Request for Proposal

Reference No. UNWHQRFP 27:

Human Resources Information System
Design and Development Support:
E-Recruitment, Performance Management
and Learning Management

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 30 July 2015
Dear Sir/Madam,

Subject: Request for Proposal (RFP) for Provision of Support Services for the design,
development and rollout of the Oracle Talent modules for UN Women as part of the HRIS initiative
(Human Resources Information System) including: Recruitment, Performance Management and
Learning Management.

1. The United Nations Entity for Gender Equality and the Empowerment of Women (UN
Women) plans to design and development of the HRIS: e-Recruitment, Performance
Management and Learning Management as described in this Request for Proposal and its
related annexes. UN Women now invites sealed proposals from qualified proposers for
providing the technical support services as defined in these documents.

2. In order to prepare a responsive proposal, you must carefully review, and understand the
contents of the following documents:

i. This letter and Proposal Instruction Sheet (PIS)

ii. Instructions to Proposers (Annex I) available from this link
http://www.unwomen.org/~/media/commoncontent/procurement/rfp-instructions-
en.pdf
iii. Terms of Reference (TOR) (Annex II)
iv. Evaluation Methodology and Criteria (Annex III
v. Format of Technical Proposal (Annex IV)
vi. Format of Financial Proposal (Annex V)
vii. Proposal Submission Form (Annex VI)
viii. Voluntary Agreement for Promoting Gender Equality in the Workplace (Annex VII)
ix. Proposed Model Form of Contract (Annex VIII)
x. General Conditions of Contract (Annex IX)
xi. Joint Venture/Consortium/Association Information Form (Annex X)
xii. Submission Checklist (Annex XI)

3. The Proposal Instruction Sheet (PIS) -below- provides the requisite information (with cross
reference numbers) which is further detailed in the Instructions to Proposers (Annex-I –see
above link).

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 PROPOSAL INSTRUCTION SHEET (PIS)
Detailed Instruction governing below listed summary of the “instructions to proposers” are available in the
Annex I (“Instruction to Proposers”) accessible from this
http://www.unwomen.org/~/media/commoncontent/procurement/rfp-instructions-en.pdf.

Cross Ref. Specific Requirements as referenced in Annex I

Instruction to Proposers
to Annex I

4.2 Deadline for Submission Date and Time : 17 August 2015

of Proposals
City and Country: New York, USA (for local time reference, see
www.greenwichmeantime.com)

This is an absolute deadline, proposal received after this date

and time will be disqualified.

4.1 Manner of Submission ☒ Electronic submission of Proposal

4.1 Address for Proposal a) Electronic submission of Proposal:

Submission
Technical Proposal: [email protected] Referring in
the subject to UNWHQRFP 27 Technical
Financial Proposal: [email protected] Referring in the
subject to UNWHQRFP 27 Financial

3.1 Language of the Proposal: ☒ English ☐ French ☐ Spanish

3.4.2 Proposal Currencies Preferred Currency: ☒USD

Proposer may submit proposal in any freely convertible currency

3.5 Proposal Validity Period 120 days

commencing after the
deadline for submission of
proposals (see 4.2 above)

2.4 Clarifications of Requests for clarification shall be submitted by 10th of August

solicitation documents 7 business days before the deadline for
2015, i.e.
submission of proposal. Copies of UN Women’s response (including
an explanation of the query but without identifying the source of
inquiry) will be posted on UN Women website at
http://www.unwomen.org/en/about-us/procurement

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 Contact address for Requests for clarification should be addressed to the e-mail
requesting clarifications on address: [email protected] With Subject
the solicitation documents UNWHQRFP 27 Question

Proposers must not communicate with any other personnel

of UN Women regarding this RFP.
This Email Address is for clarifications ONLY.

DO NOT SEND OR COPY YOUR PROPOSAL TO THIS E-MAIL

ADDRESS, DOING SO WILL DISQUALIFY YOUR PROPOSAL.

3.9 Proposal Security ☒ Not Required

No Proposal Security is required for this RFP at this stage;

however UN Women reserve the rights to request a Proposal
Security from Proposers at any stage before the award of
contract.

7.4 Performance Security ☒ Not Required

Performance Security is not foreseen to be required by UN

Women at this stage; however UN Women reserve the rights to
request a Performance Security from the successful proposer at
any stage.

4. The Proposer will be selected based on the Evaluation Methodology and Criteria indicated in Annex
III.
5. This letter is not to be construed in any way as an offer to contract with your organization.
Sincerely,
Akhtar Zazai
Chief of Procurement
UN Women

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ANNEX II: Terms of Reference for Human Resource Information System: e-Recruitment,
Performance Management and Learning

1. General Information

The purpose of this RFP is to solicit proposals from experienced providers of services for designing and
development an HRIS system for e-Recruitment, Performance Management and Learning Management,
by configuring and rolling out Oracle Talent management modules in Cloud.

2. Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for
the elimination of discrimination against women and girls; the empowerment of women; and the
achievement of equality between women and men as partners and beneficiaries of development, human
rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts,
UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender
equality and gender mainstreaming translate into action throughout the world. We provide strong and
coherent leadership in support of Member States’ priorities and efforts, building effective partnerships
with civil society and other relevant actors.

Created in 2010, with headquarters in New York, UN Women has a workforce of around 1800 persons
working in more than 70 different countries. More than 80 percent of our staff are based in the Field,
either in regional offices in Panama, Dakar, Nairobi, Cairo, Istanbul and Bangkok or in multi-country offices
or country offices.

The Human Resources unit reports directly to the Executive Director’s Office. As part of developing
efficient, effective, transparent and accountable processes, systems and global services the Human
Resources unit is seeking to upgrade our current approaches to e-Recruitment, Performance
Management and Learning Management. Currently, UN Women uses different online and offline
platforms for recruitment, performance management and learning, and currently the processes in all
three areas are time consuming and manually heavy. Furthermore, UN Women currently relies
significantly on another agency’s system. UN Women’s most recent Global Workforce Survey identified
opportunities to strengthen these time consuming, slow processes, with their reliance on manual systems
as well as the need to make the processes more transparent. The upgrading of such systems would permit
UN Women’s small HR team to move away from paper-based processes and place a greater focus on
workplace wellbeing, performance and talent management, leadership development and internal
communication.

UN Women is seeking the support of a service provider in designing, developing and rolling out an
integrated e-Recruitment, Performance Management and Learning Management system. The Director for
Human Resources has the overall responsibility of implementing of this project in close coordination with
the Chief, Information Systems and Telecommunications office. To coordinate and facilitate the design,
development, training and roll-out of the system, UN Women will assign two full time team members to
the Project: a HR Specialist and an IT System Specialist.

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Recruitment and on-boarding, performance management and learning management each have their
specific challenges which are outlined below.

Recruitment and On-Boarding

One of the main challenges slowing down the recruitment process is the lack of a modern e-recruitment
system. UN Women uses an old platform, which is outdated, not user-friendly and manually heavy. As the
platform is housed by another Agency, it is difficult for UN Women to get it enhanced to meet the UN
Women specific needs in a timely manner. The main challenge in the position establishment process is
the amount of manual paper-based processes and approvals.

As a consequence, UN Women:
 Has no online system for hiring units (business departments) to keep track of the progress of the
position establishment requests
 HR is regularly following up with stakeholders to provide updates on the progress
 The process is perceived as non-transparent and cannot be tracked or monitored online
 Cannot add specific pre-selection questions for applicants
 Has to manually longlist candidates from a list that sometimes contains 400 applications, losing
valuable time
 Relies on the support from staff in Country Offices for recruitment information and data, which is
currently compiled in excel sheets
 Has to manually retrieve applicants’ data for reporting
 Cannot produce reliable global information requested by donors on how many individuals from
their country had applied, how many long-listed, shortlisted and/or accepted in their applications
 Cannot easily monitor the progress and pace throughout the recruitment process
 Is still reliant on a paper based approval system, causing unnecessary delays

The e-Recruitment System should:

 Streamline the approval process and limit the number of required approvals for position
establishment
 Allow involved stakeholders to track progress on position establishment
 Make it easier for candidates to apply online and maintain a profile, which can also be used to
create a roster of candidates
 Significantly reduce the time in long listing and other recruitment steps
 Allow HR staff members to focus more on modern HR service delivery, including staff wellbeing,
and leadership and management development
 Allow HR to monitor and guide recruitment process globally
 Allow HR to gather global data on applicant profiles and recruitment process for reporting
 Allow for online approval processes
 Facilitate the on-boarding process of new staff members

Performance Management

Identified challenges:

 The current performance appraisal tool is not developed by UN Women; is not user friendly and
does not link to UN Women’s values and competencies

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  Performance appraisals are not linked to other HR tools, including recruitment, rewards and
recognition, talent management, contract extensions, career development, competency
management, succession planning and learning and development
 Individual performance plans are not linked to organizational strategy, objectives, and values
 There are no clear consistent key performance indicators for similar positions to objectively rate
performance against
 There is no clearly identified overall competency framework
 Competence development is not strategically integrated into the performance appraisal process
 Supervisors and staff regularly miss deadlines without repercussions or automated e-reminders
 HR cannot run comprehensive performance appraisal reports
 Performance concerns are not duly recorded in performance appraisal forms and in the absence
of evidence, underperformance is difficult to address
 There is no online performance evaluation system for personnel working on contracts other than
staff contracts

The Performance Management System should be:

 Based on UN Women’s values, organizational objectives and mission

 User friendly and come with clear guidelines and training
 Linked to other important HR areas, including recruitment, rewards and recognition, talent
management, contract extensions, career development, competency management, succession
planning and learning and development
 Able to develop important reports on compliance and performance data
 Used for all contract modalities
 Include processes for performance improvement plans and appeals

Learning Management

Identified challenges:

 UN Women does not have its own Learning Management System

 The Learning Management System that UN Women uses is not integrated with the Performance
Management/Appraisal System
 All learning requests outside the current LMS are manually processed
 HR cannot easily track compliance against mandatory online training courses and orientation
programmes, as it is not automated
 Online trainings are provided on different platforms, they are not integrated
 Standard (online) courses are not linked to competencies and therefore system cannot identify
gaps and support career pathing and succession planning

The Learning Management System should:

 Be linked to the performance management system, competency management

 Be able to automate training requests that are not part of the online library
 Allow Human Resources and Regional Office to track learning initiatives in the multi country and
country offices

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  Allow all available online course to be accessed through one portal
 Allow for easy tracking on mandatory courses, orientation and other courses
 Allow staff members to upload their learning report on any training they participated in that was
funded by UN Women
 Have user friendly learning plan template(s), and forms for training requests, education assistance
requests, exit interviews, evaluation forms
 Have an easy to use reporting tool

4. Scope of work
To design, develop and rollout a modern, streamlined, transparent, efficient and effective integrated
global system using Oracle Talent management Cloud for:
 e-Recruitment, including Position Establishment, Recruitment and On-Boarding
 Performance Management, and
 Learning Management

UN Women is currently utilizing PeopleSoft Human Capital Management (HCM) version 9.1 to support the
core Human Resources processes including Position management, Workforce management, Benefits,
Payroll, Self-service, etc.. The PeopleSoft instance is a shared instance between the United Nations
agencies including UNDP, UNFP, UN Women, UNU and UNOPS. The implementation of Oracle Talent
solution will be fully integrated with the shared PeopleSoft instance.

High Level Deliverables

 Fully configured Oracle Taleo Recruit module to support the attraction, recruitment and on-
boarding of staff in efficient, effective and transparent manner
 Fully configured Oracle Fusion Performance Management module to support performance
management and appraisals (including contract renewal) and competency management
 Fully configured Oracle Taleo Learn module to support the learning management needs

Supported by workflows, training materials and guidelines to support the roll-outs including the change
management for above modules. These modules will also provide a wide range of management
information, reports and process tracking tools to support decision making.

5. Scope of Work

The scope of work in the RFP is defined in two components that a vendor can chose to submit bids
separately:

 Lot “A”: Design, development and rollout of Oracle Cloud solution for UN Women
 Lot “B”: Establishment of Long Term Agreement for Professional services on Oracle Cloud
solutions

The vendor should submit technical and financial proposals separately for each “Lot” in case the vendor
is applying for both components.

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Lot “A”: Design, development and rollout of Oracle Cloud solution for UN Women
The Lot “A” is comprised of the following products:

Product 1- Recruitment & On boarding

HR needs support in designing an e-Recruitment and on-boarding system based on Oracle’s Taleo system
that manages the processes associated with the recruitment of staff (employees) and the engagement of
non-staff (consultants, interns, etc.). The systems must have the capability of managing online
applications and creating drop-boxes for CV collections for specific vacancies, including applicant tracking
modality to allow UN Women to follow applicants through the interview and selection process, with
capability for recording sources of application. The system should:

1. Allow mechanisms for online approvals for position establishment and track progress on the
position establishment process
2. Support recruitment and application arrangements for different contract modalities, including
national and international staff, general and professional staff, contractors or third party, with
different contractual arrangements
3. Include/connect to an internet-based career site with job agents, flexibility to create different
application forms and personalized portals to create a talent pool
4. Allow referral managers to track referrals and manage referral programmes
5. Provide automated workflows to manage all steps in the recruitment processes by Recruitment
Committees
6. Allow to convert selected candidates to staff members by electronic transfer of data
7. Use flexible templates to collect references, contact reference providers and store confirmations
8. Have personalized dashboards for recruiters and line managers
9. Allow for retaining multiple copies of CVs against each applicant
10. Have a database of multi-tiered screening questions that can be configured for each position with
flexibility to store self-designed questions
11. Have flexible skills and competency matrices to collect/capture detailed information from
candidates
12. Have Interview Management feature, where recruiters can create, edit, and manage their
interview dates, and candidates can check-in online for interviews
13. Have an automated search, which informs recruiters as soon as an “ideal” candidate for a position
registers in the talent community
14. Have a duplicate search, where defined criteria can eliminate applications and maintain database
integrity
15. Generate contracts of employment and regular correspondence, with flexibility to develop
formats
16. Have a Requisition/Recruitment Clearance Form with workflow for approvals email notifications
17. Have a library for common job descriptions linked to the positions
18. Capture recruitment costs and provides mechanisms for charge back
19. Allow for interface between HR module and commonly available applications of service providers
such as LinkedIn
20. Automate candidate selection workflows based on the type of appointment including UN Women
specific steps for staff and non-staff recruitment processes.
21. Ability to setup specific rosters e.g. Interns Roster

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 22. Ability to setup multiple user types to meet specific security and responsibility needs. This
includes, but is not limited to:
 Candidates
 HR Recruiters
 Hiring Managers
 General users
 Administrators
23. Have the ability for candidates and users to attach various documents such as resumes,
motivation letters, certificates, and diplomas
24. Have the ability to setup requisition templates, screening questions, evaluation questions, and
competencies
25. Ability to extract formatted documents from Taleo in Word or PDF formats for:
 Requisitions
 Candidate profiles
 Resumes
 Candidate evaluation questionnaires
26. Design of 10 UN Women specific BI dashboards from the Taleo delivered BI platform.
27. Design of 10 UN Women specific reports based on Taleo data
28. Design of Career portals each for internal and external candidates
29. Ability or users to approve and respond to workflow actions via email.
30. Authentication of internal users using the UN Women’s Active Directory.

On Boarding
For on-boarding, which is the provisioning, forms management and cultural integration of new staff
members the system should:
1. Provide access to new hires for the forms and communications that a new hire needs to complete
the employment process
2. Provide management tools to track the progress and generates automatic notification of on-
boarding tasks and deliverables to internal and external resources
3. Have wizards based on business processes to guide users through the on-boarding process, which
can vary by job type, location and department
4. Support interactive induction modules

Integration with UN Women IT Systems

Design and delivery of the following integration elements with UN Women IT systems:
1. PeopleSoft organizational structure (Companies, Business Units, Departments)
2. PeopleSoft job codes
3. PeopleSoft positions
4. PeopleSoft employee data for internal vacancies
5. Active Directory users and authentication
6. Data extraction for UN Women public website
7. Data extraction for UN Women’s Business Intelligence solution (ETLs, data model)
8. Connections with job sites such as LinkedIn and Monster.
9. Data load of selected candidates from Taleo to PeopleSoft system

Product 2 - Performance Management

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UN Women is planning to configure and rollout Oracle Taleo Learning module that provides key features
like course/event catalogue management, training/event management, self-service registration, provides
standard, custom, and ad-hoc reporting capabilities and links to Active Directory for authentication and
PeopleSoft for employee records.

The detailed requirements are as below:

1. Maintain the history of performance assessment and consequent actions for each staff member
2. Create employee performance reviews templates
3. Capture competency assessment of staff member against their position requirement
4. Provide for work planning including setting of objectives and performance indicators
5. Allow for the provision of continuous feedback and uploading of important performance notes
6. Provide for on-line monitoring and final assessment of outputs.
7. Capture recommendations for training and development
8. Capture and process the recommendations for rewards such as merit increases, bonus, promotion
etc.
9. Capture poor performance and correction actions, provide periodic alerts as needed
10. Include a template and workflow for underperformance and Performance Improvement Plan
11. Provide the opportunity for multi-rater feedback to capture the strengths and weaknesses as
assessed by peer group, other managers, subordinates, and external stakeholders, allowing direct
inputs from outsiders.
12. Provide analytical tools to review performance ratings across groups, center wide etc.
13. Automated workflow support for all aspects of performance management and minimize
administrative overheads and use of paper.
14. Provide the possibility for integration with project management system for review of
achievements and outputs.
15. Provide comprehensive graphical overview for managers to quickly survey departmental key
performance indicators (KPI)
16. Capture data from feedback and coaching sessions and manage the follow up
17. Flexible form designing capability and to maintain a library of forms
18. Provide line managers tool and authoring aids such as pre-populated, configurable comment
helpers and spelling and language sensitivity checkers to help managers avoid using inappropriate
terms and to write better appraisals faster
19. Send automated reminder notifications to ensure timeliness.
20. Support the process for calibration of performance ratings.
21. Tracking and reporting for employee performance issues/disciplinary actions
22. Integrate tracking of compliance to mandatory trainings and orientation in performance appraisal

Product 3 - Learning Management

The Learning Management Systems should:
1. Consolidate the training needs captured through the performance management process and
direct requests.
2. Provide tools for analysis of training needs from various perspectives to identify training priorities,
e.g., strategic need for a new competency, special needs of a job family etc.
3. Support the creation of a career management framework and generate alerts on planned
mandatory and optional training sessions
4. Provide for updating of competency levels based on training with adequate validations
5. Capture feedback from participants and course facilitators using online feedback instruments

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 6. Provide analytical tools to evaluate the effectiveness of programs and facilitators
7. Enable staff members to sign up for courses and get approvals electronically
8. Provide tools to invite staff members for programs based on their identified development needs.
9. Maintain and make available supporting information such as course requirements, registration
forms, course calendar, course outlines, joining instructions etc. through the self service module.
10. Maintain details of courseware including all training materials, library and evaluation tools
11. Maintain details of trainer resources, availability, costs, and information about their prior
performance
12. Manage nominations to courses
13. Generate certificates of completion and capture it in personal records
14. Provide for management of course logistics, scheduling, payments etc.
15. Provide costing and budgeting capability including monitoring
16. Capture and consolidate training costs and charge back
17. Integration with Active Directory for authentication and PeopleSoft for employee records

In general, the implementation of all 3 products should cover the following requirements:

General
 Provide workflows to guide users through the relevant HR processes.
 Allow users to view the workflow in its entirety so that they can see the steps completed and are
aware of the remaining steps
 Maintain a pool of standard documents associated with each specific HR area
 Allow delegation of resource assignment duties to another party
 The system should be usable in in remote locations (with low-bandwidth connection)

User Training and Change Management

The Implementation Partner is expected to prepare user training documentation and the UN Women
will deliver the training. They are also expected to provide inputs on the change management and
communication activities for the project rollout.

Team composition
As indicated in annex IV of the RFP, the proposed team should minimally be composed with 3 roles
including a Project Manager, a Solution Architect and Solution Developers with relevant experience
in the implementation of the above modules. There is flexibility regarding the team structure beyond
the 3 roles listed in the TOR, however the 3 roles defined in the RFP are the minimum required and
the evaluation committee will evaluate the CV’s of the candidates according to what was requested
in the RFP document. Any additional proposed by the vendors will also be considered during the
proposal evaluation stage.

UN Women appreciates teams that are gender balanced and culturally diverse; and preferably
national researchers for the case studies of evaluation.

Lot “B”: Long Term Agreement for the provision of Professional services
In addition to the implementation of products in Lot “A”, UN Women plans to establish Long Term
Agreements (LTAs) for Five years with vendors to provide professional and technical support to UN

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Women on the provision of the following services in relation to Oracle Cloud implementation for UN
Women:

B1. Project Manager/ Team Lead

Key Functions
 Project Lead for technology and software development project implementation
 Coordination role between business users, technical users and IT vendors on its implementation
 Perform business requirements analysis
 Prepare business and technical specifications
 Track project budget and timelines including scope definition, work plans, client expectation
setting, status reporting, documentation, priority setting, scope control, and issue resolution.
 Conduct research to identify new technology and system solutions which would benefit the UN
Women’s technical environment
 Conduct user trainings
 Communicates progress
 Documentation

Qualifications
 Successful completion of a university education, in a field such as information technology,
business administration or engineering field.
 7+ years professional experience with enterprise application deployment, business analysis and
project management

Skills
 Proficient in Project management/ team management/ business analysis
 Familiarity with project management standards, preferably PMP or PRINCE2
 Familiarity with ITIL
 Good understanding of Oracle stack of technologies
 Familiarity with Microsoft stack of technologies
 Domain knowledge in a specified Oracle Cloud e.g. Taleo Recruit, Fusion Performance
management, etc.
 Proven experience in planning technical quality assurance for large scale enterprise applications,
including functional tests, integration tests and performance tests.
 Excellent written and verbal communication skills

B2. Solution Architect

Key Functions
 Perform business and technical requirements gathering, use-case discovery, and platform analysis
 Generate convincing and substantiated technology and architecture recommendations
 Serve as the primary day-to-day technical contact for clients, third-party vendors, technology
partners and internal project stakeholders
 Collaborate with the technical team to develop estimates and overall implementation solution
plans
 Serve as the lead for all implementation and integration efforts

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  Define and document best practices and contribute to company knowledge sharing efforts
 Identify and define integration points with third party solutions
 Perform problem analysis (identify root causes, outline resolution options, and take appropriate
actions to resolve problems)

Qualifications
 Successful completion of a university education, in a field such as information technology,
business administration or engineering field.
 7+ years professional experience with enterprise application deployment

Skills
 Expert-level knowledge of an Oracle Cloud module’s configurations and customizations e.g. Taleo
Recruit, Fusion Performance management, etc.
 Extensive experience working with enterprise level systems and platforms
 Familiarity with PeopleSoft and Microsoft stack of technologies is highly desirable
 Up-to-date understanding of market trends and keen interest in following emerging technologies
 Ability to mentor and guide more junior technical resources
 Excellent teamwork skills
 Proven ability to be successful in cross-functional teams

B3. Solution Developer

Key Functions
 Perform configurations and enhancements to Oracle Cloud modules including enhancement, bug-
fixing and documentation.
 Provide services and deliver in various project phases such as Analysis, Design, Code
Development, Unit Test
 Integration Test and User Acceptance Test
 Participate in project and team meetings to provide accurate and prompt update of tasks
progress.
 Prepare technical and user documentation
 Conduct internal and user training on deliverables when necessary

Qualifications
 Successful completion of a university education, in a field such as information technology,
business administration or engineering field.
 5+ years professional experience with enterprise application deployment

Skills
 Expert-level knowledge of an Oracle Cloud module’s configurations and customizations e.g. Taleo
Recruit, Fusion Performance management, etc.
 Experience in proven project delivery through full lifecycle from requirements through
deployment/support
 Functional knowledge of a Oracle Cloud module including online configurations, with technical
understanding of the underlying architecture
 Ability to use and adhere to project methodology

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  Ability to work with the functional/technical

Timelines

30 July to 17 Aug 2015 Advertisement of RPF

18 to 30 Aug 2015 Review of Proposals and Selection of Service Provider
31 August Kick-off of project
Sept 2015 to Mar 2016 Development, Training of trainers and Initial roll out Taleo e-Recruit and
on-boarding
Sept 2015 to Mar 2016 Development, Training of trainers and Initial roll out Performance
Management System
Feb to Aug 2016 Development, Training of trainers and Initial roll out Learning
Management System

Note:

 The above dates are tentative and should not be considered final. Final dates and sequencing of
the modules rollout will be decide during contract signing stage with the selected vendor.
 UN Women will decide to select implementation of either module in Lot “A” (one, two or all
three modules) by a vendor based on the technical and financial proposal of the vendor.
Therefore, financial prices should be provided by modules with proper breakdown (Annex V).

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ANNEX III: Evaluation Methodology and Criteria

Cumulative Analysis Methodology: A proposal selected on the basis of cumulative analysis where total
score is obtained upon a combination of the weighted technical and financial attributes. The evaluation
will be conducted in two stages as described below:

Stage I
The technical proposal is evaluated and examined to determine its responsiveness and compliancy with
the requirements specified in these solicitation documents. The quality of each technical proposal will be
evaluated in accordance with the following technical evaluation criteria and the associated weighting. The
maximum scores for this stage is 700 points for each “Lot” and proposals must at least attain 490 points
(or 70% of the maximum) in order to move to the next stage of the evaluation

LOT “A”

Max Points
Stage 1 – Technical Evaluation
obtainable
1. General
General Organizational Capability (i.e. reputation in IT industry, size, global presence,
1.1 strength of project management support e.g. project financing capacity and project 50
management controls)
1.2 Experience in Oracle Talent management projects 70
1.3 References from other clients including UN Agencies 40
1.4 Certifications and accreditation in software development arena (e.g. CMMI, ISO) 40
Total (General)
200

2. Proposed Work plan and Approach - Recruitment & On boarding

2.1 Extent to which business requirements are reviewed and addressed in the proposal 25
Extent to which technical and integration requirements are reviewed and addressed in
2.2 25
the proposal
2.3 Proposed work plan (methods, deliverables, timelines) 40
Qualification and experience of key personnel (project manager, solution architect and
2.4 40
solution developers)
2.5 Quality assurance procedures, risks and mitigation measures 20
Total (Recruitment & On boarding)
150
3. Proposed Work plan and Approach – Performance management
3.1 Extent to which business requirements are reviewed and addressed in the proposal 25
Extent to which technical and integration requirements are reviewed and addressed in
3.2 25
the proposal
3.3 Proposed work plan (methods, deliverables, timelines) 40
Qualification and experience of key personnel (project manager, solution architect and
3.4 40
solution developers)
3.5 Quality assurance procedures, risks and mitigation measures 20
Total (Performance management) 150

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 4. Proposed Work plan and Approach - Learning
4.1 Extent to which business requirements are reviewed and addressed in the proposal 25
Extent to which technical and integration requirements are reviewed and addressed in
4.2 25
the proposal
4.3 Proposed work plan (methods, deliverables, timelines) 40
Qualification and experience of key personnel (project manager, solution architect and
4.4 40
solution developers)
4.5 Quality assurance procedures, risks and mitigation measures 20
Total (Learning)
150
GRAND TOTAL 650

LOT “B”

Max Points
Stage 1 – Technical Evaluation
obtainable
1. General
General Organizational Capability (i.e. reputation in IT industry, size, global presence,
1.1 strength of project management support e.g. project financing capacity and project 30
management controls)
1.2 Reputation of Organization and Staff indicating a good service record 50
1.3 Experience with global organizations 70
1.4 References for similar projects 50
Total (General)
200

2. Proposed Work plan and Approach

Scope and depth of services for Oracle Cloud services [Taleo Recruit and on boarding
2.1 75
implementations]
2.2 Scope and depth of services for Oracle Cloud services [Taleo Learn implementations] 75
Scope and depth of services for Oracle Cloud services [Fusion Performance management
2.3 75
implementations]
Scope and depth of services for on integration services between Oracle Cloud and on
2.4 75
premise systems [PeopleSoft, SSO, Security, etc.]
2.5 Differentiating factors 100
2.6 Global Sourcing Model 50
2.7 Service Methodology & Change Control 50
Total (Proposed Work plan and Approach)
500
GRAND TOTAL 700

17
Stage II
In the Second Stage, the financial proposal of all vendors, who have attained minimum 70% score in the
first State, will be compared for each “lot” separately. Non-compliant proposals will not be eligible for
further consideration.

The total number of points which a firm / institution may obtain for its proposal is as follows:

Lot “A” & “B” each Points Obtainable

Technical Evaluation 700
Financial Evaluation 300
Total number of Points 1000

In this methodology, the maximum number of points assigned to the financial proposal is allocated to the
lowest price proposal. All other price proposals receive points in inverse proportion.

A formula is as follows:

p = y (μ/z)

Where:

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

μ = price of the lowest priced proposal

z = price of the proposal being evaluated

The contract shall be awarded to the proposal obtaining the overall highest score after adding the score
of the technical proposal and the financial proposal.

18
ANNEX IV: Format of Technical Proposal
Technical Proposals not submitted in this format may be rejected.
Financial Proposal must be submitted in separate envelope or email address where electronic
submission is allowed.
Name of Proposing Organization:

Country of Registration:

Type of Legal entity:

Name of Contact Person for this Proposal:

Address:

Phone:

Fax:

E-mail:

Section A: Expertise and Capability of Proposer

1.1 Organizational Architecture

 Background: Provide a brief description of the organization submitting the proposal, including if
relevant the year and country of incorporation, types of activities undertaken, and approximate
annual revenue.
 Financial capacity: The Proposer shall demonstrate its financial capacity and reliability with regard
to the requirements of the Terms of Reference, which can be established by supporting
documentation including for example the most recent Audited Financial Statements duly certified
by a public accountant.
1.2 Adverse judgments or awards

 Include reference to any adverse judgment or award on Oracle certifications or industry equivalent
certifications.

1.3 General Organizational Capability

 Outline General Organizational Capability which is likely to affect performance (i.e. size of the
organization, strength of project management support e.g. project management controls, global
networking, financial stability).
 Include a description of past and present experience and relationships that have a direct relationship
to the performance of the TOR. Include relevant collaborative efforts the organization may have
participated in.
 Explain any partnerships with local or other organizations relevant to the performance of the TOR.
Special attention should be given to providing a clear picture of roles, responsibilities, reporting lines

19
 and accountability. Letters of commitment from partners and an indication of whether some or all
have worked together previously.

1.4 Subcontracting

 Explain whether any work would be subcontracted, to whom, how much percentage of the work,
the rationale for such, and the roles of the proposed sub-contractors. Special attention should be
given to providing a clear picture of the role of roles, responsibilities, reporting lines and
accountability.
1.5 Quality assurance procedures, risk and mitigation measures

 Describe the potential risks for the performance of the TOR that may impact achievement and timely
completion of expected results as well as their quality. Describe measures that will be put in place
to mitigate these risks. Provide certificate (s) for accreditation of processes, policy e.g. ISO etc.
1.6 Relevance of Specialized Knowledge and Experience on Similar Projects

 Detail any specialized knowledge that may be applied to performance of the TOR. Include
experiences in the region.
 List the most recent projects with similar size, scope and complexity.
 Provide at least 3 references
Project Client Contract Value Period of Description of work, Reference
performa location Contact Details
nce (Name, Phone,
(from/to) Email)

1-

2-

3-

Section B: Proposed Work Plan and Approach

2.1 Analysis approach, methodology

 Provide a description of the organization’s approach, methodology, and timeline for how the vendor
will perform the work stipulated in TOR.
 Include an explanation of how the vendor will avoid budget overruns and ensure high quality
deliverables are submitted on time;
 Include a list of work products/ deliverables and a timeline for the completion (for each task)
including completion date for the overall project
 Specific tasks that the vendor requires UN Women to accomplish during project execution or
prior to the project kick-off
 Explain the understanding of UN Women’s needs for the services and requirements described in
TOR.
 Identify any gaps/overlaps in UN Women’s coverage based on the information provided.
 Describe how your organization will adhere to UN Women’s procurement principles in acquiring
services on behalf of UN Women.
 UN Women’s general procurement principles:

20
 a) Best Value for money
b) Fairness, integrity and transparency
c) Effective competition
d) The best interests of UN Women
2.2 Management - timeline, deliverables and reporting

 Provide a detailed description of how the management for the requested project services will be
implemented in regard to the TOR
2.3 Environment-related approach to the service/work required

 Please provide a detailed description of the methodology for how the organization/firm will achieve
the Terms of Reference of the project, keeping in mind the appropriateness to local conditions and
project environment.
Section C: Resource Plan, Key Personnel
3.1 Composition of the team proposed to perform TOR, and the work tasks (including supervisory)

Describe the availability of resources in terms of personnel and facilities required for the TOR. Describe
the structure of the proposed team/personnel, and the work tasks (including supervisory) which would
be assigned to each.

3.2 Gender profile

 Proposer is strongly encouraged to include information regarding the percentage of women

employed in Proposer’s organization, women in leadership positions, and percentage of women
shareholders. This will not be a factor in the evaluation criteria; UN Women is collecting this data
for statistical purposes in support of UN Women’s core mandate.
 Proposers are also requested to sign the Voluntary Agreement for Promoting Gender Equality in the
Workplace.
Provide Curriculum vitae of the proposed personnel that will be involved either full time or part time.

Highlight the relevant academic qualifications, specialized trainings and pertinent work experience.

Substitution of key personnel shall only be permitted in accordance with section 2.4 of the General
Conditions of Contract.

Please use the format below, with each CV no more than THREE pages in length.

Sample CV template:
Name:

Position for this Assignment:

Nationality:

Language Skills:

21
 Educational and other
Qualifications

Employment Record: [Insert details of as many other appropriate records as necessary]

From [Year]: To [Year]:
Employer:

Positions held:

Relevant Experience (From most recent; Among the assignments in which the staff has been involved,
indicate the following information for those assignments that best illustrate staff capability to handle
the tasks listed under the TOR) [Insert details of as many other appropriate assignments as necessary]

Period: From - To Name of Job Title, main project features, and

project/organization: Activities undertaken

References (minimum 3) (Name/Title/Organization/Contact Information – Phone; Email)

22
ANNEX 5: Format of Financial Proposal

The Financial Proposal must be prepared as a separate PDF file from the rest of the RFP response as
indicated in Clause 3.4.1 of the Instruction to Proposers. The components comprising the total price must
provide sufficient detail to allow UN Women to determine compliance of proposal with requirements as
per TOR of this RFP. The Proposer shall include a complete breakdown of the cost elements associated
with each line item and those costs associated with any proposed subcontract/sub-awards (separate
breakdown) for the duration of the contract. Provide separate figures for each functional grouping or
category.

Estimates for cost-reimbursable items, if any, such as travel, and out of pocket expenses should be listed
separately.

In case of an equipment component to the service provided, the Financial Proposal should include figures
for both purchase and lease/rent options. UN Women reserves the option to either lease/rent or purchase
outright the equipment through the Contractor.

In addition, the financial proposal must include, but not necessarily be limited to, the following
documents:
1. A summary of the price in words and figures
i. Price breakdown: The price must cover all the services to be provided and must itemize the
following:
a. An all-inclusive fee rate per working day for each expert to be assigned to the team. The fee rate must
include remuneration of each expert, all administrative costs of employing the expert and the margin
covering the Proposer overhead and backstopping facilities
b. An all-inclusive daily subsistence allowance (DSA) rate for every day in which the experts shall be in the
field for purposes of the assignment.
c. An all-inclusive amount for necessary international travel and related expenses by the most appropriate
means of transport and the most direct economy class practicable route. The breakdown shall indicate
the number of round trips per team member.
d. An all-inclusive amount for local travel, if applicable.
e. If applicable, other costs required for purposes of the assignment not covered in the foregoing or
beneath paragraphs such as communication, printing and dispatching of reports to be produced during
the assignment, rental and freight of any instruments or equipment required to be provided by the
Proposer for the purposes of the services, office accommodation, investigations, surveys, etc.
f. Summary of total cost for the services proposed. The selected prosper shall be paid a “fixed fee” for
each completed and accepted task based on proposal.
ii. Schedule of payments: Proposed schedule of payment might be expressed by the Proposer, and
payment will be made by UN Women in the currency of the proposal. The payment schedule must
be linked to the delivery of the outputs specified in your technical component.

All prices/rates quoted must be exclusive of all taxes, since the United Nations, including its subsidiary
organs, is exempt from taxes.

23
NOTE: In case two (2) proposals are evaluated and found to be the same ranking in terms of technical
competency and price, UN Women will award offer to the company that is either women owned or has
women in majority shareholding in support of UN Women’s core mandate. In the case that both
companies are women owned or have women in majority shareholding, UN Women will request best and
final offer from both proposers and shall make a final comparison of the competing proposers.

Please ensure that the financial proposal addresses a full breakdown of all costs, including labor, material
and subcontractors, and all overheads, fees following the below high level sample activities:
Lot “A”: Design, development and rollout of Oracle Cloud solution for UN Women

Total Cost (in

Description of Activity/ products to be delivered* Price (in USD)
USD)
Activity # 1 (e.g. Requirements gathering, design,
Porduct#1 development, etc.)
Recruitment Activity# 2
& On
---
boarding
module ---
---
Activity # 1 (e.g. Requirements gathering, design,
development, etc.)
Porduct#2
Performance Activity# 2
management ---
Module ---
---
Activity # 1 (e.g. Requirements gathering, design,
development, etc.)
Porduct#3
Performance Activity# 2
management ---
Module ---
---
TOTAL

Notes:

 UN Women will decide to select implementation of either module in Lot “A” (one, two or all three modules) by a
vendor based on the technical and financial proposal of the vendor, additions may also be procured separately.
Therefore, financial prices should be provided with the full breakdown for each module.
 For an activity that a vendor is recommending as an optional activity, the vendor must specify it as “optional” with
the quote separately that UN Women can decide to include in the final contract for the selected vendor based on the
business needs.

24
Lot “B”: Long Term Agreement for the provision of Professional services

Lead time Onsite Off-shore

(New York) (define locations)
Profile Average time all-inclusive hourly rate all-inclusive hourly rate
to find in USD in USD
resource in
USA / Off-
shore in
weeks
Project Manager/ Team Lead

Solution Architect

Solution developer

Other Cost Factors

Miscellaneous expenses

UN Women will decide to select implementation of either module in Lot “A” (one, two or all three
modules) by a vendor based on the technical and financial proposal of the vendor, additions may also
be procured separately. Therefore, financial prices should be provided with the full breakdown for
each module under Lot “A”.

[Note: This spreadsheet should be accompanied by a short narrative summary that explains the figures
supplied and that adds any relevant information that has been used to make the calculations.]

Signature of Financial Proposal

The Financial Proposal should be authorized and signed as follows:

"Duly authorized to sign the Proposal for and on behalf of

____________________________

(Name of Organization)

____________________________

Signature/Stamp of Entity/Date

Name of representative:

Address:

Telephone/Email:

25
ANNEX VI: Proposal Submission Form
[The Proposer shall fill in this Form and submit it together with the Samples as hard copy. No alterations to its format shall be
permitted and no substitutions shall be accepted.]

To: UN Women Date:

220 East 42nd Street
New York, NY 10017
We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bid Solicitation Documents;
We offer to supply in conformity with the Bid Solicitation Documents the following Request for
Proposal (RFP) for Human Resources Information System Design and Development Support:
E-Recruitment, Performance Management and Learning Management
(b) and undertake, if our Proposal is accepted, to commence and complete delivery of all services
specified in the contract within the time frame stipulated.
(c) We offer to supply for the sum as may be ascertained in accordance with the Financial
Proposal submitted in accordance with the instructions under the Proposal Instruction Sheet;
(d) Our proposal shall be valid for a period of [___] days from the date fixed for opening of
Proposals in the Request for Proposal, and it shall remain binding upon us and may be
accepted at any time before the expiration of that period;
(e) If our proposal is accepted, we commit to obtain a performance security with the instructions
under the Proposal Instruction Sheet;
(f) We, including any subcontractors or suppliers for any part of the contract, have nationality
from countries________ [insert the nationality of the Proposer, including that of all parties
that comprise the Proposer]
(g) We have no conflict of interest in accordance with Clause 1.2 (Eligible Proposers) of the RFP
Instructions to Proposers;
(h) Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part
of the contract—has not been declared ineligible by UN Women, in accordance with Clause
1.2 (Eligible Proposers) of the RFP Instructions to Proposers;
(i) We understand that you are not bound to accept the lowest evaluated proposal or any other
proposal that you may receive.

Signed: _______________ [insert signature of person whose name and capacity are shown]
In the capacity of _______ [insert legal capacity of person signing the Proposal Submission Form]

Name: ____________ [insert complete name of person signing the Proposal Submission Form]

Duly authorized to sign the proposal for and on behalf of: _____ [insert complete name of
Proposer]
Dated on ____________ day of __________________, _______ [insert date of signing]

26
ANNEX VII: Voluntary Agreement

Voluntary Agreement for Promoting Gender Equality in the Workplace

Between
(Name of the Contractor)
And
The United Nations Entity for Gender Equality and the Empowerment of Women

The United Nations Entity for Gender Equality and the Empowerment of Women, a composite
entity of the United Nations established by the United Nations General Assembly by its resolution
64/289 of 2 July 2010 (hereinafter referred to as “UN Women”) strongly encourages (Name of
the Contractor) (hereinafter referred to as the “Contractor”) to partake in achieving the following
objectives:

☐ Acknowledge values in UN Women;

☐ Provide data (policies and initiatives) to promote gender equality and women
empowerment upon request
☐ Participate in dialogue with UN Women to promote gender equality and women
empowerment in their location, industry and or organization;

On behalf of the Contractor:

Name, Title, Address, Signature

Date:

27
Annex VIII Proposed Model Form of Contract
LONG TERM AGREEMENT
LTA – UN Women/ Date:

UNITED NATIONS ENTITY FOR GENDER EQUALITY

AND THE EMPOWERMENT OF WOMEN (UN-Women)
Wishes to enter into a Long Term Agreement

With

For the Provision of …

1. OBJECTIVE

1.1 This non-exclusive Long Term Agreement (hereinafter called the “Agreement”) is established
to allow UN-Women to purchase …. .

1.2 The Supplier is NOT authorized to deliver any services other than those specified under this
Agreement. Requests for different services shall come either through another Long Term Agreement or
through formal methods of solicitation.

2. GENERAL PROVISIONS

2.1 This Agreement represents an offer on the part of the Supplier to provide UN-Women with the
services, prices and delivery time agreed and under the terms and conditions detailed herein for the duration
of the Agreement. It does not represent a contract in itself, nor obliges UN-Women to any financial
commitment whatsoever. Only Purchase Orders made pursuant to this Agreement and only for the services
stipulated herein will constitute a commitment on UN-Women’s part.

28
2.2 The Supplier shall accord the same terms and conditions to any other organization within the
United Nations system that wishes to avail of such terms, after written consent from the Chief of
Procurement, UN-Women.

2.2 UN-Women’s liability shall be limited to the Purchase Order only for the services stipulated therein
and no increase in the total liability of UN-Women or in the price of the products will be authorized or paid
to the Supplier unless such increases have been approved by UN-Women prior to the delivery of the
products or services.

2.3 Purchase Orders will incorporate by reference all of the terms and conditions of this Agreement
including UN-Women’s General Conditions of Contract hereto attached and forming a part of this
Agreement.

2.4 UN-Women is not obligated to purchase any minimum service quantity under this Agreement.

2.5 Any change to the terms and conditions detailed herein or any increase in the estimated value of this
Agreement shall receive prior authorization from UN-Women and changes shall be documented in a written
amendment to this Agreement.

3. VALIDITY OF THE AGREEMENT

3.1 This Agreement shall be valid for a period of one year effective from signature of this Agreement
and may be extended for up to one additional year subject to the Supplier’s satisfactory performance and
competitiveness of prices. This shall be agreed upon both parties in writing at least 30 days before the
expiration of the Agreement.

3.2 UN-Women reserves the right to discontinue this Agreement if the Supplier’s performance is not
satisfactory to UN-Women.

4. CONTRACT DOCUMENTS

4.1 This Agreement is subject to the UN-Women General Conditions of Contract, attached hereto as
Annex One (1). The provisions of such Annex shall control the interpretation of this Agreement and in no
way shall be deemed to have been derogated by the contents of this Agreement and any other Annexes.

29
4.1 The Supplier and UN-Women also agree to be bound by the provisions contained in the following
documents, which shall take precedence over one another in case of conflict in the following order:

4.2.1 This Agreement.

4.2.2 The UN-Women solicitation documents including the Terms of Reference
4.2.3 The Supplier’s bid dated , incorporated herein by this reference.

4.3 All the above shall form the Agreement between the Supplier and UN-Women, superseding the
contents of any other negotiations and/or agreements, whether oral or in writing, pertaining to the subject
of this Agreement.

5. DELIVERABLES OF THE CONTRACT

5.1 The Supplier shall provide ….

6. PRICES AND DISCOUNTS

6.1 All prices shall be in US Dollars only. The Supplier shall hold the prices fixed and not subject to
change throughout the validity of this Agreement. The Supplier shall be responsible to apply to the Purchase
Orders raised under this Agreement any special offer or discounts (if applicable) which may become
effective at the time of placing services. Such discounts will be reflected in the corresponding invoices.
Failure to do so may result in the termination of the Agreement.

6.2 The Supplier undertakes not to provide the same [products/services] under the same market
conditions to other customers at a price lower than that offered to UN-Women and stated in this Agreement.
Should the Supplier do so then UN-Women will be offered the new lower price.

7. QUALITY OF SERVICES AND WARRANTY

7.1 The Supplier is restricted to providing the services as contained in this Agreement and to the highest
international quality standards.

30
7.2 The Supplier shall notify UN-Women of any change to its service provision lines or services at least
six (6) months prior to the effective date of change. The Supplier shall also inform UN-Women of all
services to be discontinued at least 6 months prior effective date of discontinuation.

8. DELIVERY

8.1 The delivery time shall apply for the services under this Agreement shall be indicated on the relevant
Purchase Order .

9. NOTICE OF DELAY

9.1 In the event of a delay in the delivery time of a Purchase Order, the Supplier shall immediately and
not later than the lead time stipulated in page two of this Agreement from the acknowledgement of such
delay, notify the UN-Women buyer in writing, requesting an extension of the delivery time, clearly stating
the nature of the delay (including supporting documentation) and the proposed new delivery time.

9.2 The corresponding UN-Women buyer will ascertain the facts and extent of delay, and extend the
time for performance when in its judgment the facts justify such an extension. The buyer findings thereon
shall be final and conclusive subject only the Supplier’s right of appeal under the arbitration clause of the
contract.

10. RECEIPT AND CONFIRMATION OF PURCHASE ORDERS

10.1 The Supplier shall acknowledge receipt and acceptance of the UN-Women Purchase Order within
three business days from the receipt of the UN-Women Purchase Order by acknowledgement of receipt of
Purchase Order to the UN-Women contact specified in Article 21 below (via email, fax or letter).

10.2 The individual Purchase Orders shall contain the identification of the UN Agency requesting the
services : e.g. UNDP, or UN Women If this information is not clearly stated in the Purchase Order, the
Supplier is requested to contact the UN Agency’s contact specified in Article 13 below to obtain the missing
information.

31
 11. INVOICES

11.1 The invoices must clearly indicate the relevant UN Agency as per 10.2 Purchase Order Number,
and an itemized list of costs for the services.

12. PAYMENT

12.1 Payment for all Purchase Orders under this Agreement will be made by UN Agencies as per 10.2
within thirty (30) after presentation of original invoices.

12.2 Electronic copies of all documents should be emailed in advance to the UN-Women contact
specified in Article 21 below to enhance customs clearance and payment.
20.3 In relation to international deliveries ALL DOCUMENTS have to be received at least two weeks
prior to the arrival of goods at the destination port (with the exception of air freight, which should be
received in advance of the goods).

21. CONTACT DETAILS

21.1 All correspondence, invoices and the required shipping documentation shall be sent to following
contacts as per above guidelines:

21.1.1 Consignee: corresponding address will be specified in each Purchase Order.

21.1.2 UN-Women:

21.2 Please note the following must be mentioned in ALL correspondences and invoices sent to
UN-Women:

21.2.1 PO number; and

21.2.2 Name of Buyer.

32
Annex IX: General Conditions of Contract

Or directly from the below link:

http://www.unwomen.org/~/media/commoncontent/procurement/unwomen-
generalconditionsofcontract-mixedgoodsservices-en.ashx

33
ANNEX X:

JOINT VENTURE/CONSORTIUM/ASSOCIATION INFORMATION FORM

(to be completed and returned with your technical Proposal)

JV / Consortium/ Association Information

[insert JV’s Party legal name] {Attach original copy of

JV’s Party legal name: document of incorporation/registration of the JV, in
accordance with Clause 3 (Eligible Proposers)

JV’s Party Country of Registration: [insert JV’s Party country of registration]

JV’s Party Year of Registration: [insert JV’s Part year of registration]

JV’s Party Legal Address in Country of [insert JV’s Party legal address in country of registration]
Registration:

Consortium/Association’s names of each (inset name, address, telephone numbers, fax numbers,
partner and contact information e-mail address)

Consortium/Association Agreement [attach agreement]

Name of leading partner (with authority to [insert name, address, telephone/fax or cell number,
bind the JV, Consortium/Association during and the e-mail address]
the Bidding process and, in the event a
Contract is awarded, during contract
execution)

Signatures of all partners:

We hereby confirm that if the contract is awarded, all parties of the Joint Venture, or
Consortium/Association shall be jointly and severally liable to UN Women for the fulfillment of
the provisions of the Contract.

Name of partner: _____________________ Name of partner: _____________________

Signature: ___________________________ Signature: ___________________________
Date: ______________________________ Date: ______________________________

Name of partner: _____________________ Name of partner: _____________________

Signature: ___________________________ Signature: ___________________________
Date: ______________________________ Date: ______________________________

34
Annex XI: Submission Checklist

For submissions by courier mail/hand delivery:

 Outer envelope containing the following:

o Proposal submission form _ ______ ☐
o Joint Venture Form (if in a joint venture) _____ ________ ☐
o Inner envelope containing technical proposal ____ __________ ☐
o Second inner envelope containing Financial Proposal______ ________ ☐

For email submissions:

 Technical Proposal PDF sent to E-mail address specified in Invitation Letter, includes:
o Technical Proposal___________________________ ______ ______
☐
o Proposal submission form ______☐
o Joint Venture Form (if in a joint venture) ___________ ☐
 Financial Proposal PDF sent to E-mail address specified in Invitation Letter___ _ ☐

Model Form of contract has been read and understood_____________________ ☐

General Conditions of Contract have been read, understood and accepted______☐

35