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To: From: Subject: CC:: Greta Targa

Jim Morals is emailing Greta Targa about the upcoming Gamma Fall Training Conference being held in Miami on November 12-13. He provides the names and email addresses of the two speakers, Nicole Gold and Anthony Mills, and their respective topics. Jim asks Greta to send confirmation emails to the two speakers by September 1st so the program can be printed on time and offers to help with any questions.

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Hamad Raza
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43 views

To: From: Subject: CC:: Greta Targa

Jim Morals is emailing Greta Targa about the upcoming Gamma Fall Training Conference being held in Miami on November 12-13. He provides the names and email addresses of the two speakers, Nicole Gold and Anthony Mills, and their respective topics. Jim asks Greta to send confirmation emails to the two speakers by September 1st so the program can be printed on time and offers to help with any questions.

Uploaded by

Hamad Raza
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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To: Greta Targa greta.targa@gmail.

com

From: Jim Morals [email protected]

Subject: Help for Confirmation E-mails

Cc:

First, we have been working hard to plan the Gamma Fall Training Conference; it will be held in
Miami. Here are the speakers, On Tuesday, November 12, we will have Nicole Gold. Her topic is
“Using E-Mail and IM Effectively”. Anthony Mills is on November 13(Wednesday),”Leading
Groups and Teams”. Email addresses: [email protected] and [email protected]

Second, you can help us by make this one of the best training session ever. Please send each of
these people an e-mail. Because we must print the program soon (September 1), I will need this
soon. Please call if you have any questions.

Warm regards,

Jim Morals

E-Mail:[email protected]

Tel:0300-0000001

Weaknesses
1 subject is not clear

2 Doesn’t open with receiver’s name

3 full contact information isn’t provided

4 listing isn’t done to improve readability

5 Regards are not given

Writing plan: -

Subject line: In the subject line, summarize the message. Although brief, a subject line must
make sense and should capture the reader’s interest. A subject line is like a newspaper
headline. It should snag attention, create a clear picture, and present an accurate summary. It
should not be a complete sentence and should rarely occupy more than one line.

Opening: The opening of a memo may issue a polite command, make a request, or ask a
question. Try not to begin with a lengthy explanation. And don’t begin by asking the reader to
refer to a previous memo. Attach a copy if necessary.

Body: Provide details of the message in the body. If you are asking for information, arrange
your questions in a logical order. If you are providing information, group similar information
together.

Closing: Memos and E-mail messages frequently end with a (a) request for action, (b) summary
of the message, or (c) closing thought. If action on the part of the reader is sought, be sure to
spell out that action clearly.

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