GRANTS CHAPTER RULES revised September, 2020 ARTICLE I NAME The name of this chapter shall be DKG Society International Grants Chapter, New Mexico State Organization, ARTICLE II PURPOSE The purposes of Grants Chapter shall be the seven purposes of The Delta Kappa Gamma Society International. ARTICLE I MEMBERSHIP Membership is in accordance with the Constitution, Article Ill which states: “Membership in The Delta Kappa Gamma Society Intemational shall be by invitation. A member inducted into the Society becomes a member of a chapter, a state organization, and the International Society. An individual becomes a member of the Society when she is inducted. She is inducted only once." The chapter has full authority of the administration of membership. Membership in the Society shall be active, reserve, honorary, or collegiate. A. Eligibility for membership in Psi Chapter requires 1. Active membership by invitation only. . The application must have signatures of two active members. b. Grants Chapter membership shall be limited to certified teachers or their equivalent at higher education 2. Reserve membership is granted by majority vote of Grants Chapter. 3. Transfers from international will be recognized as members 4, Termination is by death, resignation or non-payment of dues. a. Acomplete record of all membership in Grants Chapter that has been terminated shall be maintained by the local chapter Recording Secretary. b. The record shall include the reason and date of termination or reinstatement. The Chapter shall file letters of resignation or request for reinstatement and include this in the minutes of the meetings and record of membership. 33B. Potential candidates for membership will attend an orientation session before being considered for membership at a chapter meeting. C. Candidate information regarding membership eligibility will be presented at chapter meetings in the fall (October) and/or spring (February). D. After presenting a slate of initiates, the Chapter decides on a voting method with a paper ballot: 1) Majority vote (the Chapter's preferred method); 2) Preferential; and 3) 4/5 vote. E. Chapter inductions will be held in the month(s) of November and/or March, F. Inductees will purchase their key pin. ARTICLE IV FINANCE Financial matters are in accordance with the Constitution, International Standing Rules and the New Mexico State Organization Bylaws. A. The work of the Society on all levels is supported primarily by income from membership dues and fees. Each chapter is a non-profit (not tax exempt) organization, so it may vote to levy an assessment on its members. Chapter, coordinating council, state, and international dues and fees shall be collected by the chapter treasurer. 8. Grants Chapter will provide financial assistance to: the president for car mileage and registration fee and motel room fo all mandatory New Mexico State Organization meetings. C. Grants Chapter finances will be maintained by the following. * Dues - $35.00 plus New Mexico State Organization, and Intemational. * Grants Chapter will maintain a Scholarship Fund and provide a Professional Development Grant to its members. D. Chapter’s Checking and/or Savings accounts will be maintained at Wells Fargo Bank with 2 signatures required by the President and Treasurer. E. Pin money collected during the year is deposited in the Grants Chapter's savings account, in order to keep the account active, and the funds are earmarked for the President's Special Project. ARTICLE V ORGANIZATION Grants Chapter shall govern the conduct of its business in a manner consistent with the International Constitution, and International Standing Rules and the Theta State Bylaws, and Standing Rules, and the Grants Chapter Rules. 34a. Grants chapter officers, except the Treasurer and Parliamentarian, who are appointed by the President shall be elected in even-numbered years by a majority vote. b. The term of each selected officer shall be two years. No officer except the Treasurer may serve in the same office longer than two terms in succession. All officers shall take office on July 1 following their election. c. Chapter President or Chapter Designee shall represent the chapter as a voting member on the New Mexico State Organization Executive Board, ARTICLE VI OFFICERS AND RELATED PERSONNEL Grants Chapter officers shall be The President, First Vice-President, Second Vice-President, Recording Secretary, Corresponding Secretary (position is optional with duties assigned to Recording Secretary), all elected and a Treasurer selected by the Executive Board. Election of officers, duties of officers and the filing of vacancies is to be in accordance with the International Society Constitution. A parliamentarian, who is not an elected officer, is appointed by the president. A. The President shall: 1. Preside over chapter meetings. 2. Provide the recording secretary with an agenda prior to the meeting. 3. Check files received from her predecessor at the close of her term President will release her files to her successor. 4, Appoint and recommend a Treasurer and a Parliamentarian to the Executive Board and secure a vote for approval 5. A chapter representative shall attend New Mexico State Organization Leadership Development Seminar with the fee paid by the Grants Chapter. 6. Grants Chapter President will serve as President of Northwest Council Region during the rotated schedule. B. The First Vice President shall: 1. Be chairman of the Program Committee. 2. Share responsibilities of workshops with the Second Vice-President. 3. Serve as President in her absence 4, Prepare Chapter Handbook annually. 35C. The Second Vice President shall: 1, Be chairman of the Membership Committee 2. Share responsibilities of workshops with the First Vice President. C. The Recording Secretary shall: @. Take minutes of and roll at the meetings, b. Provide a summarization report of the minutes at the Chapter meetings, with a copy available to the President. 3. Provide copies of the past month's meeting to the President at the meetings. E, The Corresponding Secretary shall: 1. Perform duties and cary on correspondence deemed necessary by the President. 2. At the Chapter meeting, read only the correspondence deemed necessary by the President. F. The Treasurer shall: 1. Receive and pay out all monies belonging to the organization. Pay dues to the International Society and New Mexico State Organization by Jun 30 annually. File required tax reports 2. Keep an accurate account of receipts and expenditures and balance accounts. 3. Keep a file of receipts, bills, cancelled checks and bank statements. 4, Present a report at each regular meeting. 5. Provide copies of the past month's meeting to the President at the meeting 6. Submit for annuals audit the accounts of the organization and submit financial report to International by July 15th. 7. Serve as an ex-officio member, without vote, on the Executive Board. 8. Serve ex-officio in the process of budget development and supervision of finances. 9. Keep a complete record of all terminated and reinstated members. 10. Be responsible for purchasing the balclad President's pin given at the beginning of the President's biennium. The President will pay the 36difference if a gold pin is preferred. 11. Purchase key pins for AKI members. Purchase AKI materials as directed by President, G. The Parliamentarian shall: 1. Advise the President of parliamentary procedure when asked to do so. ARTICLE VI BOARDS A. The members of the Chapter Executive Committee are the elected officers of the chapter, the immediate past president and such other voting members as are determined by the chapter. The parliamentarian is an ex-officio member without vote. B, The Chapter Executive Board will consist of the Executive Committee and Chapter Committee Chairmen. 1 Meetings of the executive board shall be held at least twice annually. The board may meet at other times upon the call of the president. 2 A quorum shall be the majority of the voting members of the board. The chapter executive board may meet through electronic communication as long as all the members may simultaneously hear one another and participate during the meeting. 4 The Executive Board shall: + Function according to the Constitution. + Select the treasurer for the biennium. * Act in matters requiring immediate action and decision. + Recommend policies and procedures for consideration by members. + Establish rules for budget development and approval and for the supervision of chapter finances. ARTICLE VIII COMMITTEES Grants Chapter shall be responsible for duties represented by each international committee description in the Constitution, where responsibility is indicated and 37when applicable to chapter level. The areas of work in which chapters have constitutional responsibility are: A. Standing committees 1. Society Business a. Finance* Membership* Nominations* Expansion Bylaws-Chapter Rules* Leadership Development Non-Dues Revenue ‘Communication* 1) Technology/ Technology Contact* 2) Publicity* 3) Editorial Board i. Rituals/Ceremonies* 2. Society Mission and Purposes @. Educational Excellence* 1) Program* 2) Personal Growth and Services 3) Professional Affairs 4) Research* 5) Music* 6) US Forum/Legislative 7) Awards® b. Scholarships* c. World Fellowships* B. Special committees (Ad hoc, etc.) Courtesy A. The President should send a thank you note to the Superintendent of Schools when leave for State Convention or meetings are granted to members, if applicable.” B A gift will be selected by the Retirement Committee for members who retire, C. Agift will be presented to the State President when she visits the Grants Chapter. D. Cards will be sent for all courtesy concerns. The Hospitality committee Fereaog 38will send appropriate cards to members for the following: 1. Members who are hospitalized. 2. To family upon the death of a Delta Kappa Gamma member or in case of a death of an immediate family member 3. Birth of a baby 4, Members receiving special recognition E. Asa courtesy, Grants Chapter will not require new inductees to serve as hostesses the first year. C. Committee Responsibilities: 1. Duties of committees shall be in accordance with the Intemational CONSTITUTION and Standing Rules, and the New Mexico State Organization Bylaws, and Grants Chapter, Chapter Rules 2. Special committees shall be appointed by the President as the need requires. ARTICLE IX MEETINGS A. Grants Chapter shall meet at least four times a year in person or by electronic means, (The Intemational Constitution requires 4 business meetings per year.) B. Quorum for chapter meetings shall be the majority of the members present. ARTICLE X CONTRIBUTIONS AND PHILANTHROPIES Grants Chapter shall support the following A. 6" and 8" Grade Excellence Awards B. Local Science Fair C. Local Dr. Marlin Luther King Jr. Essay Contest D. Support newly graduated teachers entering Education Profession ARTICLE XI PUBLICATIONS 1. Grants Chapter shalll publish a newsletter ARTICLE XI AWARDS 39A. Grants Chapter shall award a Grant in Aid/Scholarship of $500 annually 1. The number of Grants-in-Aid/Scholarships and the amounts of each shall be recommended by the Grant-in-Aid/Scholarship Committee. 2. Rules governing the administration of the Grant-in-Aid/Scholarship program shall be recommended by the Grant-in-Aid/Scholarship Committee with approval of the Chapter, 3. The Grants-in-Aid/Scholarship are not limited to an in-state educational institution. 4, The Grants-in-Aid/Scholarship shall be awarded to one or two enrolled college women students pursuing a degree in education 5. Acheck will be written before the fiscal year ends to the educational institution. B, Chapter Achievement Award 1. Achievement Award Committee honors an active Grants Chapter member for outstanding contributions demonstrated during the year. C. Longevily Award to members who have been members of DKG beginning with 40 years at intervals of 5 years. D. Awards will be presented at the April Birlhday Luncheon. ARTICLE XII. MERGER / CONSOLIDATION Merger or consolidation of the chapter will be in accordance with International Society Constitution, and Standing Rules, New Mexico State Organization Bylaws and Standing Rules. A. To merge or consolidate with another chapter, a two-thirds vote of all chapter members must be obtained. B. A request for approval to merge or consolidate will be sent to the State President for approval of the State Executive Board. ARTICLE XIV DISSOLUTION A. Upon voting to dissolve the chapter, a request for approval of dissolution will be sent to the State Organization Executive Board, B. All New Mexico State Organization Society and International Society requirements shall be met. 40