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Vacancy Notice Training Support Officer (AST4)

The document is a vacancy notice for a temporary Training Support Officer position at Frontex in Warsaw, Poland. The position involves assisting with the development, implementation, and administration of specialized training courses for the European Border and Coast Guard, including courses on operational health and safety, and the use of force and firearms. Duties include providing support to develop training content and materials, deliver online and in-person training, organize workshops, train trainers, and produce reports. Applicants must have a post-secondary education and at least 3 years of experience in training, project management, or a related field. The position starts in March 2021.

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Damir Santek
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0% found this document useful (0 votes)
138 views9 pages

Vacancy Notice Training Support Officer (AST4)

The document is a vacancy notice for a temporary Training Support Officer position at Frontex in Warsaw, Poland. The position involves assisting with the development, implementation, and administration of specialized training courses for the European Border and Coast Guard, including courses on operational health and safety, and the use of force and firearms. Duties include providing support to develop training content and materials, deliver online and in-person training, organize workshops, train trainers, and produce reports. Applicants must have a post-secondary education and at least 3 years of experience in training, project management, or a related field. The position starts in March 2021.

Uploaded by

Damir Santek
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VACANCY NOTICE – TEMPORARY STAFF

Reference number: RCT-2020-00071


Training Support Officer
Training Support Officer
Post (business title):
(a reserve list to be created for one post to be filled)

Operational Training Sector/Training Unit/Capacity Building


Sector/Unit/Division:
Division

Function group / Grade / Post title: Temporary staff, AST4, Assistant

Grade bracket for inter-agency mobility1: AST1 – AST4

Grade bracket for internal mobility2: AST1 – AST9

Location: Warsaw, Poland

Starting date: March 2021 (desired)

Level of Security Clearance: CONFIDENTIEL UE / EU CONFIDENTIAL

Closing date for applications (MIDDAY) 18 December 2020 at 12:00 h2, Warsaw local time

1. BACKGROUND
The European Border and Coast Guard Agency (Frontex) has been established under the European Border and
Coast Guard Regulation3. The agency was created on the foundations of the European Agency for the
Management of Operational Cooperation at the External Borders of the Member States of the European Union
(established under Council Regulation (EC) No 2007/2004), which has been coordinating operational activities
at the EU external border since 2005.

Frontex is located in Warsaw, Poland, and is in the process of significantly increasing the size of its staff to
2000 to meet its expanding tasks.

The new European Border and Coast Guard Regulation provides for the establishment of a European Border
and Coast Guard Standing Corps, which will consist of up to 10 000 operational staff by 2027, and will be
deployed along the external land, sea and air borders of the European Union and the Schengen Area.

With the establishment of the Standing Corps - the first European law enforcement uniformed corps - Frontex
offers a unique, pioneering opportunity to form part of the EU’s operational arm for European integrated
border management. The establishment and operations of the Standing Corps gives raise to various novel legal
challenges and risks. The selected candidate will have a chance to significantly contribute to the application
of the EU law in this area by developing creative legal solutions in cooperation with internal and external
partners.

The Agency’s key tasks include:


 Operational and technical assistance to the EU member states at their external borders by coordinating
joint border control operations including deployment of vessels, aircraft and other equipment and border
and coast guards from EU countries;

1 For all existing EU temporary staff 2(f) applicants for whom Article 55 the Conditions of Employment of Other Servants of the European
Union (CEOS) is applicable.
2 Date of publication: 19 November 2020.
3 Regulation (EU) 2019/1896 of 13 November 2019 on the European Border and Coast Guard (OJ L 295, 14.11.2019, p.1).

Frontex - European Border and Coast Guard Agency


www.frontex.europa.eu | Pl. Europejski 6, 00-844 Warsaw, Poland | Tel. +48 22 205 95 00 | Fax +48 22 205 95 01
 Coordination of border surveillance and law enforcement activities being part of maritime security in
cooperation with national authorities and EU agencies such as Europol, EMSA and EFCA;
 Situation monitoring of EU’s external borders and risk analysis of all aspects of border and coast guard
management, including assessment of the EU Member States’ border control authorities’ ability to face
migratory pressure and different challenges at their external borders;
 Assisting Member States in returning nationals of non-EU countries who do not have the right to remain on
the territory of the EU;
 Development of training programmes for European border and coast guards;
 Monitoring new technological developments in the field of border control and acting as an interface
between research institutions, industry and national border and coast guard authorities;
 Cooperation with EU and international organisations in the area of border and coast guard management,
security, and prevention of cross-border crime (including terrorism);
 Assist non-EU countries in the context of technical and operational cooperation on border management
including return of non-EU nationals, in the framework of the EU external relations policy.

For more information, please refer to our website: http://www.frontex.europa.eu.

2. THE TRAINING UNIT


Mission

The Frontex Training Unit (TRU) provides a coherent, integrated and centralised education and training system
that operates in line with the Capability Development Plan. The Unit contributes to developing and
maintaining the European Border and Coast Guard Teams in readiness for deployment. It establishes and
further develops common core curricula for the training of border guards and common training standards
fostering the development of a common European border and coast guard culture as key element of the
European Integrated Border Management.

Frontex training activities are implemented by means of educational state of the art technologies and a sound
quality assurance mechanism.

Main tasks

a) establishing and improving the capabilities of staff deployed or participating in Frontex coordinated
operational activities aimed at increasing the effectiveness of multinational forces and their ability
to carry out assigned duties effectively.
b) providing specialised training in areas covered by the EBCG Regulation aimed at increasing the
capacities and capabilities of the Member States and, in close cooperation with the IEC Division,
delivering support to third countries in the context of the implementation of the Agency’s mandate.
c) establishing, maintaining and developing educational standards from the basic level up to the Master
level based on the Sectoral Qualifications Framework (SQF) for Border and Coast Guarding in the
context of integrated border management;
d) fostering co-operation between the border and coast guard training institutions in the Member States
as well as strengthening cooperation with JHA agencies in training, and promoting the sharing of
expertise in education through exchange programmes and granting schemes;
e) further developing and maintaining support networks for training and enhancing the capacity building
in third countries to manage migration flows and counter serious cross-border crime;
f) establishing and maintaining a quality assurance mechanism for the development, delivery,
evaluation and improvement of training, ensuring that operational competences are achieved;
g) providing educational support services, incl. support to the training and certification of trainers;
h) maintaining an ICT platform and integrating innovative technological solutions to enhance learning
and support processes across all training activities.

Frontex - European Border and Coast Guard Agency


www.frontex.europa.eu | Pl. Europejski 6, 00-844 Warsaw, Poland | Tel. +48 22 205 95 00 | Fax +48 22 205 95 01
3. DUTIES AND RESPONSIBILITIES LINKED TO THE POST
Under the supervision of and reporting to the Head of the Operational Training Sector within Training Unit
(TRU), the Training Support Officer will contribute to the development, implementation and administration
of Frontex specialized training courses and products in the specific areas of Operational Health and Safety and
Use of Force, firearms and ammunition in a law enforcement context, delivered to support capacity and
capability development for the European Standing Corps and to foster the implementation of EU Integrated
Border management (IBM). Working closely with the operational stakeholders of Training Unit, the jobholder
will contribute to the implementation of onsite and online training activities as planned in the Frontex Single
Programming Document and the Annual Programme of Work. Furthermore, the Training Support Officer will
be responsible for liaising with the Training Support Sector in the promotion of e-learning products and their
upkeep. She/he will also support the development and implementation of online products and the creation of
a blended learning portfolio in the thematic area assigned.

The main tasks related to the post are:

 to provide support to the development of training content as well as to the visual design of the
training products according to the identified needs, applying modern technologies and tools for
graphic design;
 to provide support to the design, development and evaluation of onsite and online training activities
and actively contribute to their delivery;
 to organize and moderate onsite and online expert meetings and workshops and support the
development of specialized learning products for border and coast guarding education in the areas
of Operational Health and Safety and/or Use of Force, firearms and ammunition in a law enforcement
context;
 to provide support to training the trainers, facilitate their work and monitor their performance;
 to liaise with internal and external stakeholders and support the identification of training needs;
 to produce reports and draft administrative documents.

4. QUALIFICATIONS AND EXPERIENCE REQUIRED


4.1. Eligibility criteria (for external applicants4)
To be eligible, an applicant shall:

a) Possess a level of post-secondary education attested by a diploma;


or
Possess a level of secondary education attested by a diploma giving access to post-secondary education
followed by at least three years of full-time professional experience;
Only qualifications that have been awarded in EU Member States or that are subject to the equivalence
certificates issued by the authorities in EU Member States shall be taken into consideration.

Only the required education will be taken into account.


b) Possess (by the closing date for applications) at least 9 years of proven full-time professional experience
acquired after the respective diploma was awarded and (at the same time) after the criterion a) above is
fulfilled.

Professional experience will be taken into account after the award of the minimum qualification
certifying the completion of the level of studies required above in the criterion a). Only duly
documented professional activity is taken into account.
ANY GIVEN PERIOD OF STUDIES OR PROFESSIONAL EXPERIENCE MAY BE COUNTED ONLY ONCE. In order
to be calculated as eligible, years of studies or professional experience to be taken into account shall

4 For existing EU temporary staff 2(f) applicants (for whom Article 55 the Conditions of Employment of Other Servants of the European
Union (CEOS) is applicable) the eligibility criteria are defined in Article 12(2) of the CEOS.

Frontex - European Border and Coast Guard Agency


www.frontex.europa.eu | Pl. Europejski 6, 00-844 Warsaw, Poland | Tel. +48 22 205 95 00 | Fax +48 22 205 95 01
not overlap with other periods of studies or professional experience, e.g. if the applicant had a full-
time job and did freelance consultancy work in the evenings and weekends, the days spent on the latter
will not be added to the period). In case of part-time work the professional experience will be
calculated pro-rata in line with the workload stated by the applicant. Compulsory military service or
equivalent civilian service accomplished after achieving the minimum qualification stated in the first
two bullet points shall be taken into consideration as professional experience if the official
documentation is provided.
c) Produce evidence of thorough knowledge of one of the languages of the European Union and of satisfactory
knowledge of another language of the European Union to the extent necessary for the performance of the
duties (Common European Framework of Reference for Languages: B2 level);

d) Be a citizen of one of the Member States of the European Union or the Schengen Associated Countries and
enjoy full rights as its citizen;

e) Have fulfilled any obligations imposed on him/her by the laws of the country of citizenship concerning
military service.

4.2. Selection criteria


Suitability of candidates will be assessed against the following criteria in different steps of the selection
procedure. Certain criteria will be assessed only for shortlisted candidates during interviews (and or
tests):
4.2.1. Professional competences
1. Experience in supporting the design and/or implementation of training activities on a
national and/or international level. (Candidates need to provide at least 2 examples,
giving details: topic, duration and candidate’s role);
2. Experience in Operational Health and Safety related activities and/or use of force,
firearms and ammunition in a law enforcement context gained at national or
international level;
3. Hands-on experience with software/tools for online training content development;
4. Excellent command of English, both written and spoken;
5. Experience in providing support to/delivery of training in a law enforcement
environment.
Besides, the following attributes would be considered advantageous:
6. Experience in a project based working environment;
7. Experience in cooperating with EU bodies and/or international organizations and
providing support to the development/delivery of training in the topic areas of
reference;
8. Experience in or knowledge of using Learning Management System(s) and software/tools
for online educational content development, including modern audio-visual tools.
4.2.2. Personal qualities and competences:
9. Good organisational and co-ordination skills including managing priorities, work under
heavy workload and time pressure;
10. Ability to prioritise and keep tough deadlines under minimal supervision;
11. Strong sense of initiative and responsibility;
12. Excellent presentation and drafting skills;
13. Excellent communication and moderation skills and ability to develop and maintain
effective working relationships with a wide range of internal and external stakeholders
in a multicultural environment.

Frontex - European Border and Coast Guard Agency


www.frontex.europa.eu | Pl. Europejski 6, 00-844 Warsaw, Poland | Tel. +48 22 205 95 00 | Fax +48 22 205 95 01
5. INDEPENDENCE AND DECLARATION OF INTEREST
The selected applicant(s) will be required to make a declaration of commitment to act independently in
Frontex’ interest and to make a declaration in relation to interests that might be considered prejudicial to
his/her independence.

6. EQUAL OPPORTUNITIES
Frontex applies an equal opportunities policy and accepts applications without distinction on grounds of age,
race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities,
marital status or family situation.

7. SELECTION PROCEDURE
The selection procedure includes the following steps:
 After registration, each application is checked in order to verify whether it meets the eligibility criteria;
 All the eligible applications are evaluated by an appointed Selection Committee based on a combination
of certain selection criteria defined in the vacancy notice (some criteria will be assessed/scored only for
shortlisted applicants during interviews and/or tests). Certain selection criteria may be assessed/scored
jointly and some criteria may be assessed/scored in two or more steps of the selection procedure;
 Best-qualified applicants who obtain the highest number of points within the application evaluation and
who are matching best the evaluated selection criteria will be shortlisted and invited for a competency
test and an interview; the names of the members of the Selection Committee will be disclosed to the
applicants invited for the test and interview. Only shortlisted candidates will be contacted;
 The test and interview will be conducted in English;
 During the interviews and tests, the Selection Committee will examine the profiles of shortlisted
applicants and assess their relevancy for the post in question. Certain selection criteria may be
assessed/scored jointly and some criteria may be assessed/scored in two or more steps of the selection
procedure;
 Applicants invited to the test and interview will be requested to present, on the day of the interview or
test, originals of their diploma(s) and evidence of their professional experience clearly indicating the
starting, finishing dates and scope of work and workload;
 As a result of the interview and test, the Selection Committee will recommend the most suitable
applicant(s) for the post in question to the Executive Director of Frontex. An additional interview with
another relevant manager may be arranged before the Executive Director takes the final decision.
Suitable applicants will be proposed for a reserve list, which may also be used to fill similar vacant posts
depending on the needs of Frontex. This reserve list will be valid for 2 years (the validity period may be
extended). Each interviewed applicant will be notified in writing whether he/she has been placed on the
reserve list. Applicants should note that the placement on the reserve list does not guarantee an
employment offer.

The work and deliberations of the Selection Committee are strictly confidential and any contact of an
applicant with its members is absolutely forbidden.

8. APPOINTMENT AND CONDITIONS OF EMPLOYMENT


The most successful applicant will be selected and appointed by the Executive Director of Frontex.

In order to be engaged, the appointed applicant shall:

 Be available for the job at short notice (not later than 4 months after the job offer is made);

 Produce the appropriate character references as to his/her suitability for the performance of duties
(a criminal record certificate or equivalent certificate, not older than six months) and a declaration in
relation to interests that might be considered prejudicial to his/her independence;

Frontex - European Border and Coast Guard Agency


www.frontex.europa.eu | Pl. Europejski 6, 00-844 Warsaw, Poland | Tel. +48 22 205 95 00 | Fax +48 22 205 95 01
 Be physically fit to perform the duties5.

The successful external applicant will be engaged as temporary staff pursuant to Article 2(f) of the Conditions
of Employment of Other Servants of the European Communities (CEOS). The temporary post in question is
placed in the following function group and grade: AST46. This is a non-managerial post.

The staff member’s remuneration consists of a basic salary and allowances. The staff member may be entitled
to various allowances, in particular to an expatriation (16 % of basic gross salary) or to a foreign residence
allowance (4 % of basic gross salary) – depending on particular situation, and to family allowances (depending
on personal situation) such as household allowance, dependent child allowance, pre-school allowance,
education allowance.

The final net calculation (amount payable) is as follows:

AST4 AST4
Function group, grade and step
Step 1 Step 2
1. Basic net/payable salary (after all deductions, 2 555 EUR 2 652 EUR
contributions and taxes are applied) 10 878 PLN 11 289 PLN

2. Other possible monthly entitlements/allowances, depending on the personal situation of the


candidate (expressed as gross amount weighted by 73.6 correction coefficient applicable for Poland):
204 EUR 207 EUR
a) Household allowance
870 PLN 882 PLN
508 – 689 EUR 530 – 711 EUR
b) Expatriation allowance
2 163 – 2 932 PLN 2 254 – 3 024 PLN
308 EUR 308 EUR
c) Dependent child allowances for each child
1 311 PLN 1 311 PLN
75 EUR 75 EUR
d) Preschool allowance
320 PLN 320 PLN
418 EUR 418 EUR
e) Education allowance for each child up to
1 778 PLN 1 778 PLN

The remuneration is expressed in EUR, after the compulsory deductions set out in the Staff Regulations or in
any implementing regulations is weighted by the correction coefficient for Poland (currently 73.6). It can be
paid either in EUR or in PLN according to a fixed exchange rate (currently 4.2567 PLN/EUR).
The remuneration of the staff members, the correction coefficient and the exchange rate are updated
annually before the end of each year, with retroactive effect from 1 July, in accordance with Annex XI of the
Staff Regulations.
Staff pays an EU tax at source and deductions are also made for medical insurance, pension and unemployment
insurance. Salaries are exempt from national taxes. The rate of the solidarity levy is 6 %.
The headquarters agreement with the Polish authorities is effective as of 1 November 2017. Under this
agreement the Polish authorities may provide the following main benefits to Frontex expatriate staff7:
(a) in case a child may not be admitted to a European School - reimbursement of tuition cost of each dependent
child (as from the age of 2.5 years) attending a school (up to and including secondary school) on Polish territory
up to a limit of 35 000 PLN per school year;
(b) reimbursement of VAT on purchases of main household effects to assist a newcomer to settle in Warsaw;
(c) reimbursement of VAT on a purchase of a private car (this entitlement is renewable after 36 months).
An (accredited8) European School is gradually being set-up in Warsaw to allow dependent children of all
Frontex staff (including Polish nationals) to attend a (tuition-free) European-type multilingual education.
Staff is entitled to annual leave of two working days per each complete calendar month of service and to
additional days of leave depending on the grade and age. Moreover, two and a half leave days are granted
every year to the staff members entitled to the expatriation or foreign residence allowance for the purpose
of visiting their home country. In addition, there are on average 18 public holidays per year. Special leave is
granted for certain circumstances such as marriage, birth or adoption of a child, etc.

5 Before the engagement, the successful applicant shall be medically examined by the EU medical service to fulfil the requirement of
Article 13 of Conditions of Employment of Other Servants of the European Communities (OJ L 56, 4.3.1968, p. 10), as lastly amended.
6 Specific conditions about grading are defined on the title page of the Vacancy Notice. For existing EU temporary staff 2(f) the

classification in grade and step should be established in line with Article 55 of the CEOS.
7 Staff of non-Polish nationality and non-permanent residents.

8 The process of accreditation is ongoing.

Frontex - European Border and Coast Guard Agency


www.frontex.europa.eu | Pl. Europejski 6, 00-844 Warsaw, Poland | Tel. +48 22 205 95 00 | Fax +48 22 205 95 01
Frontex being a knowledge based organization acknowledges the importance of training provided to its staff.
Frontex provides general and technical nature training as well as professional development opportunities that
are discussed annually during the staff performance appraisal.
Throughout the period of service staff is a member of the EU pension scheme. The pension is granted after
completing a minimum of 10 years' service and after reaching the pensionable age of 66 years. The pensionable
age for staff recruited before 1 January 2014 varies between 60 and 65 years. Pension rights acquired in one
or more national schemes before starting to work at Frontex may be transferred into the EU pension system.
Staff is covered 24/7 and worldwide by the Joint Sickness Insurance Scheme (JSIS). Staff is insured against
sickness, the risk of occupational disease and accident as well as entitled under certain conditions to
a monthly unemployment allowance, the right to receive payment of invalidity allowance and travel
insurance.
For further information on working conditions please refer to the Staff Regulations and the CEOS.
A contract of employment will be offered for a period of five years, with a probationary period of nine months.
The contract may be renewed.
Frontex requires selected candidates to undergo a vetting procedure executed by the National Security
Authority of the candidates’ state of citizenship in order to obtain a personnel security clearance. The level
of the latter depends on the specific post/position. For this post, the required level of clearance is specified
on the title page of the Selection Notice. Candidates who currently hold a valid personnel security clearance
at the above-mentioned level (or higher) may not need to obtain a new one, pending confirmation from their
respective National Security Authority. The National Security Authority of the candidate shall provide Frontex,
with an opinion or a personnel security clearance in accordance with relevant national legislation. In case
selected candidates do not currently hold a valid security clearance at the above-mentioned level, Frontex
will request such from the National Security Authority of the candidates’ state of citizenship. In case of a
failure to obtain the required personnel security clearance or if the National Security Agency issues a negative
opinion at the above-mentioned level after the signature of the contract of employment Frontex has the right
to terminate the contract of employment.

9. PROTECTION OF PERSONAL DATA


Frontex ensures that applicants' personal data are processed in accordance with Article 5(1)(a) of Regulation
(EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural
persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies
and on the free movement of such data.
Please note that Frontex will not return applications to applicants. This is due, in particular, to the
confidentiality and security of such data.
The legal basis for the selection procedures of temporary staff are defined in the CEOS9.
The purpose of processing personal data is to enable to properly carry out selection procedures.
The selection procedure is conducted under the responsibility of the Human Resources Sector of the Human
Resources and Security Unit, within the Corporate Governance of Frontex (HR Sector). The controller for
personal data protection purposes is the Head of the Human Resources and Security Unit.
The information provided by applicants will be accessible to strictly limited number of staff in Human
Resources, to the Selection Committee members and to Frontex management. If necessary it will be provided
to the staff of Legal and Procurement Unit, external parties directly involved in the selection process or to
respective experts in ICT (in case of technical issues with the application).
There will be no automated decision making or profiling upon applicants’ data.
No data is transferred to a third country or international organisation.
Processing begins on the date of receipt of the application. Data storage policy is as follows:
 For applications received from not-selected applicants: the data are filed and stored in archives for
2 years and after this time the data are destroyed;
 For applicants placed on a reserve list but not recruited: the data are kept for the period of validity of
the reserve list + 1 year and after this time the data are destroyed;

9 In particular the provisions governing conditions of engagement in Title II, Chapter 3.

Frontex - European Border and Coast Guard Agency


www.frontex.europa.eu | Pl. Europejski 6, 00-844 Warsaw, Poland | Tel. +48 22 205 95 00 | Fax +48 22 205 95 01
 For recruited applicants: the data are kept for a period of 10 years after the termination of employment
or as of the last pension payment and after this time the data are destroyed.
Applicants have the right to request access to and rectification or restriction of processing concerning the
data subject or, where applicable, the right to object to processing or the right to data portability. In case of
identification data, applicants can rectify those data at any time during the procedure. In the case of data
related to the eligibility or selection criteria, the right of rectification can only be exercised by
submitting/uploading a new application and it cannot be exercised after the closing date for submission of
applications. Withdrawal of a consent to such data processing operations would result in exclusion of the
candidate from the recruitment and selection procedure.

Should an applicant have any query concerning the processing of his/her personal data and has substantiated
request, he/she shall address them to the HR Sector at [email protected] or Frontex Data Protection
Officer at [email protected].

Applicants may have recourse at any time to the European Data Protection Supervisor ([email protected]).

10. APPEAL PROCEDURE


If an applicant considers that he/she has been adversely affected by a particular decision related to the
selection procedure, he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of
the European Union and Conditions of Employment of Other Servants of the European Union, laid down by
Council Regulation (EEC, Euratom, ECSC No 259/68)10, mentioning the reference number of the selection
procedure, at the following address:

Frontex
Human Resources Sector
Plac Europejski 6
00-844 Warsaw
Poland

The complaint must be lodged within 3 months. The time limit for initiating this type of procedure starts to
run from the time the applicant is notified of the act adversely affecting him/her.

Applicants also have a possibility to complain to the European Ombudsman. Please note that complaints made
to the European Ombudsman have no effect on the time period laid down in Article 91 of the Staff Regulations.
Note also, that under Article 2(4) of the general conditions governing the performance of the Ombudsman's
duties, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative
approaches to the institutions and bodies concerned.

11. APPLICATION PROCEDURE

Note: It is required to upload the digital application form saved in its original electronic dynamic PDF
format (not scanned). Do not use any e-mail communication to submit your application (for exceptional
circumstances see point 6 below) – such an application will be automatically disregarded and will not be
recorded and further processed.

Frontex Application Form is to be downloaded (as a dynamic PDF form) from Frontex website under the link
provided next to the Reference Number of the post/position. This digital application form is specifically
created only for this selection procedure (and shall not be reused for another procedure).

The Frontex Application Form must:


1. Be opened in a PDF reader in a MS Windows equipped computer – the recommended version of the PDF
reader is Adobe Acrobat Reader DC (version 2020.012.20041. You may download a free version here:
https://get.adobe.com/uk/reader/).
2. Not be manipulated or altered. The form is digitally signed and protected against any manipulation or
changes. Therefore, applicants shall not try to manipulate and/or alter it – in such a case the digital

10 OJ L 56, 4.3.1968, p. 1, as last amended by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22
October 2013, OJ L 287, 29.10.2013, p.15.

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signature will disappear and the application form will become invalid for subsequent processing
resulting in an automatic rejection of such submission.
3. Be completed in English. Fields, where you may enter your input, are highlighted in light blue colour.
Fields marked with an asterisk (*) indicate a required input. You should be concise, the space for your
input is limited by the size of the text boxes.
4. Be saved and named as follows: ‘SURNAME_RCT-2020-00071.

5. Be submitted to Frontex – after saving - by uploading it to this URL link:

https://microsite.frontex.europa.eu/en/recruitments/RCT-2020-00071

6. In case you have technical issues with filling/saving/uploading your electronic application form, you
may write to us (in advance of the closing date for submission of applications) at
[email protected].
In case you submit more than one application for this procedure, Frontex will only assess the latest one and
will automatically disregard all your previous applications.
If at any stage of the selection procedure it is established that any of the requested information provided by
an applicant is false or misleading, the applicant in question will be disqualified.
Applicants shortlisted for an interview will be requested to supply documentary evidence in support of the
statements made in the application. Do not, however, attach any supporting or supplementary documentation
with your application until you have been asked to do so by Frontex.
Incomplete applications, applications uploaded after the deadline, sent by e-mail or applications using
inappropriate or altered/manipulated application forms will be automatically disregarded by the system and
will not be processed further.
Due to the large volume of applications, Frontex regrets that only applicants invited for the test and interview
will be notified about the outcomes. The status of the recruitment procedure is to be found on Frontex
website.
Due to high volume of selection procedures handled by Frontex, the period between the closing date for the
submission of applications and the final shortlisting of applicants for an interview may take more than two
months.

The closing date (and time) for the submission of applications is provided on the title page of the
Vacancy Notice.

Please keep a copy of the automatically generated submission code that proves that you have
submitted/uploaded your application to Frontex.

Applicants are strongly recommended not to wait until the last day to submit their applications.
Frontex cannot be held responsible for any last-minute malfunction due to an overload of the system or
for other technical issues applicants may eventually encounter in the very last moment before the
deadline.

Frontex - European Border and Coast Guard Agency


www.frontex.europa.eu | Pl. Europejski 6, 00-844 Warsaw, Poland | Tel. +48 22 205 95 00 | Fax +48 22 205 95 01

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