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Payroll System Amendment Form

This payroll amendment form is used to record changes to employee payroll information for a specific month. It includes fields to enter the employee's personnel number, name, salary details, and allows editing of general data fields and payments/deductions with an effective date. Any changes are prepared by one officer and audited/verified by another to ensure accurate updating of payroll records.

Uploaded by

Solangi Ahmed Aftab
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
865 views

Payroll System Amendment Form

This payroll amendment form is used to record changes to employee payroll information for a specific month. It includes fields to enter the employee's personnel number, name, salary details, and allows editing of general data fields and payments/deductions with an effective date. Any changes are prepared by one officer and audited/verified by another to ensure accurate updating of payroll records.

Uploaded by

Solangi Ahmed Aftab
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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PAYROLL SYSTEM FORM: PAY02

1
AMENDMENT FORM Date
SINGLE EMPLOYEE ENTRY Page No. 2
OFFICE OF THE 3

FOR THE MONTH OF 4 / 200

5
DDO Code Description 6

(Cost Center)
9
Personnel Employee National ID

Number 7 Name 8 Card Number


12
Grade (Pay Salary

Scale Group) 10 11
Status Start Stop

GENERAL DATA CHANGE 13 CHANGE IN PAYMENTS / DEDUCTIONS 17


Info 14 Field New Contents Wage Amount Effective
Type ID 15 16
Type 18 Rupees 19 Paisa Adj Date 21 Remarks 22

20

Prepared By 23 Audited/Checked By 24 25 Entered / Verified By


Specific Instructions
1 Add the date of submission of this form.
2 Add the page number of this form.
3 Add the office name : e.g. Ministry pf Commerce/ Govt High School No.2 Peshawar.
4 Add the month to which this adjustment relates. E.g. October
5 Write DDO Code
6 Enter the Description of the DDO Code.
7 Add Computer Generated Personnel Number. This is an eight digit code in the new SAP
system while 11 digit in the Legacy system.
8 Add name of the employee.
9 Add National ID Card Number. This is a 11 or 13 Digit code (depending upon issuing authority).
10 Self Explanatory
11 Add Description of Grade e.g BPS 18.
12 In case salary is to be stopped for this employee select "Stop". Where salary payment of
an employee whose payment was stopped is to be revived, select "Start".
13 These are Non-Monetary changes. E.g. change of Address.
14 Refer to List # 19 from the Lists of Codes and select the info type e.g. 009 for change of bank a
15 Choose the field that requires adjustment. E.g. 60 for change in Bank account number.
16 Enter the new contents of change. E.g. bank account number PLS 2779-5
17 These are Monetary changes. E.g. Change of amount in reccurent payments/ deduction (allowa
18 Refer to List # 14 and 16 from the Lists of Codes .
19 Add Amount in Rupees and Paisa
20 Add "P" if the adjustment is in the form of "Payment". Add "D" if the adjustment
is a "Debit" adjustment.
21 Add date from which this change becomes effective.
22 Add any remarks.
23 Name and Signature of person preparing this form.
24 Name and Signature of certifying officer.
25 Name and Signature of person who has entered and verified this form.
,

ccount number .

nces).

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