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TLE-ICT-Computer-Hardware-Servicing-LM Module 3RD QUARTER M5

Data backup is an important part of basic routine maintenance. Backing up data means creating copies of important files and folders on another storage device or in the cloud. This protects a user's valuable data if the original files become corrupted or lost. It is important to decide what specific files and data should be backed up, such as documents, photos, videos, or program settings. Users can then backup their files on external hard drives, CDs/DVDs, USB flash drives, or cloud storage services. Keeping regular backups ensures users will not lose their data if their computer crashes or is damaged.

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328 views5 pages

TLE-ICT-Computer-Hardware-Servicing-LM Module 3RD QUARTER M5

Data backup is an important part of basic routine maintenance. Backing up data means creating copies of important files and folders on another storage device or in the cloud. This protects a user's valuable data if the original files become corrupted or lost. It is important to decide what specific files and data should be backed up, such as documents, photos, videos, or program settings. Users can then backup their files on external hard drives, CDs/DVDs, USB flash drives, or cloud storage services. Keeping regular backups ensures users will not lose their data if their computer crashes or is damaged.

Uploaded by

OmengMagcalas
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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MAINTENANCE OF COMPUTER SYSTEM

Perhaps you have handpicked the finest computer with the selected fastest processor and graphic card
and with a few gigabytes of memory. So you thought to yourself that your machine is probably going to
sustain you for the next five (5) years. But little did you discover that some six months down the road,
your computer is behaving like a Pentium 2 computer, perpetually flustering you with its choppy
images, frustrating pop-ups and tremendously slow disk access. Gradually, your computer crashes
and all your data is lost on one fine afternoon.

One thing you have probably missed out is the need for system maintenance. The basic routine
maintenance comprises of the 3 basic processes:

1. Data Backup
2. Malware Maintenance MODULE 5
3. Disk or File System Maintenance

Let us address each of the processes in detail so that you


can better understand how you can apply them in your
system to extend its longevity.

Figure 146. Data Backup


DATA BACKUP

Backing up basically means creating a redundant copy of a data so that in case anything happens to the
original data, you have a spare copy. This is typically a simple thing to do.

First, you must ask yourself why should you back up the data or system?

If you feel that you should backup your valuable data, then you should decide and select what are the
data to be backup. Depending on your needs, you may choose to backup your windows registry, or
your Outlook Express mail data, or even your windows security keys.

Windows operating system's friendly interface allows you to drag and drop computer files from one
storage device to another. And this can be as simple as copying a document file from your desktop
into a thumb drive.

But when these files gradually occupies a lot of disk space, you may need to seek help from archiver
utilities such as Winzip which enables you to compact your files into a single compressed file. You can
then break up this large file into several pieces to be stored in several mediums such as a span of CD
or DVD-Recordable.

Winzip also allows you to protect your file with encryption and a software password to prevent any
unauthorized access. There are a number of backup methods you could use.
How to backup files in Windows XP:
1. To use the built in Windows XP backup
tool, follow the instructions.

2.Click the Start button > All Programs >


Accessories > System Tools > Backup.

Figure 147. Step No.2 How to


Backup your files

3. The Windows XP backup tool allows backing up all


user files in just one task. If you select the option of the
My Documents backup, it will copy the entire contents
of the Documents and Settings folder including MS
Outlook/Outlook Express messages and settings as
well as your profile settings.

The Windows XP backup tool allows backing up all


user files in just one task. If you select the option of
the My Documents backup, it will copy the
entire contents of the Documents and Settings folder
including MS Outlook/Outlook Express messages and
settings as well as your profile settings.

Figure 148. Step No.3

4. However, in most situations full backup is not necessary. In all likelihood the My Documents folder
of your computer will be large in size and contain a lot of irrelevant information. If this is the case,
Windows XP backup tool suggests that you manually specify files that you want to include or exclude
from the backup set.

Figure 149. Step No.4

5. Lastly, do not forget to back-up your Internet Explorer favorites from within IE. You can export them
from the Menu.
Figure 150. Step No.5

MALWARE MAINTENANCE
Malware refers to any kind of malicious codes, objects or
content that infiltrates your computer, resulting in
damage and causing your system to act in an
undesirable manner. Commonly, these
include viruses, spyware, worms, trojan horses,
spams and many more. When you are infected, you can
lose your privacy, confidential data and access to your
system when software and hardware are
damaged. Fortunately, there are Figure 151. Anti-
Malware Application a couple of preventive measures
you can take to protect yourself from malware.

One thing you can do to scan the file for any virus
infection before you attempt to open it. If the scan shows nothing, it is probably a safe file. But then
again, it may be a new virus yet to be updated in your virus scan. You can either wait and apply the
next virus signature update and perform a second scan or risk it all and open the file.

DISK MAINTENANCE

Did anyone tell you that your hard disk is a pretty tricky machine? When you first installed your
operating system, you may be pleased to know how smooth and efficient your software applications
are running. But gradually, it slows down and this bothers you. What truly causes the decline in
performance? You may argue that your disk is just a couple of months old. This has much to do with
the way you operate on your system.

Try to imagine a big tool bucket filled with gadgets. Initially, the bucket only contains a few spanners, a
hammer and some screws. So every time you search for a particular item, it is relatively easy to find.
But soon as you keep filling the bucket with all sorts of items and especially when the amount of items
grows, you will discover that you may need more time just to search for a particular screw head. In
such cases, uninstall any unnecessary software and defragment your disk. Typically, your system
performance will decline when the amount of data in your hard disk starts to grow.
Figure 152. Disk Cleanup Window

Performance Task:
Essay. 20 points each

The basic routine maintenance comprises of the 3 basic processes:


1. Data Backup
2. Malware Maintenance
3. Disk or File System Maintenance

1. In your own words explain one of the 3 basic processes in basic routine maintenance? (Minimum of 4
sentences)

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