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Gmail Messages Are Missing

The document provides troubleshooting steps for users who are missing emails in their Gmail account. It outlines several possible reasons emails may be missing, such as being archived, deleted, filtered, or forwarded to another account. It then lists steps to check archive, delete, filter and forwarding settings. The document also addresses issues that may occur when reading emails from other email clients or apps connected to the Gmail account. Finally, it provides additional notes for situations where emails have been permanently deleted or sent to spam.

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J Mani Vannan
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
108 views

Gmail Messages Are Missing

The document provides troubleshooting steps for users who are missing emails in their Gmail account. It outlines several possible reasons emails may be missing, such as being archived, deleted, filtered, or forwarded to another account. It then lists steps to check archive, delete, filter and forwarding settings. The document also addresses issues that may occur when reading emails from other email clients or apps connected to the Gmail account. Finally, it provides additional notes for situations where emails have been permanently deleted or sent to spam.

Uploaded by

J Mani Vannan
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Gmail messages are missing

Want to get more out of Google apps at work or school?  

This page can help you find your emails if:

 Some emails are missing.


 Emails aren't coming to your inbox.
 Your inbox is empty and all your emails have disappeared.

If you couldn't find your email after following the steps above, the email might have been
deleted or sent to spam.

Computer AndroidiPhone & iPad

First, try these common fixes


We recommend following these steps on a computer because many of them can't be done
through the Gmail app.

Check if the email was archived, deleted, or marked as spam

Emails might skip your inbox if they were accidentally archived, deleted, or marked as spam.

Follow these steps to search all your emails, including those that aren't in your inbox:

1. On your computer, open Gmail.


2. In the search box, click the Down arrow .
3. Click the All Mail drop down, then select Mail & Spam & Trash.
4. Enter some information that’s in the missing email. If you're not sure about exact words
or details, leave the fields blank.
5. At the bottom of the box, click Search .

Tip: To filter your search results even more, you can also use search operators.

Check if the email was filtered

You may have created a filter that automatically archives or deletes certain emails.

Here's how to check your filters:

1. From a browser, open Gmail.


2. In the top right, click Settings    See all settings.
3. At the top, click the Filters and Blocked Addresses tab.
4. Look for filters that include the words "Delete it" or "Skip Inbox."
5. To the right, click Edit or Delete.
6. Follow the on-screen instructions.

Check if your emails are being forwarded to another account

When you set up forwarding in Gmail, you can choose whether the original emails are archived
or deleted.

Here's how to check your forwarding settings:

1. From a browser, open Gmail.


2. In the top right, click Settings    See all settings.
3. At the top, click the Forwarding and POP/IMAP tab.
4. In the "Forwarding" section, check if you've selected Forward a copy of incoming mail. If
you have, select Keep Gmail's copy in the Inbox or Mark Gmail's copy as read.
5. At the bottom of the page, click Save Changes.

Important: If your emails are being forwarded to an unfamiliar address, select Disable
forwarding then check out the Gmail security tips. If you see a forwarding address you don’t
know, someone might have unauthorized access to your account.

If you forward mail from another account into Gmail, emails are sometimes sent to Spam if they
aren't authenticated. Learn the best practices for forwarding emails to Gmail.

Check your settings if you read your Gmail emails with another email client

If you read your Gmail emails on another email client, like Apple Mail or Microsoft Outlook,
follow the steps below for the type of forwarding you’ve set up.

I use IMAP to read emails on email clients like Microsoft Outlook or Apple Mail

When you set up IMAP, you can choose whether the actions you take in your other mail client
affect your emails in Gmail. For example, you can choose if deleting an email in Apple Mail also
deletes it from Gmail.

Make sure you're using the recommended IMAP settings. Look for any settings that explain
when emails are deleted.

I use a web app, extension, or add-on to read Gmail

Check your settings to make sure emails aren't getting deleted or archived.

1. Visit the Connected apps & sites page.


2. In the "Apps connected to your account" section, click Manage apps.
3. If you find anything you don't recognize, click the service Remove.
I use POP to read emails on email clients like Microsoft Outlook

When you set up POP, you can choose whether the actions you take in your other mail client
affect your emails in Gmail. For example, you can choose if deleting an email in Microsoft
Outlook also deletes it from Gmail.

1. Visit the Forwarding and POP/IMAP settings page.


2. Check to make sure POP is enabled.
3. If you see "Delete Gmail's copy," or "Archive Gmail's copy," select Keep Gmail's copy
in the inbox.
4. At the bottom of the page, click Save Changes.

Note: If you're using recent mode with POP, change your email client's POP settings to leave
emails on the server.

The steps above didn't help


If you followed the steps above and you still can't find your emails, select the problem you're
having below.

I still can't find certain emails

If you couldn't find your email after following the steps above, the email might have been
deleted or sent to spam.

Notes about deleted emails

 If you delete an email, it stays in your Trash for 30 days. After 30 days, emails are
permanently deleted from the trash.
 There's only one copy of every Gmail email. If you deleted an email from one place, like
a label or a device, it is deleted from Gmail entirely.
 Gmail groups all replies to an original email together in a single conversation. When you
click or tap delete, the entire conversation is deleted, including the original email and any
replies.

Notes about spam emails

 If you mark an email as spam, it stays in Spam for 30 days. After 30 days, emails are
permanently deleted from Spam.
 If you think emails are being sent to Spam by mistake, learn how to remove emails from
Spam.
Most of my emails are missing

If emails are missing from your account, someone may have access without your permission. We
can help find your missing emails and secure your account.

Important: 

 If you use Gmail for work, school, or an organization, contact your administrator. 
 If you run out of storage in Gmail, you won't be able to send or receive messages.
Messages sent to you will be returned to the sender.
 Starting June 1, 2021, if you remain inactive or go over your storage quota for 24
months or longer, all of your emails may be deleted. Learn more about how Google
storage works.

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