Business Driven Technology Plug-In T7 - Problem Solving Using Access

This document provides instructions for using various Access query functions including the Simple Query Wizard, Design view, calculated fields, aggregate functions, and formatting fields. It includes step-by-step directions for creating different types of queries and evaluating sample database solutions to assess student work. Various business case studies and projects are presented to provide students with practice applying the query skills.

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Business Driven Technology Plug-In T7 - Problem Solving Using Access

Uploaded by

Thao Trung

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Download as DOC, PDF, TXT or read online on Scribd

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Instructor’s Manual

BUSINESS DRIVEN TECHNOLOGY PLUG-IN T7 – PROBLEM

SOLVING USING ACCESS

LEARNING OUTCOMES

1. Describe the process of using the Simple Query Wizard using Access.
To create a query using the Simple Query Wizard:
 Click the Create tab and then click the Query Wizard button.
 Click the Tables/Queries box drop-down arrow. Select a Table or Tables to use for the query.
 Add all the fields that are needed in the query.
 Click Next.
 Make sure that the radio button Detail is selected and click Next.
 Type a title name.
 Click Finish to view the query in Datasheet view.
 Close the query.

2. Describe the process of using the Design view for creating a query using Access.
To create a select query in Design view:
 Click the Create tab and then click the Query Design button.
 Double-click the name of the table you want to use for the query.
 Click the Close button.
 Click the field names to add to the query by dragging them to the design grid.
 Run the query by clicking the Run button.
 Close and Save the query.

3. Describe the process of adding a calculated field to a query using Access.

To enter formulas in calculated fields, follow these steps:
 Click the Create tab and then click the Query Design button.
 Double-click the name of the table you want to use for the query.
 Click the Close button to continue.
 Click the field names to add to the query by dragging them to the design grid.
 To add a new calculated field, click inside the field row of a blank column, and type a variable
name - this is the name of an anonymous field (this is a variable name to hold the value of the
calculated field).
 Enter the expression to be calculated. When referring to a field name, enclose the name in
brackets. You can use standard mathematical operator symbols like * (multiplication), /
(division), + (addition), - (subtraction), and ^ (exponentiation).
 Run the query to see the results of the calculated field.
 Close and Save the query.

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Instructor’s Manual

4. Describe the process of using aggregate functions to calculate totals in queries using Access.
To use aggregate functions in queries:
 Click the Create tab and then click the Query Design button..
 Click the name of the tables you want to add to the query and click the Add button.
 Click the Close button to continue.
 Double-click the fields you want to add to the query.
 Click the Totals button (the Sigma icon on the menu bar) to add the total row to the query grid.
 Click in the total row for the field that you want to total. Click the arrow and select Sum.
 Click the Run button.
 Close and Save the query.

5. Describe how to format results displayed in calculated fields using Access.

To use the format property for calculated fields:
 Open a query in Design view.
 Right-click in any field.
 Click Properties... from the shortcut menu.
 Click in the Format box.
 Click the drop-down arrow.
 Scroll down and click a property you wish to change.
 Close the Field Properties dialog box by clicking the close box in the upper right corner.
 Click the Run button.

EXTENDING THE CORE MATERIAL

 Customizing Queries - http://office.microsoft.com/en-us/access/HA100963141033.aspx?

pid=CH100645771033
 Join tables and queries - http://office.microsoft.com/en-us/access/HA100963201033.aspx

MAKING BUSINESS DECISIONS

1. ProSwing Analysis

Project Purpose: Get students comfortable creating queries.

Solution: Review T7_ProSwing_Solution.mdb

 Players Winnings Query: Make sure that students add all the fields in the PLAYERS
table. They don’t have to be in a particular order as long as they sort the data in
descending order by winnings.
 Country Winnings Query: Make sure that students use the Country Name and not the
Country ID from the Players table in their query.
 Total Winnings for Country Query: Make sure that students use the Country Name and
not the Country ID from the Players table in their query. Use the Country Name to Group
By and the Winnings as the SUM.

TECHNOLOGY PLUG-IN T7 – PROBLEM SOLVING USING ACCESS Page 2 of 3

Instructor’s Manual

2. WasteNot Recycling

Project Purpose: Get students comfortable creating queries.

Solution: Review T7_WasteNotRecycling_Solution.mdb

 May Pickup Query: This query needs a Boolean statement - >#5/1/2004# And
<#5/30/2004#. If students don’t use the # symbol, Access puts it in for them.
 Customer Weight Query: Make sure students use the CUSTOMER First Name and Last
Name in the query. Use the Sum function for both Weight Paper and Weight Other.
 Low Volume Query: Make sure that students use the Or criteria for this query.

3. Scale Classic Cars

Project Purpose: Get students comfortable creating queries.

Solution: Review T7_ScaleClassicCars_Solution.mdb

 Coupe Query: This is a tricky one, since an example is not in the Plug-In. Hopefully
students will use the HELP function. What is needed in the criteria box is: Like "*Coupe*".
If students put *coupe* as the criteria, Access automatically adds the keyword Like.
 Less Than $35 Query: The criteria for this query is <35.
 Cars By Model Query: Make sure students use the Classic field with the Criteria Yes, but
do not show it in the query.

4. BookFinder.com

Project Purpose: Get students comfortable creating queries.

Solution: Review T7_BookFinder_Solution.mdb.

 Authors Query: Students need to use 3 tables in the query; AUTHOR, BOOK, and
CATEGORY. The Price criteria is >10 and the Category criteria is "Novel".
 Book Prices Query: Students only need the BOOK table for this query. The expression need
should look like this: Expected Price: [Price]*1.15.
 Min Book Price Query: This will print out the minimum price of all the books.
 Less 50 Cents: Students can create this query with only one field, the Price field. Make sure
that they use the UPDATE Query function and the Update To: section says [Price]-0.5.