UNIT 8. STUDENT’S BOOK EXERCISES.

PLANNING MEETINGS.
1. READING. Page 32. Read two extracts from the Marketing Director’s diary. Then answer the
questions below.
1. What is first on the agenda for the staff meeting with marketing managers?
Staff meeting with marketing managers
2. Where is the meeting with the Russian clients going to take place?
Bluemoon Restaurant,
3. What meeting is the Marketing Director planning for the end of March?
Set up orientation meeting for new reps
4. What is going to be discussed at the board meeting?
Discussion on financial situation
5. When is the quarterly department meeting going to take place?
For mid-Abril.
2. LISTENING. The Marketing Director (A) is discussing the upcoming convention with her
assistant (B). Listen to the dialogue and fill in the missing words.
A: Let’s go over the programme so you can take care of all the details.
Vamos a reviser el programa para que puedas ocuparte de los detalles
B: Sure, I’ll get my ….laptop Voy a coger mi portatil.
A: Ok. The doors open at 9.00 am. The reps are going to greet customers and hand out name tags and
brochures. Los comerciales van a saludar a los clientes y repartir las etiquetas con los nombres y
los folletos
B: Ok. What’s next on the programme? Que viene a continuación en el programa?
A: First, the CEO has got 15 minutes for his opening remarks, from 9.45. Then there’s Adam’s ……
presentation...at 10.00 -Robotic Technology News. el director general 15 minutos para su discurso
de aperture inaugural.
B: How long is Adam’s presentation supposed to be? Cuanto tiempo se supone que durará la
presentación de Adam?
A: About 45 minutes. Then we’ve got twenty minutes:. for an open discussion, and a 30-minute
……break...Unos 15 minutos
B: That means the coffee break ends at 11.35.
A: Right. …Next…on the programme is the presentation Unmanned Vehicles. It’s an hour long plus
25 minutes for questions. Dura una hora más 25 minutos para preguntar
B: Alright. When is the lunch break?
A: From 1.00 to 2.00. After lunch, we’re giving a demonstration of our new line of products. Vamos
a hacer una demostración de nuestra nueva línea de productos.
B: Ok. And what’s the …closing… session?
A: Strategies for the …future.. . It’s from 4.00 to 5.00
Translate the sentences in red in the dialogue..
WORKING WITH VOCABULARY: PLANNING MEETINGS.
Ex. 5 page 33 Student’s book. Complete the sentences with the words below. Write down the
sentences from the exercise.
Opening remarks ▪ line of products ▪ hand out ▪ closing session ▪ board of directors
Name tag ▪ attendance list
1. We’ve added sandals to our line of products for children
2. The CEO welcomed everyone to the convention in this opening remarks
3. I haven’t got the attendance list So I don’t know who the participants are.
4. In her closing session she thanked the organisers of the conference for making it a big success.
5. Please photocopy this page and hand out a copy to each participant
6. We give each of our clients a name tag to wear at our conferences
7. The board of directors Decided that Jeff Evans would be the new CEO
Ex. 6. Page 33. Match the words below with their definitions.
Conference call ▪ summarise ▪ free gift ▪ brochure ▪ demonstration
a. Pamphlet. brochure
b. Give the main points. summarise
c. Explanation and exhibition of how something works. demonstration
d. Linking of several phones or computers in different places, so all users can communicate
simultaneously. Conference call
e. Item that is handed out by a company in order to promote the company.
Free gift

Ex. 7 page 33. Match the type of meeting to its function.

LISTENING: YOUR TURN. Page 33. Listen to Richard, the Marketing Director, opening a staff
meeting and choose the correct answers.
1. Thomas Cooper is a Sales Manager in the southwest/northwest region.
 2. Leah Spencer is / isn’t a new employee.
3. Richard has got a board meeting/ conference call at 2.00 pm.
4. The last board meeting was on 24th June/ July.
5. Each member of staff is going to give a report on sales in their region in the last three months/
years.
6. They are / aren’t going to discuss the new brochures at the meeting.

TAKING MINUTES.
READING. Ex. 1 page 34. Read the minutes. Then complete the sentences on the right.

1. The meeting took place on …5th October, 2013.. at the …10.30 am- 1.00 pm.
2. Jenny Dale… didn’t attend the meeting. Susan Rogers…. took minutes.
3. The participants examined the advantages and disadvantages of research findings…
4. Sales figures haven’t changed since …last quarter
5. The task of collecting additional current purchasing information from customers was
assigned to the:. Rick May
6. The Dam Binder must analyse the company’s training budgets by ability to hire new sales
reps
WORKING WITH VOCABULARY.
Match the words below with their definitions.
task ▪ objective ▪ focus ▪ clarify ▪ major ▪ training ▪ pros and cons ▪ raise a topic ▪ assign ▪ key decision ▪
analyse ▪ be ready ▪ absent ▪ time frame ▪ issues ▪ deadline ▪ objections
1. Goal, purpose Objective
2. Teaching training
3. Discuss a subject raise a topic
4. Advantages and disadvantages pros and cons
5. Important and decisive action key decision
6. Study carefully analyse
7. Concentrate focus
8. Make sure something is clear clarify
9. Important, main mayor
10. Missing absent
11. Period of time time frame
12. Due date deadline
13. A job for someone to do task
14. Be prepared be ready
15. Give someone responsibility for assign
16. Disagreements objetions

TRANSLATION. Do not just copy and paste the sentences in the translator, try to understand the
meaning and translate them into your language so that they sound natural.

1. I’ve been assigned the task of taking minutes at the meeting next Thursday.
Yo tengo asignados unos minutos en la reunión del próximo jueves.
 2. It’s not hard, but you have to come well-prepared.
No es dificil pero ven preparado
3. First, read through the agenda carefully.
Primero lee el orden del día
4. Make sure you know what the main points are.
Asegurate de saber los puntos principales
5. You don’t have to write everything down.
No tienes que escribirlo todo
6. You should focus on the key decisions.
Debes centrarte en en las decisions clave
7. You must record any objections that are raised.
Registra cada objection que se plantee
8. Type up your notes soon after the meeting.
Escribe tus notas poco despues de la reunión