Survey

 
Managemen
t  
EG3201GE  
Er.  Pawan  T
M.S.C  in  Geo hapa  
informatics
HoD,  DGE    
NBPI  
 Unit  2:  Components      10  hrs    
2.1  Terms  of  Reference,  Technical  Standards  and  SpeciKications  
2.2  Project  Planning  
2.3  Resource  Management:  Human  Resources  (Task  IdentiKication  
and  Distribution),  Financial  Resources,  Tools,  Equipment  and  
Accessories  
2.4  Costing:  Concept  of  Activity  Based  Costing  (ABC  Costing)  
2.5  Survey  Project  Implementation  
2.6  Quality  Management:  Task  Supervision,  Instrument  
Adjustments  
2.7  Output  Management  
Enabling  objectives  (EOs)      10  hrs    
DeKine  Terms  of  Reference,  Technical  Standards  and  SpeciKications  
What  is  Project  Planning  
Describe  Resource  Management:  Human  Resources  (Task  
IdentiKication  and  Distribution),  Financial  Resources,  Tools,  
Equipments  and  Accessories  
What  is  Costing  
Write  Concept  of  Activity  Based  Costing  (ABC  Costing)  
Explain  about  Survey  Project  Implementation  
What  is  Quality  Management:  Task  Supervision,  Instrument  
Adjustments  
DeKine  Output  Management  
 Term  of  Reference  (TOR)  
§  Document  that  serves  as  basis  of  contractual  relationship  
between  two  teams    
§  Prepared  for  in  house  work  or  outside  by  consultants  
§  deKine  the  purpose  and  structures  of  a  project  
§  similar  collection  of  people  who  have  agreed  to  work  together  to  
accomplish  a  shared  goal  
§  TOR  Includes:  
§  Success  factors,  Risks  and  Constraints  

§  ToR  should  be  brief  (typically  5-­‐10  pages)  supplemented  if  
necessary  by  administrative  annexes    
Note  :Important  for  project  proposals  preparation  
 Include  in  TOR  
§  Vision,  objectives,  scope  and  deliverables  (i.e.  what  has  to  be  
achieved)  
§  Stakeholders,  roles  and  responsibilities  (i.e.  who  will  take  part  in  
it)  
§  Resource,  Kinancial  and  quality  plans(i.e.  how  it  will  be  achieved)  
§  Work  breakdown  structure  and  schedule  (i.e.  when  it  will  be  
achieved)  
 Contents  of  TOR  
§  PURPOSE    
§  BACKGROUND    
§  OBJECTIVES    
§  SCOPE    
§  CONSTRAINTS    
§  INTERFACES    
§  ROLES  &  RESPONSIBILITIES    
§  REPORTING    
§  METHODS    
§  DELIVERABLES    
§  SUCCESS  CRITERIA    
§  ASSUMPTIONS    
§  DEPENDENCIES    
§  KEY  MILESTONES    
§  Costs    
Examples  of  TOR  
 Technical  Standards  
§  Universally  or  widely  accepted,  agreed  upon,  or  established  
means  of  determining  what  something  should  be  
§  An  established  norm  or  requirement  for  project  
§  Formal  document  that  establishes  uniform  engineering  or  
technical  criteria,  methods,  processes,  and  practices    
§  In  other  word,  it  is  :  
     custom,  convention,  company  product,  corporate  
standard  
§  Generally  accepted  and  dominant  
Examples:  Corporation,  Trade  unions,  Military,  Business  contract,  
Government  for  legislation  
Note  :  Technical  standard  developed  privately  or  publicly  
 SpeciKication  
§  An  explicit  set  of  requirements  for  an  item,  material,  component,  
system  or  service    
§  Used  to  formalize  the  technical  aspects  of  a  procurement  
agreement  or  contract  
§  Exact  statement  of  particular  needs  to  be  satisKied  
§  Technical  facts    
§  Characterizes  the  product,  deKine  the  task    
SpeciKication  helps    
–  To  deKine  the  product/  task  in  micro  level    
–  To  maintain  accuracy  or  achieve  quality    
–  To  meet  standards    
Examples:  SpeciKication  for  buying  new  Total  station,  GPS  
 What  is  Project  Planning?  
§  Discipline  for  stating  how  to  complete  a  project  within  a  certain  
timeframe,  usually  with  deKined  stages,  and  with  designated  
resources    
§  Project  planning  activities:    
Ø Setting  objectives  (these  should  be  measurable)  
Ø Identifying  deliverables  
Ø Planning  the  schedule  
Ø Making  supporting  plans  
Also  includes:  human  resources,  communication  methods,  and  risk  
management  
 
 
 Assignment  1  
Deadline:  Next  class  
 
What  are  the  importance  of  TOR  ?  
Why  do  surveyor  need  standards  during  project?  
 
 Resource  Management  
§  Process  of  managing    resources:  human,  instrument  and  
technology  
§  Resource  management  activities:    
Ø Setting    clear  objectives  (these  should  be  measurable)  
Ø Identifying  deliverables  
Ø Well  Planned  the  schedule  
Ø Make  supporting  plans  
Also  includes:  human  resources,  communication  methods,  and  risk  
management  
 
 
 Costing  
§  Proposed  or  estimated  cost  of  producing  or  undertaking  
something  
§  System  of  computing  cost  of  production  or  of  running  a  business:    
Ø Running  a  business  
Ø By  allocating  expenditure  
Ø Different  operations  of  Kirm  
Ø Various  stages  of  production  
Estimation  of  expenditure  of  something,  such  as  time  or  labour,  
necessary  for  attainment  of  a  goal  
 
 
 Costing  of  survey  project  
§  Resource  needed:  Technical  and  Financial  resources  
§  Time  and  transportation  
§  Technology  required  
§  Place  and  Instrument  used  
§  Estimate  in  a  balance  way:  
§  Too  high  estimate  could  lose  bid,  time  and  money  
§  Too  low  estimate  could  lose  money  and  insufKicient  money  

 
 
 ABC  Costing  of  survey  project  
§  ABC  stands  Activity  Based  Costing  
§  Management  accounting  approach  
§  Allocate  all  direct  and  indirect  (overhead)  costs  to  cost  objects  
(products  and  services)  
§  Help  management  understand  critical  business  information  
§  Measure  business  process  performance,  activity  by  activity  
§  Direct  cost:  directly  traced  to  produce  speciKic  goods  or  services  
§  E.g.  salaries  for  project  staff  and  material  required  for  a  particular  project  
§  Indirect  cost:  indirectly  accountable  to  a  cost  object  
§  E.g.  Administration,  personnel,  security  costs,  and  also  known  as  overhead  
 
 
 Survey  Project  Implementation  
§  Process  whereby  “project  inputs  are  converted  to  project  outputs”  
§  Acting  on  the  required  activities  of  survey  project  
§  Putting  into  practice  what  was  proposed  in  project  proposal  into  
actual  survey  project  
§  Management  of  the  project  
§  Executing  the  project  intention  

 
 Project  Implementation  Phase  
Project  Activation  
§  Making  arrangements  to  start  project  
§  It  involves  coordination  and  allocation  of  resources  for  operation  of  
project    
Project  Operation  
§  Practical  management  of  project  
§  Project  inputs  are  transformed  into  outputs  
§  To  achieve  objectives  of  project  
 
 Project  Implementation  Plan  
It  Includes:  
What  activities  can  produce  expected  project  outputs?  
What  is  the  sequence  of  these  activities?  
What  is  the  time  frames  for  these  activities?  
Who  will  be  responsible  for  carrying  out  each  activity?  
 
 
 Project  Implementation  Plan  
includes:  
The  following  methods  are  used  to  answer  above  question:  
1.  Gantt  Chart  
2.  Critical  Path  Method  (CPM)  or  Network  Analysis  
3.  Project  Evaluation  and  Review  Techniques  (PERT)  
4.  Simple  formats  
 
 Quality  Management  
Processes  that  includes  all  activities  of  performing  project  that:  
 -­‐  Determines  quality  policies,  objectives  and  responsibilities  
Therefore  project  will  satisfy  the  needs  for  which  it  was  started  
Three  Quality  management  processes:  
1)  Quality  Planning:    Identifying  which  quality  standards  are  
relevant  to  the  project  and  determining  how  to  satisfy  them  
2)  Perform  Quality  Assurance:  application  of  planned,  systematic,  
quality  activities  to  ensure  that  the  project  will  employ  all  
processes  needed  to  meet  requirements  
3)  Perform  Quality  Control:    Involves  monitoring  speciKic  project  
results  to  determine  whether  they  comply  with  relevant  quality  
standards  and  identifying  ways  to  eliminate  causes  of  
unsatisfying  results  
 Task  Supervision  
Task  supervision  is  a  teaching  learning  process  which  provides:  
-­‐  constant  observation,  monitoring,  evaluation,  guidance  to  workers  
To  enable  them  to  perform  their  activities  effectively  and  efKiciently  
maintaining  required  standards  
 
Techniques  of  Supervision:  
1)  Observation  E.g.  Field  visit  
2)  Interview  and  questioning  
3)  Individual  and  group  conferences  
4)  Performance  evaluation-­‐  self,  peer,  supervisor,  and  general  
public  evaluation  
5)  Verbal  and  written  reports  
 Instrument  Adjustments  
Process  of  bringing  various  parts  of  an  instrument  into  proper  
relationship  with  one  another  
To  be  qualiKied  surveyor,  you  must  have  knowledge  for  proper  
adjustment:  
1)  Be  familiar  with  principle  upon  which  adjustments  are  based  
2)  Know  methods  or  tests  used  to  determine  if  an  instrument  is  out  
of  adjustment  
3)  Know  procedure  and  sequence  for  making  adjustments  
4)  Be  able  to  tell  what  effect  an  adjustment  of  one  element  will  
have  on  other  part  
5)  Understand  effect  of  each  adjustment  when  it  is  actually  used  
for  measurement  
 Output  Management  
Processes  that  includes  all  activities  of  performing  project  that:  
 -­‐  Delivering  the  Kinal  outcome    
Organizing,  managing  different  task  to  deliver  expected  result  
Any  Questions