Vacancy Notice Training Support Officer (AST4)
Vacancy Notice Training Support Officer (AST4)
Closing date for applications (MIDDAY) 18 December 2020 at 12:00 h2, Warsaw local time
1. BACKGROUND
The European Border and Coast Guard Agency (Frontex) has been established under the European Border and
Coast Guard Regulation3. The agency was created on the foundations of the European Agency for the
Management of Operational Cooperation at the External Borders of the Member States of the European Union
(established under Council Regulation (EC) No 2007/2004), which has been coordinating operational activities
at the EU external border since 2005.
Frontex is located in Warsaw, Poland, and is in the process of significantly increasing the size of its staff to
2000 to meet its expanding tasks.
The new European Border and Coast Guard Regulation provides for the establishment of a European Border
and Coast Guard Standing Corps, which will consist of up to 10 000 operational staff by 2027, and will be
deployed along the external land, sea and air borders of the European Union and the Schengen Area.
With the establishment of the Standing Corps - the first European law enforcement uniformed corps - Frontex
offers a unique, pioneering opportunity to form part of the EU’s operational arm for European integrated
border management. The establishment and operations of the Standing Corps gives raise to various novel legal
challenges and risks. The selected candidate will have a chance to significantly contribute to the application
of the EU law in this area by developing creative legal solutions in cooperation with internal and external
partners.
1 For all existing EU temporary staff 2(f) applicants for whom Article 55 the Conditions of Employment of Other Servants of the European
Union (CEOS) is applicable.
2 Date of publication: 19 November 2020.
3 Regulation (EU) 2019/1896 of 13 November 2019 on the European Border and Coast Guard (OJ L 295, 14.11.2019, p.1).
The Frontex Training Unit (TRU) provides a coherent, integrated and centralised education and training system
that operates in line with the Capability Development Plan. The Unit contributes to developing and
maintaining the European Border and Coast Guard Teams in readiness for deployment. It establishes and
further develops common core curricula for the training of border guards and common training standards
fostering the development of a common European border and coast guard culture as key element of the
European Integrated Border Management.
Frontex training activities are implemented by means of educational state of the art technologies and a sound
quality assurance mechanism.
Main tasks
a) establishing and improving the capabilities of staff deployed or participating in Frontex coordinated
operational activities aimed at increasing the effectiveness of multinational forces and their ability
to carry out assigned duties effectively.
b) providing specialised training in areas covered by the EBCG Regulation aimed at increasing the
capacities and capabilities of the Member States and, in close cooperation with the IEC Division,
delivering support to third countries in the context of the implementation of the Agency’s mandate.
c) establishing, maintaining and developing educational standards from the basic level up to the Master
level based on the Sectoral Qualifications Framework (SQF) for Border and Coast Guarding in the
context of integrated border management;
d) fostering co-operation between the border and coast guard training institutions in the Member States
as well as strengthening cooperation with JHA agencies in training, and promoting the sharing of
expertise in education through exchange programmes and granting schemes;
e) further developing and maintaining support networks for training and enhancing the capacity building
in third countries to manage migration flows and counter serious cross-border crime;
f) establishing and maintaining a quality assurance mechanism for the development, delivery,
evaluation and improvement of training, ensuring that operational competences are achieved;
g) providing educational support services, incl. support to the training and certification of trainers;
h) maintaining an ICT platform and integrating innovative technological solutions to enhance learning
and support processes across all training activities.
to provide support to the development of training content as well as to the visual design of the
training products according to the identified needs, applying modern technologies and tools for
graphic design;
to provide support to the design, development and evaluation of onsite and online training activities
and actively contribute to their delivery;
to organize and moderate onsite and online expert meetings and workshops and support the
development of specialized learning products for border and coast guarding education in the areas
of Operational Health and Safety and/or Use of Force, firearms and ammunition in a law enforcement
context;
to provide support to training the trainers, facilitate their work and monitor their performance;
to liaise with internal and external stakeholders and support the identification of training needs;
to produce reports and draft administrative documents.
Professional experience will be taken into account after the award of the minimum qualification
certifying the completion of the level of studies required above in the criterion a). Only duly
documented professional activity is taken into account.
ANY GIVEN PERIOD OF STUDIES OR PROFESSIONAL EXPERIENCE MAY BE COUNTED ONLY ONCE. In order
to be calculated as eligible, years of studies or professional experience to be taken into account shall
4 For existing EU temporary staff 2(f) applicants (for whom Article 55 the Conditions of Employment of Other Servants of the European
Union (CEOS) is applicable) the eligibility criteria are defined in Article 12(2) of the CEOS.
d) Be a citizen of one of the Member States of the European Union or the Schengen Associated Countries and
enjoy full rights as its citizen;
e) Have fulfilled any obligations imposed on him/her by the laws of the country of citizenship concerning
military service.
6. EQUAL OPPORTUNITIES
Frontex applies an equal opportunities policy and accepts applications without distinction on grounds of age,
race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities,
marital status or family situation.
7. SELECTION PROCEDURE
The selection procedure includes the following steps:
After registration, each application is checked in order to verify whether it meets the eligibility criteria;
All the eligible applications are evaluated by an appointed Selection Committee based on a combination
of certain selection criteria defined in the vacancy notice (some criteria will be assessed/scored only for
shortlisted applicants during interviews and/or tests). Certain selection criteria may be assessed/scored
jointly and some criteria may be assessed/scored in two or more steps of the selection procedure;
Best-qualified applicants who obtain the highest number of points within the application evaluation and
who are matching best the evaluated selection criteria will be shortlisted and invited for a competency
test and an interview; the names of the members of the Selection Committee will be disclosed to the
applicants invited for the test and interview. Only shortlisted candidates will be contacted;
The test and interview will be conducted in English;
During the interviews and tests, the Selection Committee will examine the profiles of shortlisted
applicants and assess their relevancy for the post in question. Certain selection criteria may be
assessed/scored jointly and some criteria may be assessed/scored in two or more steps of the selection
procedure;
Applicants invited to the test and interview will be requested to present, on the day of the interview or
test, originals of their diploma(s) and evidence of their professional experience clearly indicating the
starting, finishing dates and scope of work and workload;
As a result of the interview and test, the Selection Committee will recommend the most suitable
applicant(s) for the post in question to the Executive Director of Frontex. An additional interview with
another relevant manager may be arranged before the Executive Director takes the final decision.
Suitable applicants will be proposed for a reserve list, which may also be used to fill similar vacant posts
depending on the needs of Frontex. This reserve list will be valid for 2 years (the validity period may be
extended). Each interviewed applicant will be notified in writing whether he/she has been placed on the
reserve list. Applicants should note that the placement on the reserve list does not guarantee an
employment offer.
The work and deliberations of the Selection Committee are strictly confidential and any contact of an
applicant with its members is absolutely forbidden.
Be available for the job at short notice (not later than 4 months after the job offer is made);
Produce the appropriate character references as to his/her suitability for the performance of duties
(a criminal record certificate or equivalent certificate, not older than six months) and a declaration in
relation to interests that might be considered prejudicial to his/her independence;
The successful external applicant will be engaged as temporary staff pursuant to Article 2(f) of the Conditions
of Employment of Other Servants of the European Communities (CEOS). The temporary post in question is
placed in the following function group and grade: AST46. This is a non-managerial post.
The staff member’s remuneration consists of a basic salary and allowances. The staff member may be entitled
to various allowances, in particular to an expatriation (16 % of basic gross salary) or to a foreign residence
allowance (4 % of basic gross salary) – depending on particular situation, and to family allowances (depending
on personal situation) such as household allowance, dependent child allowance, pre-school allowance,
education allowance.
AST4 AST4
Function group, grade and step
Step 1 Step 2
1. Basic net/payable salary (after all deductions, 2 555 EUR 2 652 EUR
contributions and taxes are applied) 10 878 PLN 11 289 PLN
The remuneration is expressed in EUR, after the compulsory deductions set out in the Staff Regulations or in
any implementing regulations is weighted by the correction coefficient for Poland (currently 73.6). It can be
paid either in EUR or in PLN according to a fixed exchange rate (currently 4.2567 PLN/EUR).
The remuneration of the staff members, the correction coefficient and the exchange rate are updated
annually before the end of each year, with retroactive effect from 1 July, in accordance with Annex XI of the
Staff Regulations.
Staff pays an EU tax at source and deductions are also made for medical insurance, pension and unemployment
insurance. Salaries are exempt from national taxes. The rate of the solidarity levy is 6 %.
The headquarters agreement with the Polish authorities is effective as of 1 November 2017. Under this
agreement the Polish authorities may provide the following main benefits to Frontex expatriate staff7:
(a) in case a child may not be admitted to a European School - reimbursement of tuition cost of each dependent
child (as from the age of 2.5 years) attending a school (up to and including secondary school) on Polish territory
up to a limit of 35 000 PLN per school year;
(b) reimbursement of VAT on purchases of main household effects to assist a newcomer to settle in Warsaw;
(c) reimbursement of VAT on a purchase of a private car (this entitlement is renewable after 36 months).
An (accredited8) European School is gradually being set-up in Warsaw to allow dependent children of all
Frontex staff (including Polish nationals) to attend a (tuition-free) European-type multilingual education.
Staff is entitled to annual leave of two working days per each complete calendar month of service and to
additional days of leave depending on the grade and age. Moreover, two and a half leave days are granted
every year to the staff members entitled to the expatriation or foreign residence allowance for the purpose
of visiting their home country. In addition, there are on average 18 public holidays per year. Special leave is
granted for certain circumstances such as marriage, birth or adoption of a child, etc.
5 Before the engagement, the successful applicant shall be medically examined by the EU medical service to fulfil the requirement of
Article 13 of Conditions of Employment of Other Servants of the European Communities (OJ L 56, 4.3.1968, p. 10), as lastly amended.
6 Specific conditions about grading are defined on the title page of the Vacancy Notice. For existing EU temporary staff 2(f) the
classification in grade and step should be established in line with Article 55 of the CEOS.
7 Staff of non-Polish nationality and non-permanent residents.
Should an applicant have any query concerning the processing of his/her personal data and has substantiated
request, he/she shall address them to the HR Sector at [email protected] or Frontex Data Protection
Officer at [email protected].
Applicants may have recourse at any time to the European Data Protection Supervisor ([email protected]).
Frontex
Human Resources Sector
Plac Europejski 6
00-844 Warsaw
Poland
The complaint must be lodged within 3 months. The time limit for initiating this type of procedure starts to
run from the time the applicant is notified of the act adversely affecting him/her.
Applicants also have a possibility to complain to the European Ombudsman. Please note that complaints made
to the European Ombudsman have no effect on the time period laid down in Article 91 of the Staff Regulations.
Note also, that under Article 2(4) of the general conditions governing the performance of the Ombudsman's
duties, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative
approaches to the institutions and bodies concerned.
Note: It is required to upload the digital application form saved in its original electronic dynamic PDF
format (not scanned). Do not use any e-mail communication to submit your application (for exceptional
circumstances see point 6 below) – such an application will be automatically disregarded and will not be
recorded and further processed.
Frontex Application Form is to be downloaded (as a dynamic PDF form) from Frontex website under the link
provided next to the Reference Number of the post/position. This digital application form is specifically
created only for this selection procedure (and shall not be reused for another procedure).
10 OJ L 56, 4.3.1968, p. 1, as last amended by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22
October 2013, OJ L 287, 29.10.2013, p.15.
https://microsite.frontex.europa.eu/en/recruitments/RCT-2020-00071
6. In case you have technical issues with filling/saving/uploading your electronic application form, you
may write to us (in advance of the closing date for submission of applications) at
[email protected].
In case you submit more than one application for this procedure, Frontex will only assess the latest one and
will automatically disregard all your previous applications.
If at any stage of the selection procedure it is established that any of the requested information provided by
an applicant is false or misleading, the applicant in question will be disqualified.
Applicants shortlisted for an interview will be requested to supply documentary evidence in support of the
statements made in the application. Do not, however, attach any supporting or supplementary documentation
with your application until you have been asked to do so by Frontex.
Incomplete applications, applications uploaded after the deadline, sent by e-mail or applications using
inappropriate or altered/manipulated application forms will be automatically disregarded by the system and
will not be processed further.
Due to the large volume of applications, Frontex regrets that only applicants invited for the test and interview
will be notified about the outcomes. The status of the recruitment procedure is to be found on Frontex
website.
Due to high volume of selection procedures handled by Frontex, the period between the closing date for the
submission of applications and the final shortlisting of applicants for an interview may take more than two
months.
The closing date (and time) for the submission of applications is provided on the title page of the
Vacancy Notice.
Please keep a copy of the automatically generated submission code that proves that you have
submitted/uploaded your application to Frontex.
Applicants are strongly recommended not to wait until the last day to submit their applications.
Frontex cannot be held responsible for any last-minute malfunction due to an overload of the system or
for other technical issues applicants may eventually encounter in the very last moment before the
deadline.