Architectural Works Brief

Architectural Works Brief

 Architectural Works Brief

ARCHITECTURAL
NEEDS STATEMENT
2020

CAWANGAN ARKITEK, IBU PEJABAT JKR MALAYSIA,

MENARA TUN ISMAIL MOHAMED ALI, JALAN RAJA LAUT,
50350 KUALA LUMPUR.

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TABLE OF CONTENTS

SECTION 1.0: GENERAL ............................................................................................... 2

SECTION 2.0: SCOPE OF WORKS ............................................................................... 6
SECTION 3.0: SCHEDULE OF ACCOMMODATION (SOA) ......................................... 7
SECTION 4.0: ARCHITECTURAL DESIGN GUIDELINES ............................................ 8
4.1 GENERAL PLANNING ......................................................................................... 8
4.2 SUSTAINABLE DESIGN ...................................................................................... 9
4.3 ENVIRONMENTAL REQUIREMENT ................................................................. 10
4.4 PRESERVATION OF TREES ............................................................................. 11
4.5 TRAFFIC MANAGEMENT .................................................................................. 11
4.6 COMPLIANCE WITH DISABLED REQUIREMENT ............................................ 11
4.7 COMMON AMENITIES ....................................................................................... 11
4.8 EXTERNAL WORKS DESIGN............................................................................ 12
4.9 INDUSTRIALISED BUILDING SYSTEM (IBS) ................................................... 13
4.10 WARRANTY OR GUARANTEE.......................................................................... 14
4.11 DESIGN CONSIDERATIONS FOR MECHANICAL AND ELECTRICAL (M&E)
REQUIREMENTS ............................................................................................... 14
4.12 MAINTENANCE.................................................................................................. 17
4.13 SAMPLES AND MOCK-UPS .............................................................................. 17
SECTION 5.0: ARCHITECTURAL COMPONENTS, MATERIAL AND FINISHES ...... 18
5.1 GENERAL .......................................................................................................... 18
5.2 ROOF COMPONENTS ....................................................................................... 18
5.3 CEILING ............................................................................................................. 19
5.4 WALL AND PARTITION ..................................................................................... 19
5.5 PAINT WORKS................................................................................................... 20
5.6 ACOUSTIC WORKS........................................................................................... 20
5.7 WINDOW ............................................................................................................ 20
5.8 DOORS .............................................................................................................. 22
5.9 IRONMONGERY ................................................................................................ 23
5.10 TOILETS AND WET AREAS .............................................................................. 25
5.11 SANITARY WARES AND FITTINGS .................................................................. 26
5.12 OTHER FITTINGS .............................................................................................. 27
5.13 FLOORS ............................................................................................................. 28
5.14 WATERPROOFING............................................................................................ 31
5.15 STAIRCASE AND RAILINGS ............................................................................. 31
SECTION 6.0: INTERIOR WORKS, FURNISHING AND OTHER FITTINGS ............... 33
6.1 GENERAL .......................................................................................................... 33
6.2 INTERIOR DESIGN CONCEPT AND SCOPE ................................................... 33
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6.3 GENERAL FURNITURE WORKS ...................................................................... 34

6.4 BUILT-IN FURNITURE ....................................................................................... 35
6.7 LABORATORY FURNITURE.............................................................................. 35
6.8 DESIGN / PERFORMANCE SPECIFICATION ................................................... 36
6.9 ARTWORKS AND CARVINGS ........................................................................... 37
6.10 SOFT FURNISHING ........................................................................................... 38
6.11 SPECIAL FITTINGS AND ACCESSORIES ........................................................ 38
6.12 SIGNAGES AND DIRECTORIES ....................................................................... 38
SECTION 7.0: LANDSCAPING & TURFING ............................................................... 42
SECTION 8.0: RECREATIONAL FACILITIES ............................................................. 43
8.1 GENERAL .......................................................................................................... 43
SECTION 9.0: MAINTENANCE .................................................................................... 45
9.1 GENERAL .......................................................................................................... 45
9.2 HANDOVER MANUAL & MAINTENANCE MANUAL ......................................... 46
9.3 DURABILITY ...................................................................................................... 47
9.4 ASSET REGISTRATION, TAGGING AND INVENTORY ................................... 47
9.5 AS-BUILT DRAWING ......................................................................................... 48
SECTION 10.0: CONTENTS OF TENDERER’S PROPOSAL ................................. 49
10.1 DESIGN PROPOSAL ........................................................................................ 49
10.2 DESIGN REPORT .............................................................................................. 49
10.3 DRAWINGS ........................................................................................................ 49
10.4 SCHEDULES AND SPECIFICATIONS .............................................................. 51
10.5 ROOM DATA ...................................................................................................... 52
10.6 DOCUMENTATION FOR SUBMISSION ............................................................ 53
10.7 DOCUMENTATION FOR SUBMISSION (SUCCESSFUL TENDERER) ............ 53
10.8 TENDERER’S PROPOSAL CHECKLIST ........................................................... 55
SECTION 11.0: REQUIREMENT OF APPROVING AUTHORITIES ............................ 57
11.1 GENERAL .......................................................................................................... 57

LIST OF APPENDIX...................................................................................................... 59
GLOSSARY AND ABBREVIATIONS ............................................................................ 93

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SECTION 1.0: GENERAL

1.1 The Architectural Works Brief as given shall be for the design, construction,
completion, commissioning, handing-over and maintenance of building works for
the said project. (Project name and location refer Appendix 1 – Project Brief).

1.2 The Architectural Works Brief shall be read in conjunction with the Civil & Structural
Works Brief, Mechanical Works Brief, Electrical Works Brief, JKR Standard
Specification for Building Works), JKR Building Information Modelling (BIM)
Requirements (if needed), Needs Statement for Total Assets Management and all
other requirements, of which together shall form the Government Needs Statement
for the project. All design and building works requirements specified in the needs
statement shall be coordinated and integrated thoroughly in order to achieve an
overall design proposal that is cohesive and harmonious in character.

1.3 All architectural requirements pertaining to the design, specifications, construction,

equipping, completion and commissioning of the project shall be carried out in
accordance with the best commercial and engineering practice and shall comply
with the LATEST stipulated Government Circulars, Standards, Guidelines, Acts &
Regulations. Where stringent requirement for security and safety shall be required,
reference shall be made to the Garis Panduan Jabatan Keselamatan Negara and
to other international accreditation body or standards.

1.4 The Conceptual Design Drawings as attached in Appendix 2a – Conceptual

Design Drawing (wherever applicable) of this Pre-Bid document shall only be a
guide for the tenderers in submitting the actual design proposal for this project. The
Drawings shall be referred to as a guide for the minimum standard and
requirements of the government. Further improvements and refinements to the
said concept design are highly expected from the tenderers and they shall comply
with all the design requirements as stipulated in the Pre-Bid document.

1.5 The tenderers shall appoint an Architect registered with Ministry of Finance
Malaysia (MOF) and Board of Architect Malaysia (LAM) with experience in the
specific area as required by the government. Copies of valid certificate of
registration that shows the name and registration date shall be included in the
submission.

1.6 The consultant architect’s appointment shall include the design, supervision and
certification of works during the construction period as well as during the defects

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liability period as described further in the government brief. The consultant shall
have an adequate and qualified team of design and supervisory staff on site.

1.7 Where it is required, the tenderer shall also appoint specialist and other consultants
such as Town Planner, Landscape Architect, Interior Designer, Medical Planner,
Laboratory Specialist and Acoustic Specialist as may be required by the local
authority and by the government.

1.8 Where it is required for Building Information Modelling (BIM), the details of the BIM
requirements shall be read in conjunction with JKR Building Information Modelling
(BIM) Requirements.

1.9 Refer to Appendix 1 – Project Brief for the designated site in terms of location,
approximate site area and description of site conditions.

1.10 All tenderers shall visit the site to understand the actual conditions of the site
locality and evaluate its strengths, weaknesses, opportunities and constraints for
design decisions. Any claims on the grounds of lack of knowledge of any off-site
or site condition, shall not be considered.

1.11 The successful tenderer shall undertake pre-computation surveys by licensed land
surveyor to confirm the site boundaries and shall be endorsed by Ketua Pengarah
Tanah dan Galian (KPTG / PTG) for projects in West Malaysia. As for projects in
Sabah and Sarawak, references shall be made to the respective local authority.
The successful tenderer shall also undertake complete engineering surveys,
indicating the existing topography, structures, vegetation, and relevant services
within and outside the boundaries.

1.12 The successful tenderer shall provide the demarcations of the exact site boundary,
as well as all other boundaries separating the zones within the site. This exercise
shall be verified by KPTG/PTG or by the approving local authority.

1.13 The successful tenderer shall verify with the approving local authority on the
planning guidelines of the proposed site. Planning guidelines such as plot-ratio,
maximum height, usable plinth area and other corresponding guidelines shall be
adhered accordingly.

1.14 The overall design shall be flexible in usage and allow for future expansion or
extension within the site.

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1.15 The successful tenderer shall conduct an assessment using the green rating tools
to evaluate the level of sustainability achieved for the project as accordance to
Surat Arahan KPKR Bil.2/2020: Pelaksanaan Penarafan Hijau Bagi Projek
Jabatan Kerja Raya Malaysia (JKR).

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SECTION 2.0: SCOPE OF WORKS

2.1 The architectural works shall consist of design, planning, preparation and
production of drawings and specifications and the subsequent implementation,
construction (including supervision by qualified professionals), completion,
commissioning, handing-over in approved condition and maintenance of the said
project which shall consist of, but not be limited to the following components as
specified in the project brief.

2.2 The detailed requirements for Building Works shall be laid out in Appendix 1 –
Project Brief. The requirements given shall be indicative but not exhaustive, and
the tenderers shall include suggestions and/or improvements in their proposals.

2.3 All information provided in the pre-bid document shall be with intention to assist the
tenderers in the design and shall not be read as the only features or facilities
required and/or being a constraint to the design. The tenderers shall understand
the intended purpose and function of each area and shall be responsible to provide
a complete design and build facilities for the proper function and efficient operation
intended for each area.

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SECTION 3.0: SCHEDULE OF ACCOMMODATION (SOA)

3.1 The tenderers shall prepare a detailed Schedule of Accommodation based on the
requirements outlined in the Project Brief (Appendix 2 – Schedule of
Accommodation). The brief indicates the number of rooms required, estimated
space area and the rooms’ functions, which shall serve as a guide for the tenderers
to develop proper working and detailed drawings.

3.2 The tenderers shall follow as closely as possible, the space and building
requirements in the brief. Where the size of a room / area has not been specified,
the tenderers shall propose appropriate and adequate sizing for the proper
functioning of that room / area. Any deviation to the requirements shall be to the
concurrence of the PD and approval of the client.

3.3 The tenderers shall comply with the Garis Panduan Dan Peraturan Bagi
Perancangan Bangunan by Jawatankuasa Standard Dan Kos, Unit Perancang
Ekonomi (EPU), Jabatan Perdana Menteri, Malaysia.

3.4 The tenderers shall propose the gross areas for each of the functional spaces
required. The tenderers may include in the proposal; own suggestions, new ideas
and/or improvements on all aspects of design, construction and the finished
materials used, in accordance with their best professional judgement in fulfilling the
requirements of the Needs Statement.

3.5 The tenderers shall allow adequate spaces and/or room for circulation, mechanical
and electrical requirements and installations, and any other space requirements that
are not mention on the schedule or not shown on the concept drawings.

3.6 The tenderers shall ensure the spaces provided fulfill the functional requirement in
the project brief and of the building. The successful tenderer shall bear all costs for
any inadequacy of the spaces proposed for the said project.

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SECTION 4.0: ARCHITECTURAL DESIGN GUIDELINES

4.1 GENERAL PLANNING

4.1.1 The overall design and planning of the project shall incorporate all the required
buildings and facilities specified in the project brief and shall reflect the operational
policies of the building occupant as stipulated in Client’s Brief of Requirement
(CBOR).

4.1.2 The building shall be designed to suit the site conditions i.e. hilly area, swamp
areas, coastal areas etc. The design shall maintain the natural hilly terrain as much
as possible. Cutting the slopes for the preparation of infrastructure and building
works on hilly terrain shall be in accordance to the latest Garis Panduan
Perancangan Pembangunan Di Kawasan Bukit Dan Tanah Tinggi by Kementerian
Perumahan Dan Kerajaan Tempatan (KPKT) and the latest other related
guidelines for coastal, swamp and mangrove areas.

4.1.3 The building design and orientation shall maximize passive design strategies.

4.1.4 The design shall be innovative yet able to blend with local context , flexible in usage
and with minimal maintenance. All building façade design in the project shall have
a unified and harmonious character to the government’s requirement.

4.1.5 The overall design shall meet the spatial and functional requirements of the project
brief and must allow for future expansion or extensions within the development.
The masterplan shall be of flexible design to accommodate future expansion, if
required in the Client’s Brief of Requirement (CBOR).

4.1.6 All areas shall be designed to achieve good cross ventilation and natural lighting.
Any deep planning design shall be avoided or otherwise, internal courtyards for
ventilation and natural lighting or mechanical ventilation system shall be provided.

4.1.7 Mosque, surau or prayer rooms shall be orientated to the Qiblat (direction of
prayer), accessible to OKU and segregated between genders. Ablution facilities
shall be attached/annexed and has a direct entrance to these praying areas.
Mosque, surau or prayer rooms and ablution facilities design shall comply with MS
2577: 2014 Architecture and Asset Management of Masjid - Code of Practice.

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4.1.8 All halls, training facilities, auditorium, conference room, indoor shooting range,
hangar, studios, mosque, surau and other related rooms/areas of similar nature
shall be designed column-free and without any obstruction of view.

4.1.9 Minimum floor to ceiling height clearance shall be 3000 mm. The height of
basement, if provided, shall not be less than 2500 mm clear height. All public
spaces shall have a minimum floor to ceiling height clearance of 3000 mm
inclusive the underside of beam.

4.1.10 Internal rooms for habitable usage shall be avoided.

4.1.11 Storage buildings and storage rooms shall be functional and well ventilated to
avoid dampness and in compliance to Jabatan Bomba dan Penyelamat (JBPM)
and UBBL requirements.

4.1.12 The successful tenderer shall responsible to ensure the design and positioning
of the building services conduits are given due consideration during the design
and construction stages.

4.1.13 The successful tenderer shall fulfill all the requirements of Chief Government
Security Office (CGSO Malaysia) regarding security protection to ensure the
safety and security are up to the appropriate level of the proposed building. All
requirements shall be reflected in overall design and planning in compliance with
CGSO Malaysia.

4.2 SUSTAINABLE DESIGN

4.2.1 The building shall be designed to the extent possible with reduction of fossil fuel
used, water efficiency and sustainable materials.

4.2.2 The successful tenderer shall plan, design and construct the building by taking
into consideration the following, but not limited to:
a) Catering for cultural diversity of the building usage
b) Effective space planning for usage and maintenance
c) Ease of maintenance including accessibility for maintenance purpose
d) Security and safety
e) Comfort and ergonomic
f) Design for all (universal design)
g) Good indoor and outdoor environment qualities
h) Sustainable building, energy efficient and fulfil water tightness condition

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i) Maintainability, serviceability and accessibility

j) Operational efficiency completed facility
k) Life cycle cost (Costs of Ownership)
l) Functionality

4.2.3 Energy Efficiency (EE)

The successful tenderer shall plan, design and construct the building to be able
to provide a significant reduction of the energy need for cooling and lighting,
independently of the energy and of the equipments that will be chosen to cool
and illuminate the building by taking into consideration the following, but not
limited to:
a) Office buildings design shall comply to the latest edition MS 1525: 2019
Code of Practice on Energy Efficiency and Use of Renewable Energy for
Non-Residential Buildings, By-Law 38A of UBBL 1984 Energy Efficiency in
Buildings and Daylighting Design Guidelines for Office Buildings in
Malaysia, JKR 2012.
b) The building shall incorporate features of energy efficient building, meeting
all regulatory requirements, and occupant comfort levels.

4.2.4 Passive design strategies

Passive design strategies through creativity, innovation and varying envelope
components need to be implemented. This effort will give high impact reduction
and low operational cost in building's energy consumption. Energy efficient
design criteria are as below but not limited to :-
a) Site Planning and Building Orientation
b) Building Façade Design to reduce heat gain to the building
c) Maximise use of day Lighting and glare control
d) Optional design for Natural Ventilation
e) Strategic Landscaping
f) Future Considerations for Maintenance and expansion
g) Green Building Materials

4.3 ENVIRONMENTAL REQUIREMENT

4.3.1 All environmental requirements shall be read in conjunction with the

Environment & Energy Efficiency Brief and in compliance with MS ISO 14001:
2015 – Environmental Management Systems.

4.3.2 Rainwater shall be harvested for general washing and landscape irrigation.

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4.4 PRESERVATION OF TREES

4.4.1 The successful tenderer shall survey and preserve any matured trees as stated
in Town and Country Planning Act 1976 (Act 172), Section 35A. The inventory
shall be addressed in the Planning Approval Submission.

4.4.2 Identified mature trees that approved by the local authorities shall be conserved
(retained) or relocated as stipulated in the act or relevant guideline by local
authority.

4.5 TRAFFIC MANAGEMENT

4.5.1 The traffic management requirements and needs shall be read in conjunction
with the Civil Engineering Works Brief.

4.5.2 Wherever it is required, the successful tenderer shall consider the traffic
management strategy around/to the building in compliance with the relevant local
authorities. The traffic shall maintain a smooth flow and not causing long periods
of idle standing, as to minimize congestion and pollution.

4.6 COMPLIANCE WITH DISABLED REQUIREMENT

4.6.1 All building design shall take into account the accessibility for disabled persons
and shall comply with the ByLaw 34A of UBBL 1984 Amendment 2012 and MS
1184: 2014 Universal Design and Accessibility in Built Environment – Code of
Practice which all buildings and facilities shall be provided with access to enable
the disabled to get into, out of and within building. It shall be designed with
facilities for disable people’s usage.

4.7 COMMON AMENITIES

4.7.1 Adequate number of common amenities/facilities such as the following, shall be

provided in accordance with the local authority’s requirements and located at
suitable and accessible locations:
a) Common Toilets
b) Refuse bin facilities
c) Recycle bin areas
d) Parking lots (car, motorcycle, bicycle and/or bus)

4.7.2 The public toilets shall be near the public areas but isolated from the sight and
the design shall be accordance to MS 2015-1:2017 Public Toilet Part 1: Design
Criteria.

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4.7.3 The successful tenderer shall provide vending machine power point and water
outlet at approved locations where it is required.

4.7.4 Refuse bin facility shall be provided according to the authorities’ requirements
and approval. Refuse bin facility shall be design with roof coverings, water tap,
light fittings, discharge points and proper ventilation.

4.7.5 Recycle bin area shall also be provided at strategic points and shall be sheltered
from weather elements.

4.8 EXTERNAL WORKS DESIGN

4.8.1 Anti-climb perimeter fencing shall be provided where security aspects is vital to
the nature of the building. The minimum height shall be 2400 mm anti-climb hot
dipped galvanized security fence with minimum 300mm height concrete base
and 300mm height Y barb tape.

4.8.2 G.I. mesh security perimeter fencing and gates of approved design and
standards shall be provided. The minimum height of the perimeter fencing shall
be at least 2100mm with minimum 150mm height from ground level.

4.8.3 Decorative fencing of 2400mm of minimum height shall be provided at the road
frontage where the main entrance gate is located. The design of the decorative
fence shall complement the design of the guardhouse and the gate.

4.8.4 A reasonable number and size of flagpoles shall be proposed to PD’s

concurrence where required. It shall be erected in a prominent area e.g. main
porch or plaza. Poles shall be stainless steel or of equivalent non-corrosive
materials.

4.8.5 Drive-through covered porch designs shall be provided at the main entrance of
the buildings and all other location as required. The design and details of the
porch and link ways shall be coordinated with the main building link ways. It shall
be designed to harmonize with overall building planning.

4.8.6 Covered walkways shall be provided with adequate roof overhang design
(minimum 1500mm) and all walkways floor shall be finished with non-slip
finishing materials, flush, level and complete with proper drainage. All level drops
and steps shall be accompanied by ramps of suitable gradient.

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4.8.7 All detailing for link ways, walkways, gratings and ramps shall be suitable for the
disabled, wheelchair users, and trolley movement in accordance with MS 1184:
2014 Universal Design and Accessibility in Built Environment – Code of Practice.

4.8.8 All drains and sumps located at the gathering area, along main pedestrian
walkways and near public areas shall be completely covered or concealed for
safety reasons and aesthetic.

4.8.9 Open corridors shall integrate scupper drain and adequate water outlet /
concealed downpipe and shall be aesthetically integrated with the overall facade
design.

4.8.10 Non-suspended concrete aprons, if provided, shall be of a minimum width of

1200mm and shall be detached from the structure of the building.

4.8.11 Concealed perimeter drains shall be provided with accessible openings at every
3000mm intervals. These openings shall be covered with galvanized heavy duty
steel grating or precast concrete slabs with appropriate finishes and secured to
the base.

4.8.12 All security and safety aspects including TNB block and Sewerage treatment
plant shall be in compliance with local authorities’ requirements.

4.9 INDUSTRIALISED BUILDING SYSTEM (IBS)

4.9.1 The project shall be implemented using the Industrialized Building System (IBS),
unless otherwise specified.

4.9.2 The project shall comply with 1Pekeliling Perbendaharaan PK1.1/Perenggan 6

(viii). The tenderers shall use IBS construction methods to achieve minimum
overall IBS Score of 70%.

4.9.3 The IBS score for architectural works shall be calculated using The Manual for
IBS Content Scoring System (IBS SCORE), published by Construction Industry
Development Board (CIDB). IBS Score for architectural works shall be submitted
together with the Tenderer’s Proposal.

4.9.4 The proposed building construction systems shall be flexible-to- change

without compromising the quality and the systems. The system shall be able

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to incorporate the usage of local materials and utilizing local labour as per local
authorities’ requirement.

4.9.5 Architectural IBS Component:

a) The design of the building, its elements and component shall comply with
the Malaysia Standard MS1064:2001 ‘Guide to Modular Coordination in
Buildings’ or the latest edition.
b) The successful tenderer shall be responsible to ensure that the design and
the positioning of the building services conduits are taken into consideration
during the design as well as the manufacturing processes.
c) All structural components inclusive of wall panels and floor slabs shall
take into consideration the ultimate load and requirements of mechanical
and electrical equipment in the design.
d) All jointing designed for the components shall be treated properly in
relation to water tightness as well as aesthetics.

4.10 WARRANTY OR GUARANTEE

4.10.1 The terms and conditions for all warranty / guarantee shall be subject to the PD’s
concurrence and to the respective material accordingly.

4.11 DESIGN CONSIDERATIONS FOR MECHANICAL AND ELECTRICAL (M&E)

REQUIREMENTS

4.11.1 The details of M&E requirements, shall be read in conjunction with the M&E
Works Brief, of this tender document.

4.11.2 Adequate spaces shall be provided for M&E plant rooms, Air Handling Unit (AHU)
rooms, electrical switch rooms, substations, sub switch rooms and other M&E
requirements, that shall be necessary for the function of the building. Adequate
space above ceiling shall be provided, to accommodate all service conduits,
ducting and piping for installation and maintenance purposes.

4.11.3 All amenities, services and equipment rooms shall be efficiently designed with
stack-able layouts and shall be accessible.

4.11.4 Internal service rooms shall be avoided, and if there are any, some form of
mechanical ventilation system shall be provided.

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4.11.5 All sub-main switchboards and distribution boards for M&E services shall be
concealed or hidden in appropriate locations, so as not to interfere with the
architectural or interior design works. Decorative compartments or panels shall
be provided to overcome the problem.

4.11.6 All piped services, risers and cable ducts shall be concealed if it lay through the
walls or ceiling. All exposed services / ducts shall be adequately boxed up and
concealed and blend in with the interior design.

4.11.7 All mechanical areas shall have 50 mm drop finished floor level relative to
adjacent areas, complete with adequate number of stainless steel floor traps.

4.11.8 All electrical areas finish floor level shall be raised 50 mm relative to adjacent
areas.

4.11.9 All services and equipment rooms shall be adequately ventilated and protected
from weather elements. The walls shall either be tiled or plastered and painted
with acrylic paint or other approved alternative finish for easy maintenance.

4.11.10 Conduits, services pipe and cable ducts shall be concealed for aesthetic and
security reasons. Access shall be provided for maintenance purposes. Cable
access for all necessary electrical rooms shall be provided.

4.11.11 AHU rooms, cooling towers, air conditioning condensing units, chiller plant
rooms and pump rooms shall not be located adjacent to the noise sensitive
spaces such as meeting rooms, discussion rooms or office areas. Effective
acoustic treatment shall be provided to satisfy noise level criteria if above
conditions cannot be met

4.11.12 A proper staircase shall be provided to service rooms or floors for maintenance.

4.11.13 No manholes/junction box of any services shall be allowed in the circulation

areas inside the building, and in the middle of the road.

4.11.14 Riser for electrical, telecommunication and IT services shall be separated from
mechanical services especially the water pipes to eliminate risk of electrical
short circuit.

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4.11.15 AHU rooms shall be air tight (excluding the opening for fresh air intake) and
vermin free. The doors shall be double leaf and open outwards. AHU rooms
shall not be located next to toilets to prevent the contamination of fresh air
intake.

4.11.16 AHU rooms shall be provided with water taps and floor traps for maintenance
purpose.

4.11.17 Adequate spaces shall be provided for safe operation and maintenance of M&E
machines or equipment. The distance between the machine / equipment shall
not be less than 1 meter to allow safe operation and maintenance works to be
done.

4.11.18 All hose reels for firefighting shall be compartmentalized with sufficient space
for easy access and usage. Such compartments shall not encroach into
circulation areas. Floor traps shall be provided inside the compartments for
maintenance purpose.

4.11.19 Grease trap, where necessary, shall be installed at the kitchen, food process
and preparation areas.

4.11.20 For air-conditioned spaces where condensation will likely to occur the
temperature and humidity shall comply with JKR Guidelines on The Prevention
of Mold Growth in Buildings

4.11.21 Air conditioning condenser units, where installed, shall be located

inconspicuously in an orderly manner, well ventilated and protected from direct
sunlight.

4.11.22 Integration to all existing system such as power supply station, IT,
telecommunication, building automation system, fire integration system,
sewerage, roads but not limited as above; shall include upgrading the existing
facilities whenever necessary for the proper, efficient function, operation and
safety of the system.

4.11.23 The successful tenderer shall install sub meters of major water usage such as
irrigation, cooling towers, at every blocks or tenants in order to monitor water
usage and leaks detection. For energy monitoring purposes, sub meters for
electrical, water and gases shall be provided at strategic locations (refer to
Mechanical & Electrical Works Brief).

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4.11.24 Luminaries fittings shall be recessed to reduce dust collection, ease of cleaning
and maintenance.

4.12 MAINTENANCE

4.12.1 Considerations for ease of maintenance, servicing and cleaning works shall be
emphasized on all building design.

4.12.2 An area for maintenance office shall be provided and easily accessible.

4.12.3 All windows and doors, ceiling, fittings (including M&E fittings and curtains),
architecture features etc. at considerable high level shall be provided with
appropriate pre-planned mechanism or fixed structures for easy maintenance
and cleaning purposes such as built-in motorized devices, scissor-lift / man-lift,
catwalks, cat ladders etc.

4.13 SAMPLES AND MOCK-UPS

4.13.1 The successful tenderer shall set up mock-ups and submit samples of all
finishes, fittings and accessories complete with colour schemes, where
applicable, for PD’s concurrence prior to actual installations.

4.13.2 The successful tenderer shall arrange factory / show room visits prior to the
production and selection of materials, equipment and/or furniture.

4.13.3 The approved samples of all finishes, fittings and accessories shall be properly
mounted on sample boards with labels and shall be placed at the site office for
reference.

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SECTION 5.0: ARCHITECTURAL COMPONENTS, MATERIAL AND FINISHES

5.1 GENERAL

5.1.1 Architectural components, materials and finishes used for the building shall
follow their respective categories as specifically stated in the Garis Panduan dan
Peraturan bagi Perancangan Bangunan oleh Jawatankuasa Standard dan Kos,
Unit Perancang Ekonomi (EPU).

5.1.2 Materials and construction methods in a coastal environment or close to water

body should be resistant to flood and wind damage, wind-driven rain, corrosion,
moisture, and decay (due to sunlight, aging, insects, chemicals, temperature or
others factors) and shall comply with Garis Panduan Perancangan Pemuliharan
dan Pembangunan Kawasan Sensitif Alam Sekitar PLAN Malaysia 2017,
Guidelines on Physical Development Planning for Island and Marine Parks Plan
Malaysia 2014 and Garis Panduan Pembangunan Persisiran Pantai JKR 2020.

5.1.3 A detailed Schedules of Internal and External Finishes shall be drawn up and
submitted as part of the proposal as shown in Appendix 3 - Schedule of
Internal and External Finishes. The specifications shall only be indicative and
not exhaustive.

5.1.4 Size, texture, colour, pattern and other subjective aspects of materials and
finishes shall be subject to PD’s concurrence and client’s approval.

5.1.5 Anti-termite treatment shall be carried out above and underground prior to
construction in accordance with the manufacturer's instruction, by a licensed
applicator as specified in the JKR Standards Specification for Building Works.

5.2 ROOF COMPONENTS

5.2.1 The roof design and materials shall have absolute water tightness. The method
of installation, fixing and fastening of roofing materials, caps, flashings, insulation
and expansion joints, whenever required, shall strictly conform to the
manufacturer’s specification and installation method.

5.2.2 All roofing works and heat insulation specifications shall comply with JKR
Standards Specification for Building Works.

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5.2.3 Reinforced concrete flat roof design is not allowed. If unavoidable, reinforced
concrete flat roof shall be designed with double roofing where metal deck or other
approved materials shall act as primary roof covering above the reinforced
concrete slab to prevent leakage and water ponding.

5.2.4 Covered porch design shall be extended to the lay-by and adjacent lane for main
building entrance or other locations as required in Client’s Brief of Requirement.
Covered porch shall also be provided to all residential quarters and hostel (if
any). The porch design shall be integrated with the building facade.

5.2.5 Gutters and Rain Water Down Pipe (RWDP):

a) All roof drainage system shall be completed with roof accessories including
gutters, debris strainers and RWDP with bracing. RWDP bracing shall be
installed to sustain vibration from rapid water flow.
b) Placement of gutters and RWDP shall be aesthetically integrated into the
overall facade design or concealed.
c) All rainwater goods specification shall comply with JKR Standards
Specification for Building Works.
d) For large roof areas, RWDP with syphonic system shall be used to
accelerate water discharge in accordance with BS 6367: Code of Practice
for Drainage of Roofs and Paved Areas.

5.3 CEILING

5.3.1 Ceilings specification shall comply with the classification of fire spread as
stipulated in the 8th Schedule of UBBL 1984.

5.3.2 Ceiling boards shall be asbestos-free.

5.3.3 Suspended grid ceiling system shall be of proprietary system and the
construction shall comply with the design requirements for strength,
serviceability, stability, performance and durability, as specified in JKR Standard
Specification for Building Works.

5.4 WALL AND PARTITION

5.4.1 The type of non-structural wall system shall be constructed according with their
intended purposes. The performance of the wall shall comply with the
requirements and proper function of that space.

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5.4.2 All non-structural wall system construction shall comply with the design
requirements for strength, serviceability, stability, performance and durability, as
specified in JKR Standard Specification for Building Works.

5.4.3 Cavity wall or double wall shall be provided for 24 hours air-conditioning areas.

5.5 PAINT WORKS

5.5.1 All paints used shall be those supplied by approved manufacturers and to the
approval of the PD.

5.5.2 All painting works and warranty given shall comply with the specifications, as
specified in JKR Standard Specification for Building Works.

5.5.3 The successful tenderer shall submit three (3) colour schemes, comprising
minimum of two (2) elevations and a Schedule of Paint Works for PD’s approval.
(Refer Appendix 3a – Schedule of Paint Works).

5.6 ACOUSTIC WORKS

5.6.1 The successful tenderer shall provide acoustical treatment to the auditorium,
lecture rooms, meeting rooms and other required areas to the proper function of
the rooms and fit for its purpose.

5.6.2 Samples of all acoustic materials, proposed colour schemes together with detail
drawings and performance calculation data endorsed by an acoustic specialist
shall be presented for the PD’s concurrence prior to installation.

5.6.3 Measurements of the indoor ambient noise levels at the noisiest facade shall be
taken. The measurements shall be in accordance with BS EN ISO 140-4 and the
acoustic performance shall be rated in accordance with BS EN ISO 717-1.

5.7 WINDOW

5.7.1 Casement windows shall not obstruct or encroach into any circulation area when
open.

5.7.2 Adjustable glass louvres windows shall be used where it is required. The
adjustable louvres when used shall conform to MS 1057: 1995 Specification for

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Adjustable Louvre Windows. Glass louvre blades shall not be less than 6 mm
thick.

5.7.3 Anodized aluminium curtain and/or blind tracks shall be provided to all windows,
as required.

5.7.4 Security grille, as required, shall integrate with the window frame and comply with
fire regulations.

5.7.5 All toilet windows, unless otherwise stated, shall be top hung window fixed with
translucent glass.

5.7.6 The windows and shading devices design shall be weatherproofed, form an
integral system that prevents glare, promotes the transmission of daylight deep
into the building and satisfies user requirements for glare protection, view and
control of direct daylight transmission into the room.

5.7.7 Window design shall ensure the lux level comply with the MS 1525: 2019 Code
of Practice on Energy Efficiency and Use of Renewable Energy for Non-
Residential Buildings for the function of internal room and/or spaces without
compromising the view to external surrounding.

5.7.8 Vertical or roller blinds complete with all accessories, shall be robust, high quality
and easily maintained. Blinds shall be provided for administrative areas, meeting
rooms and other appropriate air-conditioned areas, as required unless otherwise
specified.

5.7.9 Where any UPVC window frames are specified, all joints shall be completely
welded into a single piece for a seamless smooth finish.

5.7.10 Window design shall consider safety and security issues. All top hung and
casement windows shall include window opening restrictors.

5.7.11 Double glazed window shall be provided for 24 hours air-conditioned areas to
avoid condensation.

5.7.12 A Schedule of Windows shall be drawn up by the tenderers as part of the

proposal in Appendix 4 - Schedule of Windows and Doors.

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5.7.13 All doors that situated on the ground floor, basement, split level floor and any
other locations easily accessible from outside shall be provided with security
grilles. If the design of the residential block is susceptible to security breach,
security grilles shall be provided for all main entrance doors. All residential
block’s windows shall be provided with security grills that can be secured without
a padlock and easily opened in case of fire emergency. Security grilles shall be
designed integrated with the door and/or window frame and in compliance with
fire requirements.

5.8 DOORS

5.8.1 All doors unless otherwise specified shall be of hollow core or honeycomb timber
construction with 40mm minimum thickness.

5.8.2 External doors shall be protected from weather elements. The doors shall be
recess inwards or shielded by eaves or canopies.

5.8.3 Doors at auditoriums, conference room, meeting rooms and all main entrances
shall be solid timber or solid core construction with 40mm minimum thickness.

5.8.4 Doors shall not obstruct or encroach into any circulation area when open. Door
swing shall comply with fire regulations.

5.8.5 Single leaf door width shall not be less than 900 mm clear opening and double
leaf door width shall not be less than 1500 mm clear opening. Door height shall
not be less than 2100 mm clear opening and fit for its purpose.

5.8.6 Approved door seals or sweeps shall be provided underneath doors between air-
conditioned and non-air-conditioned areas, where applicable.

5.8.7 Composite aluminium louvered doors shall be provided for utility rooms, plant
rooms, and all other rooms requiring natural ventilation or fresh air change cycle.
For sensitive equipment / instrument rooms, anti-vermin netting shall be fixed
and fastened inside the louvered door panels. Sizing shall be appropriate and
netting colour shall blend with overall scheme.

5.8.8 Access card system shall be provided wherever it is specified/ required. The
location and position of the system shall not jeopardize the architectural
aesthetic. (Refer to electrical works brief).

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5.8.9 Non-corrosive roller shutter doors or grilles shall be provided at refuse bin
facilities and other applicable areas.

5.8.10 Semi or fully glazed sliding automatic doors with electronic controlled if specified,
shall be with manual override and shall be provided with side doors for all main
entrances. All semi or fully glazed sliding doors, whether automatic or not, shall
have adequate space for the doors to slide open unobstructed and safely.

5.8.11 All semi or fully glazed doors shall be disabled-friendly and marked prominently
with safety indicators i.e. design, colours, stripe etc.

5.8.12 All fire rated doors and frames must be obtained from a manufacturer approved
by the inspectorate of the fire department and installed strictly in accordance with
the manufacturer's specification.

5.8.13 All compartmentalized areas where fire door is required shall be provided with
magnetic hold-open devices.

5.8.14 A Schedule of Door shall be drawn up by the tenderers as part of the proposal in
Appendix 4 - Schedule of Windows and Doors.

5.9 IRONMONGERY

5.9.1 All doors, windows and gates shall be provided with anti-rust heavy-duty
ironmongery appropriate for its function, complete with fixing screws of the same
material and finish.

5.9.2 All door sets, door closers, floor spring and other door hardware accessories
except otherwise specified, shall be supplied by one manufacturer. If various
manufacturers are used, the successful tenderer shall coordinate to ensure
uniformity.

5.9.3 All double leaf doors and external doors shall be provided with stainless steel,
brass or bronze mortise lockset (6-pin), stainless steel lever handle, door closer,
door stopper and other required accessories.

5.9.4 All single internal doors (except toilet cubicle doors and sliding doors) shall be
provided with stainless steel, brass or bronze cylindrical lockset (6-pin), stainless
steel lever handle, door closer, door stopper and other required accessories.

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5.9.5 Toilet cubicle doors shall be fitted with stainless steel indicator locks.

5.9.6 Panic exit device shall be used at all fire exit doors and as required by fire
regulations.

5.9.7 All locks shall be master suited / key-alike in each building. All locks shall be
furnished with construction keys, differ keys, master keys and grand master keys
under the same system.

5.9.8 All locks shall be furnished complete with at least with three (3) keys. All keys
shall be high quality brass and nickel silver alloy. Number of differ keys, master
keys and grand master keys shall be provided with construction keys.

5.9.9 All differ, master, grand master keys are to be sealed, labeled and handed to the
client upon completion of the project in a properly organized manner to the
satisfaction and concurrence of the PD.

5.9.10 All lock strikes plate shall be supplied with box. Its lip shall have sufficient length
to protect the door trim and jamb.

5.9.11 Tubular knob handles shall not be acceptable for fire doors.

5.9.12 All locks and locksets shall comply with ANSI-European Standard or other
recognized standards:
a) Minimum cycle (200 000) test report for the tubular knob and lever set as
per ANSI Grade 3 shall be submitted as evidence.
b) The successful tenderer may also submit test reports that conform to ISO
9001 and ISO 143001.

5.9.13 All hinges shall be from the same manufacturer and comply with the JKR
Standard Specification for Building Works Unless otherwise specified, stainless
steel (304 grade) butt weld hinges of not less than three (3) nos. of hinges per
door leaf shall be provided.

5.9.14 Door closers and door stoppers:

a) Door closers and door stoppers shall be of approved locally manufactured
type and shall be properly installed and fastened where it shall not obstruct
any equipment, furniture and/or services.

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b) All doors shall be fitted with aluminium alloy door closers except toilet
cubicle doors and sliding doors and shall have hold-open function except
for fire doors.
c) Door closer elements such as spring / power setting, back check, sweep
speed and latch speed valve shall be adjustable.
d) All toilet cubicle doors shall be fitted with one (1) numbers of stainless steel
hook.

5.9.15 All floor springs shall be provided with pressure relief valve to prevent over
loading and oil leakage.

5.9.16 Stainless steel push plates, pull plates and kick plates shall be provided at
toilet’s entrance doors.

5.9.17 The successful tenderer shall pack all hardware items individually in
boxes/plastic bags, properly labelled with door number, hardware sets, master
keying reference and location of door.

5.9.18 A Schedule of Ironmongery shall be drawn up as part of the proposal as shown

in Appendix 5 – Schedule of Ironmongery.

5.9.19 A proper master key system shall be provided if required.

5.10 TOILETS AND WET AREAS

5.10.1 All toilet and wet areas shall be of brickwork or approved proprietary wall system.

5.10.2 The walls of toilet, pantry, kitchen and wet area shall be finished with ceramic
tiles up to ceiling height complete with uPVC tile-trims.

5.10.3 Toilets which connect to an air-conditioned space shall have an airlock before
entering the toilet.

5.10.4 All toilets which connect to a non-air-conditioned space shall have indirect
entrance.

5.10.5 Dimension, requirements and specifications of all toilet including OKU toilet,
shower room or bathrooms shall comply with the Malaysian Standards
MS1184:Universal Design and Accessibility in Built Environment – Code of
Practice.

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5.10.6 Toilets shall have maximum number of windows for good ventilation and daylight,
and conform to Uniform Building By-Law 1984 or other equivalent act of
Government’s Authority.

5.10.7 Toilets shall be designed with water savings flush valve system. The valve shall
be concealed and can be easily accessed and maintained.

5.10.8 Toilets with cistern system if required, shall be concealed system that easily
accessed, maintained and installed in accordance with manufacturer’s
instructions.

5.10.9 The side walls of the toilet cubicles shall be brickwork but the entrance doors and
front walls shall be an approved proprietary system using water resistant
phenolic resin boards. The minimum thickness of the boards shall be 10 mm.
The gap between the bottom of the toilet cubicle doors and the finished floor level
shall be 100 mm.

5.11 SANITARY WARES AND FITTINGS

5.11.1 All sanitary fittings shall be from approved local manufacturers and shall be
securely and properly installed to walls and/or floors complete with connection to
waste, vents and services required.

5.11.2 All sanitary fittings shall be water efficient with Water Efficient Product Labelling
Scheme (WEPLS) certification and comply with Water Services Industry Act
2006 and Water Services Industry (Water Reticulation and Plumbing) Rules
2014.

5.11.3 The plumbing and sanitary installation shall be completely tested after installation
to the satisfaction of the PD. Prior notice shall be given to the parties concerned,
prior to testing.

5.11.4 A Schedule of Sanitary Fittings shall be drawn up as part of the proposal for the
whole complex as per Appendix 6 – Schedule of Sanitary Wares and Fittings.

5.11.5 Water Closets (WC):

a) Wall hung, pedestal and squatting types of WC shall be made of vitreous
china.

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b) The top of the toilet seat shall be optimized at 460 mm from the finished
floor level and comply with MS 1184: 2014 Universal Design and
Accessibility in Built Environment – Code of Practice.
c) Each of the WC shall be provided with a controlled bidet fixed on the right
side of the wall, complete with stainless steel SUS 304 top cover tissue roll
holder, flexible hose with wall hook fittings and a toilet roll holder.
d) Vitreous china urinals shall be provided by client requirement only.
e) All squatting water closets shall have integral footrest and a water seal trap.
f) Except for syphonic system, all other flushing cistern shall be designed in
such a way to give dual flushes with a nominal volume of a full and partial
flush not exceeding 6 and 3 litres, respectively in accordance with Water
Services Industry Act 2006.
g) All fittings shall be of minimum stainless steel SUS 304 unless otherwise
specified and to be PD concurrence.

5.11.6 Wash hand basins and countertops:

a) All wash hand basins and countertops shall be provided with appropriate
sized of mirrors, which shall be fixed flush to the walls.
b) Countertops made of approved solid surface shall have both integral, wash
hand basins and 100 mm high back splash or shall have under-counter
vitreous china wash hand basins.
c) Taps fixed from the walls, shall be encouraged to prevent mould growth.
Pillar taps if specified, shall be properly sealed at the base to prevent water
leaking into the countertop.
d) All wash hand basins and countertops shall be fixed at a height between
750 mm to 850 mm measured from finished floor level to the top rim of the
bowl with knee clearance for wheelchair access of 650 mm to 700 mm high
and 200mm deep with accordance with MS 1184: 2014 Universal Design
and Accessibility in Built Environment – Code of PracticeAll wash hand
basins and sinks shall have bottle traps and/or other approved alternatives
to prevent unwanted smell and for maintenance purposes.

5.12 OTHER FITTINGS

5.12.1 All ablution areas in the Prayer Rooms shall be provided with bib taps,
complete with 175 mm long elbow action lever. The ablution areas shall have
1200 mm high stainless steel plates fixed flush with the wall and appropriate
stainless steel shelves or ledges. Two (2) floor traps shall be provided to

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prevent clogging. Allow one space for wheelchair user. (Built-in ablution stool to
be provided when necessary /where applicable).

5.12.2 Outdoor areas such as near refuse bin facilities, car wash area, garage and
landscape areas shall be provided with special lock-head taps.

5.12.3 Where required, breastfeeding room and nappy changing rooms shall be
provided with countertops, sinks complete with washing facilities and adequate
number of power point outlets for breastfeeding pumps. Breastfeeding room and
nappy changing rooms must be separated for mother’s privacy.

5.12.4 A stainless steel shelf, mop hanger, single bowl deep sink and tap fittings shall
be provided in all cleaner’s or janitor’s rooms.

5.12.5 Wherever required, floor traps shall be anti-insect stainless steel type to prevent
cockroach egress from waste pipes.

5.13 FLOORS

5.13.1 Floors shall be concrete slab unless otherwise specified and floor finishes are as
shown in Appendix 3 - Schedule of Internal & and External Finishes. All
plastering, paving and tiling works shall comply with JKR Standard Specification
for Building Works.

5.13.2 All size, pattern and colour of floor finish materials shall be of PD’s concurrence
and client’s approval.

5.13.3 Workstation and computer rooms shall have anti-static floors. Raised floor
system, wherever specified, shall have adequate space underneath for pedestal,
wiring, cables with cable outlets and electrical openings. The raised floor system
shall be flush with the surrounding floor finishes.

5.13.4 All floor areas requiring sports activities shall be constructed and finished with
appropriate system and materials that meet sports standards. Outdoor and
indoor sport courts shall be finished with sports court surfacing system to PD’s
concurrence.

5.13.5 All floor skirtings shall be 100mm high unless otherwise specified.

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5.13.6 Vinyl:
a) Vinyl sheet or vinyl tile flooring shall be of minimum 2mm thick high
performance homogenous-heterogeneous type, specified in accordance
with the function of the room or area, carried out by specialists from the
approved supplier of the material and complies with manufacturer’s method
of installation.
b) All vinyl joints shall be hot welded.
c) Skirting shall be bent-up of the same vinyl with approved cove former.
Skirting shall be finished with matching coloured uPVC capping strips with
acrylic adhesive.
d) Vinyl sheet shall be given Polyurethane Reinforced (PUR) surface
treatment for easy maintenance.
e) Approved metal dividing clips shall be installed when vinyl flooring meets
with other floor finishes.
f) The successful tenderer shall ensure that the floor substrate is even, dry
and free from dust prior finishing with vinyl flooring. Vinyl sheets shall be
installed onto floor flatness tolerance of not more than 3 mm for every 3 m
length floor area.
g) Low VOC adhesives shall be used.
h) Laying of vinyl flooring shall only be carried out by specialists from the
approved supplier of the material.
i) Stainless steel floor traps and/or gratings for vinyl flooring shall be of special
approved type that is suitable for vinyl flooring and shall conform to
manufacturer’s method of installation.
j) Approved anti-slip nosing strips shall be used wherever vinyl is being laid
on steps or staircases.
k) To apply approved moisture barrier vinyl sheet underlay for floor with rising
dampness moisture content 75%RH.

5.13.7 Tiles:
a) All plastering, paving and tiling works shall comply with JKR Standard
Specification for Building Works.
b) Tile size shall be minimum 300 mm X 300 mm unless otherwise specified.
c) Shade variation, which is the variation in colour, texture and tone between
individual tiles, shall be uniform in appearance.
d) Toilet, pantry, kitchen and other wet area floors shall use non-slip ceramic
tiles.
e) Unless otherwise specified, the main entrance and lobby floor areas shall
use 600 mm x 600 mm porcelain tiles with water absorption below 3%
and/or with granite tiles.

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f) Staircases shall be provided with minimum 20 mm wide non-slip

homogeneous nosing tiles with bullnose profile, laid full length of the treads.
g) All exposed tile edges shall be rounded off.

5.13.8 Seamless Flooring System:

a) All concrete floor slabs shall be applied with waterproofing and floor
hardener in accordance with manufacturer’s recommendation, prior
application of seamless flooring system.
b) High performance, self-levelling epoxy or polyurethane (PU) resin shall be
used in areas that are subject to heavy duty machinery and high traffic.
c) Anti-static epoxy resin shall be used in workstation and/or computer rooms
unless otherwise specified.
d) Chemical resistant epoxy resin shall be used in laboratories and/or stores
unless otherwise specified.
e) Polyurethane resin shall be used in areas that need hygienic clean floors
and subject to thermal shocks, such as food preparation areas, cold storage
or freezer inside kitchens.
f) Polished concrete wherever specified, shall be super flat concrete floor slab
treated with approved coat of nano lithium concrete densifier. It shall be
grinded to either 800, 1500 or 3000 grit level (depending on the function) to
PD’s concurrence prior to the execution of works. Polished concrete shall
be low maintenance, waterproof, chemical resistant and with following
specification:

i) Compressive strength : 63.8 N/mm² (ASTM C942-99)

ii) Abrasion Resistance : 70.3 mg weight loss &
Wear index at 1000 cycles
(ASTM D4060)
iii) Skid Resistance : Wet: 62
Dry: 82 (ASTM E303)
iv) Water absorption : 4.89 % (BS 1881: Part 122)
v) Pull out adhesion test : 967 Psi (ASTM D4541)

g) Coloured stamped or stencilled concrete or any other approved alternatives

shall be used at driveways and car porches unless otherwise specified.

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5.13.9 Carpet Tiles or broadloom carpet shall be appropriate to the function of areas
and shall comply to latest Pekeliling Perbendaharaan Malaysia WP 2.1–
Peraturan dan Had Harga Perabot/Kelangkapan Bagi Pejabat Anggota-Anggota
Perkhidmatan Awam Persekutuan (Termasuk Anggota Polis Diraja Malaysia).

5.14 WATERPROOFING

5.14.1 Reinforced concrete flat roofs and gutters where applicable, shall use any
approved waterproofing.

5.14.2 Wet area floors such as toilets, bathrooms, kitchen and/or pantry where
applicable, shall use any of the following types of waterproofing:
a) Cementitious
b) Crystallization

5.14.3 Waterproofing for the walls of toilets, bathrooms and/or wet areas shall extend
up to 1500 mm.

5.14.4 Damp proof course and/or waterproofing membranes shall be provided to

retaining walls, basements and all ground floor areas, especially with finishes
such as vinyl, parquet, timber strip and carpet. Damp proof course shall be
provided in accordance with approved waterproofing proprietary system.

5.14.5 Waterproofing membrane wherever used, shall be turned up at the curbs,

parapets and turned into a sealing chase. Membrane collars and sleeves shall
be provided and properly sealed at pipes and/or conduit areas, in accordance
with approved waterproofing proprietary system.

5.14.6 Waterproofing membrane wherever specified, shall reflect and emit heat from
the surface and also prevent fungus growth.

5.14.7 All external planter boxes wherever specified, shall be applied with waterproofing
complete with concealed proper drainage outlet into the nearest perimeter drain.

5.15 STAIRCASE AND RAILINGS

5.15.1 All external and/or exposed staircases and corridors shall be protected from
weather elements to remain dry and not be slippery.

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5.15.2 Railings shall be designed 1200mm height for safety, ergonomics and good
aesthetics. The design of the safety railings shall be disabled friendly with no
obstruction on both sides of the walkway.

5.15.3 Railings of staircases, corridors and/or balconies shall be securely fixed to the
floor and shall be of galvanized mild steel, painted with gloss enamel paint unless
otherwise specified.

5.15.4 All open balconies, corridors and staircases shall have a proper scupper
drain, outlet and down pipe for water discharge.

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SECTION 6.0: INTERIOR WORKS, FURNISHING AND OTHER FITTINGS

6.1 GENERAL

6.1.1 Where required, the successful tenderer shall appoint a registered interior design
consultant with knowledge, skill and experience both technically and
aesthetically to execute all interior design of the building works.

6.1.2 Any interior architectural element or material chosen shall take into consideration
towards a healthy and easily maintained. The use and exploitation of all specific
and prominent cues of the building interior architectural elements shall be
maximised. Simple interior functional parts like appropriate lighting and colours
for the wall and floor shall be used to provide aesthetics and to capture the
atmosphere desired for each individual space. Interior decoration works shall
integrate with the operational and functional requirement, as well as energy
performance.

6.1.2 Interior works shall be coordinated with M&E services. The successful tenderer
shall comply with all scopes of the interior works as specified.

6.1.3 The interior works for the specified areas shall consist of elements of relevant
concept in providing aesthetics and capturing the atmosphere desired for
individual space intended.

6.1.4 Interior design material shall comply with fire requirement and ByLaw of UBBL
1984.

6.2 INTERIOR DESIGN CONCEPT AND SCOPE

6.2.1 The successful tenderer shall submit the interior design concept proposal using
interior design elements that meets the intended style and theme of the space
and function.

6.2.2 The interior design shall provide a conducive, comfortable, user-friendly work
surrounding. Interior decoration works shall integrate operational and functional
requirements, as well as energy performance in the design.

6.2.3 Detail drawings for the interior design works shall be provided for the whole
building. The works shall also include execution, supervision and completion of the
areas with special emphasis on the following areas:

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a) Main entrance
b) Lobby
c) Reception area
d) Seminar, conference and/or meeting rooms
e) Auditorium
f) Formal living, formal dining and master bedroom for Class A official
government residence.
g) Other areas as specified

6.3 GENERAL FURNITURE WORKS

6.3.1 These furniture requirements are for the purpose of design, construction,
completion and installation of loose, built in furniture and soft furnishing for all
new buildings in the project. The requirements given shall be indicative and non-
exhaustive and the successful tenderer may include suggestions and/or
improvements:
a) Proper functioning of the rooms shall be ensured with adequate numbers of
built-in and loose furniture as required by the client. The design of the
furniture shall be of PD’s concurrence.
b) Furniture requirements shall be provided as in accordance with government
guidelines and circulars.
c) Proposed furniture design and quality shall of PD’s concurrence.
d) The dimensions given in the specification are indicative and of minimum
sizes. The successful tenderer shall take dimensions on site before
fabrication, to ensure the modules can be properly installed.
e) Samples of all furniture items, materials, fabrics and accessories shall be
submitted for PD’s concurrence prior supply and installation.
f) Mock-up furniture showing design, colour schemes, and samples to be fixed
on sample board, fittings and other items shall to be PD’s concurrence.
g) When necessary, the successful tenderer shall arrange factory / show
room visits to see the production and selection of the furniture.
h) A documented schedule of inventory for all loose and built-in furniture shall be
submitted prior to handing over of the project.
i) The proposed furniture system shall be available locally and to the PD’s
concurrence.
j) Composite wood and other fibre products used shall not contain urea
formaldehyde and moisture resistant.

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6.4 BUILT-IN FURNITURE

6.4.1 A Schedule of Built-in Furniture (Appendix 7 – Schedule of Built-in Furniture)

shall be drawn up as part of the proposal in the form of all room layouts with
elevations of all sides.
a) The successful tenderer shall provide detailed design indicating the length,
breadth, height and materials used for the built-in furniture and list out the
quantity of the items proposed for each space.
b) All built-in furniture specifications shall comply with JKR Standard
Specifications for Building Works.

6.5 LOOSE FURNITURE

6.5.1 All fit-outs and loose furniture shall be supplied and installed to all specified
areas.
a) Office spaces shall be furnished with furniture and workstation to PD’s
concurrence.
b) Head of department’s room, officer’s room and other required rooms shall
be completely furnished and in compliance with latest EPU Guidelines and
Pekeliling Perbendaharaan Malaysia WP 2.1– Peraturan dan Had Harga
Perabot/Kelangkapan Bagi Pejabat Anggota-Anggota Perkhidmatan Awam
Persekutuan (Termasuk Anggota Polis Diraja Malaysia).
c) Pigeonhole and slotted racks for files shall be provided according to the
client’s requirement.
d) A Schedule of Loose Furniture & Equipment (Appendix 8 – Schedule of
Loose Furniture and Equipment) shall be drawn up as part of the proposal.
The successful tenderer shall also provide indicative furniture design proposal
with pictures, catalogues and specifications as to the length, breadth, height
and materials used and the quantities of the items proposed.

6.7 LABORATORY FURNITURE

6.7.1 Laboratory furniture for computer lab and chemical lab shall be completed with
fittings of adequate quantity and acceptable quality to PD’s concurrence.
Laboratory furniture in chemical lab shall have chemical resistant worktop such as
epoxy unless otherwise specified.
a) The epoxy resin worktop and fume hood base shall not be less than 20 mm
thick, monolithic and moulded from a modified epoxy resin. Work surfaces
shall have a smooth and non-glare finish. The worktop shall be installed
with a uniform moulded 100 mm high backsplash, 25 mm overhang on the
front, exposed ends and shall have a continuous drip groove 3 mm x 3 mm

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wide on the underside of all exposed edges. All exposed edges shall be
finishes with 5 mm radius. Joints in worktops and fume hood base shall be
avoided.
b) Laboratory sinks shall be moulded and integral with the epoxy resin
worktops complete with moulded 100 mm high backsplash.
c) The laboratory furniture shall come complete with approved proprietary
accessories and fittings necessary for the proper functioning of the
laboratories.
d) The design and layout of the laboratory furniture shall conform to the
requirements of the client.
e) A Shop Drawings of Laboratory Furniture shall be submitted to PD’s
concurrence and client for approval before installation.

6.8 DESIGN / PERFORMANCE SPECIFICATION

6.8.1 All furniture shall be of good quality, finished and designed with considerations
for safety and functionality.

6.8.2 The furniture shall be functional in design, rigid and free from excessive vibration
in a variety of layouts and shall have adequate stability against tipping.

6.8.3 The proposed furniture shall be standardized while offering opportunities for
reflecting the status and importance of different categories of rooms and
personnel. All components shall be designed for easy removal and repositioning.
Therefore, it is necessary for all components designed to be interchangeable and
reversible.

6.8.4 All proposed materials for furniture shall be appropriate for the intended purpose
of the item. i.e. the metalwork specified for the filing cabinets shall be of a suitable
thickness to avoid deformation of panels when used for the intended purpose
and fully loaded.

6.8.5 All components used shall be safe and shall not possess any harmful materials
to the environment. The furniture item shall be formaldehyde free and non-toxic
to the indoor environment.

6.8.6 All components of the furniture item shall be either non-flammable or shall not
support combustion and shall not emit harmful gases in times of danger from fire.
Therefore, the suppliers shall provide to PD a written statement listing all
components in either non-flammable or treated-flammable categories. The

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statement shall also include flammability details of all materials listed in the
treated-flammability category in terms of test results from recognized testing
authorities with testing certificates.

6.8.7 Furniture components, material and fabrics, containing or during the

manufacturing process in which chlorofluorocarbons are used, shall not be
accepted.

6.8.8 The furniture shall be capable of being assembled or re-configured with minimum
number of tools and minimal time required.

6.8.9 Spare components or parts of the furniture shall be readily available in the market
locally.

6.8.10 Ergonomically and psychological factors must be considered in the overall

furniture design.

6.9 ARTWORKS AND CARVINGS

6.9.1 Wherever required, selections of artworks and carving materials shall be referred
to the Schedule of Artworks and Carvings (Appendix 9 – Schedule of Artworks
and Carvings) and shall be coordinated and in compliance with PD’s
concurrence.
a) The selected material for artwork and carving shall suit the required location
and position. Specifications, samples and fixing of the artworks and carving
shall be submitted according to PD’s concurrence.
b) The artworks and carving works shall be coordinated with consideration of
all architectural finishes, M&E requirements, and maintenance purposes to
the PD’s concurrence.
c) Where it is required, appropriate paintings or posters shall be provided such
as main entrance, lobby, reception area, administrative office and/or other
areas. Choice of paintings and posters shall be to the PD’s concurrence.
d) The successful tenderer shall also provide colourful murals at approved
strategic locations if required by the client.
e) All interior decoration works shall be well coordinated. Samples of all
materials and colour schemes together with drawings shall be presented to
the PD and the client for approval prior to installation.

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6.10 SOFT FURNISHING

6.10.1 Soft furnishing works shall include in the design including installation of curtains
and/or draperies.
a) The selected material for curtains and/or draperies shall suit the required
location and position. The successful tenderer shall submit specifications
and samples to PD’s concurrence.
b) The curtains and/or draperies shall consider all architectural and M&E
requirements.
c) Blackout curtains shall be provided to specified areas such as the audio
visual room, dark room or meeting room to PD’s concurrence.
d) Stage curtain shall be provided in multipurpose hall with stage and
auditorium complete with M&E and structural requirements.

6.11 SPECIAL FITTINGS AND ACCESSORIES

6.11.1 Selections of special fittings and accessories proposed for the project shall be
referred to the Schedule of Fittings & Accessories (Appendix 10 – Schedule of
Fittings and Accessories) and to be coordinated in compliance with PD’s
concurrence.
a) The selected material for fittings and accessories shall suit the required
location and position. The successful tenderer shall submit specifications
and samples of the fittings and accessories prior to fixing to PD’s
concurrence.
b) The fittings and accessories works shall consider all architectural finishes
and M&E requirements.

6.12 SIGNAGES AND DIRECTORIES

6.12.1 The material for signage and directories shall suit the required function, location
and the availability of the material in the market. The successful tenderer shall
submit the specifications and samples of the signage for PD’s concurrence.

6.12.2 All external building signage and directories shall be of 3 mm thick aluminium
panel fabricate for the body and graphic panel spray-painted with silkscreen
finish or sticker cut-out. The signage shall be of corrosion free material and the
size of the signage shall be not less than 2100 mm (height) x 1200 mm (width).

6.12.3 All road signage shall be well coordinated and in accordance with Arahan Teknik
(Cawangan Jalan) latest edition.

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6.12.4 Selection of interior signage shall be well coordinated to PD’s concurrence. A

Schedule of Interior signage and directories shall be drawn up as part of the
proposal as per Appendix 11 – Schedule of Interior Signages.

6.12.5 Signage and directories for main lobby / lobbies of new building as well as
renovated existing building shall be well coordinated with the overall concept
and place at the eye-level of the visitors It shall be designed high contrast for
the visually impaired.

6.12.6 The language used on the signage shall be of client’s requirements. Detail
information of the buildings and departments designation shall be provided by the
client.

6.12.7 All fire and M&E sign shall be of minimum 4mm clear acrylic and spray-painted
with silkscreen finish or vinyl graphic sticker cut-out. The size of the signage
shall be not less than 58 mm (height) x 250 mm (width) and shall comply with
requirements of JBPM. All illuminated signs shall be of translucent graphic films
and shall also comply with requirements of JBPM.

6.12.8 All general / door signage, i.e. toilet signs, ablution etc. shall be of minimum 4
mm clear acrylic and spray-painted with silkscreen finish or sticker cut-out. The
suitable sizes of the signage shall be proposed by the successful tenderer and
to PD’s concurrence.

6.12.9 A schedule of exterior signage and directories shall be drawn up as part of the
proposal as per Appendix 12 – Schedule of Exterior Signage.

6.12.10 The signage proposal shall fulfil the following concept:

a) User and community friendly concept.
b) Enable public to be familiar with the orientation and directions.
c) Sensitive to the needs of the disabled including the blind and the deaf as
much as possible.
d) The design of signage shall be integrated and enhance the overall building
design.
e) The location of signage must reflect the consistency and continuity from
the external environment to the internal environment and easy to read
(not too high)

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6.12.11 Where applicable, the types of signage to be provided shall comprise of but not
be limited to the following:
a) Main entrance signboard and logo (details shall be provided by client
with PD’s concurrence).
b) External directional signs to be located on roads, parking areas and
walkway.
c) Buildings’ label (Blok, Aras & Ruang).
d) Buildings’ main directories.
e) Internal directional signs at strategic locations.
f) Door signs - room titles, numbers, designations and name slots where
required (details shall be provided by client with PD’s concurrence).
g) Mechanical & Electrical signage (to be coordinated with mechanical and
electrical designs).
h) Room codes (as per architectural drawings) to be fixed on left of top
door frames or other suitable locations where there are no doors.
i) Floor numbers at lift lobbies and staircases where required.
j) JBPM requirements of signage (e.g. fire exit, fire alarm, etc. shall be
coordinated with mechanical and electrical designs).

6.12.12 Pictogram/Symbol of international standard and worded sign shall be provided

where required, for immediate impact:
a) Cafeteria
b) Lifts
c) Staircase
d) Male / Female toilet
e) Disable toilet
f) Changing Room
g) Prayer Room
h) Cleaner’s Room
i) Breast Feeding Room
j) Nappy Change Room
k) Shower
l) No Smoking

6.12.13 Numbering systems and zoning shall be provided for parking lots.

6.12.14 Residential units shall be provided with external directional signs, block
numbers, units’ door numbers, mechanical and electrical signage (including
JBPM requirements), as well as letter box numbers (if required).

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6.12.15 Visual scale shall apply to the signage based on distances, colours used and
font types. Consideration shall be given to legibility and contrast to aid the
visually impaired visitors.

6.12.16 All signage specifications shall comply with JKR Standard Specifications for
Building Works.

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SECTION 7.0: LANDSCAPING & TURFING

7.1 All landscaping and turfing works shall comply with JKR Standard Specification
for Building Works.

7.2 The landscape works for the whole project shall comprise of both soft and hard
landscaping in accordance with the requirements of the local authority and
approval of the government.

7.3 Softscape shall comprise of, but not limited to the following; groundcovers,
climbers and creepers, shrubs, trees, palms, and turf

7.4 Hardscape shall include, but not limited to the following; Outdoor benches and
tables, litter bins, planter box, garden lights, art sculptures, boulders, pebbles
and gravels, water features and gazebo (wakaf).

7.5 The landscape works shall cover the whole project complex including open
parking areas and road sides. All open parking shall be planted with shaded
trees. Palm trees are not allowed in the car park.

7.6 The successful tenderer is encouraged to plants shaded trees at building

parameter to reduce heat transfer to the building. However, minimum distance
between perimeter drain to the tree trunk must according to the Guideline by
Local Authority or Jabatan Landskap Negara.

7.7 Tree planting at pavement area or footpath shall include root barrier for protection
from damage as spell out in the JKR’s Standard Specification for Building Works.

7.8 Appropriate landscape design concepts shall be introduced at areas between

building blocks and courtyards. Spaces between buildings shall be landscaped
or shaded to function as multipurpose outdoor areas as well as to minimize the
heat absorption through building envelope.

7.9 Landscape works shall commence twelve (12) months before the project
completion date or as agreed by the PD so that the trees and plants are well
grown and have fully adapted to the environment when the project is handed
over upon completion.

7.10 The successful tenderer shall set up a temporary nursery within the site for
cultivating/growing the plants of the said project.

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SECTION 8.0: RECREATIONAL FACILITIES

8.1 GENERAL

8.1.1 This section shall be read in conjunction with Client’s Brief of Requirement
(CBOR).

8.1.2 The dimensions and finishes of the game facilities shall comply with the
requirements of the Garis Panduan dan Peraturan bagi Perancangan Bangunan
oleh Jawatankuasa Standard dan Kos.

8.1.3 All recreational facilities design shall consider safety, security, noise control,
central location, orientation, vehicle density and air pollution. Orientation of the
outdoor game facilities shall minimize facing the morning and evening sun.

8.1.4 All game court surfaces are to be finished with endorsed and recommended
surfacing systems with excellent shock absorption, elasticity, flexibility, strong
protective membrane, waterproof, non-toxin, resilience and slip resistance. All
sports facilities and courts shall be in compliance with international standards
and approved by the respective sports council.

8.1.5 Children's indoor and outdoor playground structures shall be constructed of

sturdy, durable, UV stabilized plastic polymers and galvanized steel/aluminium
posts with non-toxic coatings and suitable for prolonged outdoor exposure.
a) Stainless steel hardware shall be used. Decks shall be of non-slip surfaces.
b) All swings shall be provided with PVC coated galvanized swing chains and
slash-proof rubber seats.
c) All play structures and independent play events shall be in visually
stimulating bright primary colours.
d) All playgrounds shall have fall-absorbing surfaces to help protect against
injuries due to falls. These surfaces shall be continuous and link all the play
equipment’s together.
e) Proposed playgrounds shall not be vandalism prone.
f) Playground should have green fields to promote activities in nature to the
children.
g) Universal design aspect in facilities must not be compromised.
h) Playground shall be equipped with rubbish bin / recycling bin, shaded trees,
and energy efficient / renewable energy garden lights.

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i) The quality and safety standards of the children playing facilities shall
comply with any of the following requirements:
i. MS 966: Part 1: Playground Equipment Specification for Materials.
ii. MS 966: Part 2: Playground Equipment General Safety Requirements.

8.1.6 Recreational facilities shall be as follows unless otherwise stated in Appendix 1

– Project Brief and CBOR:
a) One (1) no. badminton court complete with lines, net-poles, net and
galvanized mild steel umpire chair.
b) One (1) no. Football ground complete with lines, goal posts and net
c) Four (4) no. Volleyball court complete with lines, net-poles, net and
galvanized mild steel umpire chair
d) Changing facilities with toilets, showers and changing cubicles complete
with lockers for both males and females.

8.1.7 A children's playground area shall be provided within the living accommodation
or staff family quarters in the site. All playground equipment’s shall have a
minimum number of composite structure and independent play events inclusive
of as below, but not limited to the following:
a) Composite Play Structure:
i. Two (2) nos. slides
ii. Poles & Climber
iii. Challenge ladder

b) Independent Play Events:

i. Two (2) nos. see-saws
ii. Four (4) nos. swings with two (2) nos. infant seats
iii. Two (2) nos. spring events

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SECTION 9.0: MAINTENANCE

9.1 GENERAL

9.1.1 This section shall be read in conjunction with Need Statement for Total Assets
Management.

9.1.2 The successful tenderer shall submit a comprehensive maintenance program

(duration of two (2) years period) to the PD.

9.1.3 The successful tenderer shall manage the operation and maintenance of the
building project to ensure building optimal performance during defects liability
period.

9.1.4 The successful tenderer is required to provide qualified and competent

professionals to implement the maintenance program.

9.1.5 The successful tenderer shall incorporate design for maintainability in their
design to avoid loss to the government and affect productivity due to the
following:
a) High operation and maintenance cost
b) Longer waiting time for repair works
c) High downtime of systems / components
d) Risk of accident / injury during maintenance and repair works

9.1.6 The successful tenderer is required to provide the training on operation and
maintenance to the government (client’s representative) so that government can
smoothly undertake the maintenance and operation of the said project.

9.1.7 All repair works performed and items replaced during the maintenance period
shall be subjected to further similar guarantee from the date of repair /
replacement.

9.1.8 The successful tenderer shall provide rooms for maintenance team and works
(e.g. utilities Room, Janitor Room).

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9.2 HANDOVER MANUAL & MAINTENANCE MANUAL

9.2.1 The successful tenderer shall prepare and submit four (4) sets of Handover
Manual and Operation & Maintenance Manual to the satisfaction and approval of
PD.

9.2.2 Contents of the handover manual:

a) The handover manual shall list down in detail the name of the manufacturer,
type or model including reference code for easy maintenance including the
warranty and guarantee where applicable. The following information shall
be incorporated inside the handover manual:
i. Schedule of all Internal and External Wall & Floor Finishes.
ii. Schedule of Paint Work (Paint manufacturer, type and colour code).
iii. Schedule of Windows and Doors (Manufacturer / Supplier).
iv. Schedule of Ironmongery (Manufacturer and warranty).
v. Schedule of Sanitary Fittings (Manufacturer, model and code).
vi. Schedule of Built in Furniture (manufacturer and maintenance
guide).
vii. Schedule and Inventory List of Loose Furniture and Equipment.
viii. Schedule of Fittings & Accessories.
viiii. As-Built Drawings for Architectural Building Works, M&E Works and
C&S Works.

b) This information shall be supplied for JKR’s review in the following format:
i. Specially written information shall be on A4 size pages with typed
text using double spacing and in a format agreed prior to submission.
ii. Drawn information shall generally be on A1 or A3 size sheets,
carefully selected and edited to include only those items installed.
iii. All warranty and guarantee shall be for the said project and it shall
be issued by the manufacturer or licensed distributor locally.

9.2.3 Contents of the maintenance manual:

a) The Maintenance Manual shall incorporate all maintenance systems and
give details of the operation and required maintenance of all items,
components and systems comprising the Works.
b) This information shall be supplied for JKR’s review in the following format:
i. Specially written information shall be on A4 size pages with typed
text using double spacing and in a format agreed prior to submission.
ii. Drawn information shall generally be on A1 size sheets.

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iii. Standard published information shall be carefully selected and edited

to include only those items installed.

9.2.4 The following component information shall be supplied for every item, component
and/or system:
a) Certified manufacturing certificate
b) Full description giving any special features. A full breakdown of the parts
and the catalogue number of the constituent parts.
c) The guarantee period of any element or material where in excess of the
warranty required by the General Specification.

9.2.5 Maintenance Procedures: The Maintenance Manual shall include fully

comprehensive details in respect of:
a) Cleaning procedures for all elements of the works
b) Replacement procedures
c) Regular cyclical maintenance procedures
d) Repair procedures in the event of damage
e) Washing methods, including the frequency and method of washing required
to maintain performance and appearance. Details shall be provided in
respect of the maximum time during which performance of components can
be maintained, together with the frequency and method of washing required
to achieve this.

9.3 DURABILITY

9.3.1 The performance criteria shall be satisfied for the full design life of the works
provided if the maintenance has always been carried out as specified by the
successful tenderer.

9.4 ASSET REGISTRATION, TAGGING AND INVENTORY

9.4.1 The successful tenderer shall implement the tagging and labelling for registration
of all required asset components such as built-in and loose furniture, keys, locks
etc. and shall follow JKR’s requirement.
a) This shall require registration of assets, inventory documentation and
collaboration with the client and the PD during the Defect Liability Period.
b) All labelling for registration of Immoveable Asset Components shall comply
with JKR Standard Specification for Building Works 2014.

9.4.2 The successful tenderer shall identify and label (Blok, Aras & Ruang) asset
information as per requirement of latest Garis Panduan Pengumpulan data &
Pelabelan Aset Tak Alih (PeDATA): Aset Bangunan and Sistem Kod Aset Tak
Alih (SKATA) in the drawings.

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9.4.3 The successful tenderer shall collect and fill up asset information as per
requirement of Garis Panduan Pengumpulan data & Pelabelan Aset Tak Alih
(PeDATA): Aset Bangunan. All related form / template shall also be submitted to
PD / PD Representative.

9.4.4 The successful tenderer shall supply and install asset tagging (DPA, DAK –
Peringkat Blok, Aras & Ruang) that comply with PeDATA specification and
Sistem Kod Aset Tak Alih (SKATA).

9.4.5 The successful tenderer shall provide a complete set of hard copy together with
digital copy to the PD / PD Representative for the purpose of registration and
tagging works.

9.4.6 The successful tenderer shall compile the asset information as per requirement
of latest Garis Panduan Pengumpulan data & Pelabelan Aset Tak Alih
(PeDATA): Aset Bangunan.

9.4.7 The successful tenderer shall submit digital copy in the form of Microsoft Word /
Excel Files (.doc/ .docm/. docx) / (.xls/.xlsm/.xlsx) of the followings to the PD /
PD Representative:
a) Floor Layout Plan drawings (format or any other format as approved by PD
/ PD Representative) using ‘SKATA room naming convention’ in hard cover
binding.
b) Asset information form / template (.xls/.xlsm/.xlsx format or any other format
as approved by PD / PD Representative) and List of DAK Komponen (as
per per Borang D.A 7 in Garis Panduan Pengumpulan data & Pelabelan
Aset Tak Alih (PeDATA): Aset Bangunan.

9.5 AS-BUILT DRAWING

9.5.1 The as-built drawing shall be provided as per contract requirement.

9.5.2 The successful tenderer shall provide a complete set of hard copy together with
digital copy of as-built drawings to the PD/PD Representative for the purpose of
as–built drawings registration process at Jabatan Kerja Raya Malaysia database.

9.5.3 The preparation and submission of drawings shall be as per requirement of

latest Garis Panduan Pengurusan Lukisan Siap Bina and Garis Panduan
Pengumpulan data & Pelabelan Aset Tak Alih (PeDATA): Aset Bangunan.

9.5.4 The successful tenderer shall submit a digital copy in the form of AutoCAD files
(.dwg) and PDF files (.pdf) to PD / PD Representative.

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SECTION 10.0: CONTENTS OF TENDERER’S PROPOSAL

10.1 DESIGN PROPOSAL

10.1.1 The design proposal shall be professionally developed and refined to meet the
proper functional requirements of each type of building and the correct
functioning of each room. The proposal shall be in compliance to the
requirements of the Local Authority and meet all regulatory requirements and
approvals of any other government agencies.

10.1.2 The tenderers are required to submit a design proposal consisting of a design
report, drawings, specifications, schedules, calculations, catalogues etc. for the
intended project in accordance with the works requirements.

10.1.3 Descriptions of planning principles and design descriptions shall be submitted

complete with diagrams / charts of vehicular / pedestrian traffic flow, security and
the various zones.

10.2 DESIGN REPORT

10.2.1 Design report shall consist of but not be limited to the followings:
a) Planning and design concept and principles of the proposal.
b) Design descriptions of the proposal.
c) Schematic drawings and sketches showing design intent.
d) Diagrams (Zoning, Circulation etc.)
e) Activity work flow
f) Proposed work programme.
g) IBS Score Calculation.
h) Preliminary Design Stage Assessment Report using pHJKR or other
Green Rating Tools as required by the client.
i) Accessibility Check List compliance to MS 1184: 2014 Universal Design
and Accessibility in Built Environment – Code of Practice and undertaking
letter of compliance from the tenderer’s consultant architect.

10.3 DRAWINGS

10.3.1 All drawings submitted shall be in metric scale. The drawings shall have title
format approved by the PD and shall be orderly numbered.

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10.3.2 Drawings submitted shall consist of but not be limited to the followings:
a) Key and Location Plan of the project site.
b) Master Plan of the entire site development, showing the layout of the
buildings and infrastructure.
c) Detailed site layout of buildings, confined to area to be develop only,
accurately surveyed and to be presented in minimum scale of 1:500.
d) Floor plans, elevations, sections and perspective views (interior and
exterior) of all buildings.
e) All relevant Interior Design.
f) Landscape drawings.
g) All other pertinent support drawings for evaluation purposes.

10.3.3 The drawings shall indicate clearly building materials and finishes for floors,
walls, ceilings, roofs and also structural methods to be used.

10.3.4 Floor plans shall also indicate position and extent (length and height) of built-in
furniture and equipment proposed. Detailed design of built-in furniture shall be
produced after award of tender.

10.3.5 Plans and drawings shall clearly indicate the name, use, room code, finishes and
size of every room or area.

10.3.6 All areas and rooms shall be indicated type of ventilation in the floor plans.

10.3.7 Landscape Drawings:

Landscape drawings shall consist of hard and soft landscaping works, complete
with specifications of both landscaping materials. The tenderer is required to
submit one (1) complete set of design proposal consisting of the brief write-up,
design concept, drawings, specifications and schedules but not be limited to the
following:
a) Landscape design concept and write-up
b) Landscape master plan
c) Layout plan
d) Elevations, section and perspective views
e) Complete planting schedule with actual plant photo
f) Planting detail
g) Working drawings and specifications and catalogue required shall be
submitted to PD prior to construction.
h) Proposed maintenance schedule during Defect Liability Period.

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10.3.8 Interior Design Drawings:

For interior design works, the tenderers shall submit one (1) complete set of
design proposal consisting of the brief write-up, design concept, drawings
specifications and schedules as follows:
a) Coloured floor plans, reflected ceiling plans, elevations and sections.
b) Detailing (minimum not less than 1:20 scale)
c) Sample board of proposed finishes
d) Perspectives of all proposed areas
e) Specifications and Catalogues

10.4 SCHEDULES AND SPECIFICATIONS

10.4.1 The tenderers shall submit schedules in accordance to the requirements of the
brief as the following:
a) Appendix 2 - Schedule of Accommodation
b) Appendix 3 - Schedule of Internal and External Finishes
c) Appendix 3a - Schedule of Painting Works
d) Appendix 4 - Schedule of Doors and Windows
e) Appendix 4a – Schedule of Architectural Components and Materials
f) Appendix 5 - Schedule of Ironmongery
g) Appendix 6 - Schedule of Sanitary Wares & Fittings
h) Appendix 7 - Schedule of Built-In Furniture
i) Appendix 8 - Schedule of Loose Furniture and Equipment
j) Appendix 9 - Schedule of Artworks and Carvings (where applicable)
k) Appendix 10 - Schedule of Fittings and Accessories (where applicable)
l) Appendix 11 - Schedule of Interior Signage (where applicable)
m) Appendix 12 - Schedule of Exterior Signage (where applicable)
n) Any other schedules as mentioned in the relevant sections of this pre-
bid pertaining to Architectural, Interior Design and Landscape Works

10.4.2 The tenderer shall submit summary of architectural components and material
catalogues, brochures and samples shall be provided to support the
specifications for all building materials, furniture and equipment (where
applicable). Minimum of three (3) equivalent alternatives shall be submitted for
every specification proposed on materials, furniture and equipment.

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10.5 ROOM DATA

10.5.1 The successful tenderer shall submit a room data document prior to compilation
of the contract document. The room data shall consist of a breakdown of
schedules and drawings.

10.5.2 The Room Data Sheet (The list, descriptions and specifications of the types of):
a) Floor, wall and ceiling finishes.
b) Loose and fixed furniture.
c) Doors and windows.
d) Ironmongeries.
e) Sanitary fittings and fixtures.
f) Mechanical and electrical services items such as lightings, switches,
exhaust fans, fans, air-conditioning units, power sockets, telephone outlets,
firefighting equipment and any other M & E equipment.
g) Any other items which may be proposed or provided for the individual
rooms.

10.5.3 The drawings shall consist of the followings:

a) Key floor plans.
b) The floor plans, elevations and ceiling plans of the individual rooms shall be
fully loaded to show and indicate all the legends, types, descriptions,
specifications, exact dimensions, locations, and numbers etc. of all the
items as outlined in the schedules. All the drawings for the individual rooms
shall tally with the schedules provided.

10.5.4 The Room Data document shall be submitted before the signing of contract
document.

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10.6 DOCUMENTATION FOR SUBMISSION

10.6.1 Submission for tenderer shall consist of the following:

a) Recommended paper sizes for documentation, presentation and

submission shall be minimum as follows:

Item Min. paper size /

Scale
Presentation drawings and schedules for technical A3
A3 proposal
Proposal write-up, specifications, catalogues A3
Main drawings (readable and standard scale)
i. Architectural main drawings 1:100

Detail drawings (readable and standard scale) A3

Exterior perspective drawings – 3 nos. A2
Note: The tenderer shall also provide readable scaled drawings of the building
as a whole.

10.6.2 All A1 and A0 size drawings shall be submitted in booklet type format (folded
and binded maximum of A3 size).

10.7 DOCUMENTATION FOR SUBMISSION (SUCCESSFUL TENDERER)

10.7.1 Submission for successful tenderer shall consist of the following:

a) Recommended paper sizes for documentation, presentation and

submission shall be minimum as follows:

Item Min. paper size /

Scale
Presentation drawings and schedules for A3 A3
technical proposal
Proposal write-up, specifications, catalogues A3
Main drawings (readable and standard scale)
i. Architectural main drawings 1:100

Room Data Document

i. Room data sheet A3/1:50
ii. Drawing - Room/Area Floor Plan

Exterior perspective drawings – 3 nos. A2

Note: The tenderer shall also provide readable scaled drawings of the building
as a whole and shall be prepared before Room Data Interaction commence.

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b) Submission of building model in metric scale of suitable size shall be

submitted upon PD’s request or upon confirmation of any changes to
architectural concept and it shall be the property of the government.
c) The successful tenderer shall submit Manual Quality for the quality
assurance system of architectural works to the PD for his approval before
commencement of works.
d) The successful tenderer shall ensure all contract drawings have complied
to Non-Conformance Report (NCR) prior to Government’s approval.
e) The successful tenderer is required to produce 3-D presentation drawings
and animations of exterior and interior views of the proposal (artist
impression, perspective drawings, computer graphics, etc.).
f) The successful tenderer is required to document the whole process of
construction in the form of photograph, video and reports.
g) Upon completion of the project, the successful tenderer is required to
submit two (2) complete sets of as-built drawings in hard and soft copy as
agreed by the PD.
h) A documented schedule of inventory for all loose and built-in furniture shall
be submitted prior to handing over of project.
i) Upon the completion of the project the successful tenderer is required to
submit four (4) complete sets of prints of the as-built drawings, and two (2)
sets in form of CD-ROM – AutoCAD or REVIT as required of latest released.
j) The successful tenderer is required to submit four (4) sets of the working
drawings and specifications to the PD prior to construction and within three
(3) months after Letter of Award. Two (2) copies of any subsequent
amendment documents shall likewise be provided
k) The successful tenderer shall prepare and submit a copy of EIA report for
projects that require the preparation and submission of EIA for DOE
approval (where applicable).
l) The successful tenderer shall prepare and submit an Environmental
Management Plan (EMP) as required by the relevant authorities (where
applicable).
m) The successful tenderer shall prepare and submit a Storm Water
Management Proposal and Construction Waste Management Plan (MSMA)
as required by the relevant authorities (where applicable).
n) The successful tenderer shall submit pHJKR or any other Green Rating
Tools scorecard stating expected required marks together with Green
Product Scoring System Score to the PD upon completion of the working
drawings.

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10.8 TENDERER’S PROPOSAL CHECKLIST

SUBMISSION CONTENT COMPLIANCE

(√ )
CONSULTANT ARCHITECT
-Registered with LAM
-Registered with Ministry of Finance Malaysia
OTHER CONSULTANTS
-Planner
DESIGN REPORT

-Engineers
-Quantity Surveyor
PLANNING AND DESIGN CONCEPT
DESIGN DESCRIPTIONS OF THE PROPOSAL
SCHEMATIC DRAWINGS AND SKETCHES
DIAGRAMS (ZONING, CIRCULATION etc.)
ACTIVITY WORK FLOW
PROPOSED WORK PROGRAMME
IBS SCORE CALCULATION
SUSTAINABLE DESIGN PROPOSAL

KEY PLAN AND LOCATION PLAN

ARCHITECTURE

MASTER PLAN
DRAWINGS

FLOOR PLAN
ELEVATION
SECTION
PERSPECTIVES
LANDSCAPE
INTERIOR DESIGN WORKS

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SCHEDULE OF ACCOMMODATION
SCHEDULE OF INTERNAL AND EXTERNAL FINISHES
SCHEDULE OF PAINTING WORKS
SCHEDULE OF DOORS AND WINDOWS
SCHEDULE OF ARCHITECTURAL COMPONENTS
SCHEDULES

AND MATERIALS
SCHEDULE OF IRONMONGERY
SANITARY WARES & FITTINGS
BUILT-IN FURNITURE
LOOSE FURNITURE AND EQUIPMENT
ARTWORKS AND CARVINGS (WHERE APPLICABLE)
FITTINGS AND ACCESSORIES (WHERE APPLICABLE)
INTERIOR SIGNAGE (WHERE APPLICABLE)
EXTERIOR SIGNAGE (WHERE APPLICABLE)

FLOOR FINISHES
WALL FINISHES
SPECIFICATION
(CATALOGUE/

CEILING FINISHES
SAMPLE)

ROOF FINISHES
DOOR
WINDOW
IRONMONGERY
SANITARY FITTINGS
PAINTING

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SECTION 11.0: REQUIREMENT OF APPROVING AUTHORITIES

11.1 GENERAL

11.1.1 The successful tenderer shall appoint an Architect registered with the Board of
Architects, Malaysia, who is competent and experienced to execute all basic
services and where applicable for supplementary services for the whole project.
The professional fees for the scope of services provided by the Architect shall be
borne by the tenderer in accordance to the Architects Act 1967, Architect Rules
(Scale of Minimum Fees) 2010.

11.1.2 The successful tenderer shall appoint a landscape architect and/or Town Planner
who is competent and experienced to execute works as required by the Local
Authority for the said project. The professional fees for the scope of services
provided by the landscape architect and/or Town Planner shall be borne by the
tenderer.

11.1.3 Where required by the Government, the successful tenderer shall appoint other
consultants who are competent and experienced to execute works related to the
said project. The fees for the scope of services provided by these consultants shall
be borne by the successful tenderer to the government’s approval.

11.1.4 The successful tenderer shall obtain the approval requirements from the Local
Authority and other technical agencies, and comply with Malaysian statutory
regulations and by-laws as highlighted below:
a. Planning Permission
The development proposed shall obtain planning permission and abide by all
conditions imposed by the Local Planning Authority. Town and Country
Planning Act 1976 (Act 172) (TCPA) section 19 and 20 requires planning
permission to be obtained prior to any development. Requirements for the
planning permission shall include documents, layout plans, development
proposal report, EIA approval if required and prescribed fees.

b. Building Approval
All building approval applications are required to be submitted to the
respective local authorities as provided for under section 70 of Street,
Drainage and Building Act 1974 (Act 133) (SDBA). Term and technical
requirements for submitting plans shall be in accordance of the Uniform
Building By-Law 1984 (UBBL). Submission for building plan approval shall be

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made by the Principal Submitting Person (PSP) and shall include submission
of all drawings, calculations and documents in orderly manner.

c. Certificate of Completion and Compliance (CCC)

Upon satisfactory completion of works and obtaining clearances or
confirmation from the local authority and the respective technical departments,
the PSP shall issue CCC for the said project.

d. Fire Certification Designated

All designated premises must have a fire certification issued by JBPM as per
Fire Services Act 1988. The PSP shall compile the necessary documents such
as copy of CCC, approved building plans and land ownership for the client to
submit for the fire certification.

11.1.5 The successful tenderer shall be responsible to liaise with the relevant Local
Authority including other technical agencies regarding the infrastructure facilities
required such as water supply, electrical power, telecommunication, firefighting
requirements, drainage, sewerage, access roads, the rubbish disposal etc., and
thus to provide all the necessary requirements in relation to them for this project.

11.1.6 Whenever required by the by-law or regulations, the successful tenderer shall be
responsible to prepare and submit drawings, calculations and/or documents to
the relevant Authorities for approval through the local practicing professionals
who have registered with the relevant boards.

11.1.7 Prior to submission to the approving authorities, the PD shall agree with all
designs, drawings and specifications. A copy of all correspondences and replies
to/from the approving authorities shall be extended to the PD.

11.1.8 The successful tenderer shall be responsible to inform the related technical
departments regarding the development of the project, such as the Town
Planning Department, the Local Authorities Council etc.

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LIST OF APPENDIX

REFERENCE
APPENDIX
to SECTION
APPENDIX 1 - PROJECT BRIEF 1.0 & 2.0
APPENDIX 2 - SCHEDULE OF ACCOMMODATION 3.0
APPENDIX 2a - CONCEPTUAL DESIGN DRAWINGS 1.0
APPENDIX 3 - SCHEDULE OF INTERNAL AND EXTERNAL 5.0
FINISHES
APPENDIX 3a - SCHEDULE OF PAINT WORKS 5.0
APPENDIX 4 - SCHEDULE OF WINDOWS AND DOORS 5.0
APPENDIX 4a - SCHEDULE OF ARCHITECTURAL 5.0
COMPONENTS AND MATERIALS
APPENDIX 5 SCHEDULE OF IRONMONGERY 5.0
APPENDIX 6 - SCHEDULE OF SANITARY WARES AND 5.0
FITTINGS
APPENDIX 7 - SCHEDULE OF BUILT IN FURNITURE 6.0
- SCHEDULE OF LOOSE FURNITURE AND 6.0
APPENDIX 8 OTHER FITTINGS
APPENDIX 9 - SCHEDULE OF ARTWORKS AND CARVINGS 6.0
APPENDIX 10 - SCHEDULE OF FITTINGS AND 6.0
ACCESSSORIES
APPENDIX 11 - SCHEDULE OF INTERIOR SIGNAGE 6.0
APPENDIX 12 - SCHEDULE OF EXTERIOR SIGNAGE 6.0
APPENDIX 13 - BIM REQUIREMENTS 12.0

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APPENDICES

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APPENDIX 1
PROJECT BRIEF

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Subject Description
A PROJECT TITLE

B LOCATION OF SITE

KEY PLAN

LOCATION PLAN

SITE PLAN - (lot, road, district, state), with an approximate site

area in (acres / hectares / metre square)

C THE DESCRIPTION OF
SITE CONDITIONS

D PROJECT Example:
COMPONENTS
i) Bangunan Pentadbiran

ii) Dewan Serbaguna

iii) Gelanggang Tennis

iv) Auditorium

Note : Schedule given for a reference only.

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APPENDIX 2
SCHEDULE OF ACCOMMODATION

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Project Name:
Location:
Space / Function / Capacity Norms Floor Total Area Ventilation
Room/ Area / Area (m²)
Designation by Level Based on EPU
(m²)

Nett Floor Area (NFA)

by Level
Total NFA
Total Circulation
Total Services
Total Gross Floor
Area (GFA)
Note: Schedule given for a reference only.

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Legend:

AI. Aluminium MFB Mineral Fibre Board

AB Acoustic Board MSW Metal Framed Screen Wall
AC Asbestos Cement OGB Ordinary Gypsum Board
Bk Common Bricks Pqt. Parquet
BRF Built-up Roofing Felt PF Plastered Finish
CBk Cement Sand Brick PCM Precast Concrete Members
CR Cement Rendering QT Quarry Tiles
CT Ceramic Tiles RC Reinforced Concrete
Con. Concrete RGB Reinforced Gypsum Board
Con.T Concrete Tiles St. Steel
CCR Colour Cement Rendering T Timber
CHB Concrete Hollow Bricks Tyn. Tyrolean
Ff. Fairface TB Timber Boarding
FSM Fairface Screen Mall Ts Timber Strip
FCB Fibre Cement Board TT Terrazzo Tiles
GMD Galvanised Metal Decking TSW Timber Framed Screen Wall
GWB Glass Wool Board VT Vinyl Tiles
HP Hybrid Plaster WCB Waterproof Cement Board
Ms Marble Slab WCR Waterproof Cement Rendering

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APPENDIX 2a
CONCEPTUAL DESIGN DRAWINGS

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APPENDIX 3
SCHEDULE OF INTERNAL AND
EXTERNAL FINISHES

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Project:
Room FINISHES VENTILATION NOISE REMARKS
FLOOR SKIRTING WALL CEILING LEVEL
(dB)

Note: Schedule given for a reference only.

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Legend:

VR1 - Heavy duty vinyl flooring (roll form)

VR2 - Heavy duty chemical resistance Vinyl Flooring (roll form)
VR3 - Heavy duty anti-static Vinyl Flooring (roll form)
CP1 - Heavy duty carpet flooring (loop pile 36 oz.)
CP2 - Heavy duty carpet tiles (300 x 300mm 26 oz.)
CP3 - Heavy duty carpet flooring (loop pile 26 oz.)
CP4 - Heavy duty carpet tiles (300 x 300mm 26 oz.)
CP2.1 - Heavy duty carpet tiles (300 x 300mm 36 oz.) with raised floor system
TP1 - Medium duty timber strip (Glue System)
TP2 - Heavy duty timber strip (e.g. HDF Board or equivalent)
FH - Cement sand screed with floor hardener
EP - Cement sand screed with Epoxy Coating & Floor Hardener
LK - Waterproofed cement sand screed/power float
GN - Selected granite floor tile (300 x 300mm)
GN1 - Selected granite floor tile (600 x 600mm)
PGN1 - Selected porcelain granite floor tiles (300 x 300mm) (polished)
PGN2 - Selected porcelain granite floor tiles (600 x 600mm) (polished)
CT1 - Ceramic Tiles (200 x 200mm)(Glossy Finish)
CT2 - Ceramic Tiles(300 x 300mm) (Glossy Finish)
CT3 - Ceramic Tiles (200 x 200mm)(Glazed Finished)
CT4 - Ceramic Tiles (300 x 300mm) (Glazed Finished)
CT5 - Ceramic Tiles (200 x 200mm) (Matt Finished)
CT6 - Ceramic Tiles (300 x 300mm) (Matt Finished)
HT1 - Homogeneous Tiles (200 x 200mm) (Glossy Finished)
HT2 - Homogeneous Tiles (300 x 300mm) (Glossy Finished)
HT3 - Homogeneous Tiles (200 x 200mm) (Glazed Finished)
HT4 - Homogeneous Tiles (300 x 300mm) (Glazed Finished)
HT5 - Homogeneous Tiles (200 x 200mm) (Matt Finished)
HT6 - Homogeneous Tiles (300 x 300mm)(Matt Finished)
CSP - Cement sand screed with waterproofing
PPP - Plaster with class ‘O’ P.U Paint
CM - Chequered Aluminium Metal Plate
SD - Specialist Detail
CR - Cement sand screed, smooth finish
SV - 100mm high heavy duty skirting to match
SHT1 - 100(h) x 200 x 200mm homogeneous tiles to match
SHT2 - 100(h) x 300 x 300mm homogeneous tiles to match
SGN - 200(h) x 300 x 300mm granite to match
STP - 75mm(h) timber skirting to match
TSI - 100mm higher timber skirting
PP/SP - Plaster & Paint

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SP1 - Plaster & Coating

AC1 - Acoustic Fabric Panel
AC2 - Acoustic Metal Panel
CT7 - Ceramic Tiles (200 x 200mm) (Glossy Finished) (5 Ft.)
CT8 - Ceramic Tiles (300 x 300mm) (Glossy Finished) (5 Ft.)
CT9 - Ceramic Tiles (200 x 200mm) (Glossy Finished) (Ceiling Height)
TP - Timber Strip Ceiling
AI - Aluminium Strip Panel
LS - Fibre Glass Cement Render
PC2 - Fibrous Plaster Ceiling (metal section) with UPVC rain gutter
PC3 - Gypsum Board Ceiling Suspended (600x1200mm)
AS1 - Insulated Aluminium Strip Ceiling
SI - Aluminium Panel Suspended (600x600mm)
SAL - 100mm (h) Aluminium skirting to match
UC3 - UAC Superflex Ceiling Fixed to Timber Support Complete with Acoustic Insulation
(600x1200mm)
UC4 - UAC Superflex Ceiling Fixed to Timber Support (600x1200mm)
UC5 - UAC Superflex Ceiling Fixed to Timber Support with Thermal Insulation
(600x1200mm)

Notes : All plastered wall and ceilings inside all labs shall be painted with anti-fungus paint or
approval equivalent. All other plastered wall and ceilings shall be painted with P.U
paint or approved equivalent.

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APPENDIX 3a
SCHEDULE OF PAINT WORKS

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Notes:
Paints to be used shall be the type supplied by the manufacturer stated on the current
JKR approved lists and comply with the Architectural Works Brief. The tenderer is required
to fill in the information below stating the types of paint for various types of surface to be
applied in the buildings. All relevant technical brochures, leaflets and etc. must be
submitted together with the tender.

No. Name of building Brand:

Plastered surfaces/ Timber and steel surfaces
Drywall
Internal External Internal External

Note : Schedule given for a reference only.

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APPENDIX 4
SCHEDULE OF WINDOWS AND DOORS

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No. Rooms Window Door

Type Type of Type Type of
frame/panel frame/panel

Note : Schedule given for a reference only.

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APPENDIX 4a
SCHEDULE OF ARCHITECTURAL COMPONENTS
AND MATERIALS

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The tenderer is required to fill in the information below, stating the brand name and model
number against item required for this project. Any other item not mentioned here but
required shall be inserted at the space provided. All relevant technical brochures, leaflets
etc., must be submitted together with the proposal. The tenderer is required to prepare
separate schedules of architectural components and materials for all block of buildings.

Architectural Description Brand / Range / Series remarks

component Brand 1 Brand 2 Brand 3

Note : Schedule given for a reference only.

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APPENDIX 5
SCHEDULE OF IRONMONGERY

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The tenderer is required to fill in the information below, stating the brand name and model
number against item required for this project. Any other item not mentioned here but
required shall be inserted at the space provided. All relevant technical brochures, leaflets
etc., must be submitted together with the proposal. The tenderer is required to prepare
separate schedules of ironmongery for all block of buildings.

Type Description Brand name Model number

Note : Schedule given for a reference only.

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APPENDIX 6
SCHEDULE OF SANITARY WARES AND
FITTINGS

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The tenderer is required to fill in the information below, stating the brand name and model
number against item required for this project. Any other item not mentioned here but
required shall be inserted at the space provided. All relevant technical brochures, leaflets
etc., must be submitted together with the proposal. The tenderer is required to prepare
separate Schedules of Sanitary Wares and Fittings for all block of buildings.

Type Description Brand name Model number

Squatting wc with
flush valve

Pedestal wc with
flush valve

Wash hand basin

to toilet

Vanity top with

integral bowl to
toilet

Soap dispenser

Soap holder

Note : Schedule given for a reference only.

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APPENDIX 7
SCHEDULE OF BUILT-IN FURNITURE

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Project:
No. Items Unit

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APPENDIX 8
SCHEDULE OF LOOSE FURNITURE AND
OTHER FITTINGS

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Project:
No. Items Unit

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APPENDIX 9
SCHEDULE OF ARTWORKS AND CARVINGS

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Project:
Location:
No. Item Description Supplier Qty. Material Size

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APPENDIX 10
SCHEDULE OF FITTINGS AND ACCESSORIES

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Project:
Location:
No. Item Description Supplier Qty. Material Size

Note : Schedule given for a reference only.

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APPENDIX 11
SCHEDULE OF INTERIOR SIGNAGE

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Project:
Location:
No. Item Description Qty. Size Room/Place

Note : Schedule given for a reference only.

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APPENDIX 12
SCHEDULE OF EXTERIOR SIGNAGE

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Project:
Location:
No. Item Description Qty. Size Room/Place

Note : Schedule given for a reference only.

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GLOSSARY AND ABBREVIATIONS

A. GLOSSARY

i) Sustainable Architecture
The art of designing physical objects and the built environment to comply with the
principles of economic, social and ecological sustainability. An integrated
approach to design in creating a sustainable building. Describes environmentally-
conscious design techniques in the field of architecture.

ii) Prescribed activities

There are a total of nineteen (19) categories of prescribed activities which include:
a) agriculture
b) airport
c) drainage
d) irrigation
e) land reclamation
f) fisheries
g) forestry
h) housing
i) industry
j) railways
k) transportation
l) resort and recreation development
m) waste treatment and disposal
n) water supply projects

iii) Environmentally Sensitive Areas (ESA)

Malaysian National Physical Plan (NPP) identified three classes of
Environmentally Sensitive Areas (ESA). These are:
a) ESA Rank 1: All protected areas, potential protected areas, wetlands, turtle
landing sites, catchment areas of existing and proposed dams and areas with
contours above 1000 metres above mean sea level (a.m.s.l).
b) ESA Rank 2: All other forests, wildlife corridors, buffer zones around ESA
Rank 1 areas and areas with contours between 300-1000 metres a.m.s.l.
c) ESA Rank 3: All marine park islands, buffer zones around ESA Rank 2 areas,
catchment areas for water intakes, areas for groundwater extraction (well
fields), areas with erosion risk greater than 150 ton/ha./year, areas
experiencing critical or significant coastal erosion and areas between 150-
300 metres a.m.s.l.

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iv) Detailed Environmental Impact Assessment (DEIA)

A study which is required for ten different types of projects which include:
a) steel mill
b) pulp and paper mill
c) cement plant
d) coal-fired power plant
e) dams (hydroelectric and water supply)
f) coastal land reclamation
g) incinerators (scheduled wastes and solid wastes, solid wastes disposal sites
h) projects involving land clearance where more than 50% of the area has
slope>25°)
i) logging (>500 hectares).

It is to be noted that for projects in Sabah and Sarawak, specific local legislations
pertaining to EIA requirements need to be adhered to.

v) Industrialised Building System (IBS)

An Industrialised Building System (IBS) is defined as a construction technique that
involves industrialised production of building elements or components as well
as erection and assembly of these elements into a desired building structure through
mechanical means. The components manufactured in a controlled environment (on
or off site), transported, positioned and assembled into structure with minimal
additional site work.

The aims of IBS are to reduce dependency on foreign labour, lower wastages, less
site materials, cleaner environment, better quality, neater and safer construction
sites, faster project completion as well as lower total construction cost.
All IBS elements/components shall be locally manufactured or fabricated.

vi) Composite wood and agrifiber products

Particleboard, medium density fibreboard (MDF), plywood, wheatboard,
strawboard, panel substrates and door cores.

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B. ABBREVIATIONS

AHU Air Handling Unit

JBPM Jabatan Bomba & Penyelamat Malaysia
BPEP BIM Project Execution Plan
BS British Standards
C&S Civil & Structure
CCC Certificate Compliance & Completion
CGSO Chief Government Security Office Malaysia
CIDB Construction Industry Development Board
CPC Certificate Practical Completion
DOE Department of Environment Malaysia
DLP Defect Liability Period
EIA Environmental Impact Assessment
EN European Standard
EMP Environmental Management Plan
EMS Environmental Management System
EPU Economic Planning Unit
FRP Fire Rated Period
GI Galvanized Iron
GPPPP Garis Panduan Perancangan Pemuliharan dan Pembangunan
GPSS Green Product Scoring System
IBS Industrialized Building System
ISO International Organization for Standardization
JKR Jabatan Kerja Raya
KPKR Ketua Pengarah Kerja Raya Malaysia
JPPN Jawatan kuasa Perancang Pembangunan Negara
KPKT Kementerian Perumahan & Kerajaan Tempatan
KPTG/PTG Ketua Pengarah Tanah dan Galian
LAM Lembaga Arkitek Malaysia
LSG Light Solar Gain
M&E Mechanical & Electrical
MOF Ministry of Finance Malaysia
MS Malaysian Standards
OKU Disable People
pHJKR Penarafan Hijau JKR
PD Project Director
PSP Principal Submitting Person
PU Polyurethane
PUR Polyurethane Reinforced

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 Architectural Works Brief

PVC Polyvinyl Chloride

RC Reinforced Concrete
RWDP Rain Water Down Pipe
SDBA Street, Drainage and Building Act 1974 (Act 133)
TCPA Town and Country Planning Act 1976 (Act 172)
UBBL Uniform Building By Law
uPVC Unplasticied Polyvinyl Chloride
VOC Volatile organic compounds
VIP Very Important Person
W.C. Water Closet

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 Architectural Works Brief

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