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Third Quarter - Lesson 1: Plan and Prepare Maintenance Procedures

This document provides guidance on planning and conducting maintenance procedures for computer systems. It defines key technical terms and outlines steps to design systematic maintenance plans for both hardware and software. These include monitoring equipment, backing up files, installing passwords, and updating anti-virus software on a regular basis. The document also discusses preventative maintenance and provides examples of inspection checklists to ensure computers are functioning properly and placed in safe, well-ventilated areas.

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Johnny Virtz
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556 views

Third Quarter - Lesson 1: Plan and Prepare Maintenance Procedures

This document provides guidance on planning and conducting maintenance procedures for computer systems. It defines key technical terms and outlines steps to design systematic maintenance plans for both hardware and software. These include monitoring equipment, backing up files, installing passwords, and updating anti-virus software on a regular basis. The document also discusses preventative maintenance and provides examples of inspection checklists to ensure computers are functioning properly and placed in safe, well-ventilated areas.

Uploaded by

Johnny Virtz
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Third Quarter – Lesson 1: Plan and prepare maintenance procedures

Name: ______________________________________ Date: ___________

Yr. & Section: _________________________ Teacher: Mr. Ricky C. Nemino

Procedures in Planning and Conducting Maintenance

Technical Terms

OHS – Occupational Health and Safety.

Port hub /Port – is a connector on the back of a computer or other device. A port is either a serial
port or a parallel port.

Modem – (Modulator-Demodulator) The modem is a device that allows a given computer to


share data or otherwise a device which let computers exchange information

USB – (Universal Serial Port)

Scanner – is an input device that read text or illustration printed on paper, translates the
information into a form that a computer can use.

Printer – is a piece of hardware that produces a paper copy (also known as ‘hardcopy’) of the
information generated by the computer.

Flash drive – a portable storage device which is plug directly to the USB port.

Network – a group of computers and associated devices that are connected by communications
facilities. OS (Operating system) – software that controls the allocation and use of programs and
data that a computer uses.

Software – programs and data that a computer uses.

Maintenance – is the testing and cleaning of equipment.

Planning – is both the organizational process of creating and maintaining a plan; and the
psychological process of thinking about the activities required to create a desired future on some
scale,

Computer System – The complete computer made up of the CPU, memory and related
electronics (main cabinet), all the peripheral devices connected to it and its operating system.
Computer systems fall into two broad divisions: clients and servers. Client machines fall into
three categories from low to high end: laptop, desktop and workstation. Servers range from small
to large: low-end servers, midrange servers and mainframes.
Defragmentation – the process of reorganizing and rewriting files so that they occupy one large
continuous area on your hard disk.
CRT – (Cathode Ray Tube) A display device used in computer monitors and television sets.

Boot sector – The part of the formatted disk containing the operating system loading a program.

Virus – A program intended to damage your computer system without your knowledge and
permission.

Introduction:

Planning and preparing systematic maintenance procedure save time, money and
frustration. It is a good idea and opportunity to learn the proper care and maintenance of your
computer.

PC maintenance is an important topic for anyone who owns a PC. Looking after your PC
properly ensures you of trouble-free use. Regular PC maintenance also keeps the machine’s
performance optimal.

A. Plan Maintenance Procedures for Computer System and Networking.

1. Design a systematic maintenance plan for hardware.

• Design a monitoring, evaluating and updating plan.


• Place your computer in a well-ventilated area.
• Schedule use of computer for its longer life.
• Move the computer only when it is turned off and unplugged.
• Treat your computer properly.
• Maintain your hard disk
2. Design a systematic maintenance plan for your software.

• Backup your files


• Install or secure passwords
• Delete temporary files
• Update anti-virus and spy ware

MONTHLY COMPUTER MAINTENANCE PLAN


TYPES OF MAINTENANCE PROCEDURE:

1. Hardware maintenance is the testing and cleaning of equipment.


2. Information system maintenance is the routine updating of master files, such as adding and deleting
employees and customers and changing credit limits and product prices.
3. Software or program maintenance is the updating of application programs in order to meet changing
information requirements, such as adding new functions and changing data formats. It also includes fixing
bugs and adapting the software to new hardware devices.
4. Disk or file maintenance is the periodic reorganizing of disk files that have become fragmented due to
continuous updating.

Work place procedures

• Identify hazards and assess risk.


• Execution of OHS policies are carried out along with the task.

Following certain procedure is very important to perform a given operation or evolution or in


reaction to a given event. The table below shows different elements and their corresponding performance
criteria to be able to identify occupational health and safety hazards, and assess risk, as well as follow
instructions and procedure in the workplace with minimal supervision. The students will also be capable
of participating and contributing to OHS management issues.

Materials, Tools, Equipment and Testing Devices.

Programming Tools
1. Programming tools are used for software development or system maintenance. Virtually, any
program or utility that helps programmers or users develop applications or maintain their computers
can be called a tool. Examples of programming tools are compilers, interpreters, assemblers, 4GLs,
editors, debuggers and application generators.

2. Programming tools help the user analyze or search for data. For example, query and report programs
are often called query tools and report tools.

3. An on-screen function in a graphics program; for example, line draw, circle draw or brush tool.

4. A software control panel for setting user preferences.

5. Sometimes people will call any software a "tool." For example, the phrase, "there aren't any tools to
do that job" means that no application is available to perform the required processing.

Activity Sheet 1.1

1. Prepare/Design a daily maintenance plan for your hardware, ( time allotment: 1 week)
2. Design a systematic daily plan for your software, ( time allotment: 1 week)

Preventive Maintenance

Preventive maintenance can be described as maintenance of equipment or systems before fault


occurs. It can be divided into two subgroups: Planned Maintenance and Conditioned-Based Maintenance.
Planned Maintenance (PM) is any variety of scheduled maintenance to an object or item of equipment.
Specifically, PM is a scheduled service visit carried out by a competent and suitable agent, to ensure that
an item of equipment is operating correctly to avoid any unscheduled breakdown and downtime of an
equipment. Condition Based Maintenance (CBM) is a maintenance strategy that uses the actual condition
of the asset to decide what maintenance needs to be done. CBM dictates that maintenance should only be
performed when certain indicators show decreasing performance or upcoming failure. Checking a
machine for these indicators may include non-invasive measurements, visual inspection, performance
data and scheduled tests. Condition data can be gathered at certain intervals, or continuously. The purpose
of systematic inspection, detection and correction of existing / future problems is very important to
maintain equipment / facilities in satisfactory condition before it may cause major problem. Maintenance,
including tests, measurements, adjustments, and parts replacement, performed specifically to prevent
faults from occurring. Maintenance is divided into two (2) general type. Preventive maintenance is given
for maintaining equipment and facilities in satisfactory operating condition to extend the life of the
equipment. Corrective maintenance is task performed to identify, isolate and rectify a fault so that the
failed equipment or system can be restored to an operational conditions within the tolerances or limits.

Common methods of determining what preventive (or other) failure management policies should be
applied are: Original Equipment Manufacturer (OEM) recommendations, requirements of codes and
legislation within a jurisdiction, what an "expert" thinks ought to be done, or the maintenance that is
already done to similar equipment, and most important measured values and performance indications.
Maintenance Procedures In preparing maintenance procedure, you also have to consider designing a
systematic plan for both for hardware and software. This saves time, money and frustration and ensures
safe conditions to prevent injury to people and damage to computer equipment. Planning Maintenance
Procedures for Computer System and Networking: A. Design a systematic maintenance plan for
hardware. 1. Design a monitoring, evaluating and updating plan. 2. Place your computer in a well-
ventilated area. 3. Schedule the use of computer for its longer life. 4. Move the computer only when it is
turned off and unplugged. 5. Treat your computer properly.

Computer Inspection

Planning Maintenance Procedures for Computer System and Networking:

A. Design a systematic maintenance plan for hardware.

1. Design a monitoring, evaluating and updating plan.


2. Place your computer in a well-ventilated area.
3. Schedule the use of computer for its longer life.
4. Move the computer only when it is turned off and unplugged.
5. Treat your computer properly.

B. Design a systematic maintenance plan for your software.


1. Backup your files.
2. Install or secure passwords.
3. Delete temporary files.
4. Update anti-virus and spyware.

Design a systematic monitoring, evaluating and updating plan for hardware.

Computers have significantly changed the working environment, simplifying and speeding up
many tasks across many work areas. However, with these advances are some potential problems and
maintenance issues. These guidelines describe how computer technicians, students and computer users
can work together to achieve a productive workplace environment. The guidelines reflect current
knowledge and best practice for the use of computers so you can achieve maximum efficiency and safety
in your workplace.
Quiz

1. Definition of Physical Maintenance is – “Physical Maintenance is actually cleaning your


pc physically”
a. True b. False
2. How of often should you physically maintenance your computer?
a. Never b. Regularly c. Everyday d. Once

3. Which one of these is a disk cleaning software?


a. Anti-virus protector b. Wise Cleaner c. Disk Cleaner d. None

4. What is disk cleaning?


a. A software that deletes your files w/o you knowing?
b. Allowing the computer to reset so that you loose everything on your computer?
c. Free space on your hard disk by searching your disk for files that can be safely
deleted?
5. You should never disk clean because it might break the computer?
a. True b. False

6. Defragmentation is the process of consolidating fragmented data so it works more


efficiently?
a. True b. False

7. Why should you update?


a. More storage Is used because of updates
b. For the Bante
c. Updates can enhance the security and performance of the computer.
d. To check the piracy of the program.

8. Why should you backup your computer?


a. So people can see your photos and files.
b. To ensure that you don’t loose any of your files.
c. To that your computer doesn’t crash.
d. To keep files hidden

9. What hardware do you clean to make the computer work more efficiently?
a. Keyboard
b. The software
c. Yourself
d. None

10. How often should you disk format your computer?


a. Whenever
b. When adding additional storage to your computer?
c. Regularly
d. None

11. Is having a just a USB good to keep files on it?


a. True b. False

12. Which of these is a backup company?


a. Icloud b. Carbonite c. Backup me now d. Crash Plan

13. I should never physically maintenance my computer?


a. True b. False

14. If you don’t your computer what will happen?


a. Slow down b. Overheat c. Nothing d. None

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