financial assistance requested,
counterpart funding from other sources and a line item budget.

Budget Description Subtotal Overall

Line/ Item Unit Unit Cost Quantity Total
Particulars Description

IV. References

Note: The concept proposal may be an infrastructure, an event (seminar, training, workshop), or
program. Some examples may include but not limited to:

STEAM: Construction of a modern clinic for persons with disabilities, senior citizens, and
pregnant women.

HUMSS: Annual symposium, workshop on gender equality, SOGIE, violence against women,
children, queer, and men

ABM: Financial literacy program for calamity victims, areas prone to the risks of disasters

ARTS: Arts and recreation center for children with post-traumatic experiences due to abuse,
calamities, etc.