Local Fees and Charges Toolkit - Template
Local Fees and Charges Toolkit - Template
Table 1:
LIST OF ACTIVITIES
1
2
3
4
5
6
7
8
9
10
11
1 -
2 -
3 -
4 -
5 -
6 -
7 -
8 -
9 -
10 -
11 -
1 - - - -
2 - - - -
3 - - - -
4 - - - -
5 - - - -
6 - - - -
7 - - - -
8 - - - -
9 - - - -
10 - - - -
11 - - - -
STEP 4. QUANTIFY THE VARIABLE COST FOR ROUTINE ACTIVITIES This is based on the position
being occupied by the person
rendering the service
Column 1- Base it on the staff identified as directly involved in the Routine Activities of the subject service. The actual number may be obtained from the Citizen's Other benefits include PERA,
Charter or authorized office process flow, including the list of contractual positions for the particular service/s being rendered. Yr end benefits, and other
remunerations received by the
employee. In case data is
unavailable, we can use the
Column 2 - Match the salary grade for each staff. The salary grade data will be available at the Citizen's Charter, HR, Accounting, or Budget Office of the City. proxy 20% to cover for all
other benefits.
Column 3 - Fill out the salary rate per month for each staff. The salary rates per month may be obtained from HR, Accounting, or Budget offices of the LGU.
Based on the rule that staff
Column 4 - Compute for the annual salary of the staff by multiplying column 3 by 12 months assigned on full time receives
80% rating. The 20%
Column 5. Identify all other remunerations regularly received by the staff. Data will be available at the City Budget or Accounting Department. In case data will represents lag time normally
not be readily available, other benefits can be represented by computing 20% of the annual salary. devoted to attendance in
seminars, trainings, leaves
and other administrative
Column 6. Sum up columns 4 and 5, and multiply it by 80%. The 20% covers lag time usually allotted to attendance in seminars/trainings, leaves, and other admin activities not related to
activities not related to the service. LGUs may also devise other method to determine the annual % of time assigned in the delivery of subject service, exclusive of delivering the service.
lag time.
This may be determined by the
Column 7. Approximate the annual percentage of time each staff performs the task directly related to the activity. Data shall be provided by the head of units head of unit delivering the
performing the service, e.g., if exclusively doing such task, then put 100%. service.
Column 8.Get the total personnel cost attributable to Routine Activities by adding the cost for each staff involved in delivering the service.
TOTAL -
Instructions in Filling the Form
Column 1. Identify the vehicles used for inspection
Column 2. Identify the number of vehicles used for inspection
Column 3. Verify the average cost of fuel per liter
Column 4. Check the average weekly consumption in liters
Column 5. There are 52 weeks in one year. Identify the number of weeks the vehicles(s) has been used in a year.
Column 6. Compute for annual cost of fuel for 1 year by multiplying columns 2, 3, 4 and 5.
Column 7. Determine the percentage for the frequency of use of the vehicle for inspection. In the specific case sample, half day use from February to November is 44/52 weeks
X .5 days. Note that the LGUs may devise other method to determine the actual percentage for the frequency of use of the vehicle.
Column 8. Compute the cost of fuel for inspection activities by multiplying columns 6 and 7.
Table 6:
Variable Cost - Fuel
Number of Average Cost Ave. weekly Number of weeks Annual Cost of fuel Percentage of use Annual cost for Fuel for
List of vehicle/s Vehicles per liter consumption in liters in one year for the vehicle for inspection per inspection
week
(col 1) (col 2) (col 3) (col 4) (col 5) (col 6) (col 7) (col 8)
- -
TOTAL -
If the LGU does not provide vehicles for inspection, but only allows the reimbursement of actual transportation expenses, the annual cost should be computed
by determining the monthly reimbursements multiplied by 12
Table 7:
Variable Cost - Allowance/Reimbursement for Fuel 0.5 x 44/52 weeks. Since normal
inspection activities are done half day
every week day from February to
% Time assigned in November.
Transportation Cost based on the delivery of the Annual Cost of the
Name and Position Allowance/Reimbursements
"Subject Service" Service
TOTAL OF VEHICLE
- - AND FUEL: -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
TOTAL -
STEP 4.C OTHER VARIABLE COSTS
Instructions in Filling the Form
Column 1. List down the supplies, materials and other resources which are issued to each applicant or varies directly with the number of
applicants.
Column 2. Count all filled application forms, schedule slips, results forms, etc., and those issued with official receipts. Consider if applicants
were successfully processed and approved, and provided with new business plate, stickers and/or certificates.
Column 3. Secure the unit cost for each and every item identified as other variable cost from the City Accounting Office.
Column 4. Compute for the annual other variable cost by multiplying column 2 and column 3
Table 8:
Variable Cost - Other variable cost
1) -
2) -
3) -
4) -
5)
6) -
TOTAL -
Instructions for Filling Up the Form
Column 1 - List all identified variable costs.
Column 2 - Fill up the variable costs for the "Subject Service" and reflect the sum of all entries of each
cell to total
Column 3 - Divide the amount in column 2 with the number of applications (annual) to get the
Estimated Routine Variable Cost Per Application.
Table 9:
Summary Table- Variable Costs
Estimated Routine Variable
Total Cost Per Application
Annual Number of Applications
Variable Costs
Routine Personnel - -
Transportation Costs - -
Other Supplies/Forms/Materials - -
TOTAL - -
If actual data is not available, use Determined by the head of unit
As provided by the DBM or the HR Cash gift, aca/pera, 13th month
20% as the proxy for other delivering the service.
of the LGU pay, 14th month pay and uniform
benefits
allowance
STEP 5. ALLOCATE THE VARIABLE COST FOR SPECIAL ACTIVITIES Basis (2) Simple and Complex
Note: Other basis may be used (e. g. the DTI classification as to Cottage, Small, etc)
STEP 6. ESTIMATE AND DISTRIBUTE THE FIXED COSTS
STEP 6.A COST OF OFFICE SPACE
Instruction in Filling Up the Form
Column 1 - Describes the cost formula for determining share of office cost for delivering "Subject Service". Determine the cost of
construction per square meter (approximately P20,000/sq.m.) and the floor area of the entire City Hall. The building construction
cost is the product of the two values. Knowing the floor area occupied by the different offices delivering the "Subject Service", its
proportionate share in the total floor area of the city hall multiplied by cost of constructing the building will be the cost of office space
occupied. The annual depreciation rate is 4% since the normal economic life of reinforced concrete structures is 25 years. We can
compute for the annual depreciation expense by multiplying the cost of office space occupied by depreciation rate and approximately
the annual maintenance cost by apportioning 20% of the annual depreciation expenses. The 20% is used whenever actual data from
the Accounting Office is unavailable. The share of cost for delivering "Subject Service" can be computed by adding annual depreciation
expense and annual maintenance cost multiplied by the percent of work by the Office utilized for delivering the "Subject Service".
Column 2 - Apply the formula described above for the office involved in the delivery of the "Subject Service".
Table 10:
Fixed Cost - Office Space (Owned by the LGU)
Particulars Offices Involved in the delivery of "Subject Service" Fee
(col 1) (col 2)
Construction Cost (per sq m)
Floor area of City Hall (sq m)
Building Construction Cost (Php) -
Office Area Occupied (sq. m)
Cost of Office Area Occupied (Php) -
Depreciation Rate (%)
Annual Depreciation Expense (Php) -
Annual Maintenance Cost (Php) -
Percent of Work for "Subject Service" (%)
Column 2 - Apply the formula described above for the office involved in the delivery of the "Subject Service".
Table 11:
Fixed Cost - Office Space (Rented by the LGU)
Particulars Offices Involved in the delivery of "Subject Service" Fee
(col 1) (col 2)
Rental rate per month
Number of months use
Annual cost of rental -
Maintenance Cost -
Annual cost of rented office space -
Number of
telephone/cellphone lines in
Electricity rate per kilowatt the Office delivering the
hour (Php) Number of People service
Kilowatt consumption/hour
for the unit delivering the Water bill per person per Rate of subscription per
service month month
Number of operating hours Estimated water bill of the Annual cost of
per day office per year - telephone/mobile services -
Percent of work for the Percent of work for the
Number of days per year service rendered service rendered
Column 2. Verify actual office expenses from the LGU Accounting Office. If data are hard to get, reflect the
budget allocation of each office (c/o LGU Budget Office).
Column 3. Determine the percentage of time used by the Office in delivering the specific service in relation
to its total responsibilities.
Column 4. Compute for the other variable cost by multiplying column 2 and column 3.
NOTE: Note: The LGU may have other major fixed costs not mentioned in this illustration. When costs are
significant, those fixed cost must be identified and added in the template. Conversely, costs that are
negligible may be dropped from the calculations.
Table 16:
Other Fixed Cost
Particulars Annual Rate Percent of Use for Annual Cost
"Subject Service" Fees
(col 1) (col 2) (col 3) (col 4)
Internet Services
Security Team
Janitorial Team
Reception Services
Total -
Instructions for Filling Up the Form
Column 1 - List all identified fixed costs.
Column 2 - Fill up the fixed costs for the "Subject Service" and reflect the sum of all entries of each
cell under "Total".
Column 3 - Divide the amount in column 2 with the number of applications (annual) to get the
Estimated Routine Fixed Cost Per Application.
Table 17:
Summary Table - Fixed Costs
Estimated Routine Fixed Cost Per
Fixed Cost Total Application
(col 1) (col 2) (col 3)
Fee Rate Estimation Using Costs of Issuing Comparison with Current Fee Rates Difference % Variance (-/ Remaks:Reasonable/Not
Permits Plus Cost of Surveillance +) Reasonable
(3) Input the results in a summary form using Table 23 for ease in reference and appreciation during the review and deliberation of the results of the Toolkit.
(4) If so, then the LGU must submit, along with the report of the results, a proposed Rationalization of Fees and Charges using the options.
EXAMPLE:
Compare Fee with Cost of Delivering Services
Fee Rate Estimation using Costs of Issuing
Comparison with Current Fee Rates
permits plus cost of surveillance
Total Cost 10,164,481.24 Total Revenue 13,242,500.00 3,078,018.76 30%
10,594.00 Total
Scenario 1 % of Applicants Number of Applicants Cost (with weight) SPCL-PERSONNEL STD-VAR STD-FXD Cost per Application
Simple 80% 8,475 #DIV/0! #DIV/0! 420.00 520.00 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
Complex 20% 2,119 #DIV/0! #DIV/0! 420.00 520.00 #DIV/0! #DIV/0! #DIV/0! #DIV/0!
100% 10,594 #DIV/0! #DIV/0! #DIV/0!
235801.42 847.52 211.88 69.56 350.00 525.00 944.56 200,132.59 1,133.47 240,159.11
235801.42 847.52 211.88 69.56 350.00 525.00 944.56 200,132.59 1,133.47 240,159.11
#REF! 2,118.80
834.68 350.00 525.00 1,709.68 1,448,984.26 2,051.61 1,738,781.11
834.68 350.00 525.00 1,709.68 1,448,984.26 2,051.61 1,738,781.11
3,957,880.44
Summary of Rationalized Local Fees and Charges
Local Fee/Charge Current Rate Rationalized Rate % Variance Remarks