National Highways Authority of India Request For Proposal

PROCEDURE UNDER E-TENDERING

INSTRUCTIONS TO BIDDER FOR e-TENDERING

(Note: RFP stands modified to the extent required as per these instructions)

Name of Work: Rectification of 2 number Black Spots - Package 4 Maheshwar (65+338 to

65+746,66+175 to 66+885) and km 70+684 to 71+310 km (Chichi Mata)
i.e.1+744 Km section District Samba in the union territory of Jammu &
Kashmir on EPC Mode

Definitions:

a. National Informatics Centre (NIC): A service provider to develop and customize the software
and facilitate the process of e-tendering on application service provider model.

b. http://etenders.gov.in: An e-tendering portal of National Highways authority of India (“NHAI”)

introduced for the process of e-tendering which can be accessed on http://etenders.gov.in.

c. Words in capital and not defined in this document shall have the same meaning as in the Request
for Proposal (“RFP”).

1. Accessing/ Purchasing of BID documents

(i) It is mandatory for all the Bidders to have class-III Digital Signature Certificate (DSC) (in the
name of Authorized Signatory / Firm or Organisation / Owner of the Firm or Organisation) from
any of the licensed Certifying Agency (Bidders can see the list of licensed CAs from the link
www.cca.gov.in) to participate in e-tendering of NHAI.

DSC should be in the name of the authorized signatory as authorized in Appendix III of this RFP
or person executing/delegating such Appendix III in favour of Authorized Signatory. It should be
in corporate capacity (that is in Bidder capacity / in case of JV in the Lead Member capacity, as
applicable). The Bidder shall submit document in support of the class III DSC. In other cases, the
bid shall be considered Non-responsive. The Authorized Signatory holding Power of Attorney
(POA) or the person executing/delegating such POA shall only be the Digital Signatory. In other
cases, the Bid shall be considered non–responsive.

(ii) The Authorized Signatory holding Power of Attorney (POA) or the person executing/delegating
such POA shall only be the Digital Signatory. In other cases, the Bid shall be considered non–
responsive.

(iii) To participate in the bidding, it is mandatory for the bidders to get registered their firm / Joint
Venture with e-tendering portal of NHAI http://etenders.gov.in and BIMS Portal i.e.
https://bims.gov.in/ to have user ID & password which has to be obtained free of cost.
Following may kindly be noted:
(a) Registration should be valid at least up to the date of submission of BID.
(b) BIDs can be submitted only during the validity of their registration with the

Rectification of 2 number Black Spots - Package 4 Maheshwar (65+338 to 65+746,66+175 to 66+885) and km 70+684 to 71+310
km (Chichi Mata) i.e.1+744 Km section District Samba in the union territory of Jammu & Kashmir on EPC Mode
National Highways Authority of India Request For Proposal

http://etenders.gov.in.
(c) The amendments / clarifications to the BID document, if any, will be hosted on the NHAI
website (http://nhai.gov.in)/ NHAI e-tendering portal http://etenders.gov.in and BIMS
Portal i.e. https://bims.gov.in/.
(d) If the firm / Joint Venture is already registered with e-tendering portal of NHAI,
Government of India and validity of registration is not expired the firm / Joint Venture is
not required a fresh registration.

(iv) The complete BID document can be viewed / downloaded from e-tender portal of NHAI
http://www.nhai.gov.in or http://etenders.gov.in or https://bims.gov.in/ from 21.04.2021 to
07.06.2021 (upto 1100 Hrs. IST).

(v) To participate in bidding, bidders have to pay a sum of Rs. 10,000/- (Rs. Ten thousand only) as
a cost of the RFP process (non-refundable) transmitted online to NHAI.

2. Preparation & Submission of BIDs:

(i) Detailed tender documents for RFP may be downloaded from e-tender portal of NHAI
http://etenders.gov.in and BIMS portal i.e. https://bims.gov.in/ from 21.04.2021 to
07.06.2021 (upto 1100 Hrs. IST) and tender may be submitted online following the
instruction appearing on the screen. A buyer manual containing the detailed guidelines for e-
tendering is also available on e- tender portal of NHAI, Government of India.

Bid must be submitted online only through e-procurement portal of NHAI

(http://etenders.gov.in) and BIMS Portal i.e. https://bims.gov.in/ using the digital signature
of authorized representative of the Bidder on or before 07.06.2021 (upto 1100 hours IST).

(ii) The following documents shall be prepared and scanned in different files (in PDF or RAR
format such that file size is not more than 30 MB) and uploaded during the online
submission of BID.

A. Only Electronic Form (to be uploaded on the https://etenders.gov.in and

https://bims.gov.in/) (Refer to Clause 2.11.1 of the RFP)
I. Technical Bid

(a) Appendix IA (Letter comprising the Technical Bid) including Annexure-I to VI and
supporting certificates / documents.

(b) Power of Attorney for signing the BID as per the format at Appendix-III;

(c) if applicable, Power of Attorney for Lead Member of Joint Venture as per the format
at Appendix-IV

(d) if applicable, Joint Bidding Agreement for Joint Venture as per the format at
Appendix-V;

Rectification of 2 number Black Spots - Package 4 Maheshwar (65+338 to 65+746,66+175 to 66+885) and km 70+684 to 71+310
km (Chichi Mata) i.e.1+744 Km section District Samba in the union territory of Jammu & Kashmir on EPC Mode
National Highways Authority of India Request For Proposal

(e) Deleted;

(f) Bid Securing Declaration in the format at Appendix-II;

(g) Proof of online payment towards the cost of Bid document of Rs. 10,000/- (Rs. Ten
thousand only) transmitted online to NHAI;

(h) Deleted;

(i) Bidder shall comply with the provisions of NHAI/Policy

Guidelines/Vigilance/2020 Policy Circular No. 5. 8 dated 29th December
2020 issued by NHAI and its subsequent amendments if any, issued by
NHAI/MoRT&H (Appendix-VI) regarding Integrity Pact (IP) and the Integrity Pact
(IP) duly signed by Authorised signatory shall be submitted by the Bidder with the
RFP Bid & shall be part of the Contract Agreement;

(j) An undertaking from the person having PoA referred to in Sub. Clause-(b) above that
they agree and abide by the Bid documents uploaded by NHAI and amendments
uploaded, if any;
(k) Annexure-VIII of Appendix – IA showing details of all ongoing project works (Ref
Clause 10.3 (iv) of Draft EPC Agreement);

(l) Copy of Memorandum and Articles of Association of the Bidder or of each Member
(in case of Joint Venture), if the Bidder is a body corporate, and if a partnership then a
copy of its partnership deed; and
(m)Copies of duly audited complete annual accounts of the Bidder or of each member (in
case of Joint Venture) for preceding 5 years.

(n) Copy of original of experience certificates apostille at foreign origin.

(o) Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the General
Financial Rules (GFRs) as per format given in Appendix-IX shall be submitted by the
Bidder with the RFP Bid duly signed by Authorised signatory & shall be part of the
Contract Agreement.

(p) Copy of Registration from the Competent Authority as defined in Public Procurement
Order No. F. No. 6/18/2019-PPD dated 23rd July 2020, if applicable (to be submitted by
the “Bidder from a country which shares a land border with India”).

FINANCIAL BID

(n) Appendix-IB (Letter comprising the Financial Bid) shall be submitted online through
e-procurement portal http://etenders.gov.in on or before 1100 Hrs IST on 07.06.2021.

B. Original (in Envelope) by the Lowest Bidder before issuance of Letter of Acceptance
(LOA) by the Authority (Refer to Clause 2.11.2 of the RFP)

Rectification of 2 number Black Spots - Package 4 Maheshwar (65+338 to 65+746,66+175 to 66+885) and km 70+684 to 71+310
km (Chichi Mata) i.e.1+744 Km section District Samba in the union territory of Jammu & Kashmir on EPC Mode
National Highways Authority of India Request For Proposal

(a) Original Power of Attorney for signing the Bid as per the format at Appendix-III;

(b) If applicable, Original Power of Attorney for Lead Member of Joint Venture as per the
format at Appendix–IV;

(c) If applicable, Original Joint Bidding Agreement for Joint Venture as per the format at
Appendix–V;

(d) Bid Securing Declaration in the format at Appendix-II.

(e) Deleted

(f) Deleted

(g) Bidders shall comply with the provisions of NHAI/Policy

Guidelines/Vigilance/2020 Policy Circular No. 5. 8 dated 29th December
2020 issued by NHAI and its subsequent amendments if any, issued by
NHAI/MoRT&H (Appendix-VI) regarding Integrity Pact (IP) and the Integrity Pact
(IP)duly signed by Authorised signatory shall be submitted by the Bidder with the
RFP Bid& shall be part of the Contract Agreement.

(h) An undertaking from the person having PoA referred to in Sub. Clause-(a) above that
they agree and abide by the Bid documents uploaded by NHAI and amendments
uploaded, if any.
(i) Copy of experience certificates apostille at foreign origin, if any

(j) Certificate regarding Compliance with Restrictions under Rule 144 (xi) of the
General Financial Rules (GFRs) as per format given in Appendix-IX shall be
submitted by the Bidder with the RFP Bid duly signed by Authorised signatory
& shall be part of the Contract Agreement.

(k) Copy of Registration from the Competent Authority as defined in Public

Procurement Order No. F. No. 6/18/2019-PPD dated 23rd July 2020, if
applicable (to be submitted by the “Bidder from a country which shares a land
border with India”).

(iii) The documents listed at clause 2.11.2 of RFP and specified above in point no. 2 (ii) (B) together
with their respective enclosures shall be placed in an envelope, which shall be sealed. The
envelope shall clearly bear the identification “BID for Rectification of 2 number Black Spots
- Package 4 Maheshwar (65+338 to 65+746,66+175 to 66+885) and km 70+684 to 71+310
km (Chichi Mata) i.e.1+744 Km section District Samba in the union territory of Jammu &
Kashmir on EPC Mode” and shall clearly indicate the name and address of the Bidder. The
envelope shall be addressed to the following officer and shall be submitted at the respective
address:

Rectification of 2 number Black Spots - Package 4 Maheshwar (65+338 to 65+746,66+175 to 66+885) and km 70+684 to 71+310
km (Chichi Mata) i.e.1+744 Km section District Samba in the union territory of Jammu & Kashmir on EPC Mode
National Highways Authority of India Request For Proposal

ATTN. OF : Sh. R. P. Singh

DESIGNATION : General Manager (T) cum Regional Officer
ADDRESS : Regional Office Jammu,
National Highways Authority of India,
House No-315, Sector-1, Channi Himmat,
Jammu, 180015
PHONE NO. : 0191-2467505
E-MAILADDRESS : [email protected], [email protected]

The Bidder shall upload scanned copies of the documents as specified in point nos. 2(ii)(A)&(B)
above on the http://etenders.gov.in and https://bims.gov.in/ before 1100 hours Indian
Standard Time, on the B i d Due Date. In the event of any discrepancy between the original and
the copy (in electronic form), the original shall prevail.

(iv) It may be noted that scan copies can be prepared in different file format i.e. PDF or RAR only.
The Bidders can upload a single file of size of 30MB only but can upload multiple files.

3. AMENDMENT OF RFP:
Any Addendum to the RFP shall be uploaded only on the http://etenders.gov.in and/or
https://bims.gov.in/. (Refer Clause 2.9.2 of the RFP)

4. MODIFICATION/SUBSTITUTION/WITHDRAWAL OF BIDS (Refer Clause 2.14.3 of

the RFP):

(i) The Bidder may modify, substitute or withdraw its e- BID after submission prior to the
BID Due Date. No BID can be modified, substituted or withdrawn by the Bidder on or
after the BID Due Date & Time.
(ii) For modification of e-BID, Bidder has to detach its old BID from e-procurement portal
and upload / resubmit digitally signed modified BID. For withdrawal of BID, Bidder
has to click on withdrawal icon at e-procurement portal and can withdraw its e-BID.
Before withdrawal of a BID, it may specifically be noted that after withdrawal of a BID
for any reason, Bidder cannot re-submit e-BID again.

5. OPENING AND EVALUATION OF BIDS (Refer to Clause 3.1 of the RFP):

(i) The Authority shall open documents of the Bid received in electronic form as mentioned
in point nos. 2(ii)(A) & (B) at 1130 hours Indian Standard Time on 08.06.2021, online,
in the presence of the Bidders who choose to attend. The Authority will subsequently
examine and evaluate the Bids in accordance with the provisions set out in the RFP.

DISCLAIMER

The Bidder must read all the instructions in the RFP and submit the same accordingly.

Rectification of 2 number Black Spots - Package 4 Maheshwar (65+338 to 65+746,66+175 to 66+885) and km 70+684 to 71+310
km (Chichi Mata) i.e.1+744 Km section District Samba in the union territory of Jammu & Kashmir on EPC Mode