lOMoARcPSD|5368507

Chart of Accounts

BS Accountancy (University of Batangas)

StuDocu is not sponsored or endorsed by any college or university

Downloaded by Freziel Jade Natividad ([email protected])
 lOMoARcPSD|5368507

CHART OF ACCOUNTS

PAYROLL ACCOUNTS
CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
43010 Office Salaries Payroll expense for the manager, assistant manager, bookkeeper and leasing agent.

43030 Maintenance Salaries Payroll expense for maintenance employees.

43040 Porters & Housekeepers Salary expense for maids, porters, and groundskeepers.

43060 Other Salaries DO NOT USE!

The market value rent for apartments occupied by on-site staff members whose rent is deducted from their payroll check. Employee
43070 Employee Apartment
Rent Deduction Only.

43080 Bonuses Special incentive bonuses. Includes quarterly bonuses for the Manager and Lead Maintenance.

43110 Payroll Taxes FICA, FUTA and state unemployment taxes paid on behalf of the property.

43120 Workers Comp Workers Comp and OIB paid on behalf of the property.

43130 Employee Insurance The cost of group insurance per eligible employee.

43140 Employee Recruitment Costs involved in locating, interviewing, and hiring new employees. Includes help wanted ads, drug screening and background checks.

43150 Contract Help Expense for contract staff members or "Temp" agencies. All Temp Help.

43190 Payroll/Admin Corporate office use only.

MANAGEMENT FEES
CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
43210 Management Fees Corporate office use only.

43220 Other Management Fees Corporate office use only.

ADMINISTRATIVE
CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
43310 Office Furniture & Supplies General supplies used in the office, i.e. staples, paper clips, typewriter ribbon, pens, pencils, name tags. (Code Paper to 43420)

Telephone service, Answering service, Internet service and Long Distance for the Property Office and Business Center (Code Advertising
43320 Telephone & Answering Service
Costs appearing on your phone bill to 43510)

43330 Office Furniture Rental DO NOT USE!

43350 Professional Services Fees for attorneys, tax consultants, outside accounting firms and other professional consultants.

43360 Site Office Travel Mileage for on-site personnel to perform property related business. Mileage is NOT to be paid out of Petty Cash.

43370 Postage & Freight Stamps, overnight express or other postage related expenses.

43380 Employee Relations Employee related expenses such as holiday party, manager's meeting, etc.

43390 Licenses, Permits & Fees Business licenses, pool permits, city and boiler inspections, Blue Moon fees, RealPage/OneSite annual fees and monthly payments (SDE).

Expenses related to filing evictions & processing credit checks. Fees related to evictions or writs. OneSite Screening/Criminial monthly
43400 Credit & Collections
payments.

43410 Dues & Subscriptions Apartment Association dues, business clubs, Chamber of Commerce dues, newspaper subscriptions for office.

43420 Copier & Printing Copier machine rental, repairs, supplies and other copier related expenses. Copy Paper. Copier Toner.

43430 DO NOT USE! DO NOT USE!

43440 DO NOT USE! DO NOT USE!

Expenses incurred when on-site employees attend management company seminars, professional seminars and/or apartment association
43450 Training & Seminars
functions. Includes shopping report fees and outside market surveys.

43460 Administrative/Forms Forms used for leasing & other property operations. Include Blue moon Clicks.

43470 DO NOT USE! DO NOT USE!

Printer ink cartridges and other supplies used in connection with the on-site computer. Computer service, repair and related expenses.
43480 Computer Supplies Website design and hosting. Website domain registration and renewal fees. Email account, setup and maintenance expenses. (Code
Paper to 43420)

43490 Miscellaneous Administrative Corporate office use only. Bank fees and checks.

Jan. 2012 SR - Chart of Accounts - Defined 1 of 4

Downloaded by Freziel Jade Natividad ([email protected])

 lOMoARcPSD|5368507

CHART OF ACCOUNTS

LEASING
CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
Newspaper and yellow page ads, apartment guide, billboards or any PRINT advertising associated with marketing the community.
43510 Advertising
Crossfire Monthly Payments.

43520 Locator Commissions Commissions paid to professional apartment locator services.

Resident parties, social events, balloons, flags, banners and all other costs related to promoting the property and/or creating good will
43530 Property Promotions & Other Marketing
and resident retention. Helium tank rental and refills. Property newsletters.

43540 Referral Fees Fees paid to residents, local merchants, and other non-professional sources of lease referrals as applicable by the laws of each state.

43560 Model Furniture & Supplies Rental of model furniture and/or purchase of accessories for use in the model or focus unit. Includes Model Cleaning.

Artwork and production of brochures, framed floor plans, site plans, stationary, and other materials custom designed for a specific
43580 Brochures & Related Materials
property's use. Business Cards. Tent Cards.

43590 Leasing Commissions Incentives paid for new move-ins and renewals as outlined in the policy manual.

UTILITIES
CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
43610 Electricity - Property House meters only.

43620 Electricity - Vacant & Model All vacant units and models.

43630 Electric Reimbursement Resident payments and refunds issued by utility companies.

43640 Water House meters only.

43642 Irrigation House meters only.

43644 Water - Vacant & Model All vacant units and models.

43645 Water Reimbursement Resident payments and refunds issued by utility companies.

43650 Sewer House meters only.

43660 Gas & Oil House meters only.

43666 Gas & Oil Reimbursement Resident payments and refunds issued by utility companies.

43670 Utility Transfer Fees Fees charged by utility companies to transfer billing from a resident to the owner upon move-out.

43680 Utility Billing & Bonds Velocity and other water billing company bills.

43690 Utility Late Fees Corporate office use only.

SERVICES
CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
Landscaping contracts only. (Code sprinkler repairs to 44220) (Independent Properties Only - Code seasonal flowers & supplies to
43700 Grounds Maintenance Contract
44030) (Prime Properties Only - Code seasonal flowers & supplies to 44490)

43710 Exterminating Service & Supplies Includes both contract service and supplies.

43720 Garbage & Trash Removal Contract trash removal and dumpster service.

43725 Trash Reimbursement Resident payments and refunds issued by trash companies.

43730 Snow Removal Includes service and supplies, i.e. ice melt or sand.

43740 Courtesy Patrol Contract courtesy officer(s) and patrol services, rent given for services rendered. Includes Office Alarm System expenses.

Cable and master antenna installation, maintenance or monthly payment, satellite dish maintenance. (Code Office & Clubroom Internet
43750 Cable & Antenna
Service - DSL/Cable to 43320)

43760 Uniform Service & Cleaning Purchase of uniforms and work clothes.

43770 Equipment Rental Pager rental only. (Other equipment rentals should be coded to appropriate category)

43780 Furniture Rental Clubhouse furniture, washer or dryer rental.

43800 Elevator Maintenance & Contract Elevator service contract, elevator maintenance and elevator phone costs.

43810 Pool Cleaning Contract pool cleaning services. Pool supplies are coded to 44040

43820 Vehicles Gas, oil, maintenance and repairs for golf carts and other company owned vehicles.

43830 Hallway Cleaning & Repairs Costs to maintain and clean interior hallways.

Smoke alarms, smoke alarm batteries, fire extinguishers, fire alarm systems, annual fire extinguisher inspections and sprinkler alarm
43840 Fire Protection
monitoring.

All expenses related to maintain designated corporate units or furnished apartments. i.e. furniture rental, cable service, electricity,
43880 Corporate Unit Expense
laundry service, gas, water/sewer and washer/dryer rental for the corporate units only.

Jan. 2012 SR - Chart of Accounts - Defined 2 of 4

Downloaded by Freziel Jade Natividad ([email protected])

 lOMoARcPSD|5368507

CHART OF ACCOUNTS

CLEANING & DECORATING

CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
43900 Painting - Contract Labor Paint contractor fees for interior apartment units only.

Paint, paint brushes, rollers, drop cloths and other supplies used for interior apartment painting and minor exterior painting. (Code
43910 Paint Supplies
Amenity Painting to 44060) (Code parking lot curb or striping to 44050)

Contract cleaning fees for maid service and property cleaning supplies. (Code Office Cleaning to 43310) (Code Model Cleaning to 43560)
43920 Contract Cleaning & Supplies
(Code Clubroom and Fitness Center Cleaning to 44060)

43930 Carpet Cleaning Shampoo and steam cleaning of carpets plus related supplies. (Code All Carpet Repairs to 43940)

Repairs, dying, stretching, patching, pet treatments and other related items needed for existing carpet. (Code Water Extraction to
43940 Carpet Dying & Repairs
44080, 44090 or 44110 which ever is applicable)

43950 Drapery Cleaning & Repairs DO NOT USE!

43960 Sheetrock Repairs Contract labor and supplies used for sheetrock repairs.

43970 Wall Covering Wallpaper supplies, installation, removal and repairs.

Consult your AVP prior to using this category. Repairs made inside units in connection with a normal turnover that cannot be
43980 Other Interior Repairs coded to "unit upgrades" or any other category in the cleaning and decorating section. i.e. sinks, tubs, toilets, vinyl, tile, light fixtures,
counter tops, ceiling fans and lightweight concrete floors.

REPAIR & MAINTENANCE

CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
44020 Roof Supplies & Repairs Minor roof repairs including patching and flashing.

Fertilizer, straw, mulch, seed, rye grass, shrubs, flowers, seasonal flowers, hoses, dog poo bags, etc. Independent Properites Only (Code
44030 Grounds Maintenance Supplies
Prime Properties to 44490) (Code Sprinkler repairs to 44220)

44040 Pool Supplies & Repairs Chemicals, filters, pumps and minor repairs to swimming pools, hot tubs, etc. Includes Pool phone expenses.

44050 Parking Lot & Sidewalk Repairs Cleaning, restriping, pothole repairs, curb stops, speed bumps and small paving jobs. Includes Parking Lot paint & Signs.

Repairs or cleaning of Amenities, i.e. laundry rooms, clubhouse, weight rooms or other recreational facilities. Minor garage repair and
44060 Clubhouse & Amenity Repairs
remotes. Gate Repairs. Office Cleaning.

44070 Electrical Supplies & Repairs Electrical repairs including junction boxes, breakers, wire switches, receptacles, switch plates and other circuit items.

Plumbing expenses including minor boiler repairs, sewer back-ups, toilet tank repairs, plumbing fixtures and parts. Includes water
44080 Plumbing Supplies & Repairs
extractions and repairs due to leaks and plumbing backups. Bathroom tile repairs less than $500.

Repairs and maintenance to HVAC systems including relay switches, timers, heating elements, freon, fan motors, filters, evaporator and
44090 HVAC Supplies & Repairs
condenser coils. Includes water extractions due to HVAC leaks.

Vent hoods, disposals, drip pans, refrigerator shelves, broiler pans, heating elements and other supplies pertaining to appliances.
44110 Appliance Supplies & Repairs
Includes water extractions due to appliance leaks. (Code Magnatrons to 44430)

Wood and other carpentry; wood trim, baseboards, door jambs, door frames, window frames, minor door repairs, closet shelves, interior
44120 Carpentry Supplies
doors, metal bi-fold doors, siding, guttering, wood and caulking.

44130 Hardware Supplies Handles for cabinets and drawers, hinges, drill bits, glue, nails, doorstops, peepholes, doorbells, door knockers, etc.

Key blanks, key machine repairs, re-keying kits and supplies, lock sets, mail box keys and locks, and other hardware associated with locks
44140 Locks & Keys
and keys. Pinlocks and Charlie Bars.

44150 Light Bulbs & Fixtures Exterior lighting and fixtures, exterior bulb and fixture replacement and interior light bulbs.

44160 Glass, Mirrors & Screens Window glass, glazing, screens, bathroom mirrors and medicine cabinets.

44220 Sprinkler System Repairs Repairs and maintenance to landscape irrigation systems.

44280 Balcony & Stairway Minor repairs to balconies, handrails, steps, etc.

TAXES & INSURANCE

CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
44310 Property Taxes Corporate office use only.

44320 Personal Property Taxes Corporate office use only.

44340 Hazard Insurance Corporate office use only.

Jan. 2012 SR - Chart of Accounts - Defined 3 of 4

Downloaded by Freziel Jade Natividad ([email protected])

 lOMoARcPSD|5368507

CHART OF ACCOUNTS

RECURRING REPLACEMENTS
CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
44400 Individual Water Heaters Purchase of individual unit water heaters. Include Unit Number on Invoice.

44410 Carpet Replacement Replacement of carpet in apartment units. Include Unit Number on Invoice.

44420 Mini-Blind & Drapery Replacement Mini-blind, vertical blind and drapery replacement. Include Unit Number on Invoice.

44430 Appliance Replacement Replacement of all major appliances. Include Unit Number on Invoice. (Code Garbage Disposals to 44110)

NON-RECURRING REPLACEMENTS
CODE ACCOUNT TITLE ACCOUNT DESCRIPTIONS
44450 Boiler Replacement Replacement costs for boilers.

44460 HVAC Replacement Replacement of condensers on package units and major repairs to chill water systems.

44470 Plumbing Replacement Replacement of entire lines, hydro jet, water or sewer main pipelines on interior and exterior.

44480 Electrical Replacement Meter replacement and other electrical replacement including meter panels, exterior lighting upgrades, etc.

44490 Lawns, Trees and Shrubs Major landscape purchases and contract labor for major landscape renovations. Pillar Properties Only - seasonal flowers.

44500 Paving & Parking Lot Renovations Major repairs and repaving of parking lots including curbs, seal coating, speed bumps.

44510 Foundations Major foundation repairs.

Consult your AVP prior to using this category. Repairs necessary to restore the property due to fire, flood, storm damage, hail, or
44520 Fire & Storm Damage Repairs
other damage.

44525 Insured Loss Recovery Corporate office use only.

44530 Roof Replacement Major roof replacement. Roof repairs are coded to 44020.

44550 Exterior Painting Major exterior painting contracts and supplies.

44560 Exterior Siding Major replacement or repairs to exterior siding.

44650 Concrete Repairs Major repairs to sidewalks, retaining walls, slabs, patios, balconies, steps and stairs.

44660 Exterior Carpentry & Gutters Major repairs to or replacement of soffit, eaves, fascia, exterior doors, fencing, gutters, wood replacement of balconies, etc.

44670 Pool Furniture Replacement of pool related furniture including barbecue grills and umbrellas.

44680 Playground & Recreational Expense Playground and exercise equipment, jogging trails, sand volleyball, tennis courts, etc. Includes Major Gate repairs.

44690 Permanent Signage Monument, directional and building sign packages only.

44700 Pool Repairs & Equipment Major repairs to the pool or replacement of equipment includes replastering.

44740 Social Programs Resident teams expenses. Used only on UHF owned properties.

44750 Down Unit Repairs Costs associated with bringing a unit from "Down Unit" status to market ready. Must be Approved by AVP

44760 Capital Supervision Corporate office use only.

44770 Personnel-Rehab Projects Contract labor associated with any major rehab projects as approved by your AVP.

Specific items listed in the non-recurring section of the budget under "Unit Upgrade Detail". See Page 5 of Budget. These are the only
44780 Unit Upgrades
items to be coded to this category other than subfloor repairs.

44790 Other Non-Recurring Must be Approved by AVP. Use this category ONLY if no other category applies.

44791 Bond Related Expenses Bond related expenses.

44792 City Inspection/Multi-Family License Fee City Inspection/Multi-Family license fees.

44793 Clubroom & Office Upgrades Clubroom and office upgrades.

44794 Computer & Peripherals Computer and peripherals.

44795 Elevator Inspection & Major Repairs Elevator inspection and major repairs.

Fire Alarm System Inspection & Related

44796 Fire alarm system inspection and related repairs.
Repairs

44797 Gate/Garage Door Repairs & Supplies Gate/Garage door repairs and supplies.

44798 Pest Control Expenses Major pest control related expenses such as Bedbugs and Termites.

44799 REAC Inspection Related Expenses REAC inspection related expenses.

Jan. 2012 SR - Chart of Accounts - Defined 4 of 4

Downloaded by Freziel Jade Natividad ([email protected])