The project life cycle

- these phases represent the path a project takes from the beginning to its end and are generally referred to as the project life
cycle.

4 PHASES
1. Initiation phase
2. Planning phase
3. Implementation (execution) phase
4. Closing phase

 Initiation phase
- the project objective or need is identified; this can be a business problem or opportunity

If problem = SOLVE
If business needs = MEET
If opportunity = SEIZE

Stages of initiation phase

▪ Identification of the problem
▪ Identification of the scope
▪ Identification of the deliverables (product and services that project a needs Ex: human power; money)
▪ Identification of the project stakeholders (who are the people affected with the said project)
▪ Development of a business case

After all the stages we should come out with an output

Output
- Statement of work or project initiation document
- we should see what is the business objective; purpose of overall objective for making the project

 Planning phase
- where the project solution is further developed in as much detail as possible and the steps necessary to meet the project’s
objective are planned. (plan the project properly)

3 FUNDAMENTAL COMPONENT OF PLANNING PHASE

1. IDENTIFY THE WORK

Project plan outlines:

 Activities
 Task
 Dependencies
 Timeframes
- they need to make sure what things to be done clearly.
- ex: scope management “team identifies all the work to be done ex: project task and resource precurement and
once identify team need to find strategy on how this plan are going to work efficiently or effectively”

2. PREPARE A SCHEDULE
- duration of the project to be done

3. ESTIMATION THE COST

- the manager need to prepare Budget and providing cost estimate for the project
- document quality plan
- providing quality targets
- assurance and control measures, along with an acceptable plan

4. ESTIMATED THE COST

- identifying what poses as a threat to the successful project completion
- time to identify all project stakeholder and establish a communication plan describing the information needed and
the delivery method to be used to keep the stakeholders informed.

The 3 fundamental component kay 1-3 but apil ang 4 sa component of planning phase

Quality plan - providing quality targets, assurance control measures along with acceptable plan.
After all the paper work

 Implementation (execution) phase

- manager make sure that the work is on track and organizes team member.(e.g meeting etc. ) ( manage its timeline if the
work is suitable for the plan.)
- where the project plan is put into motion and the work of the project is performed
- it is important to maintain control and communicate as needed during implementation

- progress - is continuously monitored and appropriate adjustments are made and recorded variances from the original
plan
- Team meetings - where people are carrying out the tasks meet, and progress information is being reported and where the
project manager uses information to take control of the project

- If the original plan cannot happen:

● the team should record variations from the original plan and record and publish modifications to the plans (show and prove
why certain work nga wala na buhat)
● Stakeholders should be kept informed of the project’s status according to the agreed on frequency and format of
communication
○ Status report - should always emphasize the anticipated end point in terms of (1) cost, (2) schedule, (3) and
quality of deliverables ( which ar eto be reviewed for quality and measured against the acceptance criteria)
● Once the execution phase is done the client will accepts and ready for the project closure. After na execute na og tarong

 Closing phase

- Completion phase / final closure

- emphasis is on releasing the final deliverables to the customer, handling over project documentation to the business,
terminating supplier contracts, releasing project resources (terminations of supplier contract), and communicating the
closure (success) of the project to all Stakeholders if they are satisfied of the project.

- the last remaining step is to conduct lessons-learned studies to examine what went well and what didn’t. Through this
analysis, wisdom of experience is transferred back to the project organization, which will help future project team.
-ex: evaluation of the work that went well or did not or maybe wala na human nga work sa project

Youtube

PROJECT LIFECYCLE

PROJECT MANAGEMENT LIFECYCLE

1. Initiation stage
Meet ------> business need (ways to meet this end)
Solve ------> problem brainstormed
Seize ------> opportunity

the objective of project is figure out feasibility to be determined and major deliverables to be identified

Steps for the initiation stage

- identification of the problem - which your problem will solve and make it certain whether your project will
be able to deliver a solution to that problem
-identification of scope - by defining the depth and breadth of the project
-identification of deliverables - by defining the product or service to provide
- identification of the project stakeholders -by figuring out whom the project affects and what their need
-development of business case

You will also develop a statement of work or project initiation document at initiation stage.
The statement of work -- is the document that capture and define all aspect of your project of (1) activities, (2)
deliverables , (3) timetable. Its an extremely detailed document as it will relay on the ground work for the project plan
2. Planning stage
-The planning stage comes when the project is approved to move forward on the basis of the statement of work and
business case.

-in planning stage (1) teams are built and (2)the large project is broken down into smaller tasks and (3) a schedule is
prepared for the completion of all assignments. (4) smaller goals are created within the larger project so that each goals
is achievable within the time frame.

Steps for planning stage

- identification of the project timeline (the task which are to be performed and the possible constraints)
- creation of workflow documents (to visualize the project timeline)
- estimation of budget ( creation of financial plans with the help of cost estimates)
- gathering resources (by building teams and making sure that everyone has the tools required to perform
their tasks)
- risk anticipation ( by identifying potential quality roadblocks)

It is important to have everything outlined and explained to the team. So that the team members can quickly get to the
work in the next stage.

3. Execution stage
 Receiving business approval
 Developing a plan
 Building team
Now it is the time to start working. In this pahse we will turn our plan into action. The project manager makes sure that
the work is on track. He organized team member manages timelines and makes sure that the work is done according to
the original plan.

steps for execution stage

- creating tasks and organizing workflow (by assigning granular aspect of the project to the right team
member)
-explaining task to team member (providing necessary guidance on how the task should be completed and
organizing process related training if necessary)
- communicating with team members ,client and upper management and provide updates to the stakeholder
- monitoring (quality of work)
- managing budget

4. Closure stage
 Provide Final deliverables
 Release project resources
 Determine the success of the project
In this stage the project manager also evaluate “what did work” or “did not work” with the project

Steps for the closure stage

- determining the goals (whether the goals of the project were met or whether the initial problem was solved)
- evaluation of the team’s performance (whether they were able to meet the goals along with maintaining the
timeliness and quality of the work)
- making sure that all aspects of the project are completed (with no loose ends remaining ) and providing
reports to key stakeholders
- conducting a final analysis of the project (taking into account lesson learned for similar project in the future)
 FRAME WORK FOR PROJECT MANAGEMENT

PROJECT MANAGEMENT INSTITUTE OVERVIEW

 Five volunteers founded the project management institute (PMI) in 1969.
 Their initial goals was to establish an organization where members could share their experiences in project management
and discuss these issues
 Today, PMI is a non profit project management professional association and the most widely recognized organization in
terms of promoting project management best practices
 To help keep project management terms and concepts clear and consistent PMI introduced A Guide to the Project
Management Body of Knowledge (PMBOK guide) in 1987.

PMBOK -fundamental knowledge that you need for managing a project categorized into 10 knowledge areas

10 KNOWLEDGE AREAS

1. Managing integration
- a project consist of lots of activities and a successful project means keeping the whole thing moving collectively

Activities involve:
○ Development of the project charter
○ Scope statement
○ And plan to direct, manage, monitor and control project change

2. Managing scope
- project manager has to have a clear identification of work parameters and of course the objective. This helps the team to
avoid unnecessary activities and thus reduce time and cost and time to complete the project

Activities involve:
○ planning
○ Definition
○ Work breakdown structure creation
○ Verification and
○ Control

3. Managing time / schedule

- one characteristic of project is it has a definite beginning and ending date therefore, activities are to be budgeted to fall
into the intended duration

Activities involve:
○ Definition sequencing
○ Resource and duration estimating
○ Schedule development
○ Schedule control

4. Managing costs
-project entails with its resources and resources must be used on activities that provides value to the project

Activities include:
○ Resource planning
○ Cost estimating
○ Budgeting
○ Control

5. Managing quality
- project have deliverables that need to meet the certain project objectives and performance standard. Without meeting
the project standards are deemed to be unsuccessful

Activities include:
○ Quality planning
○ Quality assurance
○ Quality control
6. Managing human resources
- project management include teams of people, finding the right people, managing their outputs and keeping them on the
schedule is a big part of managing a project

Activities include:
○ human resources planning
○ developing and managing a project team

7. Managing communication
- project requires connecting with stakeholders and project participants who have interest of the success of the project.
These promotes effectiveness and efficiency of the project development

Activities include:
○ Communications planning
○ Information distribution
○ Performance reporting
○ Stakeholder management

8. Managing risk
- in project there are residual uncertainties or what we called risk. Through the project duration these risk change either
higher or lower such as project team member resigning budget resources suddenly changing the organization and
becoming unstable and newer technologies being introduced in the market. Due to the unexpected event there is a need
to manage risks.

Activities include:
○ risk planning and identification
○ Risk analysis (quantitative and qualitative)
○ Risk response and (action) planning
○ Risk monitoring and control

9. Managing procurement
- project procures the outside vendors and contractors including the purchase of equipment
-there is a need to manage how a vendors are be selected and managed within the project life cycle

Activities include:
○ Acquisition and contracting plans
○ Seller’s responses and selections
○ Contract administration
○ Contract closure

10. Managing stakeholders

- stakeholders are affected and can also influence projects. Knowing these stakeholders and as they arise and change
throughout the project affect the success of the project itself

Activities include:
○ Identifying stakeholders
○ Their interest level and their potential to influence the project.
○ Managing and controlling the relationship