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Lesson Plan Mail Merge

The lesson teaches students how to use the mail merge feature in word processing software to create personalized business letters by having them research an invention by Thomas Edison, compose a letter requesting a loan for the invention, and use mail merge to create letters to three fictional banks, assessing their work with a rubric.

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Rye Enriquez
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272 views

Lesson Plan Mail Merge

The lesson teaches students how to use the mail merge feature in word processing software to create personalized business letters by having them research an invention by Thomas Edison, compose a letter requesting a loan for the invention, and use mail merge to create letters to three fictional banks, assessing their work with a rubric.

Uploaded by

Rye Enriquez
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Lesson Plan

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This lesson provided by:


Author: Marsha Martin
System: Enterprise City
School: Enterprise High School
Lesson Plan ID: 24779
Title: Creating a Business Letter Using Mail Merge
Overview/Annotation: In this lesson, students will learn to use the mail merge
feature of their word processing software. They will utilize
the Internet for research, compose a business letter, and
key the letter using mail merge.
This is a Commerce and Information Technology lesson
plan.
Content Standard(s): TC2(9-12) 4. Utilize advanced features of word processing
Computer software, including outlining, tracking changes,
Applications hyperlinking, and mail merging.
BMA(9-12) 4. Utilize advanced features of word processing
Business software, including outlining, tracking changes,
Technology hyperlinking, creating macros, developing
Applications forms, and mail merging.
ELA2015(10) 24. Produce clear and coherent writing in which
the development, organization, and style are
appropriate to task, purpose, and audience.
(Grade-specific expectations for writing types
are defined in standards 21-23 above.) [W.9-
10.4]
Local/National  
Standards:
Podcast(s):
Primary Learning How do you create and format a variety of personal and
Objective(s): business related documents?
Additional Learning  
Objective(s):
Approximate Duration of 91 to 120 Minutes
the Lesson:
Materials and Equipment: Mail Merge—Guided Activity (handout) Invention Letter
Project (handout) Letter Formatting Guide (handout)
Invention Letter Project Rubric (handout)
Technology Resources Computers with Internet access and word processing
Needed: software.
Background/Preparation: This lesson assumes that students know how to format
business letters.
Procedures/Activities: 1.)The teacher will define mail merge and guide students
through the mail merge process using a handout with step-
by-step directions for Microsoft Word 2003. (If you have
other software, you will need to modify this handout.
About.com has very good tutorials on word processing.)
(About.com)
About.com is an online neighborhood of hundreds of helpful
experts, eager to share their wealth of knowledge with
visitors. Every month, over 60 million people get help with
everything from health care and parenting issues to advice
on travel, cooking,

2.)Students will use the Internet website "About.com:


Inventors" to research an invention by Thomas Edison. See
instructions on the Invention Letter Project handout.
(About.com)

3.)Students will compose a letter requesting a loan for the


invention. See Invention Letter Project handout for
instructions.

4.)Students will use mail merge to create letters to three


fictitious banks. Use the Letter Formatting Guide handout if
needed.

5.)Students will print the main document and the three


letters.

6.)Students will use the Invention Letter Project Rubric to


evaluate the letter before turning in the assignment.

Attachments:**Some files InventionLetterProject.doc


will display in a new LetterFormattingGuide.doc
window. Others will prompt InventionLetterProjectRubric.doc
you to download. MailMerge--GuidedActivity.doc
Assessment Strategies: The letters will be graded for proper formatting, grammar
and spelling errors and content. See Invention Letter
Project Rubric (attached).
Extension:  
Remediation: Review the Letter Formatting Guide handout and discuss
the parts of a business letter. Review setting margins (left
and right=1") and changing vertical alignment to center.
Use the Letter Generator to review.

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