USER

MANUAL
TOUCHLINK TIME RECORDER 3 STANDARD (TR3)

LOGIN
 Open the software Touchlink Time
Recorder 3, the users need to login
user account in the system.
Default user account is “ADMIN”
and “No password”.

Figure 1.0 Login Form

MAIN MENU
In Main Menu of Touchlink Time Recorder 3, contains the following submenus, the Time Logs, Device,
User Rights, Clear Logs, Employee Group, Group Members, Desktop Fingerprint Enrollment, Import
Device from file, Import logs from Time Recorder, Backup Database, Change Password and Fingerprint
Algorithm Version. See in Figure 1.1

Figure 1.1 Main Menu

 EMPLOYEES
In the Employee Tab, center panel appear the Employee’s details and in the left side the master list of
employees.

ADD NEW EMPLOYEE

To Add New Employee, follow the steps:

Step 1. In the Employees Tab, Click Add New

Employee button then New Employee Tabs
Appear.
Step 2. Then fill up the employee’s Information.
The fields that have **must be fill in to enable
to add new employee. Step 3. Add employees as
their subordinates in subordinates tab if
applicable.
Step 4. In the DEVICE INFORMATION fill the
access no. use by the employee in devices and
privilege.
Step 4. Click Update Button to save the
information. See in figure 1.3
NOTE: In access number make sure that no
Figure 1.3 Add New Employee
“0‘zero & special character, on the first

digit
DELETE EMPLOYEES
Step 1. In the Employee Tab, Click Delete button in Employee’s details panel.
Step 2. Dialog box appear then click Yes.
SEARCH ALL EMPLOYEES ACTIVE & INACTIVE

Step 1. In Search box click dropdown

button drop box will appear. Step 2.
Check the include Inactive employees to
show all employees include inactive.
Step 3. Then search employee. Step 4.
You can adjust the result in limit search
result.

Figure 1.4 Search Employees

RESTORE EMPLOYEE

Step 1. In search box click dropdown button,

box to show all employees included inactive.

Step 3. Search inactive employee then select.
Step 4. Dialog appear click Yes

Figure 1.5 Restore Employee

drop box will appear.
Step2. Check the
MANAGE DEVICES

Manage system’s devices used to configure / command the devices. Manage fingerprints and Logs from
devices.

ADD NEW DEVICE

To Add New Device, follow the steps:

 Step 1. In Devices Menu Click Add New Button. Then Device Setup
will appear.
Step 2. Fill in the information needed. [General Tab]
Terminal name is the name of the device and The Terminal Code is
the code name of the device (default is 1). To get the Serial
Number set the communication setting. In Communication have
three (3) options the IP address, COM Port, and USB.
If IP Address selected then add the IP address of the device.
Then Click Retrieve button to load the serial number Step 3. Find
Key code in device then enter in the setup.
Note: http://office.mysolutions.com.ph:26/keygenerator/ Step 4.
In [Advanced Tab] Select in Download Mode options.
Manual is Download manually by using management Devices. The
Interval is auto download of logs depends on interval value and the
Time base is auto download of logs depends on the set time. Step
5. In (Advanced Tab) Select in Function option. Both are to get time
in and time out Log from devices. The Time In Only is to get
the time in logs only and Time Out Only is to get the time Out logs Only. Figure 1.6 Add New Device
Step 6. Click OK to finish.

EDIT DEVICE

Step 1. In the Devices Menu Select Device in the list. Step

2. Click Edit button in the top of the list.

Step 3. Device Information will appear.

Step 4. Change the Information then click OK to finish
 Figure 1.7 Edit Device

DELETE DEVICE

To Delete Devices, follow the steps:

Step 1. In the Devices Menu Select Device in the list.

Step 2. Then Click Delete Button in the top of the List.
Step 3. Dialog box appear click Yes.

SYNC TIME

To synchronize the time of Computer to Devices follow the steps:

Step 1. Go to the Devices Menu, Select the device desire, Click Sync Time. Step
2. Wait until notification appear.
DOWNLOAD LOGS FROM DEVICE

To download the logs of devices

manually follow the steps:

Step 1. In the Devices Menu Select

Device in the List. Step 2. Then Click
Download Logs from device button.
Step 3. Dialog box appear click Start to
continue downloading.
Step 4. Wait until notification appear.

Figure 1.8 Download logs

CLEAR DEVICE LOGS

To clear the logs of devices, follow the steps:

Step 1. In the Devices Menu Select Device in the List.
Step 2. Then Click Clear Device Logs button.
Step 3. Dialog box appear then click yes to continue.
Step 4. Wait until notification appears.
 DOWNLOAD USERS FROM DEVICE

To download fingerprints of employee

in devices follow the steps:

Step 1. In the Devices Menu Select

Device in the List. Step 2. Then Click
DOWNLOAD USERS FROM DEVICE
button. Step 3. Dialog box appear then
click View button.
Step 4. Select click [+] expand to button
on User device only to populate all
employee Fingerprints. Step 5. Click OK
button and wait until it done.
Step 6. Close the dialog box.

UPLOAD USERS TO DEVICE

To upload fingerprints of employee

from system to devices follow the
steps:

Step 1. In the Devices Menu Select

Device in the List.
Step 2. Then Click UPLOAD USERS TO
DEVICE button
Step 3. Dialog box appear then click
View button.
Step 4. Select click [+] expand to button
on Ungrouped Figure 2.0 Uploading Users
Step 5. Click OK button and wait until it
done.
Step 6. Close the dialog box

DELETE DEVICE USERS

To Delete users in devices, follow the steps:

Step 1. In the Devices Menu Select Device in

the List.
Step 2. Then Click DELETE DEVICE USERS
button.
Step 3. Dialog box appear then click
View button
Step 4. Select Employee in the list Step 5.
Click OK button and wait until it done.
Step 6. Close the dialog box

Figure 2.1 Delete Users

TIME LOGS
In Time Logs Menu, Click Time Logs to View, Add or Modify, print and export Employee’s Time
logs
 Figure 2.2 Time Logs

VIEW TIME LOGS

Step 1. In Time logs Menu Select Date range.

Step 2. Select / Check the employees in employee Selection.
Step 3: (Options) Can Sort/Filter the record in the list by selecting in arrange by.
Step 4. Then click View Button

PRINT TIME LOGS

Step 1. In the Time logs Menu Select Record.

Step 2. Click Print button then in new tab display the print preview.
Step 3. In print preview Click Print button in upper right corner.

PRINT COMPUTED DTR

Step 1. In the Time logs Menu Select Record.

Step 2. Click Print Computed DTR button then in new tab display the print preview. Step
3. In print preview Click Print button in upper right corner.
Note: Can generate total hours of works (FIRST IN & LAST OUT)

PRINT PAIRING DTR

Step 1. In the Time logs Menu Select Record.

Step 2. Click Print Pairing DTR button then in new tab display the print preview.
Step 3. In print preview Click Print button in upper right corner.
Note: Can generate total hours of works & grand total

EXPORT TO TEXT FILE

Step 1. In the Time logs Menu Select Record.

Step 2. Click Export to Text File button Then Save as Dialog pop up.
Step 3. Add File name and click save button.

EXPORT TO LOG FILE

Step 1. In the Time logs Menu Select Record.

Step 2. Click Export to Log File button Then Save as Dialog pop up.
Step 3. Add File name and click save button.
EXPORT TO EXCEL

Step 1. In the Time logs Menu Select Record.

Step 2. Click Export to Excel button Then Save as Dialog pop up.
Step 3. Add File name and click save button.

EXPORT COMPUTED DTR TO EXCEL

Step 1. In the Time logs Menu Select Record.

Step 2. Click Export Computed DTR to excel button Then Save as Dialog pop up.
Step 3. Add File name and click save button.

EXPORT PAIRING DTR TO EXCEL

Step 1. In the Time logs Menu Select Record.

Step 2. Click Export Computed DTR to excel button Then Save as Dialog pop up.
Step 3. Add File name and click save button.

USER RIGHTS
In User Rights Menu, you can manage the privilege on the software

To Add User Role, follow the steps:

Step 1. In the User Rights Menu.
Step 2. Click Add User Role Button, then create name for the role.
Step 3. Select the tasks/role that wants to give on the user role.
Step 3 Click save button to Finish.

ASSIGNING USER RIGHTS

To Assign User Role, follow the steps:

Step 1. In the Main Menu. Go to Employees Tab
Step 2. Select the employees that wants to give user role.
Step 3. Click Edit Information, click dropdown button on User Role.
Step 4. Select the create role, set password if applicable Step 5.
Click Update button, click Yes to save.
Step 6. Login the given credentials.

CLEAR LOGS
In Clear Logs Menu, you can delete the previous logs & clear garbage logs

To Clear logs, follow the steps:

Step 1. In the Main Menu. Go to Clear Logs Menu.
Step 2. Select the desire Date range, Click clear previous logs.
Note: For garbage logs, will delete the invalid record)
EMPLOYEE GROUPS

Figure 2.3 Employee Groups

ADD NEW GROUP

Step 1. In Employee Groups dialog box click Add button.

Step 2. Input Group Name and Group Code
Step 3. Click Save Button

EDIT GROUPS

Step 1. In Employee Groups dialog box Select Group name.

Step 2 Click Edit button
Step 2. Change Group Name and Group Code, you want.
Step 3. Click Save Button

DELETE GROUPS

Step 1. In Employee Groups dialog box Select Group Name

Step 2. Click Delete Button
Step 3. Click “Yes” to delete record
GROUP MEMBERS

Figure 2.4 Group Members

To designate the employees, follow the steps:

Step 1. In Group Members Menu Dialog Select Group Type and Group Name
Step 2. Click Next and Employee List and Group Members Show
Step 3. Select Employee in the Employee List and Click Greater than [>] button to add in the Group
Members. If you want to remove the employee in the group select in group members then click less than
[<] button.
Step 4. Click to Finish if you done

DESKTOP FINGERPRINT ENROLLMENT

In Desktop Fingerprint Enrollment Menu, you can manage the enrollment of employee fingerprints Note:
In order to use this function, need an enroller device. (ZK4500)

IMPORT DEVICE LOG FROM FILE

To import log, follow the steps:

Step 1. In Import device log from file Menu, Dialog box will appear.
Step 2. Select the location of the USB Drive.
Step 3. Select the file naming 1_attlog or Serial Number_attlog, then open.
Step 4. Wait until notification appears.
Step 5. Dialog box appear then click OK to finish.
IMPORT LOGS FROM TIME RECORDER
In Import logs from time recorder, you can export the log file form Time Logs Menu, then you can
import logs from time recorder. It is applicable then have software installed on different computers.

BACKUP DATABASE
In this Menu, you can made easily to backup database.

To backup database, follow the steps:

Step 1. In Backup database Menu, Dialog box will appear.

Step 2. Select the location want to save the files.
Step 3. Wait until notification appears.
Step 4. Dialog box appear then click OK to finish

CHANGE PASSWORD
In this Menu, you can change/modify password

To change the password, follow the steps:

Step 1. In Change Password Menu, Dialog box will appear.

Step 2. Enter the old password, then type the new password, then Retype password click OK to finish

Reminders: Please take note your password

FINGERPRINT ALGORITHM VERSION

In this Menu, you can upgrade or downgrade the algorithm version

Step 1. In Fingerprint algorithm version Menu, Dialog box will appear.

Step 2. Select the algorithm Version_10 or Version_9 then click DONE to finish
Note: upgrade or downgrade can cause of inconsistencies or errors in fingerprint identification