NTPC LIMITED

(A Government of India Enterprise)

VOLUME – I
SECTION III

STANDARD FORMATS
& CHECK LISTS ETC.

508606351.doc Page 1 of 19
 ANNEXURES

Sl. Index

Annexure 01 Certificate of Compliant Bid

Annexure 02 Form Of Acceptance Of Fraud Prevention Policy

Annexure 03 Declaration on Banning Policy

Annexure 04 Details of PAN number, TIN, Sales and Service Tax number
etc.

Annexure 05 EFT Form

Annexure 06 Proforma Of Bank Guarantee For Earnest Money Deposit/Bid

Security

Annexure 07 Form Of Extension Of Bank Guarantee

Annexure 08 Proforma For Bank Guarantee For Contract Performance

Annexure 9 Bank Guarantee Verification Check List

Annexure 10 List Of Banks Who’s BG Is Acceptable For Earnest Money

Deposit/ Bid Security/ Contract Performance

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 Annexure – 01

CERTIFICATE FOR COMPLIANCE

TO
ALL PROVISIONS OF BIDDING DOCUMENTS
(Certificate of "NIL" Deviation)
Towards COMPLIANT BID
{To be accepted on the system under General Technical Evaluation (GTE)}

To,
……………….
……………….. Power Station
NTPC Limited,
………………………………………
…………………………………….

Dear Sir,
1. With reference to our Bid submitted against the tender, we hereby confirm that we
comply with all terms, conditions and specifications of the Bidding Documents read
in conjunction with Amendment(s) / Clarification(s) / Addenda/Errata (if any) issued
by the Employer prior to opening of Techno-Commercial Bids and the same has
been taken into consideration while making our Techno-Commercial Bid & Price Bid
and we declare that we have not taken any deviation in this regard.

2. We understand that in case the Products and/or Services offered do not meet the
Technical requirements, then our bid shall be rejected as Technically non-
responsive.
We also confirm that in case we refuse to withdraw additional
conditions/deviations/variations/exception, implicit or explicit, found anywhere in
the techno-commercial bid, our bid shall be rejected as Technically non-responsive.
We further confirm that if any deviation/variation in any form is found in our Price
Bid, the EMD shall be forfeited.

(Acceptance to be given On Line on the system under GTE)

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 Annexure 02

FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY

{To be accepted on the system under General Technical Evaluation (GTE)}

To,

……………….
……………….. Power Station
NTPC Limited,
………………………………………
…………………………………….

Dear Sir,

We have read the contents of the Fraud Prevention Policy of NTPC displayed on its tender
website http://www.ntpctender.com and undertake that we along with our associate /
collaborator / sub_contractors / sub-vendors / consultants / service providers shall strictly
abide by the provisions of the Fraud Prevention policy of NTPC.

(Acceptance to be given On Line on the system under GTE)

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 Annexure 03

DECLARATION ON BANNING POLICY

{To be accepted on the system under General Technical Evaluation (GTE)}

To,
……………….
……………….. Power Station/Project
NTPC Limited,
………………………………………
…………………………………….

Dear Sir,

1) We have read the contents of the Banning Policy of NTPC displayed on its tender
website http://www.ntpctender.com and agree to abide by this policy. Further, in
terms of requirement under Banning policy we hereby declare the following:

a) We have not been Banned/Blacklisted as on date of submission of bid by Ministry of

Power or Government of India.

b) We have not employed any public servant dismissed/removed or person convicted

for an offence involving corruption or abetment of such offences.

c) Our Director(s)/Owner(s)/Proprietor/Partner(s) have not been convicted by any

court of law for offences involving corrupt and fraudulent practices including moral
turpitude in relation to business dealings with Government of India or NTPC or
NTPC’s group companies during the last five years.

2) We further declare as under:

that if at any point subsequent to award of Contract, the declarations given above
are found to be incorrect, NTPC Limited shall have the full right to terminate the
Contract and take any action as per applicable laws for breach of contract including
forfeiture of Bid Security/Performance Bank Guarantee.

(Acceptance to be given On Line on the system under GTE)

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 Annexure 04
DETAILS OF PAN and GSTIN
To,
……………….
……………….. Power Station
NTPC Limited,
………………………………………
…………………………………….

Dear Sir,
The details of our registration in line with the various authorities are as under:
(a) PAN number
Our PAN number is as under:

Permanent Account Number

Note: Copy of card indicating PAN number duly attested by the bidder under his seal
and signature to be submitted.
(b) GSTIN (if applicable):
Our GSTIN is

GSTIN

Note : Copy of registration with up to amendment to be enclosed.

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 Annexure 05
E.F.T.Form
To,
…………….
……………….. Power Station
NTPC Limited,
………………………………………
…………………………………….

Dear Sirs,

We, hereby authorize the Employer to make all our payments through Electronic Fund
Transfer System. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

PIN CODE

1. TELEPHONE NO. (WITH STD CODE)

2. BANK PARTICULARS

A) BANK NAME

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 B) BANK TELEPHONE NO. (WITH STD CODE)

C) BRANCH ADDRESS

PIN CODE

D) BANK FAX NO (WITH STD CODE)

E) BRANCH CODE

F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY

OF A CANCELLED CHEQUE)

G) 11 DIGIT IFSC CODE OF THE BANK

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 H) BANK ACCOUNT NUMBER

I) BANK ACCOUNT TYPE (TICK ONE)

SAVING CURRENT LOAN CASH CREDIT OTHERS

IF OTHERS, SPECIFY

3. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If the
transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect
information, I/We would not hold the Employer responsible

SIGNATURE
DATE

(AUTHORISED
SIGNATORY)

Name:

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 OFFICIAL STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no…………….
with our branch and the Bank particulars mentioned above are correct.

DATE

SIGNATURE
(AUTHORISED
SIGNATORY)
Authorisation no.:
………………………

Name:

Encl: Blank Cheque OFFICIAL STAMP

508606351.doc Page 10 of 19
 Annexure 06

PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY DEPOST/ BID SECURITY

(To be stamped in accordance with Stamp Act)

Bank Guarantee No……………. Date :

To,

NTPC Limited,
……………………………
…………………………..
……………………………
…………………………..

Dear Sirs,

In accordance with your NIT No. …………………………. dated ……………………… M/s

……………………………. (***)…………………. having its registered/Head Office at ………………………….
(hereinafter called the ‘Bidder’) wish to participate in the said Bid for …………………………..
(name of package).

As an irrevocable Bank Guarantee against Earnest Money Deposit/Bid Security for an

amount of …… (*) …… valid for …………. days from ………. (**)…………, is required to be
submitted by the Bidder as a condition precedent for participation in the said bid, which
amount is liable to be forfeited on the happening of any contingencies mentioned in the
Bidding Documents.

We, the ………………….. [Name and address of the Bank]…………………….. having our head office
at …… (#) ……… guarantee and undertake to pay immediately on demand by NTPC Ltd.
(hereinafter called ‘the Employer’) the amount ……………… (*) …………………. (in figures and
words) without any reservation, protest, demand and recourse. Any such demand made by
the said ‘Employer’ shall be conclusive and binding on us irrespective of any dispute or
difference raised by the Bidder.

This guarantee shall be irrevocable and shall remain valid up to ………… (@) …………. If any
further extension of this guarantee is required, the same shall be extended to such required
period (not exceeding one year) on receiving instructions from M/s
………………………. [Bidders name] …………………..on whose behalf guarantee is issued.

508606351.doc Page 11 of 19
In witness whereof the Bank, through its authorized officer has set its hand and stamp on
this ………………………… Day …………………….20…………….. at ……………………..

Signature.......................................
Name……………………….
Designation…………………………….
Bank’s Common Seal.......................
Power of Attorney No…………………………….

Note:

1. (*) The amount shall be as specified in the NIT/Bidding Documents.

(**) This shall be the date of opening of bids.
(***) Write the name and address of the Bidder.
(#) Complete mailing address of the Head Office of the Bank to be given.
(@) This date shall be forty five days beyond the validity of bid.

2. The Bank Guarantee shall be from a bank as per provisions of bidding documents.

3. The Stamp Paper of appropriate value shall be as per stamp act purchased in the name
of the Bidder/Bank issuing the guarantee.

4. While getting the Bank Guarantee issued, Bidders are required to ensure compliance to
the points mentioned in the Bank Guarantee Verification Check List in the bidding
documents. Bidders are required to fill up this check List and enclose the same
alongwith the Bank Guarantee.

5. The details of secure SFMS (in case of BGs issued from within India) or SWIFT (in case of
BGs issued from outside India) sent by Bidder’s Bank to Employer’s Beneficiary Bank
details of which are given in SPC must be furnished with the BG.

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 Annexure-07

FORM OF EXTENSION OF BANK GUARANTEE

(On Non-judicial stamp paper of same value on which original BG was executed)

Ref. No.: Date:

To,
NTPC Limited,
……………………………
…………………………..
……………………………
…………………………..

Dear Sirs,

Subject: Extension of Bank Guarantee No. …………………. dated …………………….. for

………………………………… [indicate value of bank guarantee]…………….. favouring
yourselves expiring on …………………….. on account of M/s ……………………………
(Name of Bidder)……………………in respect of Contract for ………………… (Insert
Package name)…………………………, (hereinafter called original Bank Guarantee)

At the request of M/s ……………….. we ………………….. Bank branch office at ………………. and
having its Head Office at …………………………. do hereby extend our liability under the
above mentioned Guarantee No. ………………………. dated ……………………………. for a further
period of …………………………. year/months from _______ to expire on …………………………….

Except as provided above, all other terms and conditions of original Bank Guarantee
No. ……………………… dated ……………………………. shall remain unaltered and binding.

Please treat this as an integral part of the original guarantee to which it would be
deemed to have been attached.

Signature …………………………………………….
Name ……………………………………….
Designation ………………………………...
Authorised Vide
Power of Attorney No. ………………………...

Dated …………………….. SEAL OF BANK

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 Annexure 08

PROFORMA FOR BANK GUARANTEE FOR CONTRACT PERFORMANCE

(To be stamped in accordance with Stamp Act)

Bank Guarantee No……………. Date :

To,
NTPC Limited,
……………………………
…………………………..
……………………………
…………………………..

Dear Sirs,

In consideration of the NTPC Ltd., (hereinafter referred to as the ‘Purchaser’ which

expression shall unless repugnant to the context or meaning thereof include its successors,
administrators and assigns) having awarded to M/s …………………………………. with its
Registered/Head Office at ……………………….. (hereinafter referred to as the ‘Seller’ which
expression shall unless repugnant to the context or meaning thereof, includes its
successors, administrators, executors & assigns) a Contract by issue of Purchaser’s Purchase
Order No. ………………………….. dated …………………….. and the same having been unequivocally
accepted by the seller resulting in a ‘Contract’ valued at ………………………………. for
………………………………. (scope of work/contract) and the seller having agreed to provide a
contract performance guarantee of the faithful performance of the entire contract
equivalent to ten percent (10%) of the said value of the contract to the purchaser.

We, ………………………(Name & Address of Bank )…………………………. having our Head Office at
…………………………………………………………. (hereinafter referred to as the ‘Bank’ which
expression shall unless repugnant to the context or meaning thereof, include its successors,
administrators, executors & assigns), do hereby guarantee and undertake to pay the
Purchaser, on demand any and all monies payable by the Seller to the extent of
……………………………………………… as aforesaid at any time up to ………………………………. (*)
without any demur, reservation contest, recourse, or protest and/or without any reference
to the Seller. Any such demand made by the Purchaser on the Bank shall be conclusive and
binding notwithstanding any difference between the Purchaser and Seller or any dispute
pending before any court Tribunal, Arbitrator or any other Authority. The bank undertakes
not to revoke this guarantee during its currency without previous consent of the purchaser
and further agrees that this guarantee herein contained shall continue to be enforceable till
the purchaser discharges this guarantee.

508606351.doc Page 14 of 19
The Purchaser shall have the fullest liberty without affecting in any way the liability of the
Bank under this guarantee, from time to time to extend the time for performance of
Contract by the Seller. The Purchaser shall have the fullest liberty, without affecting this
guarantee to postpone from time to time the exercise of any powers vested in them or of
any right which they might have against the Seller, and to exercise the same at any time in
any manner, and either to enforce or to forbear to enforce any covenants, contained or
implied in the contract between the Purchaser and the Seller or any other course of remedy
or security available to the Purchaser. The Bank shall not be released of its obligations
under these presents by any exercise by the Purchaser of its liberty with reference to the
matters aforesaid or any of them or by reason of any other act or forbearance or other acts
of omission or commission on the part of the purchaser or any other indulgence shown by
the Purchaser or by any other matter or thing whatsoever which under law would, but for
this provision, have the effect of relieving the Bank.

The Bank also agrees that the purchaser at its option shall be entitled to enforce this
guarantee against the bank as a principal debtor, in the first instance without proceeding
against the seller and notwithstanding any security or other guarantee that the purchaser
may have in relation to the seller’s liabilities.

Notwithstanding anything contained hereinabove our liability under this guarantee is

restricted to ………………... and it shall remain in force up to and including ……… (*)……… and
shall be extended from time to time for such period (not exceeding one year), as may be
desired by M/s ………………………….. on whose behalf this guarantee has been given.

Dated this ……………………….. day of ……………………… 20…………… at ………………………..

WITNESS
1) SIGNATURE ……………………… SIGNATURE ……………………………………..
NAME ………………. NAME …………………………...
OFFICIAL ADDRESS ………… DESIGNATION …………………………………..
BANK’S COMMON SEAL
2) SIGNATURE ………………………… ATTORNEY AS PER POWER OF ATTORNEY
NAME ……………... NO…………
OFFICIAL ADDRESS ……………… DATE …………….

508606351.doc Page 15 of 19
NOTE :

1. (*) The Date will be Three Months beyond the expiry of the warranty period as
specified in the order.

2. The Bank Guarantee shall be from a bank as per provisions of bidding documents.

3. While getting the Bank Guarantee issued, Bidders are required to ensure compliance to
the points mentioned in the Bank Guarantee Verification Check List in the bidding
documents. Bidders are required to fill up this check List and enclose the same
alongwith the Bank Guarantee.

4. The Stamp paper of appropriate value shall be purchased in the name of guarantee
issuing bank or the party on whose behalf the BG is being issued. The Bank Guarantee
shall be issued on non-judicial Stamp paper of appropriate value as per Stamp act
prevailing in the States where the BG is to be submitted or is to be acted upon or the
rate prevailing in the state where the BG is executed, whichever is higher.

5. The details of secure SFMS (in case of BGs issued from within India) or SWIFT (in case of
BGs issued from outside India) sent by Supplier’s Bank to Employer’s Beneficiary Bank
details of which are given in SPC must be furnished with the BG.

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 BANK GUARANTEE VERIFICATION CHECK LIST
(To be submitted with CPG)

1. Bank Guarantee No. & Date :

2. Name of Issuing Bank :

3. Amount of BG :

4. Nature of BG & No. of Pages :

5. Validity of BG :

6. Vendor :

7. PO NO / Agreement No :

Sl. No. Details of Checks Yes/No

1. Is the BG on Non-judicial stamp paper of appropriate value, as per YES

Stamp Act?

2. Whether date, purpose of purchase of stamp paper and name of YES

the purchaser indicated on the back of stamp paper under the
Signature of Stamp Vendor?
(The date of purchase of stamp paper should be of any date on or
before the date of execution of BG and the stamp paper should
be purchased either in the name of the executing Bank or the
Bidder on whose behalf the BG has been issued. The Stamp
Papers (other than e-stamp paper) should be duly signed by the
stamp vendor).

3. In case the BGs from abroad, has the BG been executed on Letter NA
Head of the Bank?

4. Has the executing officer of BG indicated his name, designation YES

and Power of Attorney No. / Signing Power No. etc., on the BG?

5. Is each page of BG duly signed / initialed by executant and YES

whether stamp of Bank is affixed thereon?
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6. Whether the last page is signed with full particulars under seal of YES
Bank as required in the prescribed proforma?

7. Does the Bank Guarantee compare verbatim with the Proforma YES
prescribed in the Bidding Documents?

8. Are the factual details such as NIT no. / Tender Enquiry no. / YES
Bidding Documents No. / Specification No., Amount of BG,
validity of BG correctly mentioned in the BG?

9. Whether overwriting / cutting, if any on the BG have been NA

properly authenticated under signature & seal of executants?

10. Whether BG has been issued by a Bank in line with the provisions YES
of Bidding Documents?

11. In case BG has been issued by a Bank other than those specified NA
in Bidding Document, is the BG confirmed by a Bank in India
acceptable as per Bidding Document?

Signature of Bidder…………………..

Name ………………………………….

Designation …………………………

Seal
Annexure-10

LIST OF BANKS WHOSE BANK GUARANTEE IS ACCEPTABLE FOR EARNEST MONEY

DEPOSIT/BID SECURITY/CONTRACT PERFORMANCE GUARANTEE

A STATE BANK OF INDIA

B NATIONALISED BANKS

1. Allahabad Bank
2. Andhra Bank
3. Bank of India
4. Bank of Maharashtra
5. Canara Bank
508606351.doc Page 18 of 19
6. Central Bank of India
7. Corporation Bank
8. Dena Bank
9. Indian Bank
10. Indian Overseas Bank
11. Oriental Bank of Commerce
12. Punjab National Bank
13. Punjab & Sind Bank
14. Syndicate Bank
15. Union Bank of India
16. United Bank of India
17. UCO Bank
18. Vijaya Bank
19. Bank of Baroda

C SCHEDULED PRIVATE BANKS (INDIAN BANKS)

1. Catholic Syrian Bank

2. City Union Bank
3. Dhanlaxmi Bank Ltd.
4. Federal Bank Ltd
5. Jammu & Kashmir Bank Ltd
6. Karnataka Bank Ltd
7. Karur Vysya Bank Ltd
8. Lakshmi Vilas Bank Ltd
9. Nainital Bank Ltd
10. Kotak Mahindra Bank
11. RBL Bank Limited
12. South Indian Bank Ltd
13. Tamilnad Mercantile Bank Ltd
14. ING Vysya Bank Ltd
15. Axis Bank Ltd.
16. IndusInd Bank Ltd
17. ICICI Bank
18. HDFC Bank Ltd.
19. DCB Bank Ltd
20. Yes Bank Ltd
21. IDFC Bank Limited
22. Bandhan Bank Limited

D OTHER PUBLIC SECTOR BANKS

1. IDBI Bank Ltd

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