Assignment 2

Manpreet Singh

A01254734

OPMT- 1187-0/ Project Management Essential

Michel

November 25, 2020

Contents
Executive Summary...............................................................................................................................4
Project Cost and Schedule:................................................................................................................5
Major Perceived Risks:.......................................................................................................................5
Teams that will be needed by the project management team:.........................................................5
Statement of Assumptions....................................................................................................................6
Resources..........................................................................................................................................6
Budget/Funding.................................................................................................................................6
Scope.................................................................................................................................................6
Technical............................................................................................................................................6
Procurement......................................................................................................................................6
Project Customer...................................................................................................................................7
Stakeholders..........................................................................................................................................8
Stakeholder Register..........................................................................................................................8
Power/Interest Grid.........................................................................................................................11
Project Sponsor...................................................................................................................................12
Scope of the Project............................................................................................................................13
Deliverables.....................................................................................................................................13
Technical Requirements..................................................................................................................13
Exclusion..........................................................................................................................................13
Limits/Constraints...........................................................................................................................13
Statement of Work..............................................................................................................................14
Work Breakdown Structure.................................................................................................................16
Work Activities Explained....................................................................................................................17
Project Costs........................................................................................................................................20
Schedule..............................................................................................................................................23
Gantt. Chart.........................................................................................................................................24
Project Gates.......................................................................................................................................25
Risk Management................................................................................................................................26
Risk Severity Matrix.........................................................................................................................26
Risk Assessment...............................................................................................................................26
Contingency Planning......................................................................................................................26
Project Team.......................................................................................................................................27
Project Communications.....................................................................................................................27
Key Performance Measurements........................................................................................................27
Project Procurement...........................................................................................................................28
External Resources..........................................................................................................................28
Tendering Selection Details.............................................................................................................29
Seller Performance Monitoring.......................................................................................................29
Quality Control....................................................................................................................................29
Other Issues.........................................................................................................................................30
Appendix.............................................................................................................................................31
Project Charter....................................................................................................................................31
Objective.........................................................................................................................................31
Assumptions....................................................................................................................................31
Scope...............................................................................................................................................31
Limits...............................................................................................................................................32
Project Milestones...........................................................................................................................32
Project Team...................................................................................................................................32
Executive Summary
Beedie Constructions have purchased the Burnaby factory from the Dairyland and has successfully
developed a project management plan to build a high-density commercial area. Beedie
Constructions is a well-known private real estate development company that stands by the aim of
promoting the well-being of the people, community, and commerce. Ever since it came into being in
1954, the company has established great feats and has delivered many successful projects.

The company in its latest venture will undertake redevelopment of the site by demolishing the
structures present and start the construction of one commercial and four residential 25-storeyed
towers each. These will be accompanied by on-site parks, civic plazas, and green spaces for
beautification. Being a major project the company will also have to expand the roads Lougheed,
Winston by means of adding bike lanes, lighting, and also the sidewalks. Finally, the plan also
involves the expansion of the Sperling Skytrain Station as the expected density will increase to the
area. These will be the major deliverables and will be completed as per the time defined in the
schedule.

The Project Management Plan will thus involve a major expansion of the facilities in the area for the
benefit of the people.

The scope of the work includes the following deliverables:

1. Demolishing of the existing structures to get the area cleared for further redevelopment.
2. Ensuring the sewer, water, gas, and also the electrical infrastructure laying down after taking
suitable permissions and sanctions.
3. Getting the site cleared for proposed construction from the authorities.
4. Launch of a marketing campaign simultaneously to invite people to invest in both
commercial and residential properties.
5. Build a sample flat and a sample office space as a prototype to show the interested people.
6. Collaborating with raw material suppliers in the area for the best quality and prices.
7. Construction of the project as per the stated requirements starting with two towers to begin
with-a commercial, and a residential.
8. Workforce management.
9. Project Management activities.
Project Cost and Schedule:
Activities Cost
Demolition of Existing Building $300,000
Raw Materials $3 Million
Commercial Tower Construction $5 Million
Residential Tower Construction $20 Million
Expansion of the Sperling Skytrain Station $900,000
Upgradation of Roads $800,000
Interiors of the Towers $900,000
Construction of Civic Plaza, On-site parks for leisure, Green $2 Million
Spaces
Marketing and Promotional Activities $700,000
Human Resource Management of Executives $3 Million
Labour Costs $1.5 Million
Technical Support $700,000
Plumbing, Electricity, Gas, and Sewerage Lines $2 Million
Building Materials for Interiors $1 Million
Sample Apartment and Office Space Interiors $600,000
Ancillary Project Management Activities $500,000
Sub-Total $42,900,000
Contingency Funds $5 Million
Baseline Funds $47,900,000
Management Reserve Funds $2,100,000
Total Budget $50 Million
The schedule of the project is for a total of 373 days or a total of 54 weeks starting from January
2021.

Major Perceived Risks:

1. The second-wave of COVID-19 can stall the project due to governmental guidelines.
2. Delay in pre-or post-construction clearances.
3. Labor strikes or mismanagement.
4. Rise in raw materials costs due to any change in the political conditions.
5. Natural Calamity causing a delay in construction.
6. Faulty constructions
7. Architectural flaws may call for project stalling at any stage.

Teams that will be needed by the project management team:

 Human Resources Team
 Construction Team
 Architects and Designers
 Liaison Officers
 Marketing Team
 Interior Team
 Security
Statement of Assumptions
Resources
 All the resources that have not been yet earmarked by the project management team as the
need is not seen, it will be the onus of the operations head to handle the same and provide
the personnel when needed.
 It is required that all the people who are hired for the project contractually will respect the
terms of the contract and will work for a 5-day work week and 8 hours each day. Any
overtime if required will be suitably compensated.
 All the equipment, machinery, and even the softwares will be made available to ensure work
is done properly and the safety of the personnel is not compromised. Special care will be
taken not to use any outdated equipment.
 During the pandemic crisis, if there are any further lockdowns and if the nature of work
allows, the people can work from home and ensure their part of the process is not hit.

Budget/Funding
 Beedie Constructions are moving ahead with a financial budget of around $50 million in all.
The allocation of the above amount will be made in intervals. If during the execution of the
project the initial funding requirements overshoots by $ 1million, additional funding will be
approved by the company.
 It will be ensured that the project costs will remain within the budget.
 The time and efforts of the internal staff of Beedie Constructions who will be handling and
managing the project will not be included in the project cost.

Scope
Once the statement of scope is approved by the stakeholders, the terms of the same will stay the
same and not change unless there is enough circumstantial reason validated by atleast 3 primary
stakeholders.

Technical
The technical requirements of the project are liable to stay the same during the course of execution.
The requirements have been well-defined in the beginning. The machinery and equipment will be in
good working condition. It will be included in the process only after due inspection by the quality
inspectors from the company. This will be primarily ensured for the equipment and machinery that is
outsourced from outside contractors. The project heads will devise their work-times and report the
same to the Project Manager.

Procurement

This forms a vital part of any project. The selection of vendors will be done based on pre-set criteria.
The vendors will have to meet a required benchmark before being selected. Their previous record
will be seen in terms of successful projects handled. The vendors for raw materials will be decided
on the basis of the quality of raw materials. The selection will be carried out in the beginning and no
change in the plan will be entertained later. The terms and conditions set in the beginning will be
binding on the vendor and no change will be entertained. Any unexplained delays or fall in quality
will result in immediate termination of the vendor contract and the company will blacklist the
vendor for any projects in the future.
Project Customer

Oliver Nicklin

Director of Project Management at BeedieConstructions

The final project will be delivered to Oliver Nicklin, the Director of Project Management at Beedie
Constructions. He will oversee the entire project and ensure that all the deliverables are properly
met, there are no delays on any front, the vendor contracts have been fairly executed and the
budgetary requirements are met.

He has a wonderful experience of handling different projects of the company to completion for the
company. He has a clear foresight to gauge any impending problems.

Oliver is NEBOSH and PMP Qualified and has more than 10 years of experience in the management
of projects. He has proved his analytical skills and is a strategic thinker with a sharp ability to give
ideas for bagging support for different projects. He has a great track record of management of
customer satisfaction. He has a strong desire to be moved by challenges and has always been
pursuing success in all his endeavors.

Oliver’s abilities will be highly useful for the management of the project and the development of
different strategies for its effective implementation. His keen ability to manage a huge team and
oversee new contracts will immensely add value to the project and push it forward towards timely
completion.
Stakeholders
Stakeholder Register
 Key Players
Stakeholder Board of Mayor’s Beedie The Province of
Group Directors of Committee on Constructions British Columbia
Beedie Planning and Chief Executive
Constructions Development Officer
Primary Contacts Adam Donnelly, Councillor Pietro Ryan Beedie, Honorable Selena
Director of Land Calendino, Chief Executive Robinson,
Development Chair, Officer, Beedie Minister of
Planning and Constructions Municipal Affairs
Development and Housing
Committee,
Burnaby, BC.
Goals and Due to his cross- The Chair aims to He is responsible The Ministry is
Motivations divisional oversee the for the overall responsible for
working development and functioning of overlooking and
experience with other planning the company, carrying out
Business works happening setting new various works of
Development, in the city. He plans, strategies, Municipalities of
Acquisitions, and also carries and and also revising the area and also
Development represents the the missions and approve the
Divisions, he has interests of the objectives. He is major housing
a keen view of residents of the also the ultimate projects.
the projects area and authority who
regarding land constantly give ratifies all the
development. He suggestions for vital decisions
has also their welfare. taken by the
successfully management and
managed and the directors.
obtained
municipal
approvals for
various
commercial and
industrial
projects.

Key Interests To get the best To ensure that To ensure all the To serve the
contracts, the people in the work that the people of the
approvals, and area are satisfied company state and ensure
clearances with the civic undertakes more
alongside planning and any leaves a lasting development
keeping the cost new impact on the that is for the
factor in mind. development minds of the benefit of all is
He also factors-in projects are in people and the undertaken. The
various risks to line with the company delivers ministry strives
 the company larger interests of the projects that to keep the
while making any all. are good for the interests of the
vital decisions or people. He wants people at the
strategies to take the vision forefront.
of his father, the
founder of
Beedie
Constructions
forward.
Influence High High High High
Interest High High High High

 Meet their Needs

Stakeholder Environmental Burnaby Labour Unions in
Group Committee Neighbourhood Burnaby-BCFED
under the Mayor House
Primary Contact Councillor Joe Antonio Simoes, Nav Malhotra,
Keithley, Board Board Chair Affiliate
Chair Representative,
Construction
&Specialized
Workers Union
Goals and To ensure that all To protect and To protect the
Motivation the projects that fight for the interests of the
are undertaken interests and labor in
are as per the rights of the construction
environmental residents of the projects and
regulations of the area. protect their
State. Also to rights. Also to
make sure that ensure that their
none of the interests are not
projects are hurt.
having a negative
impact on the
environment.
Key Interests To protect the To ensure that To make sure
environment and none of the that proper
ensure that it is community lands safety and HR
not compromised are used for measures are
for any vested projects that are being followed
interests. of no special use for recruitment.
to the To rule out any
community. possibility of
mishap.
Influence High Low Medium
Interest High Medium Medium
  Show Consideration
Stakeholder Suppliers of Raw Architects and Security
Group Materials Other Contractors-
Stakeholder General Public
Consultants Cypress Security
Group
Agency
Primary Contact Media Houses
Primary Contact Project Managers Project Managers Head of the
Goals and There should be
of different of different Security Agency
Motivation no disruption to
Suppliers Groups dealing with
their lives in form
Burnaby
of material
Goals and To ensure that To ensure the To ensure that
interferences,
Motivation their contracts project meets all there is no
traffic blockages,
are honored and the requirements untoward
noise, pollution.
they can get a of the buildings incident on the
Etc.
continuous order and site, no theft, the
Key Interests To get a state of
for raw governmental site, material,
the art
materials. norms. machinery, and
residential and
Successful Suggestion for personnel are
commercial
completion of best possible well-protected.
project, green
the project so materials for
spaces, civic
that they can get building and
plaza, other
new orders. construction
amenities and
techniques to
get more
ensure safety
opportunities for
from fire and
growth in life.
earthquakes.
Also there should
Key Interests To provide the To ensure timely To make sure
be no hindrance
best raw delivery of maps that the whole
to their daily
materials so that and other plans project is
lives.
they also get for the project so executed safely
Influence Low
further orders that the and the agency
Interest Low
from the approvals are gets more such
company for sought on time contracts from
their future and there is no the company.
orders. goof-up.
Influence High Low Low
Interest Medium Low Medium

 Least Important
 Power/Interest Grid

Project Sponsor
 Todd Yuen

President, Industrial

Beedie Constructions

This project will be completely overseen by Todd Yuen as the Project Sponsor. He is currently
working as the President of the Industrial wing.

Todd Yuen has experience of 12 years at Beedie Constructions and is now responsible for the whole
industrial wing of the company. He now handles planning, sales, land acquisitions, leasing of all kinds
of new developments, strata development, etc. Todd has over 15 years of experience as a Senior
Vice President in the real estate sector brokerage which has enriched his experience.

As the Project Sponsor, it will be his duty to ensure the project is working in line with the
requirements and the approved plan of construction. He has to ensure that the interests of all the
stakeholders are respected. The project involves many different aspects to be handled and hence
has many different milestones that have to be monitored for progress. Thus as a Project Sponsor, he
will review the progress of the project at the milestones, and providing all kinds of executive support
to the team when needed. Latter involves giving help in form of approvals of the plan, strategizing,
procurement of contracts, review of site inspection reports by the experts, labor disputes, any
disputes amongst the senior management of the project, vendor contract inspections and approvals,
important governmental or environment approval, ensuring the project brings no hindrance to the
normal life. He will also be given the responsibility to make sure that all the risks are duly handled by
the Project Management Team.
Scope of the Project
Deliverables
The scope of the project involves all the activities that the Project Manager will undertake to ensure
that the requirementsof the final deliverables of the major redevelopment are ready by the end of
the stipulated time of 52 weeks or 1 year starting January 2021. The month of January has been
selected to factor-in any kind of delays caused by the impact of the COVID-19 pandemic. As some
parts of the world are undergoing a second wave so there are chances that the governments
announce the second phase of lockdowns. Hence the project can be stalled at the beginning itself.

 Demolition of the existing structures.

 Site Development Plan and Approval
 Working contracts with vendors
 Construction of 1 High-rise building for retail offices.
 Construction of 4 High-rise towers of 25 stories for residential purposes.
 Development of on-site parks, green spaces, and also a civic plaza.
 Development of roads by adding bike lanes, sidewalks, and even the lighting.
 Expansion of the Sperling Skytrain Station

Technical Requirements
 Mechanical inputs like the machinery for demolition and blasting.
 Equipment for clearing the debris.
 Backfill equipment
 Machinery for Construction
 On-site construction equipment
 Raw materials for construction
 Machinery for preparing the soil for planting grass and manuring.
 Machinery for building roads, pavements, and also lighting.
 Equipment for expansion of Skytrain station.
 Related software for HR, Marketing, Project Monitoring, and Execution

Exclusion
The below-mentioned services are excluded from the scope of the Project.

 Development of interiors of the final apartments.

 Amenities of the retail offices other than the basic infrastructure.
 Development of the parks beyond basic amenities.
 Any special area or center for kids and elderly.
 Construction of a swimming pool.
 Development of a Punch List.

Limits/Constraints
 It is possible the people are not ready to work in public sites and places due to the COVID
fears.
 Construction of more than one prototype office or residential apartment.
 Availability of the ministers or other officers for approval.
 Cannot outsource operations to increase speed as quality delivery is important.
Statement of Work

1. Demolition of the existing structures

This is an important activity that involves all the existing structures happening the site are
demolished for making space for future constructions. The site already has a constructed
area that was run by Dairyland. It is of no use to the company in the wake of its future
development. Hence the company will now demolish the site with special machinery and
technique as suggested by the engineers.

The first part is the visit to the site by the engineers who will inspect the project and make
suggestions for the best way to demolish to ensure the nearby buildings or infrastructure are
not affected. This is followed by the process of demolition and then clearing of the debris in
an organized manner. All this should be done with care so that there is no hindrance to the
general population and no environmental damage whatsoever.

2. Site Development Plan and Approval

This is the next step in the process. The architect consultancy that has been hired will now
inspect the whole site and make a plan for future construction. They will be conducting
different measurements and considerations to be sure of different specifications. Once
done, they will then prepare plans for different projects to be completed under this broader
project.

Once their maps and plans are ready, it will be sent to the Project Sponsor for his review.
After his approval, the same will be sent to the various ministries and departments to
gettheir approval. The governmental officials may conduct inspections to see if the company
has adhered to the expressed guidelines.

3. Working contracts with vendors

One of the most significant stakeholders of any project is the vendors that will provide
critical raw materials for the completion of the project. Although the company has its
operations in the area, yet it always picks the right vendor depending on the quality and the
type of project. These can also belong to areas outside Burnaby if they get better prices.

The company will ensure that the contracts they strike with the vendors for the projects are
honored till the terms are respected by the vendor. The company will then ink fresh
contracts if needed with the new vendors who are offering better products at better prices.
These have to be worked very carefully so that there is no loop-hole is left.

4. Construction of 1 High-rise building for retail office

The most important part of any construction is the design. Once the design gets approval, it
is time the company starts procuring raw materials and also hire laborer contractors to start
the work. This will involve getting the best machinery and also other equipment for the
same.
The company will begin the construction of the commercial building first. It will also prepare
a prototype to show to the public if they want to purchase. If the sales are possible alongside
the development it will be highly beneficial as the company will have a continuous flow of
income derived from the project itself.
5. Construction of 4 High-rise towers of 25 stories for residential purposes.
Once the construction of the commercial space has started, the company will also start the
construction of the residential building simultaneously. This will ensure that the raw
materials that are supplied are evenly distributed and there is no inventory buildup.

Although the plan and blueprint for the two are different, the basic foundations for the two
are the same. Both the building complexes will house 25 stories, so the construction time
and materials will be approximately the same. Also, the construction which is started at one
time will end simultaneously for all the towers. Thus the work on interiors can be started
again at approximately the same time.
6. Development of on-site parks, green spaces, and also a civic plaza.
This is another deliverable of the company that it has to give at the time of completion to
ensure great sales and customer views. The land and soil for the same will be prepared by
suitable techniques, manuring will be done in the areas that are cleared for green spaces.
These will have grass and other ornamental plants that will enhance the aesthetic appeal of
the project.

Also, once these are done, the work on the civic plaza will be started. It will follow the
schedule that has been submitted at the time of approval from the Project Manager. All the
amenities that have to be given in the civic plaza will be decided by a high-level board
meeting.

7. Development of roads by adding bike lanes, sidewalks, and even the lighting.
Road connectivity is vital to the development of a project and its success. It is not possible to
launch a great real estate project if it does not have any road connectivity. Hence the
company after the completion of the basic tower structures will then work towards building
good roads and related infrastructure.

This will make it alluring for the customers who will want to invest in the future. Good roads
also mean great sidewalks that have unique tiles which the company has sourced from an
old vendor who specializes in outdoor floor tiles. The roads will also be well-lit to avoid any
room for accident and safe for residents to commute without any fear.

8. Expansion of the Sperling Skytrain Station

As the project will begin to sell out and more people come to inhabit this place, the strain on
resources will be evident. Hence it makes a lot of sense to develop the station to ease the
movement of people.

In doing so the company will truly live by its motto to make a better world, to make the lives
of others better, and also bring an improvement to the world around. It will also spread
cheer and happiness to the world.

9. Project Management
It will be the work of the project management team to ensure the completion of the whole
project without any hassle. It involves that the team should achieve all the objectives
marked in the project management plan, like management of the resources, labor, time,
monitoring of the project, and even customer satisfaction.
All these have to be cleverly addressed by the Project Manager and ensure a smooth flow of
the processes. The final deliverables will include the satisfaction of the expectations of the
Project Sponsor and deliver a final product that is fool-proof in all respects. The project
completed to perfection in record time will be the best final result.
Work Breakdown Structure
Work Activities Explained
 Demolish all Structures of Dairyland Site

Visit by Engineers Engineers will visit the project site to determine the structures to
be demolition. After the inspection, they will suggest a suitable
road-map for the demolition process.
Demolition It involves the breaking down of the existing structure by way of
manual labor and blasting the tough pockets if needed. This will
lead to the formation of a lot of debris.
Removal of Debris This remains another challenge for the company as a lot of
debris cannot be left there. This will choke the site and hence its
clearance is urgent to proceed further.
Foundation Excavation Once the site is cleared, basic preparation for the next phase is
carried out as you already have labored at hand. The foundations
are then shown.
Ponds Drainage The ultimate drainage system that has to layout in the buildings
has to be worked out at this stage. This will involve making
suitable arrangements for the same.
Backfilling Once the drainage pipes have been laid out and the systems are
ready, the land is filled back in. This will make the site ready for
the next stage.
Grading This will involve making the whole field leveled for it to match
the surrounding area. Demolition is a tedious process and hence
grading the area will make it more even.

 Procurement

Labour Labor is not difficult to get if you are a reputed company and are
offering a fair price for work. Beedie Construction has been in this
line for a long time, hence they enjoy great labor relations. This
will be the time to enter into another contract with the labor
contractors for an uninterrupted supply of labor throughout the
project.
Material Although there are many trusted raw material suppliers in the
area, the company will prefer the ones it has been doing business
with over the years due to dealing and quality. The most
important thing is to have great product quality.
Equipment All the machinery and equipment for the project have to be
procured in the beginning. It is only the ones that the company
gets on the contract will be made on need.

 Pre-Construction Sites

Pre-Construction This is a vital meeting between the architects and the company
Meeting executives. This is usually held to explain the process, strategy,
and also the requirements. Based on these the project plan of
the company has to be prepared by the architects.
Construction Site Visit The architects will then visit the construction site to make a final
inspection and suggest the best possible map. This is done after
architects conduct an elaborate visit to the site.
Project and Team The members of the project team at Beedie need to carry out
 Meetings meetings at this stage to discuss various project proposals and
strategies for their effective implementation. It will also be
important to discuss the site plans proposed by the architects
before taking them to the Project Sponsor.
Site Remediation This involved checking different parameters of the soil to ensure
there is evenness of the same and there Is no discrepancy of any
kind. Remediation is important to gauge the quality of the site.
Design and Planning An elaborate plan will be prepared based on the design
proposed by the architects factoring in different aspects of the
design. Every step has to be worked out at this stage and
ensured there is no discrepancy of opinion in the same. If at any
stage the design samples are not fitting the requirement they
can be changed.
Sample Approval Once the samples have been fully made and discussed by the
whole team they are sent to the Project Sponsor for approval.
Thereafter it is sent to various government departments for
approval and licensing if needed.

 Construction

Contract Execution This is important to ensure the contracts that have been signed
with different vendors have been honored. The vendors have
been selected with care and it is important that the contracts are
complied with in terms of time and quality of the raw materials.
Mobilization This is also important. The materials and machinery will be
moved to the site for further work.
Demo Model A very important part of the project. A complete model of one of
the towers of the project will be made to show the workers and
the management of the final output of the project.
Rough Framing This involves getting the materials in place to give support to the
demo model. The materials are generally wood and other
supporting materials.
Structural Repair Any repair for the demo model will be undertaken. This will
involve the necessary inspections of the demo tower, to check
for any flaws and loop-holes in the construction and also make
any improvements if needed.
Inspection Framing This is carried out to check the condition and type of framing
used in the demo model to make sure there is nothing left
undone or that everything has been handled to perfection.
MEP These are basic works of any building that involve basic activities
like mechanical works, electrical connections, and plumbing
activities. A vital component of the construction process.
MEP Rough-in All the fittings so done under the MEP will now be inspected by
the quality experts. Further enhancements to the fittings are
done. Lines have been laid out but the final fittings and
connections are done only on completion of other project
stages.
Construction of Four The other four towers will also be constructed simultaneously as
Towers the construction of the first one is complete. This will then act as
a prototype so that the others are constructed to perfection.
 Dry Wall Once the towers are complete the walls are dried to perfection
for further process. This is often done with the use of plaster.
Painting The towers are then painted according to the plan. Choice of
paints and colors will follow a certain plan.
Trim This will involve cutting and trimming of any kind of sides and
corners of the floor-tile or the bricks to fasten and secure the
joints between them.
Finishes/Fixtures This involves giving a finishing touch to the project by doing all
the finishing touches and also making suitable fixtures to the
same.

 Creation of On-site Parks/Green Spaces and Civic Plaza

Preparing Soil As this part involves on-site parks and green spaces on the
project, and the sites have been just cleared, it is important to
prepare the soil for holding any kind of plantations. Thus the
soils have to be botanically prepared for the same.
Manuring One of the most important steps in soil preparation is to add
manure to it to increase its plant holding capacity and ability to
support them for years. It adds to their fertility.
Amenities for Park All the amenities to be given in these have to be brought in and
and Civic Plaza installed on the premises. These have to be further enhanced to
increase their aesthetic appeal.
Beautification A vital step in any civil project. This involves enhancing the area
and making it more beautiful by contouring or landscaping.
Planting Finally, planting is undertaken in the allocated areas to ensure
there is sufficient time for the grass to grow till the whole project
is finally ready for completion.

 Upgradation of Roads

Sidewalks These will be developed for the pedestrians who want to stroll
without any risk to their lives. Also, these add to the aesthetic
appeal of such projects.
Bike Lanes These are important for bicycles. They are generally given a
separate passage in good housing and commercial projects.
Parking Substantial Parking spaces have to be given for accommodating
all the people who will ultimately opt to choose these to stay
and buying office spaces.
Lighting Proper lighting of the roads and open spaces to make sure there
is no dark corner. This enhances the appeal and safety of the
project

 Expansion of Sperling Skytrain Station

Addition of Amenities More amenities will be added to get more comforts for the
users. Thus, the purpose of up-gradation and adding more
facilities will be met.
Beautification This will involve all the enhancements done to increase the
 aesthetic appeal of the project and ensure it looks good.

 Project Management

Project Planning This involves all the aspects comprising the project planning
from the beginning to the end. All the aspects of the project are
covered.
Management of All the people who are hired from outside the company have to
Human Resources be managed as per the project plan. Everything concerning the
various aspects of human resources has to be handled.
Labor Disputes Any labor disputes have to be handled by a team allocated by
handling the Project Manager. This is essential as labor disputes if not
handled in time can snowball into a major issue or crisis.
Vendor Management The Project Manager will have to manage the vendors and
suppliers as per the contracts. They have to be constantly
reminded about the contract arrangements, the commitments,
etc. The compliance of the time and quality should be ensured.
Ensure Timely This is one of the major responsibilities of the project manager
Completion to ensure the project is completed in time and to perfection.

Project Costs
1. Demolish structures on Dairyland Site

Activity Work Activity Cost Contingency

1.1 Visiting site by Engineers $30,000

1.2 Demolish and blasting $100,000

1.3 Removal of debris $190,000

1.4 Foundation excavation $350,000 $5 million

1.5 ponds drainage $250,000

1.6 Backfilling $70,000

1.7 Grading $80,000

2. Procurement

Activity Work Activity Cost Contingency

2.1 Labour $1.5 million

2.2 Material $2 million $5 million

2.3 Equipment $3.5 million

 3. Pre-Construction

Activity Work Activity Cost MR Funds

3.1 Pre-construction meeting $20,000

3.2 Construction site visit $30,000

3.3 Project and team meetings $40,000

$2,100,000
3.4 Site remediation $90,000

3.5 Design and planning $900,000

3.6 Sample approval $180,000

4. Construction

Activity Work Activity Cost Contingency

4.1 Contract execution $100,000

4.2 Mobilization $150,000

4.3 Demo $5 million

4.1 Rough framing $300,000

4.5 structural repair $150,000

4.6 Inspection framing $190,000

4.7 MEP rough in (Mechanical, Electrical and Plumbing) $2 million

$5 million
4.8 Inspection MEP rough in $120,000

4.9 Construct five high rise towers $20 million

4.9.1 Dry Wall $150,000

4.9.2 Painting $450,000

4.9.3 Trim $190,000

4.9.4 Finishes/ Fixtures $350,000

4.9.5 Sample proto type flat and office $80,000

5. Create on-site parks/green spaces/civic plaza

Activity Work Activity Cost Contingency

5.1 Create Park and Civic Plaza $550,000

5.2 Prepare soil and Adding manure $350,000

$5 million
5.3 Amenities for park and civic plaza $950,000

5.4 planting $80,000

6. Widen/Upgrade Roads

Activity Work Activity Cost Contingency

6.1 Sidewalks and widen roads $350,000

6.2 Bike lanes $170,000

$5 million
6.3 Parking $230,000

6.4 Street lightings $150,000

7. Expand Sperling Skytrain Station

Activity Work Activity Cost Contingency

7.1 Adding more amenities $300,000

7.2 Beautification $350,000

7.3 Substantial complition $90,000

7.4 Close out $40,000 $5 million

7.5 punch list $70,000

7.6 Final inspection $150,000

7.7 Close out documents(Marketing) $500,000

Schedule
The proposed schedule of the project is around 369 days or 54 weeks and it will begin in January
2021 and possibly end in January 2022. There will be a lot of activities that will be carried out
simultaneously to save time and effectively utilize labor. These often result in free time for the
employees. All this time can be used by the project manager for further and extra enhancements.
For large construction activities, it is essential that the project adheres to the basic plan so that
everything is completed on time.

The entire deliverables for the project have been spread over the project plan in form of a Work
Breakdown Structure and a Gantt. The chart has been prepared. This shows the Project Manager
which steps have to be carried out in how much time. The milestones have been defined and also
the deliverables have been split over different activities. It is the milestones that act as checking
points for the Project Manager and the Project Sponsor to track the progress of the project.
 Weeks 1 2 3 4 5 6 7 8 9 # #

Task Duratio Predecessor

Sr. No. Mode Task Name n Start Finish s Jan Feb Mar

1   Demolish all structures on dailyland site 33 days Mon 04/01/21 Fri 05/02/21          

1.1   Visiting site by Engineers   Mon 04/01/21            

1.2   Demolish and blastings                

1.3   Removal of debris                

1.4   Foundation excavation                

1.5   ponds drainage                

1.6   Backfilling                

1.7   Grading     Fri 05/02/21    

Wed
Procurement
2   12 days Sat 06/02/21 17/02/21    

2.1   Labour   Sat 06/02/21          

2.2   Material              
 Wed
Equipment
2.3       17/02/21      

3   Pre-construction 16 days Thu 18/02/21 Fri 05/03/21      

3.1   Pre-construction meeting   Thu 18/02/21        

3.2   Construction site visit            

3.3   Project and team meetings            

3.4   Site remediaton            

3.5   Design and planning            

3.6   Sample approval     Fri 05/03/21      

219 Sun  
Construction
4   days Sat 06/03/21 10/10/21      

4.1   Contract execution   Sat 06/03/21        

4.2   Mobilization            

4.3   Demo            

4.1   Rough framing            

4.5   structural repair            

4.6   Inspetion framing            

4.7   MEP rough in (Mechanical, Electrical and Plumbing)            

4.8   Inspetion MEP rough in            

4.9   Construct five high rise towers            

4.9.1   Dry Wall            

4.9.2   Painting            

4.9.3   Trim            

4.9.4   Finishes/ Fixtures            

 Sun
Sample proto type flat and office
4.9.5       10/10/21      

Tue
Create on-site parks/Green spaces & Civic plaza
5   09 days Mon 11/10/21 19/10/21  

5.1   Preparing soil   Mon 11/10/21    

5.2   Adding manure        

5.3   Ameneties for park and civic plaza        

5.4   planting     Tue 19/10/21  

6   Widen/upgrade roads 25 days Wed 20/10/21 Sat 13/11/21  

6.1   Sidewalks   Wed 20/10/21    

6.2   Bike lanes        

6.3   Parking        

6.4   Street ligtings     Sat 13/11/21  

7   Expand sperling skytrain station 49 days Sun 14/11/21 Sat 01/01/22  

7.1   Adding more amenities   Sun 14/11/21    

7.2   Beautification        

7.3   Substantial complition        

7.4   Close out        

7.5   punch list        

Thu
Final inspection
7.6     Wed 29/12/21 30/12/21  

7.7   Close out documents   Fri 31/12/21 Sat 01/01/22  

 Demolish all structures on dailyland site

Widen/upgrade
Procurement roads
Visiting site Demolish Foundation Ponds
Removal of Grading
by and excavation drainage Backfilling
debris
Engineers blastings
Labour Material Equipment Sidewalks Bike lanes Parking Street ligtings
Pre-Construction

Pre- Project and

construction
Construction team Site Design and Sample Create on-site parks/Green spaces & Civic
site visit meetings remediaton planning approval
meeting plaza

Ameneties for
Preparing soil Adding manure park and civic Planting
plaza

Expand sperling skytrain station

Adding more Substantial Final Close out

Beautification Close out Punch list
amenities complition inspection documents

Construction
Contract Rough Construct five
Mobilization Demo Structural Inspetion Mechanical, Inspetion MEP high rise towers
execution framing repair
framing Electrical & rough in
Plumbing rough in

Dry Wall

Painting

Trim

Finishes/ Fixtures

Sample proto type flat and

office
Project Gates
These refer to the key points or milestones where the progress of the project is measured. The
Project Gates are announced in the beginning and a review of the same is held. This is done to
ensure the project meets the pre-decided guidelines and is completed as per the stipulated plan.

Project Gate Description Phase

Approval Once the project gets approval from the Project Sponsor in Initiation
terms of the activities, the funding is also approved for the
same.
Grading Once the previous constructions have been demolished
and the site has been cleared of the debris, a proper
grading will be carried out to ensure the project land is
leveled.
Vendor The vendor contracts should be sealed and the vendors Initiation
Review should be allocated accordingly before the project starts.
Labour The labor contracts have been worked out and sealed in Initiation
Contracts time. These have to be monitored timely so there is no
breach.
Equipment All the equipment suppliers alongside the raw material Initiation
supplier contracts have to be sealed to ensure compliance.
Site This is another milestone and it involves the site is properly Initiation
Remediation checked for soil quality and other checks. This serves as the
initial go-ahead for the rest of the project.
Contract The contracts so entered into are now being executed as Monitoring
Execution the construction begins. The terms of the contracts are
revisited. Proper compliance is ensured.
Inspection Another milestone that decides that the work has been Monitoring
Framing done to perfection in the case of the demo tower model.
Also,an inspection of the framing used. This will set the
pace for the rest of the project.
Prototype This is one of the major milestones as it will show the best Monitoring
prototypes for display. These will be used for promotions
and sales purposes. This will show the real output of the
project.
Substantial A penultimate milestone that shows the project has been Final
Completion completed but has not been finally submitted or closed. All
the vital checks and measurements have to be undertaken
by various teams to ensure proper quality has been
achieved and there is no loop-hole of any kind.
Final Closure The last milestone at completion shows the project has Final
been completed to perfection
Risk Management
A proper assessment of the risks is done that is faced by the project at various stages of its
development. This will help the Project Manager to ensure there is a proper plan to combat those
risks.

Risk Severity Matrix

Risk Assessment
Identified Risks Prioritization Effects
The second-wave of COVID-19 can stall the project The project stalled or
delayed indefinitely.
Delay in pre-or post-construction clearances An indefinite delay in the
project.
Labor strikes or mismanagement A sudden hindrance or
barrier to the progress of
the project. This can
snowball into a major crisis.
The rise in raw materials costs Sudden rise in production
costs. Can upset the whole
budget.
Natural Calamity causing a delay in construction Can stall the whole project.
 Faulty Constructions Can push the project into
an indefinite delay as the
final clearance cannot be
sought unless these are
handled. Many times they
involve a major rework.
Architectural flaws Chances are low but the
impact is high and will take
a lot of financial and
manual effort to remedy
the same. Undue strain on
the budget.

Contingency Planning
This is an important part of any major project. All projects are vulnerable to unforeseen situations.
COVID-19 presents one such case whose second wave has sent another shockwave to businesses
across the world. It is thus important to realize that there are some risks that can be controlled while
others that are out of control. The COVID-19 situation, raw materials, and natural calamities are
beyond the control and hence the company cannot do anything to prevent the fall-out. Likewise, the
faulty constructions, architectural flaws, labor strikes, etc. in the control of the company. The
company has to ensure proper management and a project plan for mitigating these risks.

Project Team
Oliver Nicklin, Director He has a huge experience in project management and will monitor the
of Project Manager progress of the project and help achieve all the objectives of the same
which lie within the scope of the work outlined above. He will manage
the project team, undertake resource planning, manage time and
schedule, and constantly monitor progress on all fronts. He will also
 constantly monitor risks and ensure things are worked out accordingly.
Finally, he will ensure customer satisfaction.
Andrew Clarke He has great experience in managing largescale constructions for the
Constructions Lead company and will undertake the same role in the project. His invaluable
inputs will be highly useful for the project.
Mark Wessel He will handle all the matters concerning technology and manage all the
IT Lead whole IT-related functions.
Adam Donnelly He is experienced in land development will handle all the functions
Technical Lead related to the development of land and its beautification.
Sunny Hahm He will handle all the marketing and promotional activities of the
Marketing Lead project.
Andreas Vouzas He will help in proper project estimation costs at the beginning itself.
Finance Lead
Vanessa Docherty She will lead the HR functions and operations in the project.
HR Lead

Project Communications
The success of any project depends on the method of its communication, the frequency, the type,
and the technicality of the message. It is often noticed that communication should be adequate and
not involve messaging than needed. Also, it is important to know that messaging should be
adequate. It should not exceed a particular limit and not be underdone. The internal
communications are usually handled in the routine company softwares. These are important but as
the company employees are used to the operations so this can be handled seamlessly. The methods
are usually internal meetings, reporting, emails, status meetings, etc. On the other hand, external
communications have to be handled well. They should be done via emails and have to be properly
documented. The language has to be formal, apt, polite, and not technical. Also, meetings should be
held with the stakeholders to ensure they are all on the same page. Also, surveys can be carried out
to make sure the employees and vendors are satisfied. Most communication will happen through
the Project Manager who will be the nodal point of touch for all outside stakeholders and workers.
Key Performance Measurements
The success of the project is based and measured on the deliverables that were completed in time
and good shape without any compromise on quality. Many Key Performance Metrics will be used to
gauge the progress of the project by the Project Manager. These will be further approved by the
Project Sponsor.

Metric Description Measurement

Demolition It was a tedious part as the site structures that The work was completed in
accomplished had been standing for decades had to be record time and with proper
in record time erased and the site cleared for future use. efficiency. The work was also
completed within the allocated
budget.
Procurement It was carried out in time and proper and well- The company did not have to
documented contracts have been inked with over-commit and got the best
the concerned contractors, vendors, and rates for the services or the
suppliers. materials. It was a feat looking
at the looming uncertainty in
the market. Also, the contracts
have been inked for the entire
period of the project and the
prices are fixed for the entire
length. This gave good
leverage to the company in the
coming times.
Designing The project blueprint and design have to be The map and the blueprint got
made before approval by the Sponsor and also clearance without any hassle
the necessary departments. or revision.
Prototype The sample office space and the residential The sample or the prototype
apartment was prepared before the has been prepared in record
 completion of the project to start the time with the best amenities
marketing and promotions. and materials used for
interiors.
Park and Plaza Another milestone was reached as the work It was approved by the QA
and beautification of the plaza and the park teams and also ratified by the
was completed. Constructions Lead without
any hassle.

Project Procurement
This is vital to the health of the project. Proper and timely procurement of raw materials, labor
contracts, and supplier agreements are important for the project.

External Resources
 The suppliers of the raw materials for various construction materials
 The suppliers of machinery and heavy equipment
 The suppliers of transport vehicles for carrying the equipment and also clearance.
 The architect firms and consultancy.
 The labor contractors
 Earthmovers and diggers
 Technicians for MEP
 Security Contractors

These are the services that have been procured from external resources to the company. The
company has management and other capabilities but these are additionally required for all real
estate projects.
Tendering Selection Details
The selection of the suppliers, partners, labor contractors, or other service providers as mentioned
above is based on a set of pre-defined criteria that these have to meet before applying and also
stand a chance for selection.

 A previous track record of excellence.

 Documents to support the above claim.
 An experience of atleast 10 years in the same line and in handling major projects for service
providers.
 The suppliers should have a track record of handling major tenders for notable projects in
the region.
 The quality of the raw materials will be quality tested regularly and any variation will be
subject to legal penalties and suites.
 The labor contractor will ensure continuous and good labor supply for the period of the
project without delay.
 The contractors will be selected based on satisfying all the above criteria without any
relaxations.

Seller Performance Monitoring

The performance will be monitored by the Project Team after every month and also in surprise
inspections to ensure continuous and proper quality of the project is delivered at the end. A team of
performance inspectors will be appointed internally and also special checks will be arranged by
external auditors to ensure all the ends are met and any void can be plugged timely.

Quality Control
Work Activity Measure Acceptance Criteria
Demolition of the Existing The site should be clear Proper site clearance, and gradation
Structures of all debris and be left at the end.
 labeled
Site Development Plan and Should involve all the Should face no roadblocks in
Approval major requirements approval.
mentioned factoring in
the risks and latest
guidelines
Working Contracts with All details should be All eligibility criteria should be met
Vendors included viz. quality, by the vendors before selection. The
time, commitment, trust, contracts will be binding and no
and also penalties. changes or relaxations will be
allowed.
Construction of Towers Proper and timely It should be completed in time,
construction following all meeting all the important
the guidelines and milestones as per the approved
requirements of the plan.
construction as
mentioned in the project
plan.
Development of park, plaza, Use and beautification of Proper landscaping, spacing, and
and green spaces the same. quality.
Road development Quality of the roads, and Should pass the basic quality checks
the finishing of the as done timely by QA team of the
sidewalks. company and the external auditors.
Expansion of Station Usage of proper Meet the approved quality specified
amenities and in the plan and ratified by the QA
beautification team.
Project Management Proper carrying out of all Meeting all the milestones
the activities of the effectively and delivering a quality
project and the project that is liked by all without
concerned activities in an causing any breach of the
orderly manner. agreement and keeping the
 interests of all the stakeholders.

Other Issues
 COVID-19 Pandemic: The pandemic has forced businesses to think of alternative ways to
sustain. But some aspects are beyond the control of any business or government. Although
the project has factored in the emergencies arising due to the same as the second wave has
been reported in many parts of the world, there are chances that there is another lockdown
can be announced forcing the shutdown of the operations for an indefinite period.
 Environmental Concerns: Although there will be proper clearances from the concerned
department if the site does lead to an accidental leakage causing harm to the environment,
it can cause a major issue.
 HR Concerns: Proper HR policies and work conditions have to be met to ensure there are no
labor issues or problems. Any women workers have to be allowed to get their children if
they have to and a separate temporary compound has to be sidelined for the children. This
will encourage women to work well and be assured of the safety of their children. Proper
breaks should be allowed.
 Raw Materials: Regular inspections have to be carried out to ensure good raw material
quality throughout the project without any hassles. Quality if not monitored can lead to
serious repercussions.
Appendix
Project Charter
Project Title Burnaby Major Redevelopment Project
Team Name Beedie Constructions Project Team
Project Description The project involves the Beedie Constructions undertake a major

redevelopment of a site they purchased from Dairyland for the

construction of residential and commercial towers, parks, roads, etc.

Project Customer Initial Beedie Constructions- Oliver Nicklin
Project Sponsor Beedie Constructions President, Industrial-Todd Yuen
Date 25 November 2020

Objective
The project has been carried out to provide the people of the area with world-class commercial and
civil amenities in the form of 25-story towers and other civic amenities near it. It will be a major
change to the landscape of the area and will be cherished by generations to come. The company has
undertaken various agreements to ensure its timely completion as per the project management
plan.

Assumptions
It is assumed that the population of the area will increase with time and people will need more and
better facilities for living and working. The project will ensure a substantial contribution to the
community by the company. Also, as the work requirements increase the emerging of co-working
spaces will be highly helpful for all.

Scope
The scope of the work includes the following deliverables:

10. Demolishing of the existing structures to get the area cleared for further redevelopment.
11. Ensuring the sewer, water, gas, and also the electrical infrastructure laying down after taking
suitable permissions and sanctions.
12. Getting the site cleared for proposed construction from the authorities.
13. Launch of a marketing campaign simultaneously to invite people to invest in both
commercial and residential properties.
14. Build a sample flat and a sample office space as a prototype to show the interested people.
15. Collaborating with raw material suppliers in the area for the best quality and prices.
16. Construction of the project as per the stated requirements starting with two towers to begin
with-a commercial, and a residential.
17. Workforce management.
18. Project Management activities.
The scope can be impacted due to various external factors like a pandemic, natural disasters,
geopolitical conditions, etc. These can impact the project indefinitely.

Limits
These define the constraints the PM can face while executing the project to completion.c

 It is possible the people are not ready to work in public sites and places due to the COVID
fears.
 Construction of more than one prototype office or residential apartment.
 Availability of the ministers or other officers for approval.
 Cannot outsource operations to increase speed as quality delivery is important.

Project Milestones
 Demolish Dairyland Structures-05.02.2021
 Procurement-17.02.2021
 Pre-Construction-05.03.2021
 Construction-10.10.2021
 Create on-site parks/ Green spaces/Civic Plaza-19.10.2021
 Widen/Upgrade Roads- 13.11.2021
 Expand Sperling Skytrain Station-01.01.2022

Project Team
Oliver Nicklin, Director He has a huge experience in project management and will monitor the
of Project Manager progress of the project and help achieve all the objectives of the same
which lie within the scope of the work outlined above. He will manage
the project team, undertake resource planning, manage time and
schedule, and constantly monitor progress on all fronts. He will also
constantly monitor risks and ensure things are worked out accordingly.
Finally, he will ensure customer satisfaction.
Andrew Clarke He has great experience in managing largescale constructions for the
Constructions Lead company and will undertake the same role in the project. His invaluable
inputs will be highly useful for the project.
Mark Wessel He will handle all the matters concerning technology and manage all the
IT Lead whole IT-related functions.
Adam Donnelly He is experienced in land development will handle all the functions
Technical Lead related to the development of land and its beautification.
Sunny Hahm He will handle all the marketing and promotional activities of the
Marketing Lead project.
Andreas Vouzas He will help in proper project estimation costs at the beginning itself.
Finance Lead
Vanessa Docherty She will lead the HR functions and operations in the project.
HR Lead

SIGNATURES

Customer Signature Date

Signature Date

Signature Date