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Client Proposal Letter Sample

The document outlines a proposed action plan to increase volunteer recruitment and retention for a nonprofit agency. It includes goals to increase recruitment by 10% and retention by 20% within a year. The plan involves analyzing current recruitment practices, surveying volunteers, evaluating training, and identifying reasons for decreased participation. It proposes communicating with current and past volunteers, identifying an organizational liaison, and providing biweekly updates culminating in a final presentation and written report. Authorization from the client is requested to proceed.

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Khensani Zitha
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316 views

Client Proposal Letter Sample

The document outlines a proposed action plan to increase volunteer recruitment and retention for a nonprofit agency. It includes goals to increase recruitment by 10% and retention by 20% within a year. The plan involves analyzing current recruitment practices, surveying volunteers, evaluating training, and identifying reasons for decreased participation. It proposes communicating with current and past volunteers, identifying an organizational liaison, and providing biweekly updates culminating in a final presentation and written report. Authorization from the client is requested to proceed.

Uploaded by

Khensani Zitha
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Your safety is our highest priority

2. We commit to provide the lowest fares with our ‘Price Beat Guarantee’
3. Our team are always here to help, 24 hours a day, 7 days a week
4. We’ll let you know your choices if your flight is changed before you travel
5. We’ll keep you updated and provide options if things don’t go to plan on the day
6. You will get what you paid for
7. You can have confidence in how quickly we will respond to an issue
8. You can have confidence in how quickly we will refund your money
9. We share your passion for protecting our environment
10. We commit to the privacy of your personal information

Sample Proposal Letter

Header
(This would be your team letterhead with contact information for your client.)

Date

Mr. Ted Quinn


Nonprofit Agency Name
Street Address
Austin, TX 78728

Dear Mr. Quinn:

Our team enjoyed discussing the opportunity to assist Nonprofit Agency in developing a
plan to increase your volunteer productivity. As we agreed, we began work on this project
last week. We are submitting a proposed action plan for your review.

Background
On [date], we met and discussed the recent turnover of volunteers in your San Antonio
region and your recent acquisition of the Corpus Christi/South Texas region. We also
discussed your growing concerns regarding your volunteer recruitment and retention
practices. Increasing your volunteer base will allow Nonprofit Agency to serve more
needy clients throughout South Texas.

Initial research shows you to have one volunteer with seven years and another with three
years of tenure. You also recently "rehired" a volunteer who was previously with you for
three years. You have two new volunteers in your San Antonio region, and have not yet
started seeking volunteers in Corpus Christi.
Ted Quinn Page 2 Date

Your volunteer recruitment practices include a standard newspaper advertisement and


personal interview. You offer a half-day training session for all volunteers. In that half-day
training you also provide literature about your agency and a 3-page "volunteer handbook."

Goals/Objectives
As you requested, our goal will be to develop a plan and present you with a number of
recommendations to increase your volunteer recruitment by 10% and improve your
volunteer retention by 20% within the next year. This plan will be accomplished through
the following steps:

1. An analysis of the volunteer recruitment practices in this area.


2. An analysis of recruitment and retention practices of other non-profit agencies.
3. A survey of current and past volunteers about effectiveness of volunteer training,
handbook, etc.
4. An evaluation of your one-half day training session and the training handbook.
5. A survey of past volunteers to identify reasons for decreased participation.

Procedures
Meeting these objectives will require an open line of communication with current and past
volunteers. A letter of introduction from you will be helpful in gaining their cooperation. The
success of this project will be further enhanced if we could identify a liaison within your
organization to provide us with direction and answer questions as needed.

We will supply you with interim progress updates every two weeks. We invite you for a
presentation of our findings at ___p.m. on [DATE – see calendar for final presentation
date] at [LOCATION - classroom]. The written report will be submitted by [DATE – two to
three weeks after due to me to give you time to revise].

This project will provide you with support and guidance in reaching your goals for effective
recruitment and retention of volunteers. Please call me at XXX-XXXX with any comments
and suggestions for this project. If this proposal meets with your approval, please
authorize by signing below and (here you tell them if you want to be called to pick it up or
to come and meet with them or what you want the next action to be).

Sincerely,

Jane Smith

cc: Layla Garcia, Mark Jefferson, Rebecca Longoria

CLIENT Authorization

Signature:_______________________________________________

Date ___________________
Ted Quinn Page 3 Date

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