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CISD CCAP Grant Documents

In an application for $382,000 in state crime victim grants, the district claimed microaggressions by minors are also “crimes” meriting interaction with the criminal justice system.

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0% found this document useful (0 votes)
483 views78 pages

CISD CCAP Grant Documents

In an application for $382,000 in state crime victim grants, the district claimed microaggressions by minors are also “crimes” meriting interaction with the criminal justice system.

Uploaded by

The Federalist
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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I Print This Page I


Agency Name: Carroll ISO
Grant/App: 4086201 Start Date: 10/1/2020 End Date: 9/30/2021

Project Title: Addressing Victims Needs through Education, Awareness, and Cultural Competency
Status: Pending Applicant Response

Eligibility Information
Your organization's Texas Payee/Taxpayer ID Number:
756005011

Application Eligibility Certify:


Created on:2/23/2020 8:48:10 PM By:David Faltys

Profile Information
Applicant Agency Name: Carroll ISD
Project Title: Addressing Victims Needs through Education, Awareness, and Cultural Competency
Division or Unit to Administer the Project: Curriculum and Leadership
Address Line 1: 2400 North Carroll Ave
Address Line 2:
City/State/Zip: Southlake Texas 76092-1234
Start Date: 10/1/2020
End Date: 9/30/2021

Regional Council of Goverments(COG) within the Project's Impact Area: North Central Texas Council of
Governments
Headquarter County: Denton
Counties within Project's Impact Area: Denton, Tarrant

Grant Officials:
Authorized Official
Name: David Faltys
Email: [email protected]
Address 1: 2400 N. Carroll Ave
Address 1:
City: Southlake, Texas 76092
Phone: 817-949-8216 Other Phone:
Fax: 817-949-8228
Title: Mr.
Salutation: Dr.
Position: Superintendent

Financial Official
Name: Scott Wrehe
Email: [email protected]
Address 1: 2400 N. Carroll Ave
Address 1:
City: Southlake, Texas 76092
Phone: 817-949-8272 Other Phone:
Fax:
Title: Mr.
Salutation: Mr.
Position: Assistant Superintendent for Financial Services

Project Director
Name: Janet McDade
Email: [email protected]
Address 1: 2400 N Carroll Ave
Address 1:
City: Southlake, Texas 76092
Phone: 817-949-8255 Other Phone:
Fax:
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Title: Ms.
Salutation: Dr.
Position: Assistant Superintendent for Student Services

Grant Writer
Name: David Faltys
Email: David .faltys@southlakecarroll .edu
Address 1: 2400 N. Carroll Ave
Address 1:
City: Southlake, Texas 76092
Phone: 817-949-8216 Other Phone:
Fax: 817-949-8228
Title: Mr.
Salutation: Dr.
Position: Superintendent

Grant Vendor Information


Organization Type: Independent School District (ISO)
Organization Option: applying to provide services to all others
Applicant Agency's State Payee Identification Number (e.g., Federal Employer's Identification (FEI) Number
or Vendor ID): 756005011
Data Universal Numbering System (DUNS): 021929187

Narrative Information
Introduction
The purpose of this program is to provide services and assistance directly to victims of crime to speed their
recovery and aid them through the criminal justice process. Services may include the following:
• responding to the emotional and physical needs of crime victims;
• assisting victims in stabilizing their lives after a victimization;
• assisting victims to understand and participate in the criminal justice system; and
• providing victims with safety and security.

Please read the funding announcement for program rules and application guides, available on the eGrants
Calendar page. Additionally, you should review the Guide to Grants available on the PSQ Resource for
Applicants and Grantees webpage for information and guidance related to the management and use of grant
funds.

Use the space provided below to describe your project. For help with your narrative, see PSO's Developing a
Good Project Narrative Guide.
Note: Do not upload attachments with further information unless specifically instructed to do so.
Program-Specific Questions
Culturally Competent Victim Restoration
Victim service providers must have the ability to blend cultural knowledge and sensitivity with victim
restoration skills for a more effective and culturally appropriate recovery process. Cultural competency occurs
when: (1) cultural knowledge, awareness and sensitivity are integrated into action and policy; (2) the service
is relevant to the needs of the community and provided by trained staff, board members, and management;
and (3) an advocate or organization recognizes each client is different with different needs, feelings, ideas and
barriers.

Provide information in this section regarding how your organization is culturally competent when providing
services to victims.
Carroll ISO is culturally competent when providing services to student victims by implementing the following policies and
procedures: 1. Using interpreters whenever needed to communicate in victim's first language; 2. Training for staff on a
regular basis concerning cultural competency and norms and values; 3. Standards and procedures for volunteer
recruitment that encourages and actively seeks diversity; and 4. Partnerships that support and expand services that
take into consideration cultural norms, values, and linguistic concerns.

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Culturally Specific and Underserved Populations


Following are relevant definitions needed to answer this question.
- Underserved populations means populations who face barriers in accessing and using victim services, and
includes populations underserved because of geographic location, religion, sexual orientation, gender identity,
underserved racial and ethnic populations, populations underserved because of special needs (such as
language barriers, disabilities, alienage status, or age), and any other population determined to be
underserved by the Attorney General or by the Secretary of Health and Human Services, as appropriate.
- Culturally specific means the program is primarily directed toward racial and ethnic minority groups (as
defined in section 1707(g) of the Public Health Service Act ( 42 U.S.C. 300u-6(g)).
- Racial and ethnic minority group means American Indians (including Alaska Natives, Eskimos, and Aleuts);
Asian Americans; Native Hawaiians and other Pacific Islanders; Blacks; and Hispanics.
- Hispanic means individuals whose origin is Mexican, Puerto Rican, Cuban, Central or South American, or any
other Spanish-speaking country.

Does your program have a primary focus on serving a culturally specific population? (The organization must do
more than merely provide services to an underserved population or culturally specific group; rather, the
organization's primary focus must be on providing culturally competent services designed to meet the specific
needs of the target population in order to justify a YES response in the section below.)
Yes
X No

If you answered 'YES' above, you must explain in the box below how your organization's program is
specifically designed to focus on and meet the needs of culturally specific populations. If this item does not
apply enter 'N/A'.
NA
Certifications
In addition to the requirements found in existing statute, regulation, and the funding announcement, this
program requires applicant organizations to certify compliance with the following:

Forensic Medical Examination Payments


Health care facilities shall conduct a forensic medical examination of a victim of an alleged sexual assault if the
victim arrived at the facility within 96 hours after the assault occurred and the victim consents to the
examination. The victim is not required to participate in the investigation or prosecution of an offense as a
condition of receiving a forensic medical examination, nor pay for the forensic examination or the evidence
collection kit. The evidence collection portion of the exam is to be paid by law enforcement per state law.
Crime Victim Compensation funds may be used to pay for the medical portion of the exam unless the victim of
sexual assault is required to seek reimbursement for the examination from their insurance carrier. If a health
care facility does not provide diagnosis or treatment services for sexual assault victims, the facility is required
to refer the victim to a facility that provides those services.

Confidentiality and Privacy


Applicant agrees to maintain the confidentiality of client-counselor information and research data, as required
by state and federal law. Personally identifying information or individual information collected in connection
with services requested, utilized, or denied may not be disclosed; or, reveal individual client information
without informed, written, reasonably time-limited consent of the person about whom information is sought. If
release of information is compelled by statutory or court mandate, reasonable attempts to provide notice to
victims affected by the disclosure of information will be made and steps necessary to protect the privacy and
safety of the persons affected by the release of information will be taken.

Activities that Compromise Victim Safety and Recovery


Applicant agrees to not engage in activities that jeopardize victim safety, deter or prevent physical or
emotional healing for victims, or allow offenders to escape responsibility for their actions.

Polygraph Testing Prohibition


A peace officer or attorney representing the state may not require an adult or child victim of an alleged sex
offense to submit to a polygraph examination or other truth telling device as a condition for proceeding with
the investigation of such an offense. In addition, the refusal of a victim to submit to a polygraph or other truth
telling examination will not prevent the investigation, charging, or prosecution of an alleged sex offense or on
the basis of the results of a polygraph examination.

Protection Orders
Victims applying for a protective order or their attorney may not bear the costs associated with the filing of an
order of protections.

Offender Firearm Prohibition


The applicant certifies that its judicial administrative policies and practices include notification to domestic
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a

violence offenders of the requirements delineated in section 18 USC S 992g)(8) and (g)(9).

Criminal Charges
In connection with the prosecution of any misdemeanor or felony domestic violence offense, the victim may
not bear the costs associated with the filing of criminal charges against a domestic violence offender, issuance
or service of a warrant, or witness subpoena.

Criminal History Reporting


Entities receiving funds from PSO must be located in a county that has an average of 90% or above on both
adult and juvenile dispositions entered into the computerized criminal history database maintained by the
Texas Department of Public Safety (DPS) as directed in the Texas Code of Criminal Procedure, Chapter 66. The
disposition completeness percentage is defined as the percentage of arrest charges a county reports to DPS for
which a disposition has been subsequently reported and entered into the computerized criminal history
system.

Beginning January 1, 2020, counties applying for grant awards from the Office of the Governor must commit
that the county will report at least 90 percent of convictions within seven business days to the Criminal Justice
Information System at the Department of Public Safety. By January 1, 2021, such reporting must take place
within five business days. Click ~ for additional information from DPS on this new reporting requirement.

Uniform Crime Reporting (UCR)


Eligible applicants operating a law enforcement agency must be current on reporting Part I violent crime data
to the Texas Department of Public Safety (DPS) for inclusion in the annual Uniform Crime Report (UCR). To be
considered eligible for funding, applicants must have submitted a full twelve months of accurate data to DPS
for the most recent calendar year.

Conversion to National Incident-Based Reporting System (NIBRS)


The Texas Department of Public Safety (DPS) has established a goal set by the Texas Legislature for all local
law enforcement agencies to implement and report crime statistics data by using the requirements of the
National Incident-Based Reporting System (NIBRS). Additionally, the Federal Bureau of Investigations (FBI) will
collect required crime statistics solely through the NIBRS starting January 1, 2021. Due to this federal
deadline, grantees are advised that eligibility for future grant funding may be tied to compliance with NIBRS.
Financial grant assistance for transitioning to NIBRS may be available for your jurisdiction from the Public
Safety Office.

Immigration Legal Services


OD prioritizes funding of projects that provide a full spectrum of counseling, crisis services, and other direct
victim services. OD will not fund projects that focus primarily on immigration legal services and do not provide
a significant level of other types of victim services.

Discrimination
Applicant agrees not to discriminate against victims because they disagree with the State's prosecution of the
criminal case.

Records
Applicant agrees to maintain daily time and attendance records specifying the time devoted to allowable victim
services.

Volunteers
If awarded VOCA funds, applicant agrees to use volunteers to support either the project or other agency-wide
services/activities, unless OD determines that a compelling reason exists to waive this requirement.

Crime Victims' Compensation


Applicant agrees to assist crime victims in applying for crime victims' compensation benefits.

Community Efforts
Applicant agrees to promote community efforts to aid crime victims. Applicants should promote, within the
community, coordinated public and private efforts to aid crime victims. Coordination efforts qualify an
organization to receive these funds, but are not activities that can be supported with these funds.

Civil Rights Information


Applicant agrees to maintain statutorily required civil rights statistics on victims served by race, national origin,
sex, age, and disability of victims served, within the timeframe established by OD. This requirement is waived
when providing services, such as telephone counseling, where soliciting the information may be inappropriate
or offensive to the crime victim.
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Applicant agrees to provide equal services to victims of federal crime. (Note: Victim of federal crime is a victim
of an offense that violates a federal criminal statute or regulation; federal crimes also include crimes that occur
in an area where the federal government has jurisdiction, such as Indian reservations, some national parks,
some federal buildings, and military installations.)

No Charge
Applicant agrees to provide grant-funded services at no charge to victims of crime. Applicants are also
prohibited from billing Crime Victims Compensation, private insurance, Medicaid, or Medicare for services
provided using VOCA funds.

Effective Services
Applicants applying for funds to provide victim services must demonstrate a record of providing effective
services to crime victims. (See "Eligible Organizations" in the Funding Announcement.)
College Campus Confidential Direct Services Providers
All personnel compensated through OOG or match funds under this program are Confidential Direct Service
Providers that maintain victim's confidentiality for all case information (written or oral) and share information
only at the victim's request and with the victim's informed consent, except when release of information is
required by law. Confidential Direct Service Providers compensated under the program shall not be required to
disclose client or case information to any entity, including a campus Title IX officer or coordinator, except when
release of information is required by law. A victim may not be coerced to required to file a report or disclose
information regarding their victimization with any entity as a condition of receiving services from a Confidential
Direct Service Provider.

Failure to comply with this certification may result in OD, at its sole discretion, withholding reimbursement on
personnel line items contained in the program budget until satisfactory evidence of compliance is provided.
Compliance with State and Federal Laws, Programs and Procedures
Local units of government, including cities, counties and other general purpose political subdivisions, as
appropriate, and institutions of higher education that operate a law enforcement agency, must comply with all
aspects of the programs and procedures utilized by the U.S. Department of Homeland Security ("DHS") to: (1)
notify OHS of all information requested by OHS related to illegal aliens in Agency's custody; and (2) detain
such illegal aliens in accordance with requests by OHS. Additionally, counties and municipalities may NOT have
in effect, purport to have in effect, or make themselves subject to or bound by, any law, rule, policy, or
practice (written or unwritten) that would: (1) require or authorize the public disclosure of federal law
enforcement information in order to conceal, harbor, or shield from detection fugitives from justice or aliens
illegally in the United States; or (2) impede federal officers from exercising authority under 8 U.S.C. §
1226(a), § 1226(c), 5 1231(a), S 1357(a), $ 1366(1), or 5 1366(3). Lastly, eligible applicants must comply
with all provisions, policies, and penalties found in Chapter 752, Subchapter C of the Texas Government Code.

Each local unit of government, and institution of higher education that operates a law enforcement agency,
must download, complete and then upload into eGrants the CEO/Law Enforcement Certifications and
Assurances Form certifying compliance with federal and state immigration enforcement requirements. This
Form is required for each application submitted to O0G and is active until August 31, 2021 or the end of the
grant period, whichever is later.
Civil Rights Liaison
A civil rights liaison who will serve as the grantee's civil rights point of contact and who will be responsible for
ensuring that the grantee meets all applicable civil rights requirements must be designated. The designee will
act as the grantee's liaison in civil rights matters with OD and with the federal Office of Justice Programs.
Enter the Name of the Civil Rights Liaison:
David Faltys
Enter the Address for the Civil Rights Liaison:
2400 North Carroll Ave. Southlake, TX 76092
Enter the Phone Number for the Civil Rights Liaison [(999) 999-9999 x9999]:
817-949-8222
Each applicant agency must certify to the specific requirements detailed above as well as to comply with all
requirements within the PSO Funding Announcement, the Guide to Grants, the Grantee Conditions and
Responsibilities, any authorizing or applicable state and federal statutes and regulations to be eligible for this
program.
K I certify to all of the application content & requirements.

Project Abstract :

Nearly a million violent incidents took place in U.S. public schools during the 2017-2018 school year. Contrary to public
opinion, of the 962,300 physical attacks, threats, sexual assaults, rapes and robberies, less than a quarter (24 %) took
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place in schools where the minority enrollment was 50 % or more. According to the National Center for Education
Statistics, the number of violent incidents rose from 15.5 percent in the 2015-2016 school year to 21.3 percent for
2017-2018. Carroll ISO seeks to increase the availability of mental health services for students identified as victims of
crime such as bullying, discrimination, racial abuse, neglect, victims of social media attacks, physical and mental abuse,
and violence. CISD intends to respond to the emotional and physical needs of student victims by assisting victims in
stabilizing their lives after an event; providing student victims with a place of safety and security; and helping student
victims to understand and participate in the criminal justice system. Carroll ISO offers a range of crisis services for
student victims based on the belief that victims within CISD should have access to services at the local school level
when possible. This includes a hotline service, counseling, advocacy, and support groups. Additional services rendered
include assistance in filing for Crime Victim's Compensation, providing information, and assisting with accessing
community resources. Performance measure data to be collected will include: casework hours performed by employees
and volunteers; the number of individuals assisted by casework; The # of individuals who participate in counseling; # of
counseling hours performed; # of individuals serviced by legal assistance; # of hours of legal assistance provided; # of
individuals who participate in professional development and training; # of hours of profession development and training,
and victim follow-up surveys. Data will be analyzed at least quarterly to determine progress, to measure impact, and to
examine how continuous improvement of Carroll ISO services can occur.

Problem Statement :

Nearly a million violent incidents took place in U.S. public schools during the 2017-2018 school year. Contrary to public
opinion, of the 962,300 physical attacks, threats, sexual assaults, rapes and robberies, less than a quarter (24 %) took
place in schools where the minority enrollment was 50 % or more. According to the National Center for Education
Statistics, the number of violent incidents rose from 15.5 percent in the 2015-2016 school year to 21.3 percent for
2017-2018. Carroll ISO has experienced first hand in the past few years the agonizing and multiplying effects that
student victimization can propagate. In addition, CISD learned the hard way, that many types of victimization on K-12
campuses do not involve physical damage, but rather psychological and mental traumatic injuries. In October 2018
Carroll ISO made the national news cycle when a video with racial slurs taken at off-campus private "post-Homecoming"
party for teens was shared on Snapchat and Twitter where it went viral. During the weeks and months that followed the
incident, CISD administrators spent hundreds of hours REFLECTING on the aftermath and LISTENING to students,
parents, teachers, and community members. The painful reality was that handling discipline situations with the involved
offending students was NOT enough. Sending out letters to parents with facts and stating that the offensive act did not
reflect the districts core values was NOT enough. Even implementing training for teachers and speakers for students
speaking out against violent behaviors was NOT enough. Even providing focused services for those students who directly
identified as victims of the event was NOT enough. Instead, CISD administrators heard that when this type of violence
occurs, ALL students become traumatized and victims. It was when administrators took the time to hear students pain
that they knew a major change needed to occur. Carroll ISO looked to other school districts and even colleges and
universities to learn what has worked in other places. They found very little. So, Carroll ISO started a committee to
develop a plan of actions that would better serve their students in the future, and hopefully serve as a model for others.
They determined that a comprehensive, district wide plan on multiple fronts was necessary. During this time of
assessing the districts strengths and weaknesses, needs and assets, many recommendations were developed. Some of
those have been started. But, like most public education organizations, funding is a major roadblock. Carroll ISO seeks
to increase the availability of mental health services for students identified as victims of crime such as bullying,
discrimination, racial abuse, neglect, victims of social media attacks, physical and mental abuse, and violence. CISD
intends to respond to the emotional and physical needs of student victims by assisting victims in stabilizing their lives
after an event; providing student victims with a place of safety and security; and helping student victims to understand
and participate in the criminal justice system.

Supporting Data :

Over 2,700 schools responded to surveys from the National Center for Education Statistics for it's publication, Crime,
Violence, Discipline, and Safety in U.S. Public Schools. The analysis found that 66% of schools reported at least one
physical attack or fight without a weapon, while 3% reported an attack with a weapon. During 2017-2018, an estimated
3,600 events took place involving the possession of a firearm or explosive device at schools. Another 69,100 incidents
involved a knife or other sharp object, representing 38 % of schools. Illegal drugs surfaced in 25 % of schools, alcohol
played a part at 13 % and prescription drugs showed up in 9.5 %. Bullying turned out to be a bigger problem in middle
school, where 28 % of schools reported that it occurred at least once a week, compared to 16% in high schools or 9% in
elementary schools. However, cyberbullying was a problem at both middle schools (33%) and high schools (30%).
Written school crisis plans primarily focused on three topics: natural disasters (94%), active shooters (92%) and bomb
threats or incidents (91%). Eighty-five percent of schools also had a plan in place for handling post-crisis reunification of
students with their families. Student drills on the use of emergency procedures focused on lockdowns (96%),
evacuations (93%) and sheltering-in-place (83%). When schools were asked "whether certain factors limited their
efforts to reduce or prevent crime 'in a major way," the top picks were "inadequate funds," (36%) and a "lack of
alternative placements or programs for disruptive students" (34 percent). Among those least cited were "likelihood of
complaints from parents" (4.5%), "lack of teacher support for school policies" (2.9%) and "teacher fear of student
retaliation" (2.8%) (Schaffhauser, 2019). Some students come to school having been a victim of violence in the
community or in their homes. As one example, millions of children witness their mothers being abused each year
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(Graham-Bermann, Howell, lilly, & DeVoe, 2011; McDonald et al., 2007), and many of these children are directly abused
by the perpetrator as well. A growing body of literature indicates that children who witness abuse against their mothers,
even when they themselves are not the targets of violence, are at risk for maladjustment when compared to children
who have not been exposed to such violence (see Kitzman, Gaylord, Holt, & Kenny, 2003, for a review). Children's
emotional and behavioral reactions to witnessing battering can be severe and pervasive, and include somatic
complaints, behavioral problems, withdrawal and depression (Grych et al., 2000; Kitzman et al., 2003). Adolescents and
young adults experience significantly higher rates of perpetration and victimization of violence than people in any other
age bracket. Handgun homicides committed by young males, ages 15-18, increased by more than 150% between 1980
and 1995. Of those violent incidents occurring involving youth ages 10-17, 90% of those incidents are perpetrated by
young males. Available evidence on juvenile sex offenders (JSOs) suggests that the majority of JSOs offend solely
against other children, that the first offense typically occurs at age 13 or 14, and that most offenses by a JSO involve
intense coercion manipulation rather than overt violent aggression. The National Youth Risk Behavior Survey found that,
of those students surveyed, 5% reported feeling too unsafe to attend school on at least one of the thirty days preceding
the administration of the survey.

Project Approach & Activities:

The approach for this project is based on the fundamental belief that student victims should have access to services at
the school level when possible. Carroll ISD does not intend to limit themselves to focusing solely on the trauma and/or
abuse a victim might have experienced. They care about the student's immediate and long-term safety, but also realize
that physical safety is not sufficient to long-term health and well-being. To restore that well-being, CISD programs are
built on a philosophy of "empowerment." This is why services are individually tailored to student needs, and span the
range from crisis intervention to intensive advocacy - all using a trauma informed approached. The project's goal is to
increase the capacity to deliver a comprehensive range of consistent, high-quality services to student victims in Carroll
ISO schools that are linguistically and culturally sensitive utilizing both school and the local community's resources
(including volunteers). This goal will be achieved through the implementation of the following activities: Crisis
Counseling; Group Support Sessions; Advocacy; education and awareness opportunities, student, parent, and staff voice
in services, bystander training and empowerment skills development. All activities are considered DIRECT SERVICES.
The proposed project increases resources and staff available to student victims (counselor and leadership and cultural
coaches). The counselor is a LPC and will not have additional administrative duties, they will be totally committed to
assisting student victims. The leadership and cultural coaches will serve as advocates for students .... Enabling students
to have a caring adult that is trained and available to assist them in not only working through the initial crisis but also in
locating additional resources that are needed to promote healing and empowerment after being victimized. By
enhancing the services available to victims it allows student victims to receive services during regular school hours.
Services being provided range from crisis intervention, empowerment skills training, assisting with protective orders and
victim compensation applications (when necessary and requested), counseling, and peer support groups. Although the
school district has counselors on staff, many of their duties are by necessity administrative. Even additional crisis
counselors are not sufficient to meet the needs of the CISD student population who have needs surrounding their
victimization. The addition of a Licensed Professional Counselor dedicated to solely counseling and trauma informed care
will assist in meeting the needs of student victims. A 24/7 hotline ready to assist victims is imperative to helping victims
progress through the healing process and have an opportunity to participate in both their own healing and the criminal
justice proceedings in a meaningful way. Increased communication and information sharing between victim service
providers, law enforcement, and private sector partners is accomplished by joint education and training sessions,
professional development, and participation in interdisciplinary crisis teams. It is also increased through the
development of relationships between advocates and law enforcement and other service providers by the regular
accompaniment of victims (on request) when interacting with these agencies. Increased training for victim assistance
providers is accomplished through professional development and training of program staff and volunteers, as well as
building capacity locally by offering training opportunities to other providers, law enforcement, and community
members. The proposed project was specifically designed to provide advocacy for student victims in the school, in the
court system and in the community. Carroll ISO will provide student victims, and their families, with information, access
to resources, and a meaningful opportunity to participate in the healing process. Carroll ISO will comply with the
requirements of Chapter 37 of the Education Code, including, but not limited to, the following: implementing a
multihazard emergency operations plan for use in the district's facilities addressing prevention, mitigation,
preparedness, response, and recovery; conducting and reporting on safety and security audits of district facilities;
providing notification of bomb or terroristic threats to the parent or guardian of or other person standing in parental
relation to each student in accordance with the statute; implementing emergency evacuation procedures; and working
to establish a threat assessment team responsible for developing and implementing safe and supportive school
programs and identifying and reporting.

Capacity & Capabilities:


Carroll ISO has experience working with students; both those who are victims and those who are the offenders. What
CISD found was when they focused on the discipline aspect of a crime, the victims often felt like they were forgotten.
That the time and effort was placed on the offender. Resources were spent to change the offender's behavior and to
rehabilitate them so that re-offenses did not occur. These things need to happen, but it was often the victim who ended
up feeling almost re-victimized by the lack of services available to them. Addressing the behaviors of the offenders did
not address the trauma or hurt that occurred to the victim. It was for this reason that Carroll ISD decided to listen to
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the voices of the victims that were all too often feeling un-heard. They developed a Cultural Competency Action Plan
that dealt with curbing issues of racial bullying. They implemented a Parent University to educate parents on the effects
that victimization has had on students. And a mirror Student event to help students see the value in taking care of each
other. The District's Leadership and Cultural Coach is Eric McDade who is a national trainer for cultural sensitivity and
anti-bullying. Select CISD campuses have incorporated therapy dogs to assist students. Carroll !SD has also committed
to district wide training in identifying student needs and recognizing issues of trauma. The proposed 12 month project
aims to achieve the goal of also increasing the capacity of local support systems to deliver a comprehensive range of
consistent, high-quality professional services to student crime victims and their families that are both linguistically and
culturally sensitive.

Performance Management :

The SMART objectives to achieve this goal include: (1) By September 30, 2021 to increase victim's access to a licensed
counselor by provide at least 150 hours of individual counseling to victims as measured by counseling logs. (2) By
September 30, 2021 provide legal advocacy to 100% of victims who requests assistance with protective orders and/or
victim compensation applications as measured by client and court records. (3) To enhance communication and
information sharing between victim service providers, law enforcement and private sector partners by administering
and/or attending at least 2 joint trainings/professional development sessions as measured by agendas, sign in sheets
and registrations by September 30, 2021. ( 4) To strengthen victim restoration by scoring an average of 4 out of 5 on
client follow-up surveys on or before September 30, 2021 as measured by surveys. Performance measures to be
collected will include but are not limited to: Casework hours performed by employees and volunteers; the number of
individuals assisted by casework; the numbers of individuals who participate in counseling; the number of counseling
hours performed; the number of individuals serviced by legal assistance; the number of hours of legal assistance
provided; the number of individuals who participate in professional development and training; and victim follow-up
surveys. Data will be collected through victim intake forms, service provision forms, counseling notes, advocacy logs,
sign in forms for peer support and training sessions, legal assistance logs, and referral logs. All data will be transcribed
to electronic format on a regular basis and reviewed by the staff at least monthly. Problems noted in data collection will
be addressed by seeking input of Staff, volunteers, victims, and/or local expertise in the community. The staff will be
responsible for data collection and analysis. Crime statistics and crime victim service data will be collected through the
internal processes already in place in collaboration with local law enforcement officials. Additional data for grant
specified measures will be collected using an electronic database. The Director may use the assistance of other staff and
volunteers, but ultimately the responsibility will rest with the Director for all data collection. All performance data,
outcomes and outputs will be logged within 15 days of activity completion and reviewed regularly. Goals, objectives, as
well as outcome and output measures are listed elsewhere in the application. Output and outcome data will be analyzed
at least quarterly to determine progress on meeting grant deliverables, to measure impact, and to examine how
continuous improvement of Carroll ISD services can occur. In addition, feedback from victims on the impact of program
services will be reviewed.

Target Group :

The target group consists of all student victims, male and female, located within Carroll ISD. Data from the latest Texas
Academic Performance Report (TAPR) shows an ethnic breakdown of students as follows: 2% African American, 9.9%
Hispanic 64.8% White 0.2% American Indian 17.9% Asian 0.1% Pacific Islander 5.1% Two or more races The district
has 11.1% at-risk students, 2.5% English Learners, 9.3% Section 504 students, and 7.4% of its students identified with
disabilities.

Evidence-Based Practices:

Consistent with Conservation of Resources theory, improvements create a positive spiral in victim's lives, resulting in
more positive social and emotional well-being over time. Sullivan's (2016) research claims that victim programs should
engage in the following activities: (1) providing information about rights, options and experiences; (2)safety planning
(3) building skills; (4) offering encouragement, empathy, and respect; (5) supportive counseling; (6) increasing access
to community resources and opportunities; (7) increasing social support and community connections; and (8)
community change and systems change work. Carroll ISd will be implementing a program based on the evidenced based
research of Sullivan (2016). The proposed project is a strengths-based and victim-centered program. It has been shown
to decrease victim's risk of re-victimization, and to increase their quality of life, level of social support, and ability to
obtain the community resources they need. The staff will hold informational and educational sessions within the
community to advance the sharing of information. These sessions also serve to effect community change and change
systems to better serve victims and their families. Group counseling sessions will include skills building that is
individualized and include opportunities for increasing skills that will assist in moving forward and healing. Support
group and advocates will offer encouragement, demonstrate empathy toward victims and their families, and not only
offer respect to the victims, but also help facilitate victims regaining a sense of self-respect. In addition, support group
and advocate relationships will increase a level of social support and community connections. Counseling will be
provided for victims as needed. Staff and advocates will have the ability to direct victims to community resources and
opportunities and will facilitate access to additional resources. The CISD utilized the lessons learned in the above
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research and evidenced based best practices to develop their proposed program. CISD will implement local community
based resources, crisis counseling, peer group support, increasing skills that will lead to empowerment and increased
self efficacy, and advocacy.

Project Activities Information


Introduction
This section contains questions about your project. It is very important for applicants to review their funding
announcement for guidance on how to fill out this section. Unless otherwise specified, answers should be about
the EXPECTED activities to occur during the project period.
Program Evaluation and Assessment Activity
Special Instructions for Projects Selecting the Program Evaluation and Assessment Activity
Programs selecting "Program Evaluation and Assessment" as a project activity must indicate within the
Detailed Project Activity Section whether the proposed evaluation is a Tier-One or Tier-Two evaluation. For
Tier-One evaluations, describe the best practice/model to be used in a fidelity and performance evaluation, the
goal(s) of the evaluation, and why it is needed. For Tier-Two evaluations, describe why this new program
model is needed and the goal(s) of the evaluation. See definitions below:

Tier-One Evaluations
Evaluations of programs that have been implemented and the evaluations will test the fidelity of the program
based on proven models or best-practices. The evaluation will also review available program output and
outcome information.

Tier-Two Evaluations
Evaluations directed at measuring the effectiveness of proposed new program models or significant changes in
present program models. The goal of tier-two evaluations is both to measure the program's effectiveness and
to produce data and evidence necessary for others to replicate the program model and to develop best
practices that can be use in supporting similar efforts.
I
Selected Project Activities:
ACTIVITY PERCENTAGE: DESCRIPTION
Crisis Services includes support delivered by volunteers and paid staff. Activities include
Crisis crisis intervention, case management, follow up contact, assistance through healing
50.00 process, accompanying victims to court, referrals for community services, assistance
Services
with safety plans, and other advocacy activities.
Peer Support groups will be developed and organized to provide student victims with a
Peer network of support in order to gain skills, confidence, and a feeling of empowerment
Support 25.00 throughout the healing process. Peer support groups will be age appropriate and
Groups culturally competent.
Counseling includes services to be delivered by licensed professionals to victims on
Professional either an individual or group setting basis. Counseling sessions will be based on
Therapy individual needs of the student victim. Counselors will be licensed in the State of Texas
25.00
and to provide services. Referrals for counseling will be based on intake information and
Counseling individual needs.

CJD Pur ·ose Areas


PERCENT DEDICATED PURPOSE AREA PURPOSE AREA DESCRIPTION

Measures Information

Objective Output Measures

TARGET
OUTPUT MEASURE
LEVEL

Number of counseling hours provided to 300


survivors.
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Number of support group sessions held. 25


Number of survivors participating in support 40
groups.
Number of survivors receiving counseling /
50
therapy.
Number of survivors receiving crisis 200
counseling.
Number of victims/ survivors seeking
250
services who were served.
Number of victims seeking services who were 5
not served.

Objective Outcome Measures

I OUTCOME MEASURE I TARGET LEVEL

Custom Output Measures

I CUSTOM OUTPUT MEASURE I TARGET LEVEL

Custom Outcome Measures

I CUSTOM OUTCOME MEASURE I TARGET LEVEL

Resolution from Governing Body


Applications from nonprofit corporations, local units of governments, and other political subdivisions must
include a resolution that contains the following:
1. Authorization by your governing body for the submission of the application to the Public Safety Office
(PSO) that clearly identifies the name of the project for which funding is requested;
2. A commitment to provide all applicable matching funds;
3. A designation of the name and/or title of an authorized official who is given the authority to apply for,
accept, reject, alter, or terminate a grant (Note: If a name is provided, you must update the PSO should
the official change during the grant period.); and
4. A written assurance that, in the event of loss or misuse of grant funds, the governing body will return all
funds to PSO.
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Upon approval from your agency's governing body, upload the approved resolution to eGrants by clicking on
the Upload Files sub-tab located in the Summary tab.
Contract Compliance
Will PSO grant funds be used to support any contracts for professional services'

Select the appropriate response:


X Yes
No
For applicant agencies that selected Yes above, describe how you will monitor the activities of the sub-
contractor(s) for compliance with the contract provisions (including equipment purchases), deliverables, and all
applicable statutes, rules, regulations, and guidelines governing this project.

Enter a description for monitoring contract compliance:


Contract Compliance and contract monitoring will be based on risk. Contracts that are considered high risk will be
monitored more frequently than those considered low risk. Low risk monitoring will occur as needed. Medium risk
contracts will be monitored once each year with one follow-up review. High risk contracts will be monitored at least
twice each year with regular follow-up. Items to be monitored will include: quantity and quality of the work performed,
the timeliness of contract deliverables, cost and performance records, and supporting documentation, and whether
performance is commensurate with the amount paid.
Lobbying
For applicant agencies requesting grant funds in excess of $100,000, have any federally appropriated funds
been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant loan, or cooperative agreement?

Select the appropriate response:


Yes
X No
_N/A
For applicant agencies that selected either No or N/ A above, have any non-federal funds been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any agency, a member
of Congress, an officer or employee of Congress in connection with this federal contract, loan, or cooperative
agreement?

Select the appropriate response:


Yes
X No
_N/A

Fiscal Year
Provide the begin and end date for the applicant agency's fiscal year (e.g., 09/01/20xx to 08/31/20xx).

Enter the Begin Date [mm/dd/yyyy):


9/1/2020
Enter the End Date [mm/dd/yyyy):
8/31/2021
Sources of Financial Support
Each applicant must provide the amount of grant funds expended during the most recently completed fiscal
year for the following sources:
Enter the amount (in Whole Dollars $) of Federal Grant Funds expended:
1805834
Enter the amount (in Whole Dollars $) of State Grant Funds expended:
0
Single Audit
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Applicants who expend less than $7SO,OOO in federal grant funding or less than $7SO,OOO in state grant
funding are exempt from the Single Audit Act and cannot charge audit costs to a PSO grant. However, PSO
may require a limited scope audit as defined in 2 CFR Part 200, Subpart F- Audit Requirements.

Has the applicant agency expended federal grant funding of $7SO,OOO or more, or state grant funding of
$750,000 or more during the most recently completed fiscal year?

Select the appropriate response:


Yes
~ No
Applicant agencies that selected Yes above, provide the date of your organization's last annual single audit,
performed by an independent auditor in accordance with the State of Texas Single Audit Circular; or CFR Part
200, Subpart F- Audit Requirements.

Enter the date of your last annual single audit:


Equal Employment Opportunity Plan
Compliance
Review the information below to determine which section of the federal EEOP Certification Form applies to your
organization. The EEOP certification information must be submitted to the Office of Civil Rights, Office of
Justice Programs through their on-line EEOP Reporting Tool. For more information and guidance on how to
complete and submit the federal EEOP certification information, please visit the US Department of Justice,
Office of Justice Programs website at https://ojp.gov/about/ocr/eeop.htm.

Type I Entity
Defined as an applicant that meets one or more of the following criteria:

• the applicant has less than SO employees;


• the applicant is a non-profit organization;
• the applicant is a medical institution;
• the applicant is an Indian tribe;
• the applicant is an educational institution, or
• the applicant is receiving a single award of less than $2S,OOO.

Requirements
• The applicant is exempt from the EEOP requirements required to prepare an EEOP because it is a Type I
Entity as defined above, pursuant to 28 CFR 42, subpart E;
• the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment
and in the delivery of services; and
• the applicant must complete Section A of the EEOP Certification Form and send it to the Office for Civil
Rights (OCR) to claim the exemption from developing an EEOP.
Type II Entity
Defined as an applicant that meets the following criteria:

• the applicant has SO or more employees, and


• the applicant is receiving a single award of $2S,OOO or more, but less than $SOO,OOO.

Requirements
• The applicant agency is required to formulate an EEOP in accordance with 28 CFR 42.301, subpart E;
• the EEOP is required to be formulated and signed into effect within the past two years by the proper
authority;
• the EEOP is available for review by the public and employees or for review or audit by officials of OOG, O0G's
designee, or the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice, as required by
relevant laws and regulations;
• the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment
and in the delivery of services;
• the applicant must complete Section B of the EEOP Certification Form and send it to the Office for Civil
Rights (OCR) to claim the exemption from submitting an EEOP to OCR; and
• the EEOP is required to be on file with the applicant agency.
Enter the name of the person responsible for the EEOP and the address of the office where the EEOP is filed:
David Faltys 2400 North Carroll Ave. Southlake, TX 76092
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Type III Entity


Defined as an applicant that is NOT a Type I or Type II Entity.

Requirements

• The EEOP is required to be formulated and signed into effect within the past two years by the proper
authority;
• the EEOP has been submitted to the Office of Civil Rights (OCR), Office of Justice Programs, U.S. Department
of Justice and has been approved by the OCR, or it will be submitted to the OCR for approval upon award of
the grant, as required by relevant laws and regulations; and
• the applicant will comply with applicable federal civil rights laws that prohibit discrimination in employment
and in the delivery of services; and
• the applicant must complete Section C of the EEOP Certification Form and send it to the Office for Civil
Rights (OCR).
Certification
Based on the definitions and requirements above, the applicant agency certifies to the following entity type:
X Type I Entity
_ Type II Entity
_ Type III Entity

Debarment
Each applicant agency will certify that it and its principals (as defined in 2 CFR Part 180.995):
• Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial
of Federal benefits by a State or Federal Court, or voluntarily excluded from participation in this transaction by
any federal department or agency;
• Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property; or
• Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal,
state, or local) with commission of any of the offenses enumerated in the above bullet; and have not within a
three-year period preceding this application had one or more public transactions (federal, state, or local)
terminated for cause or default.

Select the appropriate response:


X I Certify
_ Unable to Certify

If you selected Unable to Certify above, please provide an explanation as to why the applicant agency cannot
certify the statements.
FFATA Certification
Certification of Recipient Highly Compensated Officers
The Federal Funding Accountability and Transparency Act (FFATA) requires Prime Recipients (CJD) to report the
names and total compensation of each of the five most highly compensated officers (a.k.a. positions) of each
sub recipient organization for the most recently completed fiscal year preceding the year in which the grant is
awarded if the subrecipient answers YES to the FIRST statement but NO to the SECOND statement listed
below.
In the sub recipient's preceding completed fiscal year, did the sub recipient receive: (1) 80 percent or more of
its annual gross revenue from Federal contracts (and subcontracts), loans, grants (and subgrants) and
cooperative agreements; AND (2) $25,000,000 or more in annual gross revenue from Federal contracts (and
subcontracts), loans, grants (and subgrants) and cooperative agreements?
Yes
X No
Does the public have access to information about the compensation of the senior executives through periodic
reports filed under Section 13(a) or 15{d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))
or Section 6104 of the Internal Revenue Code of 1986?
Yes
X No
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If you answered YES to the FIRST statement and NO to the SECOND statement, please provide the name
and total compensation amount of each of the five most highly compensated officers (a.k.a. positions) within
your agency for the current calendar year. If you answered NO to the first statement you are NOT required to
provide the name and compensation amounts. NOTE: "Total compensation" means the complete pay package
of each of the sub recipient's compensated officers, including all forms of money, benefits, services, and in-
kind payments (see SEC Regulations: 17 CCR 229.402).
Position 1- Name:
Position 1- Total Compensation ($):
0
Position 2- Name:
Position 2- Total Compensation ($):
0
Position 3- Name:
Position 3- Total Compensation ($):
0
Position 4 - Name:
Position 4 - Total Compensation ($):
0
Position 5 - Name:
Position 5- Total Compensation ($):
0

Victim Services Information

Agency Type

Implementing Agency Type - Campus

Which designation best describes your agency

• 'Campus'-based victim services

Purpose of Award

• Start up a new victim services project

Type of Crime Funding Distribution

Identify the percent of funding dedicated to each type of victimization. The percentages provided below should not
include matching funds. Cumulative total for all types of victimization must equal 100%.

Percent of Funds Dedicated to Crime Funds Dedicated to Crime


Type of Crime Current Award x Percent Entered
Enter whole percentages only

Child Physical Abuse 10 $32,892.47

Child Sexual Abuse 10 $32,892.47

Domestic and Family Violence 35 $115,123.65

Child Sexual Assault 10 $32,892.47

Adult Sexual Assault 0 $0.00

DUI/DWI Crashes 0 $0.00

DUI/DWI Crashes 0 $0.00

Assault 10 $32,892.47

Adults Molested As Children 0 $0.00


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Elder Abuse 0 $0.00


Robbery 0 $0.00

Survivors of Homicide 0 $0.00

Adult Human Trafficking 0 $0.00

Child Human Trafficking 0 $0.00

Other Violent Crimes 25 $82,231.18

Description: bullying, stalking, dating violence, cyber bullying


I

Other Non-Violent Crimes 0 $0.00

Description:
SUM of %'s SUM of Funds $328,924.71
100 Sum of Funds MUST = OOG Current Budget
Sum of % MUST = 100%

Use of Funds

Does this project provide DIRECT SERVICES to victims:

X Yes
No

Information and Referral

• Information about the criminal justice process

• Referral to other victim service programs

• Referral to other services, supports, and resources (includes legal, medical, faith-based organizations, address-
confidentiality programs, etc.

Personal Advocacy/Accompaniment

• Law enforcement interview advocacy/accompaniment

• Individual advocacy (e.g., assistance in applying for public benefits, return of personal property or effects)

Emotional Support or Safety Services

• Crisis Intervention (in-person, includes safety planning, etc.)

• Hotline/crisis line counseling

• Individual counseling
O/ IO/ZUZU earants - PTO[eCt Summary (mVIArst SUI<EE YUU LOOI III> FAat !!!J

• Support groups (facilitated or peer)

Shelter/Housing Services

Criminal/Civil Justice System Assistance

• Victim impact statement assistance

• Civil legal assistance in obtaining protection or restraining order

Assistance in Filing Compensation Claims

• Assists potential recipients in seeking crime victim compensation benefits

All VOCA-funded direct service projects MUST assist victims with seeking crime victim compensation benefits. Please
explain why your agency is not assisting victims with crime victim compensation benefits:

Types of Victimizations

Check the types of victimization that best describe the victims the grant-funded project will serve. "Other" refers to a
type that Is Not associated with any of the types provided in the list. Check all that apply:

Types of Victimizations

• Bullying (verbal, cyber, or physical)

• Child physical abuse or neglect

• Child physical abuse or neglect

• Domestic and/or family violence

• Stalking/harassment

• Teen dating victimization

Budget and Staffing

Answer the questions below based on your current fiscal year. Report the total budget available to the victim services
program by source of funding. Do not report the entire agency budget, unless the entirebudget is devoted to victim
services program.

Annual funding amounts allocated to all victimization programs and/or services for the current fiscalyear:

Identify by source the amount of funds allocated to the victimization program/services budget for youragency. DO NOT
COUNT FUNDS IN MORE THAN ONE CATEGORY. OTHER FEDERAL includes all federalfunding except the award amount
O/ IO/ZOZU earans - rroject summary (mviArst: Urtz YOU LO9t III PAat !!!J

for this grant.

OOG Current Budget:


$328,924.71

Other State Funds:


$0.00

Other Local Funds:


$0.00

Other Federal Funds:


$0.00

Other Non-Federal Funds:


$0.00

Total Victimization Program Budget:


$328,924.71

Total number of paid staff for all grantee victimization program and/or services:
COUNT each staff member once. Both full and part time staff should be counted as one staff member.DO NOT prorate
based on FTE.

Total number of staff:


25

Number of staff hours funded through THIS grant award (plus match) for grantee's victimization programs and/or
services:
Total COUNT of hours to work by all staff supporting the work of this award, including match.

Total number of hours:


4060

Number of volunteer staff supporting the work of this award (plus match) for grantee's victimization programs and/or
services:
COUNT each volunteer staff once. DO NOT prorate based on FTE.

Total number of volunteer staff:


10

Number of volunteer hours supporting the work of this award (plus match) for grantee's victimization programs:
Total COUNT of hours to work by all volunteers supporting the work of the award, including match

Total hours to work by all volunteers:


250

Explain how your organization uses volunteers to support its victimization programs or if your organizationdoes not use
volunteers explain any circumstances that prohibit the use of volunteers.

Volunteers will be used as trained advocates for assisting with crisis interventions, assisting with educational and
awareness programs, and leading or supervising peer support activities.
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Fiscal Capability Information


Section 1: Organizational Information
*** FOR PROFIT CORPORATIONS ONLY

Enter the following values in order to submit the application


Enter the Year in which the Corporation was Founded: 0
Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status: 01/01/1900
Enter the Employer Identification Number Assigned by the IRS: 0
Enter the Charter Number assigned by the Texas Secretary of State: 0

Enter the Year in which the Corporation was Founded:


Enter the Date that the IRS Letter Granted 501(c)(3) Tax Exemption Status:
Enter the Employer Identification Number Assigned by the IRS:
Enter the Charter Number assigned by the Texas Secretary of State:
Section 2: Accounting System
The grantee organization must incorporate an accounting system that will track direct and indirect costs for the
organization (general ledger) as well as direct and indirect costs by project (project ledger). The grantee must
establish a time and effort system to track personnel costs by project. This should be reported on an hourly
basis, or in increments of an hour.
Is there a list of your organization's accounts identified by a specific number (i.e., a general ledger of
accounts)?

Select the appropriate response:


Yes
No

Does the accounting system include a project ledger to record expenditures for each Program by required
budget cost categories?

Select the appropriate response:


Yes
No

Is there a timekeeping system that allows for grant personnel to identify activity and requires signatures by
the employee and his or her supervisor?

Select the appropriate response:


Yes
No

If you answered 'No' to any question above in the Accounting System section, in the space provided below
explain what action will be taken to ensure accountability.

Enter your explanation:


Section 3: Financial Capability
Grant agencies should prepare annual financial statements. At a minimum, current internal balance sheet and
income statements are required. A balance sheet is a statement of financial position for a grant agency
disclosing assets, liabilities, and retained earnings at a given point in time. An income statement is a summary
of revenue and expenses for a grant agency during a fiscal year.
Has the grant agency undergone an independent audit?

Select the appropriate response:


Yes
No

Does the organization prepare financial statements at least annually?

Select the appropriate response:


o/ Io/ZuZU earants - TOI@Ct Summary (mVIArt SUI<EE YOU GLUE III> Aut !!!J

Yes
No

According to the organization's most recent Audit or Balance Sheet, are the current total assets greater than
the liabilities?

Select the appropriate response:


Yes
No

If you selected 'No' to any question above under the Financial Capability section, in the space provided below
explain what action will be taken to ensure accountability.

Enter your explanation:


Section 4: Budgetary Controls
Grant agencies should establish a system to track expenditures against budget and / or funded amounts.
Are there budgetary controls in effect (e.g., comparison of budget with actual expenditures on a monthly
basis) to include drawing down grant funds in excess of:

a) Total funds authorized on the Statement of Grant Award?


Yes
No

b) Total funds available for any budget category as stipulated on the Statement of Grant Award?
Yes
No

If you selected 'No' to any question above under the Budgetary Controls section, in the space provided below
please explain what action will be taken to ensure accountability.

Enter your explanation:


Section 5: Internal Controls
Grant agencies must safeguard cash receipts, disbursements, and ensure a segregation of duties exist. For
example, one person should not have authorization to sign checks and make deposits.
Are accounting entries supported by appropriate documentation (e.g., purchase orders, vouchers, receipts,
invoices)?

Select the appropriate response:


Yes
No

Is there separation of responsibility in the receipt, payment, and recording of costs?

Select the appropriate response:


Yes
No

If you selected 'No' to any question above under the Internal Controls section, in the space provided below
please explain what action will be taken to ensure accountability.

Enter your explanation:

Budget Details Information


Budget Information by Budget Line Item:

IN-
CASH
CATEGORY
SUB
CATEGORY
DESCRIPTION OOG
MATCH
KIND con TOTAL UNIT/%
MATCH

Personnel Counselor Counselor. Vacant. $68,000.00 $0.00 $0.00 $0.00 $68,000.00 100
and/or Certification/License on
Therapist hire. This FT equivalent
(licensed) will provide direct client
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counseling and
advocacy services to
studets. This includes
completing intakes and
assigning and making
referrals for wrap
around services. They
will also assist with
education and outreach
for this grant. This is a
new position
(supplemental) and does
not supplant any
budgeted position.
Total: Salary($60,000) +
Fringe($8,000)=$68,000

District Leadership and


Cultural Coach. Full
Time. Vacant. They will
provide direct client
services to students in
an advocacy role,
overseeing program
education and
awareness components
for the grant, and
organizing and training
volunteers. In addition,
he will work in $0.00 $0.00 $52,953.00 100
Personnel Coordinator $52,953.00 $0.00
collaboration with
counselor to manage
referrals of wrap around
services. They will
organize and supervise
Leadership and Cultural
Coaches, reviewing data
and program analysis,
and completing
reporting requirement.
The annual salary +
I
fringe for this individual
!
is $70,406 I
1 $0.00 $0.00 $0.00 $33,000.00 100
Personnel Case Worker Campus Leadership and $33,000.00
Cultural Coaches.
Vacant. Education and
awareness specialists
that will work as
leadership and cultural
coaches. There will be
two coaches on each
campus. This will be in
additional to their
teaching responsibilities
on the campuses.
Selected coaches will
participate in continual
professional
development to increase
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their capacity to work


I effectively with staff,
students, and parents.
There are eleven
campuses in the district.
There will be two
coaches on each
campus. Each coach
I
will receive a stipend of I
$1,500 per year as a I
stipend for the
additional duties.
Director. Janet McDade.
This person is a full
time employee of the
district. They will spend
25% of their time on
this project and 85% of
their time on other
duties. Will provide
direct services for
educational and
awareness components $0.00 $0.00 $46,535.25 25
Personnel Director $0.00 $46,535.25
of grant program, will
assist with training of
the campus leadership
and cultural coaches,
will review data and .
program analysis, and
complete reporting
requirements. The
annual salary + fringe
for this individual is
$186,141
Training Services for
Bias, cultural
sensitivity, mental
health first aid, social
Professional, emotional learning and
Contractual how it can build support
Presentation,
and for victims, addressing $13,475.00 $0.00 $0.00 $0.00 $13,475.00 0
and/or
Professional
Training and meeting the needs
Services
Services of victims, coordinating
with community
resources. 6 training
sessions @ $695 each.
Plus a $2000 travel fee.

Contractual Digital Awareness campaign $7,500.00 $0.00 $0.00 $0.00 $7,500.00 0


and Processing- video production for use
Professional Related on social media, to be
Services Services broadcasted on campus
building monitors,
social media and during
presentations. Also will
include the ability to use
for donated airtime on
Television stations for
o Io2UZU esrants - rwroject summary (mvIArst 9urst YOU GLOot Ir1I> IAat !!!J

public service
announcements. Full
production and delivery
of IO individual one
minute segments.
Printing Victim
messaging and
Contractual
awareness messages and
and Printing $0.00 $0.00 $0.00 $9,500.00 0
signage. Posters for 11 $9,500.00
Professional Services
campuses $3,500. Post
Services
Cards $3,000.
Brochures $3,000

Travel and In-State Conference on Crimes $7,625.62 $0.00 $0.00 $0.00 $7,625.62 0
Training Registration Against Children. 4 day
Fees, conference hosted by
Training, the Dallas Police
and/or Travel Department and Genesis
Women's Shelter and
Support in Dallas TX on
or around August of
each year. The goal of
the conference is to
provide practical
instruction, using
current information, the
newest ideas, and most
successful intervention
strategies, to build the
capacity of staff and
volunteers in serving,
supporting and
combating crimes
against children.
Registration fee is $675
per person. Hotel will
be at conference
rate/state rate. Per Diem
will be at rate of $51 per
day. Mileage is at the
rate set by the Texas
State Comptroller of
Public Accounts Office
at $0.575 per mile. 3
staff Registration for 4
X $675 = $2,700. Hotel
4 rooms x (4 nights X
$186/night (conference
rate) + ($113.53))=
$3,430.12. Per Diem
(GSA Rate) 4
individuals ($66/day (2
travel days @ $49.50)+
(3 full day @$66) =
$297) =$1,188.
(Mileage 25 miles X 2
ways X 2 cars x
$0.575/mile) + 5 DAYS
PARK.ING@$25/DAY
o/ Io/Z0ZU earants -rroject summary (miArst 9urst YOU GLOE IF1I> FAut !!!J

= $307.50. TOTAL=
$7,625.62
Capturing Kids Hearts
Training. Capturing
I
Kids Hearts allows I
campus teacher/leaders
to provide direct
services and awareness
to students in the
following areas:
Building of
relationships with
student victims, I
I
providing social and
I
emotional supports for
victims through CKH
trained and certified
teachers, and providing
student victims with
In-State
tools to equip them for
Registration
Travel and pro-social skill success $0.00 $0.00 $17,490.00 0
Fees, $17,490.00 $0.00
Training in the classroom and
Training,
beyond .. The request is
and/or Travel
to train all the
leadership and cultural
coaches so that they can I
I
better deliver services to I
I

student victims. I

Although specific dates I


have not been I
announced, at least one
training post October
2020 will occur in the I
Dallas area (participants
will commute). This
mitigates the costs of
travel by eliminating
hotel, per diem, and
mileage. Cost= 22
$795 = $17,490..

Travel and Out-of-State American Counseling $2,807.00 $0.00 $0.00 $0.00 $2,807.00 0
Training Registration Association Conference
Fees, for counselor to attend
Training, to increase skills and
and/or Travel capacity. The
conference has over
5000 counselors I
highlighting promising
practices and emerging
issues to effectively
respond to counseling
clients in crisis. The
conference is directly
related to the activities
in the application as it
addresses strategies for
providing direct
services to victim.
O/ IO/2JZU eorants - Project summary (mIArt 9Ur<EE YOU GLOOt IF1I> FAat; !!!J

Attendance at the
conference will allow
for the goals and
objectives of the project
to be achieved.
Knowledge of the most
up to date research, best
practices, and evidence
based practices will be
learned and translated
into action at the district
level. The conference
provides a wide breath
and depth of knowledge
that is greater than is
available within the
state. The counselor will
be able to learn from
experts focused on
trauma, anxiety, trauma
informed care, and
multicultural
counseling. The
American Counseling
Association Conference
is on March 17-21, 2021
in Boston MA.
Registration is $700.
Hotel Conference Rate
($250 x 4 nights) +
(taxes/fees $160) =
$1,160. Per Diem 4
days x GSA rate $66
($49.50 on 2 travel
days)+ (3 days x $66) =
$297. Taxi from airport
to hotel $25 x 2 = $50,
Air Fare $600 Total =
$2,807

Supplies and Cellular, Fax, I Phone for employee to $699.00 $0.00 I $0.00 $0.00 $699.00 0
Direct Pager, and/or monitor hotline
Operating Office communications and
Expenses Telephone reports. Phones will be
the property of the
district not individuals.
Staff members will need
dedicated phone lines
for CRISIS HOTLINE
to provide direct
services. In addition it
will be used for
coordinating services
within the agency and
with community
providers. It is also a
means by which
communication can be
readily available for
o/ IO/ZOZU earants - rO[eCt Summary (mIArstE 9Urtz YOU GLUot Ir1I> FAat !!!J

student victims other


than during
school/business hours.
$699/phone = $699

Software data
Specialized management system for
Supplies and Computer student client files.
Direct Keeps track of advocacy $3,500.00 $0.00 $0.00 $0.00 $3,500.00 0
Software
Operating services, counseling,
($5,000 or
Expenses and other performance
less per unit)
measures for reporting.
Operating systems and
Specialized
Supplies and Office suite (word
Computer
Direct processing and $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0
Software
Operating spreadsheets) for all
($5,000 or
Expenses program computers. 5 X
less per unit)
$200 each = $1,000

2 desktop computers
with monitors for
Counselor and District
Desktop
Supplies and Leadership and Cultural
System and
Direct Coach. Needed for $0.00 $0.00 $0.00 $6,000.00 0
Accessories $6,000.00
Operating keeping program files
($5,000 or
Expenses up to date and to
less per unit)
document records for
reporting. 2 each at
$3,000 = $6,000
3 laptop computers for
counselor, District
Leadership and Cultural
Laptop Coach, volunteers and
Supplies and victims use. To be used
System and
Direct for keeping program $5,250.00 $0.00 $0.00 $0.00 $5,250.00 0
Accessories
Operating files up to date,
($5,000 or
Expenses communication, and
less per unit)
researching resources
for victims. 3 each at
$1,750 = $5,250

Laptop Case with lock for


Supplies and laptops carrying
System and
Direct confidential $240.00 $0.00 $0.00 $0.00 $240.00 0
Accessories
Operating
($5,000 or information. 3@$80=
Expenses $240
less per unit)
Office Supplies for
program records and to
document services.
Includes items of paper,
Office
Supplies and pens, paper, folders,
Supplies
Direct markers, easel pads, $4,800.00 $0.00 $0.00 $0.00 $4,800.00 0
(e.g., paper,
Operating post it notes, tape,
postage, staples, adding machine,
Expenses calculator)
envelopes, stamps,
poster board.
$400/month x 12
months
o IO/20ZU eurants -rroject summary (mIArt 9Urtz YOU GLOot Ir> Aat !!!J

Supplies and Project Project Supplies- Cost $5,000.00 $0.00 $0.00 $0.00 $5,000.00 0
Direct Supplies for educational resource
Operating (e.g., materials to target
Expenses binocular, victims and to promote
battery, awareness of services.
flexicuff, These educational items
drug testing will be used at events
kit) and for general
awareness. This expense
also includes items used
during crisis and follow
up services to victims.

Subscription to a
campus wide program
"Hope Squad". HOPE
Squad is a program that
provides support to
students who are
victims of suicide loss
in their family or those
who have had suicidal
thoughts or tendencies
themselves after
victimzation. It helps
create a safe school
Project environment, promotes
Supplies
connectedness of
Supplies and (e.g.,
students who have been
Direct binocular, $0.00 $0.00 $0.00 $6,000.00 0
victims, supports and $6,000.00
Operating battery,
encourages mental
Expenses flexicuff, wellness, and reduces
drug testing
mental health stigma.
kit)
Hope Squad members
know how to help
victims through a crisis
using safe, evidence-
based training. This is
an expansion of
program that is has
recently been
implemented at 7th-1 2th
grade campuses. This
will be for two 5th and
6th grade campuses.
$3000 each. I

Supplies and Project Pilot a program on one $30,000.00 I $0.00 $0.00 $0.00 $30,000.00 0
Direct Supplies elementary, one
Operating (e.g., intermediate, and one
Expenses binocular, middle school to assess
battery, students emotional and
flexicuff, physical state. The
drug testing program is a quick daily
kit) assessment where
students use emojis to
indicate if they are sad,
hungry, hurt, bullied etc.
The assessment then
notifies the counselor
O/ IO/ZUZU eorans -OJeCt Summary (mIArst 9urstE YOU GLOOt Ir1I> Aat !!!J

who will follow up and


assess student needs.
$10,000/campus 3
campuses.
Desk, lockable fling
cabinet, desk chair,
guest chair, bookshelf
Office
for counselor and
Supplies and Equipment
outreach coordinator.
Direct and/or $8,000.00
Desk 2@ $2500. $8,000.00 $0.00 $0.00 $0.00 0
Operating Furniture
Lockable File Cabinet 2
Expenses ($5,000 or
@ $600. Desk Chair
less per unit)
2@$250. Guest Chair
2@ $ I 00 Bookshelf 2@
$450. Total =$8,000.
2 Lazer Printers to be
used by personnel in
Printer, Fax,
conjunction with
Supplies and Scanner
computers. Printing
Direct and/or
needed for reports, data $1,000.00 $0.00 $0.00 $0.00 $1,000.00 0
Operating Camera
collection, educational
Expenses ($5,000 or
materials, and
less per unit)
correspondence. 2 @
$500 each.

Indirect Costs Indirect Costs Approved Indirect Cost $45,085.09 $7,371.1 8 $0.00 $0.00 $52,456.27 0
- Approved rate of (restricted 6.19%
Rate and unrestricted
15.884%. Approved
Indirect Cost rate is
attached in the
documents sections.
Base for Indirect Costs
is calculated using
modified total direct
costs consisting of all
direct salaries and
wages, applicable fringe
benefits, materials and
supplies, services,
travel, and up to the first
$25,000 of each sub
award. Modified total
direct costs shall
exclude equipment,
capital expenditures,
charges for patient care,
rental costs of off site
facilities, tuition
remission, scholarships
and fellowships,
participant support
costs, and the portion of
each sub award in
excess of $25,000.
Indirect Costs: MTDC:
($ 153,953 OOG
personnel) + ($
o/ Io/ZuZU eorants - rroject summary (miArst 9urt YOU GLOOt III Aat !!!J

46,535.25 Cash Match


personnel)+($ 30,475 I
OOG contractual) + ($
27,992.62 OOG travel)
+($71,489 OOG
supplies) = $
355,225.87 MTDC. at I
approved rate: Max. I
I
Indirect Cost Amount:
$56,265.24

Source of Match Information

Detail Source of Match/GPI:

DESCRIPTION MATCH TYPE AMOUNT

Cash Match - Carroll ISD Cash Match $53,906.43

Summary Source of Match/GPI:

Total Report Cash Match In Kind GPI Federal Share GPI State Share I
$53,906.43 $53,906.43 $0.00 $0.00 $0.00 I

Budget Summary Information

Budget Summary Information by Budget Category:

CATEGORY OOG CASH MATCH IN-KIND MATCH GPI TOTAL

Contractual and Professional Services $30,475.00 $0.00 $0.00 $0.00 $30,475.00

Indirect Costs $45,085.09 $7,371.18 $0.00 $0.00 I $52,456.27

Personnel $153,953.00 $46,535.25 $0.00 $0.00 $200,488.25

Supplies and Direct Operating Expenses $71,489.00 $0.00 $0.00 $0.00 $71,489.00
I
Travel and Training $27,922.62 $0.00 $0.00 $0.00 $27,922.62

Budget Grand Total Information:

OOG CASH MATCH IN-KIND MATCH GPI TOTAL

$328,924.71 $53,906.43 $0.00 $0.00 $382,831.14


o/ IO/ZuZU earants - rroject ourmary (mviArst 9urst YOU GLOot Ir> Aat !!!J

Condition Of Fundings Information

Date Date Hold


I Hold
I Line
I
Condition of Funding / Project Requirement Created Met Funds Item
Funds

System of Award Management (SAM}: Registration with SAM is required by all


OOG applicants. Applicants are required to maintain current registrations in
the System for Award Management (SAM) database. The SAM database is the 2/26/2020 4/9/2020
repository for standard information about federal financial assistance 11:06:10 9:56:11 Yes No
applicants, recipients, and subrecipients. Applicants must update or renew PM AM
their SAM registration at least once per year to maintain an active status.
Information about registration procedures can be accessed at
http://www.sam.gov/. I I

You are logged in as User Name: Janetmcdade


From: [email protected]
To: FALTYS, DAVID; McDADE, JANET; WREHE, SCOTT
Subject: CJD eGrants: Preliminary Review Report (PRR) for OOG Grant Number: 4086201
Date: Monday, June 8, 2020 9:44:44 AM

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.

The Office of the Governor (OOG) has performed a preliminary review of grant number
4086201, titled Addressing Victims Needs through Education, Awareness, and Cultural
Competency submitted by your agency. OOG has identified items on your application that
require clarification or correction to complete the review of your proposed project.

Make Changes - To correct the items identified by OOG:


1. log on to eGrants at https://eGrants.gov.texas.gov and navigate to the ‘My.Home’ tab
2. locate the application in the ‘Pending Applications’ area in ‘Pending Applicant Response’
status and make note of the ‘Due Date’ your organization is required to return your PRR
responses back to OOG
3. click on the grant # to open the project onscreen and navigate to the
‘Summary/Grant.Issues’ tab to view a summary of issues
4. click on the blue link in the ‘Go To’ column to be redirected to the specific issue or error
5. once on that specific tab, you can view those issues under the ‘Notes from Grantee to OOG’
message box
6. ensure that all item(s) needing resolution have been resolved before submitting your
responses back to OOG
7. click on the ‘Submit.PRR’ tab to view those outstanding issues under the ‘List of
Application Errors and Incomplete Information’ section.

Submit PRR Responses - To submit your response(s) back to OOG:


1. once all changes are complete, ask your Project Director (PD), Financial Officer (FO), or
your Authorized Official (AO) to log into eGrants and go to the ‘My Home’ tab and click on
the grant # to open the project onscreen
2. navigate to the ‘Submit. PRR’ tab and click on the ‘Submit PRR Responses’ button to
submit your changes to OOG.

Guidance
In order to continue to be considered for grant funding, all PRR items must be corrected and
the application must be resubmitted to OOG. Failure to correct the items and resubmit the
application will result in a delay in the processing of your application. If you need assistance,
please contact the eGrants help desk at [email protected].

Public Safety Office (PSO)


Contact Us: https://egrants.gov.texas.gov/contactpage.aspx
Help Desk Email:   [email protected]
Website: https://eGrants.gov.texas.gov
PSO Phone: (512) 463-1919
From: [email protected]
To: FALTYS, DAVID; McDADE, JANET; WREHE, SCOTT
Subject: eGrants: Unfunded Notification for OOG Grant Application - 4086201
Date: Friday, August 28, 2020 6:15:50 PM

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.

Thank you for your grant application. The Office of the Governor (OOG) appreciates your
interest and effort but declines to fund your application at this time.

Please check the eGrants website at https://eGrants.gov.texas.gov for future opportunities.

You may log on to eGrants to access your user account and retrieve information related to this
notice.

Public Safety Office (PSO)


Contact Us: https://egrants.gov.texas.gov/contactpage.aspx
Help Desk Email:   [email protected]
Website: https://eGrants.gov.texas.gov
PSO Phone: (512) 463-1919
From: McDADE, JANET
To: THANNUM, JULIE
Subject: Fw: Grant
Date: Wednesday, April 22, 2020 4:58:52 PM

2.  
Capturing Kids Hearts Training:
Can you tell me how this will help on campuses WITHOUT being preventative?  I need to frame it as DIRECT SERVICES or AWARENESS.

Capturing Kids Hearts allows campuses and campus teacher/leaders to provide direct services and awareness to students
in the following areas: Building of relationships with student victims, providing social and emotional supports for victims
through CKH trained and certified teachers, and providing student victims with tools to equip them for pro-social skill
success in the classroom and beyond. 

Janet McDade, Ed.D.


Assistant Superintendent for Student Services
[email protected]
[email protected]
Carroll ISD Student Services
2400 N. Carroll Ave.
Southlake, TX 76092
Phone: 817-949-8255  Fax: 817-949-8256

From: McDADE, JANET


Sent: Tuesday, April 21, 2020 5:51 PM
To: WREHE, SCOTT
Subject: Fwd: Grant
 

Sent from my iPhone

Begin forwarded message:

From: Dawn Marie Baletka < >


Date: April 20, 2020 at 12:30:55 PM CDT
To: "McDADE, JANET" <[email protected]>, "THANNUM, JULIE"
<[email protected]>, "FALTYS, DAVID" <[email protected]>
Subject: Fwd:  Grant


CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.

I am forwarding the email request I sent last week.  I understand that things are crazy now and that
you might not have had time to respond.  

However, I need to add the requested information below to your grant application.  Please respond
at your earliest convenience.  The response DEADLINE is April 23, 2020 at 5:00 PM.

Thanks,
Dawn Marie
------

---- Forwarded message ---------


From: Dawn Marie Baletka < >
Date: Wed, Apr 15, 2020 at 4:54 PM
Subject: Grant
To: McDADE, JANET <[email protected]>, THANNUM, JULIE
<[email protected]>

Can you help me answer the following questions for the grant we submitted?

1.  
Sources of Financial Support
Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the following
sources:

Enter the amount (in Whole Dollars $) of Federal Grant Funds expended:

Enter the amount (in Whole Dollars $) of State Grant Funds expended:

2.  
Capturing Kids Hearts Training:
Can you tell me how this will help on campuses WITHOUT being preventative?  I need to frame it as DIRECT SERVICES or AWARENESS.

3.  Hope Squad: Can you please provide more information on this? How is it related to DIRCET VICTIM SERVICES?

--
Dawn Marie Baletka, PhD, LPC, GPC
3501 Kanati Cove
College Station TX 77845

cell:     979-777-9940
email:  

--
Dawn Marie Baletka, PhD, LPC, GPC
3501 Kanati Cove
College Station TX 77845

cell:     979-777-9940
email:  
From: McDADE, JANET
To: THANNUM, JULIE; Dawn Marie Baletka
Subject: Fwd: CJD eGrants: Preliminary Review Report (PRR) for OOG Grant Number: 4086201
Date: Thursday, April 9, 2020 12:15:02 PM

See below. 

Sent from my iPhone

Begin forwarded message:

From: "[email protected]" <[email protected]>


Date: April 9, 2020 at 10:48:44 AM CDT
To: "FALTYS, DAVID" <[email protected]>,
"McDADE, JANET" <[email protected]>, "WREHE,
SCOTT" <[email protected]>
Subject: CJD eGrants: Preliminary Review Report (PRR) for OOG Grant
Number: 4086201

 he Office of the Governor (OOG) has performed a preliminary review of grant


T
number 4086201, titled Addressing Victims Needs through Education,
Awareness, and Cultural Competency submitted by your agency. OOG has
identified items on your application that require clarification or correction to
complete the review of your proposed project.

Make Changes - To correct the items identified by OOG:


1. log on to eGrants at https://eGrants.gov.texas.gov and navigate to the
‘My.Home’ tab
2. locate the application in the ‘Pending Applications’ area in ‘Pending Applicant
Response’ status and make note of the ‘Due Date’ your organization is required to
return your PRR responses back to OOG
3. click on the grant # to open the project onscreen and navigate to the
‘Summary/Grant.Issues’ tab to view a summary of issues
4. click on the blue link in the ‘Go To’ column to be redirected to the specific
issue or error
5. once on that specific tab, you can view those issues under the ‘Notes from
Grantee to OOG’ message box
6. ensure that all item(s) needing resolution have been resolved before submitting
your responses back to OOG
7. click on the ‘Submit.PRR’ tab to view those outstanding issues under the ‘List
of Application Errors and Incomplete Information’ section.

Submit PRR Responses - To submit your response(s) back to OOG:


1. once all changes are complete, ask your Project Director (PD), Financial
Officer (FO), or your Authorized Official (AO) to log into eGrants and go to the
‘My Home’ tab and click on the grant # to open the project onscreen
2. navigate to the ‘Submit. PRR’ tab and click on the ‘Submit PRR Responses’
button to submit your changes to OOG.
Guidance
In order to continue to be considered for grant funding, all PRR items must be
corrected and the application must be resubmitted to OOG. Failure to correct the
items and resubmit the application will result in a delay in the processing of your
application. If you need assistance, please contact the eGrants help desk at
[email protected].

Public Safety Office (PSO)


Contact Us: https://egrants.gov.texas.gov/contactpage.aspx
Help Desk Email:   [email protected]
Website: https://eGrants.gov.texas.gov
PSO Phone: (512) 463-1919
From: McDADE, JANET
To: THANNUM, JULIE; Dawn Marie Baletka
Subject: Fwd: eGrants: Unfunded Notification for OOG Grant Application - 4086201
Date: Friday, August 28, 2020 7:40:02 PM

Sent from my iPhone

Begin forwarded message:

From: "[email protected]" <[email protected]>


Date: August 28, 2020 at 6:15:50 PM CDT
To: "FALTYS, DAVID" <[email protected]>,
"McDADE, JANET" <[email protected]>, "WREHE,
SCOTT" <[email protected]>
Subject: eGrants: Unfunded Notification for OOG Grant Application -
4086201

CAUTION: This email originated from outside of the organization. Do not click links or open
attachments unless you recognize the sender and know the content is safe.

Thank you for your grant application. The Office of the Governor (OOG)
appreciates your interest and effort but declines to fund your application at this
time.

Please check the eGrants website at https://eGrants.gov.texas.gov for future


opportunities.

You may log on to eGrants to access your user account and retrieve information
related to this notice.

Public Safety Office (PSO)


Contact Us: https://egrants.gov.texas.gov/contactpage.aspx
Help Desk Email:   [email protected]
Website: https://eGrants.gov.texas.gov
PSO Phone: (512) 463-1919
From: McDADE, JANET
To: WREHE, SCOTT
Subject: Fwd: Grant
Date: Tuesday, April 21, 2020 5:51:27 PM

Sent from my iPhone

Begin forwarded message:

From: Dawn Marie Baletka < >


Date: April 20, 2020 at 12:30:55 PM CDT
To: "McDADE, JANET" <[email protected]>, "THANNUM, JULIE"
<[email protected]>, "FALTYS, DAVID" <[email protected]>
Subject: Fwd: Grant

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.

I am forwarding the email request I sent last week.  I understand that things are crazy now and that
you might not have had time to respond.  

However, I need to add the requested information below to your grant application.  Please respond
at your earliest convenience.  The response DEADLINE is April 23, 2020 at 5:00 PM.

Thanks,
Dawn Marie

------

---- Forwarded message ---------


From: Dawn Marie Baletka < >
Date: Wed, Apr 15, 2020 at 4:54 PM
Subject: Grant
To: McDADE, JANET <[email protected]>, THANNUM, JULIE
<[email protected]>

Can you help me answer the following questions for the grant we submitted?

1.  
Sources of Financial Support
Each applicant must provide the amount of grant funds expended during the most recently completed fiscal year for the following
sources:

Enter the amount (in Whole Dollars $) of Federal Grant Funds expended:

Enter the amount (in Whole Dollars $) of State Grant Funds expended:

2.  
Capturing Kids Hearts Training:
Can you tell me how this will help on campuses WITHOUT being preventative?  I need to frame it as DIRECT SERVICES or AWARENESS.

3.  Hope Squad: Can you please provide more information on this? How is it related to DIRCET VICTIM SERVICES?
--
Dawn Marie Baletka, PhD, LPC, GPC
3501 Kanati Cove
College Station TX 77845

cell:     979-777-9940
email:  

--
Dawn Marie Baletka, PhD, LPC, GPC
3501 Kanati Cove
College Station TX 77845

cell:     979-777-9940
email:  
From: THANNUM, JULIE
To: Dawn Marie Baletka
Cc: McDADE, JANET; FALTYS, DAVID
Subject: Re: Grant - Registration
Date: Saturday, February 22, 2020 10:30:55 AM

David registered and used the password you suggested!  Let me know what else you need
from me.

Sent from my iPhone 

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISD

On Feb 20, 2020, at 9:31 AM, Dawn Marie Baletka < >
wrote:


Greetings,
As you are eligible for the VOCA Grant....... and it is due next week
(2/27/2020) ..... we will need to get you registered quickly.

David will need a login. (authorized official).  So will your finance person. 
The Project Direct (Julie or Janet).  

I usually tell people to use their name as the USERNAME.  For the
password..... please use my formula so that I can access the grant and write
it for you.  They make you change passwords CONSTANTLY, so I always
use the month year and an "!"

So password would be February2020!

Here is the link.  It will probably make you confirm registration through
your email.

 https://eGrants.gov.texas.gov 

You will need your DUNS number, SAMS Number, and Texas Payee
number.

Let's set up a time to discuss specifics.  


--
Dawn Marie Baletka, PhD, LPC, GPC
3501 Kanati Cove
College Station TX 77845

cell:     979-777-9940
email:  
From: McDADE, JANET
To: Dawn Marie Baletka
Subject: Re: Janet McDade has not registered for grants yet
Date: Thursday, February 27, 2020 5:24:27 AM

I can after 9:00. 817-949-8255 or (cell)

Sent from my iPhone

On Feb 26, 2020, at 11:09 PM, Dawn Marie Baletka < >
wrote:


No problem.  I just wanted to get as much done tonight as I could so that
tomorrow would not be as hectic.  

Do you have time in the morning for us to chat?

Thanks,
Dawn Marie

On Wed, Feb 26, 2020 at 10:54 PM McDADE, JANET


<[email protected]> wrote:
All,

I just registered. I am sorry you were waiting on me. I didn’t realize. 

Janet

Sent from my iPhone

On Feb 26, 2020, at 10:31 PM, Dawn Marie Baletka


wrote:


Ladies,
If Janet is going to be the Project Direct for the grant she
needs to register in grants immediately.  If she can't, please
have someone else register for the submission, and we can
change it later if awarded.

Here is the link:

 https://eGrants.gov.texas.gov 
Please let me know when it is complete.

--
Dawn Marie Baletka, PhD, LPC, GPC
3501 Kanati Cove
College Station TX 77845

cell:     979-777-9940
email:  

--
Dawn Marie Baletka, PhD, LPC, GPC
3501 Kanati Cove
College Station TX 77845

cell:     979-777-9940
email:  
Thursday, September 17, 2020 at 4:13:11 PM Central Daylight Time

Subject: Fwd: eGrants: Unfunded Notification for OOG Grant Application - 4086201
Date: Friday, August 28, 2020 at 7:40:01 PM Central Daylight Time
From: McDADE, JANET
To: THANNUM, JULIE, Dawn Marie Baletka

Sent from my iPhone

Begin forwarded message:

From: "[email protected]" <[email protected]>


Date: August 28, 2020 at 6:15:50 PM CDT
To: "FALTYS, DAVID" <[email protected]>, "McDADE, JANET"
<[email protected]>, "WREHE, SCOTT" <[email protected]>
Subject: eGrants: Unfunded Notification for OOG Grant Application - 4086201

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.

Thank you for your grant application. The Office of the Governor (OOG) appreciates your interest and
effort but declines to fund your application at this time.

Please check the eGrants website at https://eGrants.gov.texas.gov for future opportunities.

You may log on to eGrants to access your user account and retrieve information related to this notice.

Public Safety Office (PSO)


Contact Us: https://egrants.gov.texas.goy/contact page.aspx
Help Desk Email: e [email protected]
Website: https://e Grants.gov.texas.goy
PSO Phone: (512) 463-1919

Page 1 of 16
Thursday, September 17, 2020 at 4:13:11 PM Central Daylight Time

Subject: FW: CJD eGrants: Preliminary Review Report {PRR) for OOG Grant Number: 4086201
Date: Monday, June 8, 2020 at 9:58:07 AM Central Daylight Time
From: McDADE, JANET
To: '
CC: FALTYS, DAVID, THANNUM, JULIE

Looks like good news again!

Janet

From: [email protected] [mailto:[email protected]]


Sent: Monday, June 8, 2020 9:45 AM
To: FALTYS, DAVID <[email protected]>; McDADE, JANET
<[email protected]>; WREHE, SCOTT <[email protected]>
Subject: CJD eGrants: Preliminary Review Report (PRR) for OOG Grant Number: 4086201

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize
the sender and know the content is safe.

The Office of the Governor (OOG) has performed a preliminary review of grant number 408620 I. titled
Addressing Victims Needs through Education, Awareness. and Cultural Competency submitted by your
agency. OOG has identified items on your application that require clarification or correction to
complete the review of your proposed project.

Make Changes - To correct the items identified by OOG:


I. log on to eGrants at https://eGrants.gov.texas.gov and navigate to the My.Home' tab
2. locate the application in the 'Pending Applications' area in 'Pending Applicant Response· status and
make note of the 'Due Date' your organization is required to return your PRR responses back to OOG
3. click on the grant# to open the project onscreen and navigate to the 'Summary/Grant.Issues· tab to
view a summary of issues
4. click on the blue link in the 'Go To' column to be redirected to the specific issue or error
5. once on that specific tab, you can view those issues under the 'Notes from Grantee to OOG message
box
6. ensure that all item(s) needing resolution have been resolved before submitting your responses back
toOOG
7. click on the 'Submit.PRR' tab to view those outstanding issues under the 'List of Application Errors
and Incomplete Information' section.

Submit PRR Responses - To submit your response(s) back to OOG:


I. once all changes are complete, ask your Project Director (PD), Financial Officer (FO). or your
Authorized Official (AO) to log into eGrants and go to the 'My Home' tab and click on the grant # to
open the project onscreen
2. navigate to the Submit. PRR' tab and click on the 'Submit PRR Responses· button to submit your
changes to OOG.

Guidance
In order to continue to be considered for grant funding, all PRR items must be corrected and the
application must be resubmitted to OOG. Failure to correct the items and resubmit the application will
result in a delay in the processing of your application. If you need assistance, please contact the eGrants

Page 2 of 16
help desk at e@[email protected].

Public Safety Office (PSO)


Contact Us: https://egrants.gov.texas.gov/contactpage.aspx
Help Desk Email: [email protected]
Website: https://[email protected]
PSO Phone: (512) 463-1919

Page 3 of 16
Thursday, September 17, 2020 at 4:13:11 PM Central Daylight Time

Subject: Re: Grant - Registration


Date: Sunday, February 23, 2020 at 1:28:25 PM Central Standard Time
From: Dawn Marie Baletka
To: THANNUM, JULIE

System for award management. CFO will have it.

Sent from my iPhone

On Feb 22, 2020, at 9:42 PM, THANNUM, JULIE <[email protected]> wrote:

Our EIN for Carroll ISO is:


75-6005011

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISO

On Feb 22, 2020, at 8:16 PM, Dawn Marie Baletka < > wrote:

State Payee Number


ElN #
SAMS #

Name
Address
Phone
Email for CFO and a Project Director

They will then receive an email to set up their registration.

On Sat, Feb 22, 2020 at 10:30 AM THANNUM, JULIE


<[email protected]> wrote:
David registered and used the password you suggested I Let me know what else you
need from me.

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISO

Page 4 of 16
On Feb 20, 2020, at 9:31 AM, Dawn Marie Baletka
< > wrote:

Greetings,
As you are eligible for the VOCA Grant.. ..... and it is due next week
(2/27/2020) ..... we will need to get you registered quickly.

David will need a login. (authorized official). So will your finance


person. The Project Direct (Julie or Janet).

I usually tell people to use their name as the USERNAME. For the
password ..... please use my formula so that I can access the grant
and write it for you. They make you change passwords
CONSTANTLY, so I always use the month year and an "!"

So password would be February2o20!

Here is the link. It will probably make you confirm registration


through your email.

https://e Grants.gov.texas.gov

You will need your DUNS number, SAMS Number, and


Texas Payee number.

Let's set up a time to discuss specifics.

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

cell: 979-777-9940
email:

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

cell: 979-777-9940
email:

Page 5 of 16
Thursday, September 17, 2020 at 4:13:11 PM Central Daylight Time

Subject: Re: Grant - Registration


Date: Sunday, February 23, 2020 at 8:57:52 AM Central Standard Time
From: THANNUM, JULIE
To: Dawn Marie Baletka

Our DUNS# is 109964400. I have not be able to locate a SAMS # but will check with finance tomorrow.

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISD

On Feb 22, 2020, at 9:42 PM, THANNUM, JULIE <[email protected]> wrote:

Our EIN for Carroll ISD is:


75-6005011

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll lSD

On Feb 22, 2020, at 8:16 PM, Dawn Marie Baletka < > wrote:

State Payee Number


EIN #
SAMS #

Name
Address
Phone
Email for CFO and a Project Director

They will then receive an email to set up their registration.

On Sat, Feb 22, 2020 at 10:30 AM THANNUM, JULIE


<[email protected]> wrote:
David registered and used the password you suggested! Let me know what else you
need from me.

Page 6 of 16
Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISO

On Feb 20, 2020, at 9:31 AM, Dawn Marie Baletka


< > wrote:

Greetings,
As you are eligible for the VOCA Grant... .... and it is due next week
(2/27/2020) ..... we will need to get you registered quickly.

David will need a login. (authorized official). So will your finance


person. The Project Direct (Julie or Janet).

I usually tell people to use their name as the USERNAME. For the
password ..... please use my formula so that I can access the grant
and write it for you. They make you change passwords
CONSTANTLY, so I always use the month year and an "!"

So password would be February2o2o!

Here is the link. It will probably make you confirm registration


through your email.

https://e Grants.gov.texas.gov

You will need your DUNS number, SAMS Number, and


Texas Payee number.

Let's set up a time to discuss specifics.

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

cell: 979-777-9940
email:

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

Page 7 of 16
Thursday, September 17, 2020 at 4:13:11 PM Central Daylight Time

cell: 979-777-9940
email:

Subject: Re: Grant - Registration


Date: Saturday, February 22, 2020 at 9:42:30 PM Central Standard Time
From: THANNUM, JULIE
To: Dawn Marie Baletka

Our EIN for Carroll ISO is:


75-6005011

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISD

On Feb 22, 2020, at 8:16 PM, Dawn Marie Baletka < > wrote:

State Payee Number


EIN #
SAMS #

Name
Address
Phone
Email for CFO and a Project Director

They will then receive an email to set up their registration.

On Sat, Feb 22, 2020 at 10:30 AM THANNUM, JULIE <[email protected]> wrote:


David registered and used the password you suggested! Let me know what else you need from me.

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISO

On Feb 20, 2020, at 9:31 AM, Dawn Marie Baletka < > wrote:

Greetings,
As you are eligible for the VOCA Grant....... and it is due next week (2/27/2020)
..... we will need to get you registered quickly.

Page 8 of 16
David will need a login. (authorized official). So will your finance person. The
Project Direct (Julie or Janet).

I usually tell people to use their name as the USERNAME. For the password .....
please use my formula so that I can access the grant and write it for you. They
make you change passwords CONSTANTLY, so I always use the month year and
an "!"

So password would be February2o2o!

Here is the link. It will probably make you confirm registration through your
email.

https://eGrants.gov.texas.gov

You will need your DUNS number, SAMS Number, and Texas Payee
number.

Let's set up a time to discuss specifics.

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

cell: 979-777-9940
email:

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

cell: 979-777-9940
email:

Page 9 of 16
Thursday, September 17, 2020 at 4:13:11 PM Central Daylight Time

Subject: Re: Grant - Registration


Date: Saturday, February 22, 2020 at 9:37:35 PM Central Standard Time
From: THANNUM, JULIE
To: Dawn Marie Baletka

Working on this for you. What does SAMS stand for?

CFO is
Scott Wrehe
Assistant Superintendent for Financial Services
2400 N Carroll Avenue
Southlake, TX 76092
[email protected]
817-949-8222

Project Director-
Janet McDade, Ed.D.
Assistant Superintendent for Student Services
2400 N Carroll Avenue
Southlake, TX 76092
[email protected]
817-949-8255

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISD

On Feb 22, 2020, at 8:16 PM, Dawn Marie Baletka < > wrote:

State Payee Number


EIN #
SAMS #

Name
Address
Phone
Email for CFO and a Project Director

They will then receive an email to set up their registration.

On Sat, Feb 22, 2020 at 10:30 AM THANNUM, JULIE <[email protected]> wrote:


David registered and used the password you suggested! Let me know what else you need from me.

Page 10 of 16
Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISO

On Feb 20, 2020, at 9:31 AM, Dawn Marie Baletka < > wrote:

Greetings,
As you are eligible for the VOCA Grant....... and it is due next week (2/27/2020)
..... we will need to get you registered quickly.

David will need a login. (authorized official). So will your finance person. The
Project Direct (Julie or Janet).

I usually tell people to use their name as the USERNAME. For the password .....
please use my formula so that I can access the grant and write it for you. They
make you change passwords CONSTANTLY, so I always use the month year and
an "!"

So password would be February2020!

Here is the link. It will probably make you confirm registration through your
email.

https://eGrants.gov.texas.gov

You will need your DUNS number, SAMS Number, and Texas Payee
number.

Let's set up a time to discuss specifics.

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

cell: 979-777-9940
email:

Dawn Marie Balctka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

Page 11 of 16
Thursday, September 17, 2020 at 4:13:11 PM Central Daylight Time

cell: 979-777-9940
email:

Subject: Re: Grant - Registration


Date: Saturday, February 22, 2020 at 8:15:45 PM Central Standard Time
From: Dawn Marie Baletka
To: THANNUM, JULIE

State Payee Number


EIN #
SAMS #

Name
Address
Phone
Email for CFO and a Project Director

They will then receive an email to set up their registration.

On Sat, Feb 22, 2020 at 10:30 AM THANNUM, JULIE <[email protected]> wrote:


David registered and used the password you suggested! Let me know what else you need from me.

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll lSD

On Feb 20, 2020, at 9:31 AM, Dawn Marie Baletka wrote:

Greetings,
As you are eligible for the VOCA Grant....... and it is due next week (2/27/2020) ..... we will
need to get you registered quickly.

David will need a login. (authorized official). So will your finance person. The Project Direct
(Julie or Janet).

I usually tell people to use their name as the USERNAME. For the password ..... please use
my formula so that I can access the grant and write it for you. They make you change
passwords CONSTANTLY, so I always use the month year and an "!"

So password would be February2o2o!

Here is the link. It will probably make you confirm registration through your email.

https://eGrants.gov.texas.goy

Page 12 of 16
You will need your DUNS number, SAMS Number, and Texas Payee number.

Let's set up a time to discuss specifics.

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

cell: 979-777-9940
email:

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove
College Station TX 77845

cell: 979-777-9940
email:

Page 13 of 16
Thursday, September 17, 2020 at 4:13:11 PM Central Daylight Time

Subject: Fwd: Grant - Registration


Date: Saturday, February 22, 2020 at 10:39:28 AM Central Standard Time
From: THANNUM, JULIE
To: WREHE, SCOTT

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISD

Begin forwarded message:

From: Dawn Marie Baletka < >


Date: February 20, 2020 at 9:31:00 AM CST
To: "THANNUM, JULIE" <[email protected]>, "McDADE, JANET"
<[email protected]>, "FALTYS, DAVID" <[email protected]>
Subject: Grant - Registration

Greetings,
As you are eligible for the VOCA Grant....... and it is due next week (2/27/2020) ..... we will
need to get you registered quickly.

David will need a login. (authorized official). So will your finance person. The Project Direct
(Julie or Janet).

I usually tell people to use their name as the USERNAME. For the password ..... please use my
formula so that I can access the grant and write it for you. They make you change passwords
CONSTANTLY, so I always use the month year and an "!"

So password would be February2o20!

Here is the link. It will probably make you confirm registration through your email.

https://eGrants.gov.texas.gov

You will need your DUNS number, SAMS Number, and Texas Payee number.

Let's set up a time to discuss specifics.

Page 14 of 16
Dawn Marie Baletka, PhD, LPC, GPC
3501 Kanati Cove
College Station TX 77845

cell: 979-777-9940
email:

Page 15 of 16
Thursday, September 17, 2020 at 4:13:11 PM Central Daylight Time

Subject: Re: Grant - Registration


Date: Saturday, February 22, 2020 at 10:30:54 AM Central Standard Time
From: THANNUM, JULIE
To: Dawn Marie Baletka
CC: McDADE, JANET, FALTYS, DAVID

David registered and used the password you suggested I Let me know what else you need from me.

Sent from my iPhone

Julie Thannum, APR


Assistant Superintendent for Board and Community Relations
Carroll ISD

On Feb 20, 2020, at 9:31 AM, Dawn Marie Baletka < > wrote:

Greetings,
As you are eligible for the VOCA Grant....... and it is due next week (2/27/2020)..... we will
need to get you registered quickly.

David will need a login. (authorized official). So will your finance person. The Project Direct
(Julie or Janet).

I usually tell people to use their name as the USERNAME. For the password ..... please use my
formula so that I can access the grant and write it for you. They make you change passwords
CONSTANTLY, so I always use the month year and an "!"

So password would be February2o2o!

Here is the link. It will probably make you confirm registration through your email.

https://eGrants.gov.texas.gov

You will need your DUNS number, SAMS Number, and Texas Payee number.

Let's set up a time to discuss specifics.

Dawn Marie Baletka, PhD, LPC, GPC


3501 Kanati Cove

Page 16 of 16
College Station TX 77845

cell: 979-777-9940
email:

Page 17 of 16

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