A guide to building

workplace integrity

Indicators and practice

The Prevention and Education Unit of the Office of Police Integrity has produced this
publication. Other types of publications available are:
Research Papers
Research papers are the product of rigorous research or review of a relevant aspect of
policing or criminology. They provide information to support informed decision-
making within policing and oversight agencies. OPI conducts research both
independently and cooperatively with other institutions.
Discussion Papers
Discussion papers present a range of perspectives on a relevant policing issue. Often,
they present some exploratory research or provide general background to a
particular issue.
Fact Sheets
OPI’s Fact Sheets provide Victoria Police members and the Victorian Community
with accurate, practical information about rights and responsibilities, the role of OPI,
and preventing corruption and misconduct.
Toolkits
Toolkits are practical materials, such as this guide, designed to assist police in their
day-to-day roles.

The Office of Police Integrity is working with Victoria Police to ensure the highest
professional and ethical standards are maintained. In addition to its practical
application, the material contained in this guide can be used to educate staff and
generate discussion about ethical conduct, leadership, and integrity within the
organisation.

Office of Police Integrity

Level 3, South Tower
459 Collins St
Melbourne VIC 3000

Phone 03 8635 6188

Fax 03 8635 6185
Toll Free 1800 818 387
Email [email protected]
www.opi.vic.gov.au

December 2009
Contents
Building workplace integrity ....................................................................................4
How to use this guide.................................................................................................5
Workplace integrity indicator ...................................................................................7
Workplace integrity practice .....................................................................................9
Ethical leadership............................................................................................9
Active management and supervision ........................................................12
The right people ............................................................................................15
Effective processes ........................................................................................18
Confident professional reporting ...............................................................21
Workplace integrity resources ................................................................................24
Building workplace integrity
Building workplace integrity involves developing and maintaining a
professional and respectful workplace. It involves ethical leadership, active
management and supervision, the right people, effective processes and
confident professional reporting.
In essence, building workplace integrity is about creating a workplace that
fosters the development of high professional standards, and demonstrates the
values of the organisation.
An ethical and professional workplace is the best safeguard against risks to
integrity, including improper conduct, misconduct and corruption. With this
in mind, this guide has been developed to help Victoria Police strengthen its
workplace integrity. It will assist Victoria Police to:
• assess the management of workplaces
• identify particular strengths and weaknesses in current practice
• implement practical strategies to build and sustain workplace integrity.
We would like to acknowledge the assistance of Victoria Police members of
the Police Reform Advisory Group in developing this guide, which is based
on a public sector resource produced by the Western Australian Corruption
and Crime Commission.

A guide to building workplace integrity – Indicators and practice 4

How to use this guide
Managers and staff are responsible for the integrity of their workplaces.
However, managers and supervisors play an important role in shaping the
ethical health of a workplace, and setting the right tone for staff. They work
closely with staff and manage their performance and development. Managers
are best placed to identify any current or potential integrity concerns and to
proactively manage these in the workplace.
This guide has been designed specifically for managers or members of the
police service area management team (Inspectors, Senior Sergeants, Sergeants
and leading Senior Constables who may be acting or performing management
duties). It aims to help managers consider the ethical and professional
standards of their workplace and to strengthen workplace integrity.
As a manager, you can use this toolkit to assess and monitor workplace
integrity. For example, you may want to assess the capacity of your station or
unit to identify and manage misconduct risks, and then monitor this capacity
by conducting regular assessments over time. Integrity monitoring may occur
as part of the business planning of your team or unit (ie annual monitoring)
or in response to changes to the workplace or team – such as changes in
staffing or work demands.
This toolkit is structured around the assessment of five key areas considered
fundamental to building ethical health:
• Ethical leadership: the extent to which managers lead by example and
create a professional working environment for staff.
• Active management and supervision: the extent to which managers take
responsibility for the team, and actively manage work performance.
• The right people: the extent to which staff carry out their duties in
accordance with the organisation’s expectations of them.
• Effective processes: the extent to which risk management processes exist in
the workplace, and are complied with by staff.
• Confident professional reporting: the extent to which internal reporting
facilitates early detection and contributes to the continuous improvement
of the organisation.
These five key areas are interrelated. When a workplace performs well in
each, it indicates strong capacity to identify and manage integrity related
issues.
The Workplace Integrity Indicator consists of 25 statements divided into the five
key areas. This section asks you to think about your workplace – in particular,
the way you manage staff and their performance and development, and the
way your staff undertake their duties.

A guide to building workplace integrity – Indicators and practice 5

To assess the integrity of your workplace, indicate your level of agreement
with each of the 25 statements on the five-point scale – from (1) strongly
disagree to (5) strongly agree. Once completed, you will have a useful
indication of your current workplace strengths. You will be able to identify
workplace areas that need attention.
In the Workplace Integrity Practice section, you are provided with some
practical suggestions for achieving good practice within your workplace. It is
important to note that the strategies recommended are not an exhaustive list.
You may have some other ideas for improving workplace integrity or be
guided by the material referred to in the Workplace Integrity Resources section.

A guide to building workplace integrity – Indicators and practice 6

Workplace integrity indicator
Please indicate the extent to which you agree with the following statements. The next
section of this guide provides some practical suggestions for strengthening workplace
integrity in each of these core areas.

Strongly Strongly
Comments
disagree agree
Ethical leadership
My values are consistent with the
organisational values of integrity, leadership,
1 2 3 4 5
flexibility, respect, support and
professionalism.
I am a positive role model who acts with
1 2 3 4 5
integrity and professionalism.
I communicate the importance of professional
1 2 3 4 5
and ethical conduct to my staff.
I have the confidence and trust of my staff. 1 2 3 4 5
My influence contributes to a professional
1 2 3 4 5
working environment.
Active management and supervision
I take responsibility for the performance of
1 2 3 4 5
my team.
I use the people management resources
1 2 3 4 5
available to me to manage staff.
I know my staff, what they do, and how they
1 2 3 4 5
do it.
I actively manage work performance issues as
1 2 3 4 5
they arise.
I support the continuous improvement of my
1 2 3 4 5
staff.
The right people
My staff demonstrate the organisational
values of integrity, leadership, flexibility, 1 2 3 4 5
respect, support and professionalism.
My staff are committed to achieving team and
1 2 3 4 5
organisational goals in a professional way.
My staff know what constitutes proper and
improper conduct as a member of the 1 2 3 4 5
organisation.
My staff act to prevent misconduct and
1 2 3 4 5
improper behaviour.
My staff understand shared responsibility in
the workplace: they feel valued and
1 2 3 4 5
supported by Victoria Police, and in turn,
value and support the organisation.

A guide to building workplace integrity – Indicators and practice 7

 Strongly Strongly Comments
disagree agree
Effective processes
My workplace has effective systems and
processes in place to identify and manage 1 2 3 4 5
ethical risks.
I communicate to staff the ethical risks within
1 2 3 4 5
my workplace.
Specific processes exist for those areas within
my workplace that are associated with a high 1 2 3 4 5
risk of misconduct and corruption.
I monitor staff compliance to workplace
1 2 3 4 5
policies and processes.
Integrity and ethics are part of all education,
1 2 3 4 5
training and practice in my workplace.
Confident professional reporting
I encourage professional reporting in the
1 2 3 4 5
workplace.
My staff act on their obligation to report
1 2 3 4 5
serious misconduct and corruption.
My staff can make reports without fear of
harassment, victimisation and reprisals in the 1 2 3 4 5
workplace.
I act on complaints of serious misconduct and
1 2 3 4 5
corruption when reported.
I take an interest in the health and wellbeing
1 2 3 4 5
of members who make professional reports.

A guide to building workplace integrity – Indicators and practice 8

Workplace integrity practice
Ethical leadership
Ask yourself - Am I an ethical and professional leader? Is my leadership
consistent with the expectations of Victoria Police?

Achieving good practice

Managers demonstrate integrity and professionalism, and serve as important
role models in the organisation. Managers lead by example and take
responsibility for building a professional and respectful workplace. They are
motivated by public rather than private interests, and inspire a willingness in
others to act ethically. Managers understand the strategic benefits of
workplace integrity – and its relevance to the organisation’s capacity to
achieve its objectives, to resist misconduct, and to retain quality people.
Professional managers enjoy the trust and confidence of staff.

Lead by example
The ethical tone of a workplace must start at the top with managers taking
responsibility for building a professional and respectful workplace. Managers
must not only communicate clear messages about ethical conduct and
integrity, but they must also model and demonstrate those very behaviours
expected of staff. Demonstrating commitment to the values and goals of the
organisation is consistent with professional leadership.

Set clear expectations

Set clear expectations at your first meeting with new staff. During induction,
managers should clearly define the duties, expectations, professional
standards, and responsibilities of staff. They should also reinforce the
practical application of organisational documents such as the code of conduct,
organisational values, and the charter of human rights and responsibilities. In
other words, how these documents inform and guide behaviour in the
workplace.

Applying values and human rights

Managers have an important role to play in helping members understand
how the organisational values and the Charter of Human Rights and
Responsibilities inform appropriate behaviours and responses in the
organisation. Educate staff about what it means and what is expected to act in
accordance with these principles. For example:

A guide to building workplace integrity – Indicators and practice 9

• Organisational values: to act with honesty, fairness and impartiality
(integrity), to have the courage to raise integrity concerns (leadership), to
support workplace changes in the interest of continuous improvement
(flexibility), to be considerate of others (respect), to assist colleagues
(support) and to provide high standards of service to the community
(professionalism).
• Human rights: to treat people with respect and dignity in your
interactions with them, to treat victims with care and compassion, to use
the minimum amount of force necessary, to treat people in police custody
humanely, to ensure that people have access to appropriate medical
treatment if required, and to use your authority impartially, fairly and in
accordance with the law.

Make confident decisions

Ethical leadership is characterised by transparency and accountability in
decision-making. Managers should ensure that all decision-making is timely,
informed by evidence, and made with regard to the values of the
organisation. The Victoria Police S.E.L.F. test provides a useful model to guide
ethical decision-making. Ask yourself – Will your decision withstand
scrutiny? Is it ethical? Is it lawful? Is it fair?

Communicate with staff

Use weekly staff or operational meetings to communicate regularly and
openly with staff about ethical conduct, integrity, and performance. For
example to:
• Highlight real ethical dilemmas faced by members and their responses.
Why did the situation present an ethical dilemma? What do members
think about the response? How would members have responded if they
were confronted with the situation?
• Generate discussion among staff about any particular ethical conduct
issues. Has there been an ethics related incident in the workplace? Has the
organisation introduced a new process or policy to manage an integrity
related problem? Has an integrity issue been reported in the media
recently?
• Identify and highlight for staff the links between individual, team and
organisational performance. How has the work of the team or individuals
contributed to organisational goals and priorities?
• Share information about any new Ethical Standards Department or OPI
programs or initiatives. What does this mean for members? How can they
get involved?

Hypothetical scenarios or anonymous case studies could also be used to draw

out views and attitudes about particular situations, and how members might
respond if confronted with similar situations.

A guide to building workplace integrity – Indicators and practice 10

Value staff
Regularly remind staff about the positive and important contribution they
make to the community, and how their individual conduct helps to build and
maintain community partnerships. Reinforce the importance of staff
continuing to be part of their local communities and networks. For example,
by maintaining contact and common interests with friends and peers, and
joining or remaining members of local sporting and community groups.

Develop your skills

Maximise opportunities to develop your leadership skills in support of
continuous improvement. This could include:
• enrolling in leadership courses offered by Victoria Police
• nominating yourself for internal and external working groups and
committees
• identifying potential secondments or rotations to other units and
sections
• undertaking further education through university, colleges and
training providers.
It is important for managers to build on their learning through workplace
coaching and mentoring.

A guide to building workplace integrity – Indicators and practice 11

Active management and supervision
Ask yourself - Do I consider myself an effective manager and supervisor? Am
I proud of how this workplace is managed?

Achieving good practice

Managers are proactive in their management of staff and monitor staff
performance by making use of a range of resources available to them.
Effective managers know their staff and how they carry out their duties. They
support the professional development of staff, and foster a continuous
learning environment. Managers do not shy away from difficult discussions
about staff performance, well being or integrity concerns. They take
appropriate action when needed in the interests of the staff member, their
colleagues, the organisation, and the wider community.

Use available management tools

Make use of available Victoria Police resources to manage staff, monitor team
performance, build group cohesion and set the strategic direction of your
team. Some of these resources include: Workplace Inspection Manual; My
Station; ethical health planning guide; performance development assessments
(PDAs); and professional development days.

Know your staff

Take an interest in your staff and be actively involved in the management of
their work and how they do it. For example, know the background and work
history of staff prior to their arrival at the station/unit, monitor and check the
work progress of individuals, monitor compliance to policy and processes,
and provide regular feedback on performance and conduct issues. Knowing
your staff is about demonstrating respect and providing support in the
workplace. You may also want to consider if your staff have any other skills
or experience, which could benefit the team. For example, do they have any
formal education or trade qualifications? Speak any second languages? Have
other areas of expertise or interests?

Examine performance
A range of work performance and complaints data can help to identify
potential performance and integrity issues in workplaces. For example:
• the outcomes of jobs attended by members
• the number of assault police or resist arrest charges
• use of force information
• characteristics and circumstances of complaints made against police

A guide to building workplace integrity – Indicators and practice 12

• leave (sick, stress, or extended leave) information.
In addition, monthly People Compstat data produced by the Human
Resource Department can be used to monitor trends in regions or
departments, and to help identify any potential misconduct or management
issues in these areas.

Examine complaints
Complaints data can provide a useful indicator of performance and integrity
concerns. While the number and type of complaints against staff will assist
managers identify potential trends in behaviour, managers should also
examine the findings of the complaints and the circumstances which preceded
it. Consider what the trends in complaints data may be saying about your
workplace. For example:
• Is a high number of complaints indicative of training issues, integrity
concerns, workload issues, a dissatisfied community or vexatious
complaints?
• Is a low number or absence of complaints indicative of professional
performance or a community to fearful to make complaints?
• Are there certain times or certain places associated with high or low levels
of complaints?
• Are there situational factors such as certain shifts or certain members
working together associated with high or low levels of complaints?
Ethics and Professional Standards Officers (EPSOs) can assist managers with
the provision and analysis of complaints data.

Identify potential issues

It is good practice for managers to monitor the health and wellbeing of staff,
and to act on any identified concerns early. Issues associated with health and
wellbeing not only impact on staff performance but they can also impact on
workplace integrity. For example research has identified a number of risk
factors associated with integrity issues in the workplace. Managers should be
mindful of these factors, and any changes in personal circumstances that
might create personal stress or additional pressure on individuals. Some of
these factors include: relationship issues (such as separation/divorce,
extramarital affairs), financial and lifestyle factors (such as debt, gambling,
alcohol or drug use), and workplace issues (such as sloppy work practices,
change in work performance, dissatisfaction with work or colleagues,
secondary employment). The Ethical Standards Department (Risk and
Research Unit) can prepare risk assessments on individual employees, and
help to develop early intervention and support strategies. Support services
provided by the Human Resource Department can also assist staff manage
health and wellbeing issues.

A guide to building workplace integrity – Indicators and practice 13

Foster continuous learning
Managers should foster an environment of continuous learning. Use
performance management processes to help identify opportunities to develop
staff. For example, include measures related to professional conduct, ethical
leadership and ethical decision making in staff PDAs. Relate items from PDAs
to regional and departmental ethical health planning.

Be available
Make yourself available to staff. Establish open and regular channels of
communication with staff to help foster trust and build confidence. Create
formal and informal opportunities to discuss work performance, ethical
conduct issues or other concerns.

A guide to building workplace integrity – Indicators and practice 14

The right people
Ask yourself - Am I confident my staff carry out their duties in accordance
with the expectations of Victoria Police? Am I proud of the service they
provide to the community?

Achieving good practice

The attitudes, behaviours and responses of staff demonstrate a commitment
to organisational values and goals. Ethical conduct prevails in the workplace,
and staff take responsibility for building a professional workplace. Staff at all
levels take action when needed. They act to prevent misconduct and
improper behaviour, they raise integrity concerns, and they do not support
destabilising attitudes and behaviours. Staff know what the organisation
expects of them, and carry out their duties in accordance with these
expectations. Staff feel valued and supported in the workplace.

Promote the code of conduct

Ensure the code of conduct is available to and understood by staff.

Adopt values
Widely promote the organisational values and their meanings in the
workplace. For example, generate discussion at team meetings about the
application of values in the workplace, use corporate screen savers, posters in
the workplace, signature blocks on emails, and workplace newsletters.
Consider rotating or changing the methods used to highlight organisational
values regularly.

Embed shared responsibility

Educate staff about shared or mutual responsibility in the workplace. Shared
responsibility involves understanding how your role contributes to the
organisation. It involves a deliberate effort to actively contribute to and
support a positive and professional work environment. In other words, it's
about participating in your workplace and taking some responsibility for
your own and the organisation's development. For example, encourage staff
to take responsibility for professional development, to raise integrity
concerns, to identify ways to improve how things are done, to actively
participate in team meetings and performance management, and to develop
partnerships with the community.

Share community expectations

Flexibility in the workplace includes being able to respond to the needs of the
community and adapting to change. Managers and staff should be active in
building positive partnerships with the community. Consider inviting a range

A guide to building workplace integrity – Indicators and practice 15

of stakeholders - such as members of your local community and multicultural
groups - to address staff about community expectations and ways to
strengthen relationships.

Educate staff about ethical responsibilities

Educate staff and ensure that they understand their ethical responsibilities in
the workplace – for example:
• their legal and organisational obligation to report improper conduct,
misconduct and corruption
• to respond to situations with regard to the charter of human rights and
Responsibilities. For example, by applying the law equally and without
discrimination, by treating people with consideration and compassion,
and by using force only when necessary.
• to disclose conflicts of interest, secondary employment, the receipt of gifts
and benefits, and any declarable associations etc.
Encourage continuous learning
Managers and staff are responsible for personal and professional
development. Promote this message in the workplace and encourage staff to
take responsibility for their development and learning. For example,
encourage staff to show initiative and seek out professional development
opportunities. This could include nominating themselves for committees and
working groups, enrolling in higher education or private training courses,
and taking up secondment or scholarship opportunities.

Practice ethical decision making

Introduce scenario based training to educate staff about making ethical
choices. Scenario based training and group exercises can be developed in
consultation with the Ethical Standards Department, the Education
Department and the Office of Police Integrity. These units can help to develop
scenarios relevant to the work of particular individuals or work units.

Identify role models

Identify people within the organisation to act as role models and mentors to
help staff develop ethical leadership skills. Role models could act as peer
support members for staff, co-ordinate and participate in ethics based
activities or organisational campaigns, or ‘buddy’ individual members.

Learn from mistakes

Develop a ‘lessons learned’ environment where staff can learn and develop
from experience. This can be achieved by identifying and discussing with
members how mistakes or errors of judgement could have been managed
better, using scenarios to help individuals and teams develop appropriate
responses to situations, discussing the findings and outcomes of
investigations and anonymous case studies, and encouraging staff to reflect
on any complaints made against them. The Police Integrity Initiatives Unit

A guide to building workplace integrity – Indicators and practice 16

and the Office of Police Integrity can provide advice on developing lessons
learned activities.

Act to prevent
Acting with integrity means that staff must act with honesty and with moral
strength and courage. Foster an environment where staff feel comfortable to
speak up and intervene when needed. For example, encourage and support
staff to get involved when confronted with ethics or integrity related issues.
This includes acting to prevent colleagues from making poor or unethical
decisions providing constructive feedback on conduct or performance, and
not supporting negative or destabilising influences in the workplace.

Acknowledge staff
Regularly reward and recognise ethical conduct in the workplace. Rewards
and recognition schemes can be formal or informal processes. For example, it
may range from a personal acknowledgement or letter to an individual,
presentation at a staff meeting, an announcement made through an email
advisory, an article in the Police Gazette, presentation of a Chief
Commissioner’s award, or recognition through professional and ethical
leadership awards. Professional development assessments should also be
used to recognise and reward ethical leadership, conduct and integrity.

A guide to building workplace integrity – Indicators and practice 17

Effective processes
Ask yourself - Does my workplace have good local processes? Am I confident
my staff understand and are complying with their workplace obligations and
responsibilities?

Achieving good practice

Processes for identifying and managing risks in the workplace are effective,
and specific attention is paid to issues which have been associated with
integrity issues. Staff are aware of and understand these risks. There is a high
level of compliance with workplace policies and processes. Processes are well
documented, regularly reviewed, and updated in consultation with staff to
meet the changing nature of policing. Integrity is not an additional learning
and training component it forms part of the learning and training process.
The workplace learns from its experiences.
Consult with staff
Consult with staff to review and update workplace policies and processes.
This may include introducing an annual or regular staff consultation process,
holding an open staff forum or inviting staff to make comments by email.
Ensure policies and procedures are well documented.

Conduct risk assessments

Undertake a risk assessment in your workplace: identify potential risks to
individuals, workplaces or the organisation, prioritise these risks, assess the
likelihood of the risk occurring; calculate the consequences of the risk
occurring, and implement ways to minimise or prevent the risk from
eventuating. Guidance on conducting a risk assessment can be found in the
Victoria Police Risk Management Manual.

Monitor trends
Monitor emerging ethical risks by conducting regular environmental scans.
This could include monitoring local trends and issues and developing
workplace responses to these potential risks.

Reinforce policies
Reinforce policies and processes for managing those issues and risks that
have been associated with improper conduct, misconduct and corruption.
For example:
• Receipt of gifts and benefits
• Access and release of confidential information
• Secondary employment of staff
• Declarable associations
• Conflict of interest

A guide to building workplace integrity – Indicators and practice 18

 • Use of force.
Ensure that staff understand the issues and risks relating to each area, the
policies and processes for managing these situations, their responsibilities for
ensuring compliance, and where to go to for advice or more information.

Monitor compliance
Managers have a responsibility to monitor staff adherence to policies.
Consider the development of local procedures or practices to assist staff to
meet their ethical responsibilities and obligations. Completing an ethical
health plan for your workplace will help you better manage these risks.
Ethical and Professional Standards Officers can also assist in the preparation
of this plan.

Conduct audits
Conduct regular workplace audits to ensure that staff are complying with
their obligations under organisational policies, and that procedures in relation
to risk management areas are being adhered to. Use available audit tools and
checklists to ensure that your workplace is consistent with good practice. For
example, the Office of Police Integrity has developed a toolkit for assessing
the condition of police cells having regard to human rights, and a self-check
for interacting with sex workers.

Engage support
Enlist the support of your Professional Development Committee, the
Education Department, the Ethical Standards Department and the Office of
Police Integrity to conduct training and education sessions on policy and risk
areas for staff.

Manage exiting staff

Workplace exit processes are just as important as workplace induction
processes. Good exit processes are reflective of respectful and supportive
workplace. Strategies to consider as part of exit processes include:
• conducting informal exit interviews or debriefs with staff to learn more
about their experiences in the team, what works well and what could be
improved within the workplace
• recognising and thanking staff for their contribution to the team
• convening a farewell function for staff
• offering and providing support for future personal and professional
development (for example as a mentor, coach or referee).

A guide to building workplace integrity – Indicators and practice 19

Include ethics and integrity
Ensure ethics and integrity are included in all workplace education, training
and practice. Introduce specific ethics and integrity training for staff assigned
to high-risk misconduct areas.

Use scenarios
Run a series of training scenarios or coordinated exercises to test risk
management operating procedures. Consult with the Ethical Standards
Department or the Office of Police Integrity to assist with the development of
scenarios.

A guide to building workplace integrity – Indicators and practice 20

Confident professional reporting
Ask yourself – Am I confident my staff will act on integrity concerns? Am I
comfortable with how integrity concerns are raised and managed in my
workplace?

Achieving good practice

Staff accept their responsibility to report misconduct. They are familiar with
the reporting process and are confident that something will be done about the
matter. Staff are supported in the workplace, and know they can make reports
without fear of intimidation, reprisal or pressure from others not to do so. A
strong internal reporting culture serves to maintain high professional
standards within the organisation, and contribute to its continuous
improvement. Integrity concerns are managed in the interests of the
individual, the organisation, and the public.

Share responsibility
Maintain and promote the key message that all staff have a responsibility to
ensure the ethical health and professional standards of the workplace. For
professional reporting, this includes staff having the courage to raise integrity
concerns with colleagues, to report improper conduct, to support colleagues,
and to cooperate with investigators.

Encourage professional reporting

All members of Victoria Police are obligated to report improper conduct,
misconduct and corruption. These obligations are set out in the Police
Regulations Act 1958, the Victoria Police Manual, and the Code of Conduct and
are designed to safeguard the integrity and professionalism of Victoria Police.
Consider a range of ways to promote these obligations, such as organisational
posters, the intranet and the Police Bulletin. Display OPI professional
reporting posters.

Enable reporting
Educate staff about the process for reporting integrity concerns. The Police
Regulations Act 1958 states that all reports of serious misconduct must be
made to a member of more senior rank to the reporting member. Other
avenues for staff to report include supervisors and managers, the Office of
Police Integrity, designated people or units within Victoria Police
departments, the Internal Witness Support Unit and Ethical and Professional
Standards Officers.

A guide to building workplace integrity – Indicators and practice 21

Know your responsibilities
Ensure you are aware of your reporting responsibilities, and are adequately
trained and skilled to support the maintenance of professional standards. For
example, you are aware of the reporting process, how to manage internal
reports fairly and impartially, how to protect and support staff, how to deal
with negative influences, and how to manage conduct or integrity issues.

Create a safe reporting culture

Maintain a safe reporting environment in which staff feel confident to report
integrity concerns. For example, let staff know that you will act on any reports
of improper conduct, misconduct and corruption. Encourage and support
staff by sharing stories or examples of issues that have been confronted in the
workplace and the outcomes of these issues.

Monitor health and wellbeing

Managers have a responsibility to monitor the health and wellbeing of staff –
especially those who have made complaints or internal disclosures about
police conduct. Indicators that might suggest staff are experiencing stress or
pressure in the workplace include changes in personality (such as socially or
professionally withdrawn, depressed or unhappy), changes in work
performance (such as a lack of motivation or interest, errors or mistakes), and
absenteeism. Managers should ensure that staff are aware of and have access
to appropriate support services – such as Internal Witness Support Unit - and
that the confidentiality of internal witnesses is not compromised.

Support staff
All staff have a right to feel comfortable and safe in a professional and
respectful workplace. Be mindful of any destabilising influences such as
people who may obstruct the complaints process or people who may
victimise or harass those who make internal complaints. Intervene to prevent
and redress any instances of retribution, payback or harassment. It is
essential that these influences are dealt with immediately and that negative
attitudes and behaviours are not encouraged or supported by staff.
Reinforce the consequences for staff who may victimise, harass or bully
colleagues who make complaints. This is set out in the Police Regulation Act
1958. Any victimisation of harassment of internal witnesses must be reported
to the Ethical Standards Department.

Seek feedback
Seek confidential feedback from complainants about the reporting process –
for example through an informal discussion or debrief – and respond to any
identified issues. In particular, ask for feedback on your management of the
matter, treatment by colleagues, and how the process or type of support could
be improved for staff.

A guide to building workplace integrity – Indicators and practice 22

Enlist support of PDCs
Support the role and authority of Professional Development Committees to
provide ethical leadership and improve professional standards within
workplaces.

Review complaints handling

Review your local complaints handling processes to ensure they are
consistent with restorative justice principles and the Management
Intervention Model. This includes an emphasis on early intervention and
performance management when dealing with complaints or misconduct
issues, and supporting the Ethical Standards Department in matters involving
members whose conduct is incompatible with Victoria Police.

A guide to building workplace integrity – Indicators and practice 23

Workplace integrity resources
OPI Online Resources
The following resources can be accessed via the OPI website
(www.opi.vic.gov.au).
• Talking about integrity: A guide for police managers
• Promoting Integrity Awareness - Group Activity: a Kit for Facilitators
• OPI Fact Sheet: Misconduct and Corruption
• A Fair and Effective Victoria Police Discipline System
• Improving Victorian policing services through effective complaint handling
• Policing and Human Rights: standards for police cells
• Interacting with Sex Workers: a good practice guide and self check
OPI’s Prevention and Education Unit can provide advice and assistance on
building corruption resistance, including presentations to managers and staff.
Contact the Unit at 8635 6188.

Victoria Police Resources

Listed below are some resources that members of Victoria Police may find
useful. Links and contact information for each of these resources can be
found on the Victoria Police intranet. For further information, please contact
the Ethical Standards or Human Resources Departments.
• Victoria Police Code of Conduct
• Victoria Police Code of Ethics (and SELF Test)
• The Way Ahead
• ESD Ethical Health Strategy
• A Guide for Regional and Departmental Ethical Health Planning
• Ethics and Professional Standards Officers
• Rights and responsibilities of Victoria Police Employees when involved in an
internal investigation
• Rights and responsibilities of Victoria Police when speaking to OPI
• Lessons Learnt
• Internal Witness Support Unit

A guide to building workplace integrity – Indicators and practice 24

Other Resources
• The Victorian Charter of Human Rights and Responsibilities Act 2006
www.equalopportunitycommission.vic.gov.au/home.asp
• State Services Authority (Public Sector Standards Commissioner)
www.ssa.vic.gov.au

A guide to building workplace integrity – Indicators and practice 25