Table of Contents

1. Getting Started................................................................................................... 3
2. Change Password .............................................................................................. 4
3. Project Information ........................................................................................... 5
3.1 Project Identification .................................................................................................................... 5
3.2 Location Wise Cost Breakdown .................................................................................................. 15
3.3 DPP/TPP Target (Total) ............................................................................................................. 16
3.4 DPP/TPP Yearly Target.............................................................................................................. 19
3.5 Total Procurement Plan: ............................................................................................................ 21
3.6 Final Submit ................................................................................................................................ 22

4. Project Dynamic Information .......................................................................... 23

4.1 Yearly Allocation: ....................................................................................................................... 23
4.2 Yearly Location Wise Cost Breakdown: ..................................................................................... 27
4.3 Yearly Procurement Plan: .......................................................................................................... 28
4.4 Time Based Action Plan:............................................................................................................. 30
4.5 Fund Release: ............................................................................................................................. 32
4.6 Progress: ..................................................................................................................................... 33
4.7 Procurement Progress ................................................................................................................ 36
4.8 Image Gallery ............................................................................................................................. 36

5. Revision Adj (Adjustment) and Others .......................................................... 38

6. Inspection Management .................................................................................. 38
7. Close Project ................................................................................................... 39
7.1 Project Completion Data ............................................................................................................ 39
7.2 Project Completion Report (PCR): ............................................................................................. 49
7.3 Close Project: ............................................................................................................................. 49

8. User Management ........................................................................................... 50

8.1 Profile ......................................................................................................................................... 50
8.2 Change Password ....................................................................................................................... 50

9. Reports ............................................................................................................ 51
9.1 Project DPP/TPP Report ........................................................................................................... 51
9.2 Fund Release Report .................................................................................................................. 51

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 9.3 Monthly Progress Report ........................................................................................................... 51

10. Project Director’s Directory ...................................................................... 52

10.1 Project Director’s Directory Report ......................................................................................... 52

11. Feedback & Chat Messenger ..................................................................... 53

11.1 Feedback ................................................................................................................................... 53
11.2 Chat Messenger......................................................................................................................... 54

12. Site Maps & FAQ ...................................................................................... 55

12.1 Site Maps ................................................................................................................................... 55
12.2 FAQ ........................................................................................................................................... 55

13. Dashboard .................................................................................................. 56

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 How to Use PMIS Application

1. Getting Started

 To open the PMIS application, double Click on any web browser such as Mozilla Firefox, Google Chrome,
Internet Explorer, Safari, Opera etc. icon.

Figure 1: Browser Icons

 Type the URL Address (https://pmis.imed.gov.bd) of the PMIS application. After that the login window will
be appeared.

 In the previous step IMED admin already entered some of project basic information of a project and assigned
you as Project Director to that project. Once he assigned you as Project Director you got a project code like:
3805-5555 in your email and SMS.
Now please remove the hyphen (-) from the code and you need to put that in both User Name and Password
field.
After entering User Name and Password please click on Login button. If you want to view English or Bangla
language mode in entire application, please select English / Bangla mode.

Figure 1: Log In Screen

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2. Change Password
1. After clicking on Login button you will be logged in to the software. In the first login you will get a Change
Password screen where you need to change your password by your own.

Figure 2: Change Password Screen

2. Here please provide your Current Password (the project code without hyphen) and provide your new
password in both New Password and Confirm Password field then click on Update button.
3. The system will update your password by new one and will redirect you to login screen again. Please login
again with your new password.

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3. Project Information
3.1 Project Identification
1. After logging in you will be redirected to Project Identification Screen. Here you need to provide some
information related to project identification.

Figure 3: Project Identification 1

2. Please click on Edit button.

Figure 4: Project Identification 2

Here you need to provide 5 kinds of information: Project Basic, Project Objective & Approval Status, Estimated
Cost, Project Director and Justification.

3. Please click on Project Basic first and then click on Edit. As the form is long so that the screen is shown by
three separate screen shot below:

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 Figure 5: Project Static Information Part 1

Here you can change the Project Title or Project name if there is some mistake you see in Project Title.

Figure 6: Project Static Information Part 2

Here you can upload project related document by clicking on Browse button. You can also upload multiple files
by clicking on +Add File button.

Figure 7: Project Static Information Part 3

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Here you need to add all of your project location. You can add project location RMO (Rural Metropolitan and
Others) wise or Upazilla wise. If you check the RMO (Local) checkbox +RMO Location button will be appeared
(it will be visible by default). If you want to add your location RMO wise then please click on RMO(Local)
checkbox and then click on +RMO Location. This screen will be appeared.

Figure 8: Project Static Information Part 4

Please select your RMO location by selecting all the drop down sequentially from Division to Village.
Note: You can add multiple RMO location by clicking on +RMO Location button.
And if you want to add your project location Upazilla wise please check on Upazilla (Local). Please see Figure
8, this screen will be appeared.

Figure 9: Project Static Information Part 5

Please check the Division all district will be appeared at the right, please select District from there, all Upazilla
will be appeared at the right, you can choose your project locations (Upazilla) from the Upazilla list.
Note: You can add multiple location from here.

Figure 10: Project Static Information Part 6

If there are some Other Location (local) or Foreign Location is available for this project please add those here.

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 Figure 11: Project Static Information Part 7

Please provide Major Impact and Thrust information of the project here and click on Update button.

4. After that the system will update all project basic information and will redirect you to this screen:

Figure 12: Project Objective & Approval Status

Now you can view and edit Project Objective & Approval Status. Please click on Project Objective &
Approval Status and then click on View button to view details and click on the Edit button to edit Project
Objective and approval Status.

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 Figure 13: Editing Project Objective & Approval Status

Please edit General Objective, Specific Objective (if any); you can add more specific objective by clicking on
+Objective button or – Remove button to remove a specific objective. Select Date of Approval Implementation
Period (From and To) and other information and click on Update button.

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5. System will store all information and redirect to this screen:

Figure 14: Estimated Cost 1

Now you can view and edit Estimated Cost information. Click on the View button to view Estimated Cost details
and click on the Edit button to edit Estimated Cost. You will be redirected to this screen:

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Figure 15: Estimated Cost 2

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Please edit Estimated Cost of the project as per DPP/TPP. Mention that if you provide amount in Project Aid
section (Point 1) the +Partner button (Point 2) will be visible and you will be needed to provide partner
information. Here considerable things are:

Point 3: This amount will be in millions of partner’s contribution. If the amount is 1000 (in lakh) you need to
convert it to Millions in BDT that is 100 Millions, then divide it by Partner’s currency rate and put that here.
Point 4: Enter the exchange rate of partner’s currency.
Point 5: Enter the currency rate of USD.
After filling all field click on Save button.

6. After saving the Estimated Cost the system will redirect you to this screen:

Figure 16: Project Director 1

Please click on Project Director.

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 Figure 17: Project Director 2

Please fill up all of your necessary information and click on Update button.
Note: You can see previous project director list of this project by clicking on Previous Project Director tab (Point
1).
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7. After saving data the system will go to top and will show a success message(point 1):

Figure 18: Justification 1

Please click on Justification:

Figure 19: Justification 2

Provide Justification information and click on Update button.

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3.2 Location Wise Cost Breakdown
Please click on Location Wise Cost Breakdown from the left menu:

Figure 20: Location Wise Cost Breakdown

Please click on +Add Location Wise Cost button.

Figure 21: Location Wise Cost Breakdown 2

All of your previously selected location will be listed here. Please distribute total project cost by location. After
filling up all the fields please click on Save button.
Note: When you will put the cursor on a field the system will show the remaining cost.

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3.3 DPP/TPP Target (Total)
Please click on DPP/TPP Target (Total). Here you need to add all of project components.

Figure 22:DPP/TPP Target(Total)

Click on + Add button.

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 Figure 23: DPP/TPP Target (Total) 1

Type component code in the indicated input field, related component list will be appeared. Select a component
from the list that component will be added below.

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 Figure 24: DPP/TPP Target (Total) 2

Please check the checkbox (Point 1) if the component is physical, select the Unit and enter cost on this
component in all applicable fields, GoB Grant, GoB Loan etc. You don’t need to enter unit price, it will be
calculated automatically.

Note: If you select LS from Unit, you don’t need to enter quantity, just enter cost.
Please enter DPP Escalation/Contingency/Adjustment data if applicable. Then click on Save button.

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3.4 DPP/TPP Yearly Target
Please click on DPP/TPP Yearly Target from left menu.

Figure 25: DPP/TPP Yearly Target 1

Then click on + Add button.

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 Figure 26: DPP/TPP Yearly Target 2

Please fill up this form as per first year DPP/TPP target. When you will put cursor on a field system will show
available amount. After completing first year please click on Save and Go to Next Financial Year button. In
the same way please provide data of all year.
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3.5 Total Procurement Plan:
1. Please click on the menu Total Procurement Plan (Point 1) from the left manu, select anyone from Goods,
Works, Services (Point 2) & click on the button (Point 3).

Figure 27: Total Procurement Plan 1

2. Please fill up this form with with necessary values. Here only Estimated Cost is required.
Note: You can add multiple Plan by clicking on Add button. After providing all plan please click on Save
button.

Figure 28 : Yearly Procurement Plan 2

3. Please provide procerement plan for Goods, Works and Services in the same way.

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3.6 Final Submit
Click on the Final Submit menu under Project Information. A page will be appeared like this below. Click on
the added project to submit.

Figure 29: Final Submit

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4. Project Dynamic Information

4.1 Yearly Allocation:

1. After completing input of Static Information and Final Submission, you need to provide the dynamic data.
From the left menu click on the bar “Project Dynamic Information” and a list will be appeared.

Figure 30: Yearly Allocation 1

2. Click on Yearly Allocation. Then click on + Add 2016-17 ADP Proposed Allocation.

Figure 31: Yearly Allocation 1

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3. You can see the value in the fields (Point 1) according to the given static information and you can modify
if you needed. Give the value of Physical Quantity & Percentage (Point 2) is needed.Click on the save
button (Point 3) after completing the inputs.

Figure 32: Yearly Allocation 2

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4. After Completing number 3, You will see a page like bellow. Click on(Point 1) to approve allocation for
specific year. Click on (Point 2) if editing is needed. Click on (Point 3) if you want to see the input summery.

Figure 33: Yearly Allocation 3

5. After Approving the allocation, Click on the button (Point 1) to finalize the allocation. Click on (Point 2)
if reappropriation is required.

Figure 34: Yearly Allocation 4

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6. After completing number 5 you need to Click on the below “Final Fiscal Year” button.

Figure 35: Yearly Allocation 5

7. Click on ing this button, you will see a new button like the below image. Click on the button to go to next
year information.

Figure 36: Yearly Allocation 6

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4.2 Yearly Location Wise Cost Breakdown:
1. After completing input of Yearly Allocation, you need to provide the Yearly Location wise cost breakdown
data. From the left menu click on the bar “Yearly Location Wise Cost Breakdown”. Click on +Add Yearly
Location Wise Cost button (Point 2) for the input form.

Figure 37: Yearly Location Wise Cost Breakdown 1

2. When the input form comes up, look into the (Point 1) year. Black marked year is the year of the input. In
the field (Point 2)enter the amount of estimated cost of specific location. You can give some comments into
the field (Point 3) in Bengali & English. After completing the input, you can save (Point 4) the values of the
form.

Figure 38: Yearly Location Wise Cost Breakdown 2

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3. After completing previous procedure, you need to click on the below button to add next year value.

Figure 39: Yearly Location Wise Cost Breakdown 3

4.3 Yearly Procurement Plan:

1. To input value in Yearly Procurement Plan, please click on the menu Yearly Procurement Plan(Point 1)
from the left manu, select anyone from Goods, Works, Services (Point 2)&click on the button (Point 3).

Figure 40: Yearly Procurement Plan 1

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2. Here, you can select (Point 1) the financial year. Enter the values of the input fields. Don’t forget to input
the value of mandatory (Point 2) field. If required, you can add more procurement using (Point 3) button.
Save(Point 4) the information after completing the input.

Figure 41 : Yearly Procurement Plan 2

3. Now, Click on the Final (Point 1) button or click on the button (Point 2) for 1st Revision.

Figure 42: Yearly Procurement Plan 3

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4.4 Time Based Action Plan:
1. For landing on the Time Based Action Plan, click on menu Time Based Action Plan (Point 1) from the left
menu and click on the button (Point 2) for adding the values.

Figure 43: Time Based Action Plan 1

2. Select the Release Type (Point 1). According to the Financial Year, Release Period will be automatically
selected (Point 2). In (Point 3), you can see the component name. According to the component name please
enter the value in the field (Point 4). Give the value of Physical (Point 5) if needed.

Figure 44: Time Based Action Plan 2

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3. Enter remarks (Point 6) if there is any remarks. Click on Save button to save (Point 7) the form.

Figure 45 : Time Based Action Plan 3

4. Click on the button (Point 1) to final previous input. Click on button (Point 2) to add more Time Based Action value.

Figure 46: Time Based Action Plan 4

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4.5 Fund Release:
1. Click on the Fund Release menu (Point 1) from the left and click on the + Add Fund Release button (Point
2) for adding fund release.

Figure 47 : Fund Release 1

2. Enter the amount that was released in the Fund Release Financial (Point 1) field. Select the date (Point 2) of
fund release. Click on the save button (Point 3) after entering all information.

Figure 48: Fund Release 2

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3. Top of the page (Point 1) you can see the notification that the data was saved. You can add the amount of
PA using the button (Point 2). After that you can finalize the input using the button (Point 3).

Figure 49: Fund Release 3

4.6 Progress:
1. Please click on Progress from left menu (Point 1). Then click on +Add Project Progress button (Point 2).

Figure 50: Progress 1

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2. You can select the financial year from the dropdown menu (Point 1). Select the month from the dropdown
menu (Point 2). To provide the progress please select location from the dropdown menu (Point 3). Input
necessary values in input fields (Point 5). Save the form finally.

Figure 51: Progress 2

Finalize the input using Final button.

Figure 52: Progress 3

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3. Use this button for adding new project progress for another month.

Figure 53: Progress 4

4. To input project related images click on the Image Gallery menu(Point 1). Use the +Add Imagebutton (Point
2)to add images.

Figure 54: Progress 5

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4.7 Procurement Progress
Click on the Procurement Progress under Project Dynamic Information. Yearly Procurement Plan will be
appeared. Click on the PDF button to view and download the Yearly Procurement Plan in PDF format and
click on the Print button to print the Yearly Procurement Plan.

Figure 55: Procurement Progress

4.8 Image Gallery

Click on the Image Gallery menu under Project Dynamic Information. Image Gallery will be appeared.

Figure 56: Image Gallery

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Click on the +Add Image/Audio/Video button (Shown in Figure 56) to add media. From the Choose Files filed
upload an Image/Audio/Video. Provide Title for the media. Then click on the Save button.

Figure 57: Add Image/Audio/Video

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5. Revision Adj (Adjustment) and Others
1. Click on Revision Adj and Others to access to this page. Select any of the options from the buttons
(Point 2) to start revision. Clicking on the revision button will allow to edit all of the previous forms
like, static & dynamic values.

Figure 58: Revision Adj and Others

6. Inspection Management
1. Click on the Detail Inspection Plan. In the field (Point 2), user will be able to see the list of approved
inspection for his/her project.

Figure 59: Inspection Management

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7. Close Project
7.1 Project Completion Data
1. Select Project Completion Data, click on the button (+Add PCR Data)

Figure 60: Project Completion Data 1

2. Select any of the tabs to input necessary values.

Figure 61: Project Completion Data 2

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3. RPA: RPA data will be shown here if RPA is available for this project:

Figure 62: RPA

4. Utilization of Project Aid:Click on Utilization of Project Aid and Input the value Actual Expenditure in
Million &finally click on Update button.

Figure 63: Utilization of Project Aid

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5. Project Personnel:

Figure 64 : Add Project Personnel 1

Please click on Project Personnel and then + Add Project Personnel button.

Figure 65: Add Project Personnel 2

Please provide necessary data of project personnel and click on Save button.

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6. Personnel Training (HR):

Figure 66: Add Personnel Training (HR)

Please click on + Add Training button and provide training information of project personnel. After entering all
data please click on Update button.

Note: You can add multiple training by clicking on + Add Training button.

7. Consultant Use:

Figure 67: Consultant Use 1

Please click on Consultant Use and + Add Consultant button.

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8. Procurement Transport:

Figure 68: Procurement Transport 1

Figure 69: Procurement Transport 2

Provide the detail of Procurement of Transport and click on Save button.

9. Tools and Equipment:

Figure 70: Tools and Equipment 1

Please click on + Add Equipment button.

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 Figure 71: Tools and Equipment 2

Please fill up the form with all necessary information and click on Save button.
10. Achievement Objectives:

Figure 72: Achievement Objectives 1

Please click on Achievement Objectives and then click on + Add Achievement button.

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 Figure 73: Achievement Objectives 2

Please fill up the form with all necessary data and click on Update button.

11. Project Auditing:

Figure 74: Auditing 1

Please click on Auditing and then click on + Add button.

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 Figure 75: Auditing 2

Please fill up this form with all necessary information and click on Save button.

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12. Project Descriptive Report:

Figure 76: Descriptive Report 1

Please click on Description Report and then click on + Add Descriptive Report button.

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 Figure 77: Descriptive Report 2

Please fill up this form with necessary information and click on Save button.

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7.2 Project Completion Report (PCR):
1. Select Project Completion Report (PCR) to Preview the report.

Figure 78: Project Completion Report

7.3 Close Project:

1. Use this button to close the project finally.

Figure 79: Close Project

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8. User Management
8.1 Profile
Go to Project Identification under Project Information.

8.2 Change Password

Go to Change Password

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9. Reports
9.1 Project DPP/TPP Report
Please click on Project DPP/TPP Report from the left menu.

Figure 80: Project DPP/TPP Report

Please click on Break Down Report button to see project break down report.

9.2 Fund Release Report

9.3 Monthly Progress Report
Please click on Monthly Progress Report from left.

Figure 81: Monthly Progress Report 1

Please Select Project (only your project will be selectable), Financial Year and Month and choose View
Report or Individual Report from below.
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10. Project Director’s Directory
10.1 Project Director’s Directory Report

Click on the Project Director’s Directory Report under Project Director’s Directory. A report page will be
appeared. Click on the PDF button to view and download the report in PDF format and click on the Print
button to print the report page.

Figure 82: Project Director's Directory Report

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11. Feedback & Chat Messenger
11.1 Feedback

To provide feedback please click on Feedback menu from left. A feedback page will be appeared.

Figure 83: Feedback

Please fill up the form with your information and click on Save button.

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11.2 Chat Messenger
Click on the Chat Messenger menu from left. A Chat Messenger page will be appeared. Find and select your
desired user and write your message in the message box. Then click on the Send button. The message has been
send to the selected user.

Figure 84: Chat Messenger

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12. Site Maps & FAQ
12.1 Site Maps

Click on the Site Map menu from the left to see site map information.

Figure 85: Site Map

12.2 FAQ
Click on FAQ to see the Frequently Asked Questions.

Figure 86: FAQ

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13.Dashboard
Dashboard will graphically represent you a summarized view of your project information.

Figure 87: Dashboard 1

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You can switch between dashboard view to menu view by clicking here:

Figure 88: Dashboard 2

--------------------------------------------------------THE END-------------------------------------------------------

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