Shareworks by Morgan Stanley Privacy Policy Effective Date: May 2020 1. Overview
Shareworks by Morgan Stanley Privacy Policy Effective Date: May 2020 1. Overview
PRIVACY POLICY
1. Overview
Morgan Stanley Smith Barney LLC through itself and /or its affiliates ("Morgan Stanley", "us",
"our" or "we") provides global Services to public and private companies that offer equity and
other types of awards through company plans to their employees, directors and consultants
and private companies seeking to track corporate capitalization data, via an internet-based
platform, such as at https://www.shareworks.com and any alternative, replicated and/or
back up website made available by or on behalf of us (“Shareworks Platform”).
The “Services” include the offering and provision of:
(i) Internet-based management of corporate capitalization data, as well as
management, administration and execution of share plans and the sale of securities
or through a software application on a mobile device that was made available by or
on behalf of us; and
(ii) Morgan Stanley at Work which is a broad set of employee benefit solutions, services
and offerings made available by Morgan Stanley and designed to help employees
realize the full value of their workplace benefits, better understand their equity
awards and drive better outcomes in the context of their overall financial goals,
including, but not limited to share plan and support services, financial education and
wellness, Access Direct Accounts or other brokerage accounts, other digital solutions
and resources and Wealth Management Services.
In connection with such Services and/or your access and use of the Shareworks Platform, we
will process personal information as a data processor as defined under applicable data
protection and privacy laws. In limited circumstances, Morgan Stanley may be deemed to be
a data controller as defined under applicable data protection and privacy, such as where we
are offering you new products or services unrelated to the Services as further detailed in
section 11. This Privacy Policy describes how Morgan Stanley processes your personal
information, including:
This Privacy Policy does not apply to other information we collect, including information
collected on other websites, such as separate websites operated by us or by our affiliates or
business partners that do not post this Privacy Policy, or other information that may be
provided to us through other means.
We collect information provided by your current and/or former employer that you provide
via forms, applications, surveys or other online fields. There are portions of our online
services where we may collect personal information about you for identification purposes,
to fulfil your online requests, or where we believe it is reasonably required for ordinary
business purposes.
3. Information Collected
We also obtain your personal information from our agents or service providers acting
on our behalf, from third parties authorized to provide us with such information, such
as credit reporting bodies, other credit providers or other agencies used for running due
diligence checks, authorized third parties performing identity verification procedures on
our behalf and/or from third parties who provide services to you such as your financial
adviser, financial planner, dealer group, accountant or other professional adviser.
The personal information we obtain through these sources include personal details,
contact details, identification documents, personal identifier(s), financial account
information, and where permitted by applicable law and only to the extent needed
information relating to political affiliations, trade union membership or criminal
convictions.
We are not allowed to process personal information if we do not have a valid legal ground.
Accordingly, we, our affiliates and service providers, may use information we collected
through our online services:
1. With your consent where required under applicable law, such as in relation to marketing
in certain jurisdictions;
2. if necessary, for our legitimate interests (in each case provided such interests are not
overridden by your privacy interests) or necessary in relation to the Services or other
services or products that we offer or you request, such as when we use your personal
information including to:
3. To exercise and defend our legal rights anywhere in the world including in relation to
any litigation, disputes or contentious matter we or that of any affiliates anywhere in the
world are involved in and/or to assist with investigations, complaints, regulatory
requests, litigation, arbitration, mediation or requests from individuals;
4. In order to comply with legal and regulatory obligations and requests, (including any
legal or regulatory guidance, codes or opinions), applicable to us anywhere in the world
or for the performance of a task carried out in the public interest, including:
a) To carry out credit, money laundering and conflict checks and for fraud, financial
crime prevention purposes (and this may include consideration of information
regarding political affiliations and criminal offences committed or alleged to have
been committed); to verify your personal information we collect from you for such
credit, money laundering and conflict checks;
b) For reporting (including without limitation transaction reporting) to, and audits by,
national and international regulatory, enforcement or exchange bodies and
We do not disclose your personal information, except as described in this Privacy Policy.
Our processing and use of your personal information, for the purposes specified in this
Privacy Policy, includes disclosure of your personal information:
To credit reference, fraud prevention and other similar agencies, and other financial
institutions, with whom information is shared for credit and money laundering
checking and fraud prevention purposes;
To a prospective seller or buyer in the event that we sell or buy any business or
assets or if all or substantially all of our assets are acquired by a third party, in which
case personal information held by it about its customers will be one of the
transferred assets;
To any third party to whom you authorize us to disclose your personal information.
These disclosures involve overseas storage and other overseas transfer, processing and use
of your personal information, and disclosure to these third parties, including in or to
countries or territories where the laws may provide a different level of data protection.
We also use cookies and similar technologies to collect information about you when you visit
our websites or interact with us on-line e.g. via email or other electronic means. To find out
more about how we use cookies and similar technologies, how we process the information
obtained through cookies and how to reject cookies, see Our Global Cookies Policy at
http://www.morganstanley.com/global-cookie-policy.html
Most browsers can be set to send signals to third party websites requesting them not to
track the user's activities. At this time, we do not respond to "do not track" signals.
Consequently, our third party service providers such as Adobe Analytics, and other third
party websites and online services, may indeed track and collect information about your
online activities over time while navigating to, from and on our online services and across
those third party websites and online services, notwithstanding any "do not track" signals
we may receive.
Subject to your obligations under the Terms of Use, Morgan Stanley maintains appropriate
physical, technical and procedural safeguards designed to protect any information that you
provide to us from accidental or unauthorised loss, misuse, damage, modification, access or
disclosure.
Morgan Stanley has established a Global Information Security Office, which leads efforts to:
Third parties who process your personal information on our behalf are required to adhere to
appropriate security standards designed to protect such information against unauthorised
access, destruction or loss.
If there are any other products or services that we or our affiliates believe may be of
particular interest to you, whether provided by us or by our affiliates, we or our affiliates will
contact you by mail, email, telephone, or any other method of communication you have
indicated to us as a channel to contact you including outside standard working hours or if
you are travelling overseas.
Where required by applicable law, we will request your prior consent before we or our
affiliates use your personal information for marketing purposes. If you do not wish us to use
or provide to our affiliates Your Information for marketing purposes, you may notify us using
the contact details below or as directed in any marketing materials we send to you.
Please note that if you do not wish us or our affiliates to contact you for such purposes, we
or our affiliates may need to limit the range of products and services which we or our
affiliates will offer to you or we or our affiliates may not be able to open an account for you
or continue our relationship with you.
To the extent provided by applicable law and subject to exemptions thereunder, you may
have the right to request access to and rectification or erasure of personal information; to
obtain restriction of the processing of personal information; to object to the processing of
personal information (including direct marketing); and to data portability. In order to
exercise those rights, we may ask you to direct such request or obtain confirmation from
your employer, unless we have collected your personal information independently.
If we have collected personal information with your consent, please note that you have the
right to withdraw this consent at any time, subject to applicable law and exemptions
thereunder. If you wish to exercise any of your data protection rights or if you consider that
we have processed personal information in violation of applicable law, please contact us
using the contact details below.
You may review, or update certain account information by logging into the Shareworks
Platform. If you cannot change the incorrect information online, or you need to request
changes offline, please update such information by contacting the Client Relations
Department. Please note that certain information, such as your name, corporate email
address, home address, hire date and birth date, may only be changed through your current
or former employer.
14. Mobile Applications
When you connect to the Shareworks Platform using a mobile application, we may request
your permission to access certain information, such as your location. These permission-
related features are opt-in and you can turn these features off at any time.
Some mobile applications will utilize analytic tools to help us better serve our customers
through improved products, services, and revisions to the mobile applications. This collected
information does not identify you to Morgan Stanley. It may, however, let us know
anonymously which services and features you are using the most within the application, as
well as device type and hardware features, country and language of download.
This Privacy Policy only applies to the use and disclosure of information in relation to the
Shareworks Platform and/or Services. The Shareworks Platform may contain links to other
websites such as other Morgan Stanley websites and websites belonging to third parties,
such as your current and/or former employer. The inclusion of a link on the Shareworks
Platform or App does not imply endorsement of the linked website or service by us. While
we try to link only to websites that share our high standards and respect for privacy, we are
not responsible for the content, security, or privacy practices employed by other websites or
links posted on the Shareworks Platform. Information you disclose to other parties
(including your current and/or former employer) or through such websites, is subject to the
privacy and security practices and policies of those parties or websites. We disclaim all
liability with regard to your access to such linked websites. Access to any other websites is at
your own discretion and we encourage our users to read the privacy statements of each and
every website or online services visited, in order to learn how such third parties may treat
your information.
16. Non-Solicitation
Morgan Stanley does not offer the Services to individuals directly, except to the extent
required to under applicable law. The Services are provided as a result of the arrangements
with public and private companies that offer equity and other types of awards through
company plans outside the context of Shareworks by Morgan Stanley and Morgan Stanley at
Work. To the extent Morgan Stanley offers other products and services as a result of the
Services or otherwise, they may be subject to separate additional terms with you.
Shareworks Platform and the Services are made available to you on an unsolicited basis,
without any marketing or promotion from Morgan Stanley or its personnel.
Your access to the Shareworks Platform and use of the Services is as a result of your current
or former employer engaging Morgan Stanley to provide the Services in connection with
share plans it offers to its employees .
We reserve the right to modify or supplement this Privacy Policy at any time. Therefore, we
recommend that you review this Privacy Policy, updated and posted on this Site, regularly
for changes. Where required under applicable data protection and privacy laws, we will
notify you of any change or update portions of this Privacy Policy by individual message or
by disclosing the changes to the data processing on a publicly available medium. The
Effective Date of this Privacy Policy, as stated above, indicates the last time this Privacy
Policy was revised. Your continued use of the Shareworks Platform after we have changed
the Privacy Policy signifies your acceptance of the revised terms.
If you would like to contact us in respect of any element of this Privacy Policy, including,
without limitation and subject to applicable data protection law, where you wish to exercise
any of your data protection rights or where you wish to raise a complaint or grievance
please use the contact details below.
CONTACT DETAILS:
Our Client Relations Department can address any privacy related inquiries you may
have.
When contacting us, please provide as much detail as possible including your name,
account information, and desired outcome so that we may properly authenticate you
and address your request.
Telephone:
(866) 227-2256
Monday - Friday, 9 a.m. - 7 p.m. ET
Closed Holidays
Mailing Address:
OR
Fax:
(801) 519-3455
Email Us
For additional contact information, you may also visit the Support pages on the StockPlan
Connect or Shareworks websites.