Harmonization, Acceptance &

Standardization of Aircraft Records

Kumar Menon
GECAS, SVP & Project Manager
MRO Asia-Pacific 2017
Lessor’s Panel:
Changing dynamics of Asia pacific leasing market , new t rends in leasing
cont act s and bet t er lease management st rat egies

1 November 2017
Property of GE. Not to be copied, distributed, or reproduced without prior approval.
The Challenge
Ret urning Airline Receiving Airline

> $85,000 Inconvenience/Time > $35,000

+ Effort
The Tot al Cost of Records per Aircraft Transit ion in excess of $120,000

GECAS Not to be copied, distributed, or reproduced without prior approval. November 1, 2017 2
Regulatory awareness: balance cost versus safety
Unnecessary record ret ent ion increases cost wit hout safet y benefit
Financial
Management

Bankrupt cy
Record Level of Det ail

Safet y
Management

Cat ast rophe

Source: James Reason Complexit y

GECAS Not to be copied, distributed, or reproduced without prior approval. November 1, 2017 3
The XBT Vision – Leverage Spec 2500
Ret urning Airline Receiving Airline

Result : Improved qualit y, lower cost and simplified record review

GECAS Not to be copied, distributed, or reproduced without prior approval. November 1, 2017 4
What is being done?
Harmonisat ion Accept ance St andardisat ion

Authorities, Lessors and Authorities, Lessors and Standards for electronic

Airlines work with the Airlines work with the record interchange.
same content. same content.

Significant Indust ry Act ivit y Underway

GECAS Not to be copied, distributed, or reproduced without prior approval. November 1, 2017 5
What is being done?
Harmonisat ion Accept ance St andardisat ion

Authorities, Lessors and Authorities, Lessors and Standards for electronic

Airlines work with the Airlines work with the record interchange.
same content. same content.

Significant Indust ry Act ivit y Underway

GECAS Not to be copied, distributed, or reproduced without prior approval. November 1, 2017 6
Harmonised Records
ICAO Record Recommendat ions at Transfer

• Regulatory Checklist now included in ICAO

Airworthiness Manual Doc 9760, 3rd Edition
• Lessors / Operators agree on records at lease
return (Completed last month)

Framework for Aircraft Transfer

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Retention Philosophy
Time Cont rolled Component = HT + OC

The retention period is related to the

importance of the part (in terms of the Life Limit ed
aircraft design) and how it is monitored Part s
in the maintenance programme Hard Time
Quant it y of dat a t o keep

On Condit ion

Condit ion
Monit oring

Fly To Fail

Ret ent ion period

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M.A. 305 RE-STRUCTURE

A/C total hours/cycles

• Airworthiness Directives
• Modifications & Repairs

• Aircraft & Components separated

• Field Loadable Software
Aircraft Record Summaries • Status of Compliance with the AMP
• Mass & Balance Status
• ‘Service Life Limited’ – deleted
• Status of Deferred Maintenance

Component Record ••• Status

‘Time
Status of TimeControlled
of Life Limited Parts
Controlled Components Component’
(HT and OC) – intro.
Summaries
•• Technical
Component
Log - 36 Months
Records Clarified
Detailed Maintenance Records ••• AD‘In Service&History’
Compliance Documents - 36 Months
Aircraft Modifications for LLP’s
Repairs - continuous

••• Components:
• Scheduled Maintenance at Aircraft/Engine/Prop level - 36 months
during Operation Field Loadable Software
LLP status and ‘in service Status introduced
history’ – continuous
Components: Detailed maintenance records for LLP’s and Time Controlled - 36 months
•• Flight
Detailed
Log – 12 months
Maintenance Records clarified
Detailed Maintenance • Status reports as of the date of retirement - 12 months
Records at Retirement • Detailed maintenance records on the date of retirement – 12 months

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Correcting Unnecessary Practices

 Non-Incident Statements

 Incident/Accident
Clearance Statement

Dist inguish bet ween Regulat ions & Indust ry Pract ice

GECAS Not to be copied, distributed, or reproduced without prior approval. November 1, 2017 10
What is being done?
Harmonisat ion Accept ance St andardisat ion

Authorities, Lessors and Authorities, Lessors and Standards for electronic

Airlines work with the Airlines work with the record interchange.
same content. same content.

GECAS Not to be copied, distributed, or reproduced without prior approval. November 1, 2017 11
Acceptance – ICAO Activity
Air Navigat ion Work Programme (AIRP.009.01.EAMR)

Provisions for elect ronic aircraft maint enance records (EAMR)

Amendment t o Airwort hiness Manual ICAO Doc 9760
• Tasked to provide guidance to States on
authorising the use of EAMRs as an alternative
to paper based aircraft maintenance records

St at us
• Draft guidance now available
• 9760 Rev. 3.1 due for publication – Q1,18
Part of a broader framework of looking at Cross Border Transferabilit y

GECAS Not to be copied, distributed, or reproduced without prior approval. November 1, 2017 12
What is being done?
Harmonisat ion Accept ance St andardisat ion

Authorities, Lessors and Authorities, Lessors and Standards for electronic

Airlines work with the Airlines work with the record interchange.
same content. same content.

GECAS Not to be copied, distributed, or reproduced without prior approval. November 1, 2017 13
Standardization: ATA Spec 2500

• Aercap • Boeing • GECAS • KLM Royal Dutch Airlines

• AerData • Embraer • GE Aviation • SAVISCON.COM
• Airbus • FedEx • IATA • Swiss Aviation Software
• American Airlines • Finnair • United Airlines
• Atlas Air

Init ial Publicat ion: Now Available for public purchase

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Standardisation – Transfer via XML
Ret urning Airline Receiving Airline

Crat e Using secured

Schema 2 connect ion t he Crat e
is t hen sent t o t he
receiving Airline

3
4
1
XML is generated per The XML file &/OR
ATA Spec 2500 - contains data and
Contains all required links to external Import programme – Receiving Airline
information & files which are M&E (and/or records) then uses software
records transferred along system saves the to decode and view
records into the XML file as
M&E syst em with the XML specified directory in HTML. (colours and
(including records) accordance with themes defined by
Spec 2500 standards Style Sheet)

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Conclusion

• Exponential growth of aircraft transitions

• Airlines already embrace digital technology
• Potential for significant cost out per annum
• Building blocks now in place
• Spec 2500 links it all together

A st andard is only a st andard; adopt ion and use is t he key

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