POWERPOINT

Question: What is MS PowerPoint?

Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that allows
you to create professional-looking electronic slide shows. 
Question: How to open MS PowerPoint on a personal computer?
Answer: Follow the steps below to open MS PowerPoint on a personal computer:

1. Click on the start button

2. Then choose “All Programs”
3. Next step is to select “MS Office”
4. Under MS Office, click on the “MS PowerPoint” 

A blank presentation is open on the screen. According to the requirement, a person can modify the
template for a presentation and start using the program.
 Title Bar: Displays the document name followed by a program name

 Menu Bar: Contains a list of options to manage and customize documents

 Standard Toolbar: Contains shortcut buttons for the most popular commands

 Formatting Toolbar: Contains buttons used for formatting

 Status Bar: Displays slide position and the type of design in PowerPoint

 Drawing Toolbar: Contains tools for drawing lines, shapes, and objects

 Task Pane: Allows you to select tasks in different categories and quickly enhance your
slides in a few steps; provides quick access to the most common actions and features in
PowerPoint
 Outline and Slides Tabbed Pane: Lets you easily view a presentation in outline format
(text), as well as a list of all the slides in the presentation (with visuals)
 Help: Provides quick access to Help topics
Question: What is a PowerPoint presentation or PPT?
Answer: A combination of various slides depicting a graphical and visual interpretation of data, to
present information in a more creative and interactive manner is called a PowerPoint presentation or PPT.
Question: What is a slide show in a PowerPoint presentation?
Answer: When all the slides of a PowerPoint presentation are set in series and then presented to a group
of people, where each slide appears one after the other, is a set pattern, this is known as a PowerPoint
slide show. 
Question: What all elements can be added to a slide?
Answer: The following elements can be added to a Powerpoint slide:

1. Clip Art
2. Graphs
3. Tables
4. Photographs
5. Charts
6. Media Clips
7. Videos

Features of MS PowerPoint
There are multiple features that are available in MS PowerPoint which can customise and optimise a
presentation. The same have been discussed below.

 Slide Layout
Multiple options and layouts are available based on which a presentation can be created. This option is
available under the “Home” section and one can select from the multiple layout options provided.
The image below shows the different slide layout options which are available for use:

 Insert – Clipart, Video, Audio, etc.

Under the “Insert” category, multiple options are available where one can choose what feature they want
to insert in their presentation. This may include images, audio, video, header, footer, symbols, shapes,
etc. 
The image below shows the features which can be inserted:

 Slide Design
MS PowerPoint has various themes using which background colour and designs or textures can be added
to a slide. This makes the presentation more colourful and attracts the attention of the people looking at it.
This feature can be added using the “Design” category mentioned on the homepage of MS PowerPoint.
Although there are existing design templates available, in case someone wants to add some new texture or
colour, the option to customise the design is also available. Apart from this, slide designs can also be
downloaded online.
Refer to the below for slide design:

 Animations
During the slide show, the slides appear on the screen one after the other. In case, one wants to add some
animations to the way in which a slide presents itself, they can refer to the “Animations” category. 
The different animation styles available on PowerPoint are:

Apart from all these options; font size, font style, font colour, word art, date and time, etc. can also be
added to a PPT. 
Home Tab

Clipboard
You can quickly display the Clipboard task pane by clicking on the dialog launcher in the bottom right
corner of this group.

Paste - Button with Drop-Down. Pressing the arrow below the Paste button will display a list of the most
common Paste Special options including Paste Values and Paste Link. (Standard toolbar).
Cut - (Ctrl + X). Cuts the current selection to the clipboard. (Standard toolbar).
Copy - (Ctrl + C). Copies the current selection to the clipboard. (Standard toolbar).
Format Painter - Copies the format from a cell or range allowing it to be pasted elsewhere. (Standard
toolbar).

Slides

New Slide - Button with Drop-Down. The button inserts a new blank Title and Content Slide. The drop-
down contains the slides: Title Slide, Title and Content, Duplicate Selected Slides, Slides from Outline
and Reuse Slides.
Layout - Drop-Down. The drop-down contains the commands: Title Slide and Title and Content.
Reset - Reset the position, size and formatting of the slide placeholders to their default settings.
Delete - (Removed in 2010). Removes the slides currently selected.
Section - (Added in 2010).

Font
You can quickly display the "Font" dialog box (Font tab) by clicking on the dialog launcher in the bottom
right corner of this group.

Font - Provides a list of all the available fonts (based on your current printer selection). (Formatting
toolbar).
Font Size - Lets you adjust the character size (based on your current printer selection). (Formatting
toolbar).
Increase Font Size - (Increase Font in 2003). Increases the font size of the current selection to the next
larger size in the Font Size box.
Decrease Font Size - (Decrease Font in 2003). Decreases the font size of the current selection to the next
smaller size in the Font Size box.
Clear All Formatting - Removes all the formatting from the current selection, leaving just the plain text.
Bold - (Ctrl + B). Toggles bold on the current selection. (Formatting toolbar).
Italic - (Ctrl + I). Toggles italics on the current selection. (Formatting toolbar).
Underline - (Ctrl + U). Button with Drop-Down. The button toggles bold on the current selection. The
drop-down provides access to the Double Underline command. (Formatting toolbar).
Strikethrough - Draws a line through the middle of the current selection.
Character Spacing - Drop-Down. The drop-down contains the commands: Very Tight, Tight, Normal,
Loose, Very Loose and More Spacing.
Change Case - Drop-Down. The drop-down contains the commands: Sentence Case, lowercase,
UPPERCASE, Capitalize Each Word and tOGGLE cASE.
Font Color - Button with Drop-Down. The button changes the colour of the font of the current selection.
The drop-down (Formatting toolbar).

Paragraph
You can quickly

Bullets - Button with Drop-Down. The button toggles bullet points on the current selection. The drop-
down contains the commands:
Numbering - Button with Drop-Down. The button. The drop-down contains the commands
Decrease List Level - Decreases the indent by 1 or removes the indent completely. (Formatting toolbar).
Increase List Level - Increases the indent by 1. (Formatting toolbar).
Line Spacing - Drop-Down. The drop-down contains the commands: 1.0, 1.5, 2.0. 2.5, 3.0 and Line
Spacing Options.
Align Text Left - (Ctrl + L). Aligns data to the left edge of the cell. (Formatting toolbar).
Center - (Ctrl + E). Aligns data to the middle of the cell. (Formatting toolbar).
Align Text Right - (Ctrl + R). Aligns data to the right edge of the cell. (Formatting toolbar).
Justify - Aligns text to both the left and right margins adding extra space between the words where
necessary.
Columns - Drop-Down. The drop-down contains the commands: One Column, Two Column, Three
Columns and More Columns.
Text Direction - Drop-Down. The drop-down contains the commands: Horizontal, Rotate all text 90,
Rotate all text 270, Stacked and More Options.
Align Text - Drop-Down. The drop-down contains the commands: Top, Middle, Bottom and More
Options.
Convert to SmartArt - Drop-Down. The drop-down contains the commands:
Drawing
You can quickly ..

Shapes - gallery
Arrange - Drop-Down. The drop-down contains the commands: Bring to Front, Send to Back, Bring
Forward, Send Backward, Group, Ungroup, Regroup, Align, Rotate and Selection Pane.
Quick Styles - Drop-Down. The drop-down contains the commands:
Shape Fill - Button with Drop-Down. The button .. The drop-down contains the commands:
Shape Outline - Button with Drop-Down. The button .. The drop-down contains the commands: Theme
Colors, Standard Colors, Recent Colors, No Outline, More Outline Colors, Weight, Dashes and Arrows.
Shape Effects - Drop-Down. The drop-down contains the commands: Preset, Shadow, Reflection, Glow,
Soft Edges, Bevel and 3D Rotation.

Editing

Find - Displays the "Find" dialog box.

Replace - Button with Drop-Down. The button displays the "Replace" dialog box. The drop-down
contains the commands: Replace and Replace Fonts.
Select - Drop-Down. The drop-down contains the commands: Select All, Select Objects and Selection
Pane.

Voice

Uses of PowerPoint Presentation

PowerPoint presentations are useful for both personal and professional usage. Given below are a few of
the major fields where PPT is extremely useful:

 Education – With e-learning and smart classes being chosen as a common mode of education
today, PowerPoint presentations can help in making education more interactive and attract
students towards the modified version of studying

 Marketing – In the field of marketing, PowerPoint presentations can be extremely important.
Using graphs and charts, numbers can be shown more evidently and clearly which may be
ignored by the viewer if being read

 Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint can
be used

 Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns,
photograph, etc. can be added to the resume
 Depicting Growth – Since both graphics and text can be added in a presentation, depicting the
growth of a company, business, student’s marks, etc. is easier using PPT
Q 1. How many maximum slides can be added to a PowerPoint presentation?

1. 50
2. 500
3. No fixed number
4. 25
5. 300

Answer: (3) No fixed number

Q 2. Slide Sorter view can be selected under which of the following categories?

1. Home
2. File
3. Edit
4. View
5. Review

Answer: (4) View

Q 3. The combination of which keyboard keys can be used as a shortcut to add a new slide in MS
PowerPoint?

1. ctrl+S
2. ctrl+L
3. ctrl+M
4. ctrl+N
5. ctrl+P

Answer: (3) ctrl+M

Q 4. Header and Footer option is available under which of the following categories?
 1. Insert
2. Design
3. Review
4. View
5. Home

Answer: (1) Insert

Q 5. Which of the following is not included in the “Insert” category in MS PowerPoint?

1. Shapes
2. Table
3. Equation
4. Animation
5. Video

Answer: (4) Animation

S PowerPoint , on mouse click option can be used by?
0 

A. Insert & on mouse click.

B. Format & on mouse click .
C. Transition & on mouse click .
D. None of these

Submitted by: Safdar Hayat

What Power point feature will you use to apply motion effects to different objects of a slide ?
0 

A. Slide Transtion
B. Slide Design
C. Animation Objects
D. Animation Scheme

Submitted by: Farhan Rana

Which file is responsible to start MS Power point?

0 

A. ppt.exe
B. Powerpnt.exe
C. Mspoint.exe
D. None of these

Submitted by: Farjan Ahmed Soomro

If you select first and second slide and then click on New Slide button on toolbar, what will happen
then _______ ?
0 

A. A new slide is inserted as second slide in presentation

B. A new slide is inserted as third slide in presentation
C. A new slide is inserted as first slide in presentation
D. None of above

Submitted by: Rashid Mehmood

Which PowerPoint feature allows the user to create a simple presentation quickly _______ ?
0 

A. AutoContent Wizard
B. Transition Wizard
C. Chart Wizard
D. Animations

Submitted by: Rashid Mehmood

Which PowerPoint view works best for adding slide transitions ________ ?
0 

A. Slide view
B. Slide show view
C. Notes view
D. Slide sorter view

Submitted by: Rashid Mehmood

You can edit an embedded organization chart object by _________?

0 

A. Right clicking the chart object, then clicking edit MS-Organizaiton Chart object
B. Double clicking the organization chart object
C. Clicking edit object
D. A and C both

Submitted by: Rashid Mehmood

MS Power Point is a/an example of___________?

0 

A. Multimedia software 
B. Graphics software
C. Spread sheet
D. Entertainment software

Submitted by: Misbah
After choosing a predefine template________option has to be chosen to change a background color
in Ms PowerPoint?
0 

A. Design template
B. Color scheme
C. Animation scheme
D. Color effects

To import text from a word document that uses headings into a PowerPoint presentation:
0 

A. This can not be done in PowerPoint

B. Click Insert, Slides from Outline
C. Click Import, Word Document Headings
D. Click File, New, Presentation from Word Headings

  Section 3   Section 4   Section 5

4.

Which of the following section does not exist in a slide layout?

Animations
 Which tab is not available on left panel when you open a presentation?

C. Notes