ADMISSION AND RETENTION POLICIES

College of Teachers Education (CTE)

Section 1. Admission, Registration and Cross-Registration

1.1 Admission Policies

Students shall not be denied admission to the College by reason of race, age, sex, socio-
economic status, religion, political affiliation or ideological conviction provided he is physically
and mentally fit to the program he is applying for.

While KNP opens its doors to everyone who wants to enroll in any of its programs, the
prospective student should also comply with the requirements specified by the College.

Academic entrance requirements vary with the status of the prospective student, the program in
which he/she desires to enroll, and the requirements of the College.

1.2 Admission Requirements and Credentials

1.2.1.  Entering freshmen desiring to enroll in the Teacher Education program (BSED/BTLEd)

must:

1. Obtain at least “Average” in all the categories in the KNP Entrance Examination.
2. Obtain a General Weighted Average of at least 85% with no grade lower than 82% in any
subject in high school (Form 138).
3. Must pass the qualifying examination and interview given by the college.
4. Submit Certificate of Good Moral Character from head of school or guidance counselor.
5. Submit an Authenticated Birth Certificate/Certificate of Live Birth secured from
Philippine Statistics Authority.
6. Submit two (2) copies of 2×2 latest ID pictures.
7. Qualifiers shall be ranked from highest to lowest considering their GWA (50%), college
interview(15%), and college qualifying exam rating (35%), which shall be posted in the
college bulletin board.
8. Those belonging within the quota of the college shall be a priority, while those below the
quota shall be on the waiting list and shall be entertained only after the set period of
regular enrollment have lapsed.

  1.2.2  For students with Title and/or Degree (Second Courser)

A student who has completed an academic degree from any institution of recognized standing
may be enrolled as determined by the College Dean/Department Chair. However, before a
student is allowed to enroll core and professional courses of his chosen program, the College
Dean/Department Chair concerned, after subject/course evaluation, may advise to take additional
general education and/or preparatory courses.
 The second courser must satisfy the KNP entry requirements and must pass the College
qualifying examination.

1.2.3.  For Transfer Students

Transfer students desiring to enroll in any of the programs must:

1. Must satisfy 1.2.1.

2. Have no failing grade.
3. Submit Official Transcript of Records as basis for subject/course accreditation.
4. Submit Certificate of Good Moral Character from head of school or guidance
counselor.

1.3   Only students who are officially enrolled are allowed to attend classes.

1.4   A student is considered officially enrolled when:

1.4.1 His/her assessment/registration form is marked “officially enrolled” as issued by the

Registrar’s Office/Accounting Office.

1.5   No student shall be registered later than the date specified in the University calendar,
except   under justifiable circumstances to be determined by the Department Chair concurred by
the Dean of the College/Campus Executive Officer concerned.  The late registration must not
exceed two (2) weeks from the official start of the term pursuant to pursuant to CMO No.40
series 2008 and CMO No.30, series of 2009.

1.6 Cross enrolment shall be defined as registration on a term (semester or summer) in more than
one college within the university.  The student shall only be allowed to cross enroll upon
approval of the dean of the sending college.

1.7   Cross enrolment outside the University may be allowed provided that, the other HEI is
accredited by CHED and other accrediting bodies at least of the same level subject to the prior
permission of the University upon the recommendation of the Department Chair and the
approval of the Dean of the mother college and the Registrar.

1.8   Conditions for cross enrolment are:

1.8.1 conflict in schedule;

1.8.2. non-offering of the subject

 1.9   No cross enrollee from another institution shall be admitted into the College without a 
written permit from the sending institution.  The permit shall state the total number of units for
which the student is registered and the subject/s that he/she is authorized to take in the College.

Section 2.  Academic requirements

2.1 The regular load of the student shall be based on the curriculum of their respective programs.

2.2. No student shall be allowed to take more than the regular load in a particular semester as
reflected in his/her curriculum unless he/she is a graduating student.

2.3 In the summer term, a student may petition for a maximum of twelve (12) units.  Students
enrolled in Practicum shall not be allowed to take another course simultaneously.

 2.4 Irregular students, including transferees and shifters may be allowed to take summer classes
to become regular students in the succeeding semester.

 2.5 Advanced Courses and Back courses.  As a general rule, a student shall not be permitted to
take any advanced course until he has satisfactorily passed the prerequisite course/s (or complied
the requirements for his/her impending grade).

 2.6 Excess or Over Load. A graduating student may be allowed additional course-loads of not
more than six (6) units courses.

 2.7 Prerequisite courses.  As a general rule, no student shall be allowed to take any course   until
he/she has satisfactorily passed the prerequisite course/s.

 2.8 Petitioning of courses. Students shall file a request letter addressed to the Department Chair
and approved by the Dean. Approval of the request shall be based on the following conditions:

 2.8.1   The number of student petitioners must meet the minimum number of students
required based on the Academic Manual.

 2.8.2   Assignment of the petitioned course to a faculty shall be done by the Department
Chair considering the maximum number of loads allowed and schedule of the Faculty.

 2.8.3   The schedule of the petitioned course must not be in conflict with other courses of
the students and faculty.

2.8.4 The total number of units upon the addition of the petitioned course/s of students
must not exceed the required academic units reflected in the curriculum.
  2.8.5   The Department Chair shall scrutinize the above conditions and have his/her
initial affixed prior to the approval of the Dean.

Section 3.  Changing of Classes, Substitution, Adding and Dropping/Cancelling of Courses

3.1 Changing of Section/s shall not be allowed. However, for some valid reasons such as
adjustment to fit the schedule of working students and the like, changing of section may be
approved by the Department Chair. The student shall accomplish the new Advising
form reflecting the reasons for the change and shall submit the accomplished form to the
registrar’s office. Print out of the enrolment form must reflect the revision.

3.2 Changes in course schedule or adding/dropping/cancelling of course should be done within

the adjustment period specified by the Registrar and approved by the Department Chair but in no
case shall exceed two (2) weeks after the opening of classes. Thereafter, no further changing,
adding, dropping/cancelling shall be allowed.  Admitting faculty must be notified of the
additional student in his/her class. Print out of new Registration form reflecting the change in
course and schedule must be submitted to the Department Chair.

3.3 Change in course or schedule should be coded by the respective Department chair
and processed by the Registrar’s Office. Print out of new Registration form should reflect the
change in course and schedule.

3.4 No substitution shall be allowed for major and mandated courses prescribed in the
curriculum except when in the evaluation of the Program Coordinators/Department Chair
offering the prescribed course, the proposed substitute is substantially equivalent in content to
the required course.

The Dean shall approve such substitution.

Substitution should:

3.4.1 Involve courses within the same department if possible; if not, the proposed
substitute must be allied to the one being substituted

3.4.2 Be between courses of the same number of units; and

3.4.3 Be recommended by the Department Chair/Program Coordinator, and Dean of the

College and accepted by the Registrar’s Office.

3.5.   Substitution of course/s may be authorized by the Department Chair if a curriculum has
been superseded by a new one.
Section 4. Classification of students

4.1 According to Admission Status:

4.1.1   Freshmen – Students admitted through the KNP Admission Test who have not
enrolled in any academic college subject prior to their enrolment in the College and have
submitted to the Admission and Registration Services all the documents required for
formal acceptance in the college/university.

 4.1.2   Resident students – a bonafide students including those who are not officially
enrolled and by virtue of their approved written petition for leave of absence (LOA) may
be considered for re-admission, provided the LOA did not exceed one (1) academic year.

 4.1.3   Returning Students (Returnees) – Students considered for re-admission depending

on their previous scholastic performance, and the availability of slots/and must
have complied with all other requirements for re-admission.

 4.1.4   Transferring Students (Transferees)

1. From another School – Students admitted as transferees who have met all the
academic and admission requirements set by the College /University.

4.2   According to Academic Load, students enrolled in the College are classified as follows:

4.2.1 Regular student – one who is registered for formal academic credits carrying
normal academic load

4.2.2 Irregular student – one who has advance or deficiency subjects.

4.2.3 Earning Unit Student –one who is earning units not leading to any academic degree.

4.2.4 “Special needs” students – In pursuit of Gender And Development (GAD) and by
virtue of/ or in compliance for RA 7277, an act providing for the rehabilitation, self—
development and self—reliance of disabled persons and integration into the mainstream 
and for other purposes, the   university gives importance to the following modified
educational facilities and equipment, as minimum requirements for special students
needing special education:

1. For persons with visual impairment

2. For persons with hearing impairment
3. For persons with orthopedic handicaps
4. For pregnant women
4.3   According to year level, students enrolled in the College are classified as follows:

4.3.1 First Year – one who is in the first year of his/her curriculum, or who has not
finished the prescribed subjects of the first year of his curriculum, or 25% of the total
number of units required in his/her entire course/program.

4.3.2 Second Year – one who is in the second year of his/her curriculum, or who has
satisfactorily completed the prescribed subjects of the first year of his curriculum or has
finished more than 25% but not more than 50% of the total number of units required in
his/her entire course/program.

4.3.3 Third Year – one who is in the third year of his/her curriculum, or who has
completed the prescribed subjects of the first year and second year of his/her curriculum
or has finished more than 50% but not more than 75% of the total number of units
required in his/her entire course/program.

4.3.4 Fourth Year – a student who is on the fourth year of his/her curriculum is
considered a senior if he/she has completed at least 75% of the curricular requirements.

Section 5.  Attendance

5.1 Students are required to attend all classes starting with the first meeting of every course.
Non-attendance in any required class or academic activity constitutes an absence. Time lost due
to late enrolment shall also be considered as absence.

5.2   A student shall be considered absent from class if he/she is not present after 15 minutes of
the scheduled class time.

5.3 A student is considered late or tardy if he/she arrives within 15 minutes of the time schedule.

5.4 Three incidences of tardiness shall be considered as one absence from class.

5.5 Any student who has incurred absence from the class must, whenever required by the faculty
member concerned, obtain an admission slip from the Department Chair.

5.6 Absence duly authorized in writing by the College/Campus/University by reason of  

officially representing the College/Campus/University at some function or affair shall be
excused. The Dean/Chairperson shall inform the faculty member/s concerned.

5.7 Absence due to illness shall be excused if the student submits a medical certificate issued by
the physician and present it to the Department Chair for the issuance of an admission slip.
5.8 Excused absences are for time missed only. Graded activities covered by the class during the
student’s absence will have to be made up by the student within an agreed period by the faculty
and the student.

 5.9   Three successive unexcused absences shall be reported by the faculty member concerned to
the Department Chair who shall call for the student and notify his/her parents or guardians.

5.10 A student who has been absent for at least 20% of the hours of recitation, lecture,
laboratory, or any scheduled work in one subject/course for the semester, or any academic
period, shall be automatically dropped or failed from the class roll subject to the provision of
Section 6.6, and the Registrar shall be advised accordingly.

5.11 No student shall be denied access/entry to class due to tardiness. Student may, however, be
marked absent and may not take part in any graded oral or written recitation.

Section 6.  Grading System

6.1 In order to provide for a more reliable evaluation of student performance, the grading system
shall be contained in the course syllabi and be distributed to the students.

6.2 At the beginning of the semester, faculty members should inform their students of the criteria
for grading. The College shall   express grades in percentages.

6.3 Students shall be graded or marked in accordance with the following system:

Percentage/ Equivalent Description

97-100 Excellent

93-96 Very good

88-92 Good

83-87 Satisfactory

75-82 Passing

Below 75 Failed

Inc Incomplete

Drp Dropped
6.4 An incomplete mark is temporarily given to a student who has not satisfied a course
requirement. Such requirement/s must be satisfied within one year from the end of the term;
otherwise, the grade shall automatically be “Failed”.

6.5 A Dropped mark is given when the faculty member drops the student from the roll for having
exceeded the allowable number of absences before the Midterm. Otherwise, a failing mark shall
be given to:

6.5.1 A student who drops a course after the Midterm;

 6.5.2 A student who drops a course without the approval of the registrar.

 6.6   A student who received a passing grade in a course shall not be allowed to take another
examination for the purpose of improving his/her grade.

 6.7   Re-examinations may be given to students whose class standing for a given term is below
the passing grade but should not be later than the last day of submission of grades.

 6.8   The concerned subject faculty shall have the sole authority to determine and give the
grades to his/her students.

6.9 Grades that have been submitted to the Registrar by a teacher may be changed by him/her if
there was an error committed, provided that the change is requested in writing by the subject
teacher explaining the circumstances surrounding the error committed, and shall bear the
approval of the Department Chair and the Dean.  Justifications should be supported with proper
documents.

6.10 In case a faculty member leaves the University, a committee shall be composed to
determine the appropriate solution (if any) to the problem. The committee shall be composed of
the Dean, Department Chair, Program Coordinator, senior faculty, a faculty along the same
specialization and a student representative.

Section 7.   Late reporting of grade/s, mark/s, and correction of entry/ies

7.1.   Sole authority to give grades

The concerned subject faculty shall have the sole authority to determine and give the grades to
his/her students.

In case the faculty has been separated from service, a committee shall be composed to
determine the appropriate solution (if any) to the problem.
 The committee shall be composed of the Dean, Department Chair, Program Coordinators,
senior faculty, a faculty along the same specialization and a student representative.

7.2.  Reporting of grades

Official grades must be reported to the Registrar’s office within 2 weeks from the last day of
examinations.  In no way shall a faculty delays the report which could be disadvantageous on
the part of the student.  Appropriate sanctions (as defined by administrative policies) shall be
issued to erring faculty along this line. Along this line, the faculty must see to it that the student
will be informed of his grade by issuing class card in order for the student to be able to contest, if
needed, within a prescribed period.

7.3  Rectification of grades

Grades that have been submitted to the registrar by a teacher may be changed by him/her if there
was an error committed, provided that the change is requested in writing by the subject teacher
explaining the circumstances surrounding the error committed, and shall bear the approval of the
Dean.  Rectification of grades shall only be allowed during the term immediately following the
period the grade was issued.

 Section 8.  Satisfaction of impending grades W/ Removal of incomplete mark

8.1.   Types of impending grades. Impending grades are those that do not bear any   equivalent
numerical value to determine whether that student passed or not.  These may be:

 8.1.1.  Incomplete.  An incomplete (INC) grade may be issued to students who did not comply
with the requirements prescribed by the faculty concerned.

8.1.2. No final Examination.  A no final examination (NFE) may be issued to students who failed
to take the final examination to determine whether his/her aggregate point equivalent may allow
him to pass the course.

8.1.4.  Blank grades.  A blank grade (no entry) shall not be allowed.  This, however, happens
when the faculty fails to arrive at a final decision as to the status of the student at the end of the
term. Appropriate administrative policies in cases like this shall be in effect for committing
faculty.

 8.2.  Allowable period to satisfy impending grades

  The Registrar shall upon receipt of the report of grades, submit to the College Dean a summary
list of students with impending grades for posting to serve as constant reminder.
   An impending grade shall be complied with within a period of one (1) year, immediately  
following the term the incomplete grade was obtained.  Failure to do so within the prescribed
period implies that the student has waived his/her right to satisfy such grade requirement and
hence shall automatically repeat the course.

8.3.  Compliance to impending grades

  Requirements for compliance of impending grade shall be based on the deficiencies or on the
cause of the impending grade. The subject professor shall not impose requirements unrelated to
the subject.  If, however, the cause of failure to comply within the prescribed period is due to
death or absence of the subject professor, remedial measures should be undertaken to help the
student to complete his grade.  The subject professor must attach proper supporting documents
(i.e. computation of grades) when submitting the grades upon completion of the requirements of
the student.

Section 9.  Retention Policies and Scholastic standing

9.1.  Rules on Retention/Scholastic delinquency

  The College Academic Council shall promulgate rules and guidelines governing scholastic
delinquency, subject to the approval of the Board of Regents, and to the following minimum
standards:

Students shall be allowed to continue in the College Teachers Education Program only by:

 85% for all first year subjects.

 The departmental examination will be administered per term (Prelim, Midterm, Final) in
a given semester.
 The said departmental examination will comprise the 50% of the student’s grade per
semester except for the review subjects where in the departmental examination will cover
90% of the grade.
 In cases where a student obtained a failing mark in the any Professional Education
subject, he/she shall be allowed to re-enroll the same subject provided he/she achieves
an average grade of:

 88% on first year major subjects

 85% on all higher major subjects

Failure to meet the required criteria will result to the removal from the   program

 A student must pass the departmental examinations to be administered before the end of
each semester until he/she reaches fourth year level, subject to the grade requirements
(cut-off grade) as provided in this policy.
  A student is qualified to graduate with a degree in BSEd/BTLEd if he/she meets the
following academic requirements:

 Maintains at least 80% final grade in all Professional and Major subjects enrolled during
the semester, and
 Passes the Mock Board Examination enrolled during the semester by obtaining a general
average rating of least 80% with no rating lower than 75 in any of the following areas:

1. General Education Subjects

2. Professional Education Subjects
3. Major Subjects

9.1.2.1.  Warning:  A student, who at the end of the semester fails 25% to 50% of the total
academic units in which he registered shall be warned by the department chair and advised to
improve his/her performance;

9.1.2.2.  Probation

9.1.2.2.1.  A student, who, at the end of the term, fails more than 50% but not exceeding 75% of
the total academic unit in which he registered shall be placed on probation and his academic load
shall be reduced to 50% of the allowable maximum units for the succeeding semester. Probation
shall be lifted in the succeeding term if the student earned 100% of the total academic units he
had registered in.

 9.1.2. 2..2 A student under probation who fails in any subject he registered in shall be dismissed
from the College.

9.1.2.2.3. A student who fails or unofficially dropped once in a subject/course shall also be
placed under probation.

9.1.2.2.4 A notarized letter of undertaking shall be accomplished and submitted by the student
prior to enrolment for the succeeding semester.

9.1.3.  Termination

9.1.3.1 Any student who fails in more than 50% of the cumulative total academic units based on
the curriculum shall be terminated from the college; provided that an incomplete grade shall not
be included in the computation of earned units, further, units enrolled by students granted
academic leave would also not be included in the computation.

9.1.3.2 A student who fails or unofficially dropped two (2) times in the subject/course shall also
be terminated from the college.
9.1.4.  Academic delinquency status of a student shall be entered in the student’s permanent
record.

9.2.  Maximum residence

A student shall finish at least two (2) semesters in the university, immediately preceding  
graduation. In any case that a student must extend his residency in the university due to subject
delinquencies, the student is only allowed to stay until additional 50% of the prescribed duration
of his pursued degree.

Section 10.  Completion of basic course: NSTP & PE

10.1.  No student shall be permitted to enroll in the 4th year unless he/she has completed the 2-
year basic course in P.E. and 6 units in NSTP- CWTS or -LTS, or unless said student has been
duly granted permission to defer the taking of the course by the authorities concerned.

10.2.  All students (except international students) are required under the law to enrol in NSTP or
its equivalent and shall not be allowed to cross-enrol NSTP in any other institution unless given
expressed permission by the office of ROTC, CWTS, LTS and approved by the Registrar’s
office.

10.3.  Students who are differently abled and/or are under restriction for reason of religious
beliefs are also required to officially enrol in PE, ROTC, and CWTS.  However, these students
shall be given special tasks or assignments.

10.4.  No student shall be allowed to graduate without having complied with his scholastic
requirements

Section 11.  Tenure, Leave of Absence & Honorable Dismissal

11.1.  Leave of Absence (LOA)

A student intending to take a leave of absence (LOA) exceeding one (1) semester but not to
exceed one (1) academic year shall file a letter of intent with the College Dean concerned for
approval, stating therein the reasons for the leave which the registrar’s office shall be   furnished
a copy.  If the leave exceeds one (1) academic year, he shall lose his status as a student in
residence.

11.2.  Honorable dismissal
Denial of Honorable Dismissal

A student who is under suspension or who has been expelled shall not be issued an honorable
dismissal.  Should he be permitted to obtain his official transcript of records or certification of
grades, a statement of the disciplinary action taken shall be indicated on the said documents.

Section 12.  Graduation with honors

Student record is strictly confidential and access to it is limited to

1. to the student concerned

2. his parents or guardians
3. the proper university authorities in connection with the performance of their duties.

12.1.  Academic honors & Awards

Students with excellent academic performance graduate with honors.  Below is the list of
academic honors together with their grade point average (GPA) required:

Latin honors With no grade lower than 84

Summa Cum Laude 96-100

Magna Cum Laude 93-95

Cum Laude 90-92

Academic  Distinction 90 or higher with no grade lower than 80

With merit 88-89 with no grade lower than 80

Section 13.  Graduation requirements

A student to be recommended for graduation shall have satisfied all the requirements prescribed
for his program.
Students conducting thesis/project study and the like shall not be considered to have satisfied
fully the requirements until the final paper has been successfully defended and final hard
copies with approval sheet had been submitted.

 13.1.  Register of candidates

During the first three (3) weeks after the opening of classes of the last semester, candidates for
graduation shall apply and accomplish the application form for graduation to be collated and
endorsed by the Program Coordinator concerned, noted by the Department Chair and endorsed
by the Dean.  The registrar shall examine the academic record of each candidate to ascertain
whether the candidate has fulfilled all the requirements which will qualify him to be a candidate
for graduation.  After the Prelims, the registrar shall publish a complete list of duly qualified
candidates for graduation.  The registrar shall inform the deans of the deficiencies of their
student:

13.2. Final List of Candidates for Graduation

The list of candidates for graduation shall be deliberated by the College Academic Council to be
submitted to the Campus Academic Council for further deliberation.

13.3. Date of graduation

The date of graduation that shall appear in the student’s records shall be the date of their 
commencement exercises.  For those who satisfy all requirements for graduation during periods
no graduation exercises are held, the date shall be one (1) week after the last day of submission
of grades for that term; provided that for those who should have graduated during end-of-term
periods but were delayed for any reason, their date of graduation shall be the end of the term
when they actually completed all requirements, upon   recommendation of the College Academic
Council.