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TABLE OF CONTENTS

1 INTRODUCTION .......................................................................................................... 5
1.1 SCOPE ...............................................................................................................................5
2 DEFINITIONS................................................................................................................ 7
2.1 GENERAL...........................................................................................................................7
2.2 TECHNICAL........................................................................................................................7
2.3 ABBREVIATIONS ...............................................................................................................9
2.4 REFERENCES ...................................................................................................................9
3 SAFOP STUDIES GENERAL PRINCIPLES ............................................................... 10
3.1 TYPES OF STUDIES........................................................................................................10
3.1.1 Safety Analysis (SAFAN) ..................................................................................................10
3.1.2 Security and Operability Analysis (SYSOP) ......................................................................10
3.1.3 Operator Task Analysis (OPTAN).....................................................................................10
3.2 TIMING OF STUDIES.......................................................................................................10
3.2.1 Initial Study........................................................................................................................10
3.2.2 Final Study ........................................................................................................................10
3.3 SAFOP TEAM COMPOSITION ........................................................................................10
3.3.1 General .............................................................................................................................10
3.3.2 Leader ...............................................................................................................................10
3.3.3 Secretary...........................................................................................................................11
3.3.4 Members ...........................................................................................................................11
3.3.5 Training .............................................................................................................................12
3.4 STUDY EXECUTION........................................................................................................12
3.4.1 General .............................................................................................................................12
3.4.2 Methods ............................................................................................................................12
3.4.3 Environment......................................................................................................................12
3.5 PREPARATIVE WORK ....................................................................................................13
3.5.1 General .............................................................................................................................13
3.5.2 Initial Study........................................................................................................................13
3.5.3 Final Study ........................................................................................................................13
3.6 RECORDING ....................................................................................................................13
3.6.1 Worksheets.......................................................................................................................13
3.7 FOLLOW-UP ....................................................................................................................13
3.7.1 Recommended Actions.....................................................................................................13
4 SAFETY ANALYSIS (SAFAN) .................................................................................... 15
4.1 GENERAL.........................................................................................................................15
4.1.1 Study Phases ....................................................................................................................15
4.2 STUDY TECHNIQUE........................................................................................................15
4.3 PROCEDURE ...................................................................................................................15
4.4 RECOMMENDED ACTIONS ............................................................................................16
4.5 EXAMPLES.......................................................................................................................16
4.5.1 Safety Analysis (Outside Persons)....................................................................................16
4.5.2 Safety Analysis (Non-Electrical SPDC Staff) ....................................................................17
4.5.3 Safety Analysis (Electrical SPDC Staff) ............................................................................17

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5 SYSTEM SECURITY AND OPERABILITY OF PLANT ANALYSIS (SYSOP) ............. 23
5.1 GENERAL.........................................................................................................................23
5.1.1 Study Phases ....................................................................................................................23
5.2 STUDY TECHNIQUE........................................................................................................23
5.2.1 Element Selection .............................................................................................................23
5.2.2 Component Method ..........................................................................................................23
5.2.3 Assessment Point Method ................................................................................................24
5.2.4 Consequences and Results ..............................................................................................24
5.3 STUDY PROCEDURE......................................................................................................24
5.3.1 General .............................................................................................................................24
5.4 RECOMMENDED ACTIONS ............................................................................................25
5.5 EXAMPLES.......................................................................................................................25
5.5.1 Component Method ..........................................................................................................25
5.5.2 Assessment Point Method ................................................................................................26
6 OPERATOR TASK ANALYSIS (OPTAN).................................................................... 38
6.1 GENERAL.........................................................................................................................38
6.1.1 Study Phases ....................................................................................................................38
6.2 STUDY TECHNIQUE........................................................................................................38
6.3 STUDY PROCEDURE......................................................................................................39
6.4 RECOMMENDATIONS.....................................................................................................39
6.5 EXAMPLES.......................................................................................................................40
6.5.1 Control Room Operator Task Analysis .............................................................................40
6.5.2 Field Operator Task Analysis............................................................................................40
APPENDIX 1 – NOTES OF GUIDANCE FOR SAFOP TEAM LEADERS ...................................44

APPENDIX 2 – NOTES OF GUIDANCE FOR SAFOP TEAM SECRETARIES ..........................46

APPENDIX 3 – CONTROL ROOM OPERATOR'S MAIN TASKS QUESTIONNAIRE ............47

APPENDIX 4 – FIELD 0PERATOR'S MAIN TASKS QUESTIONNAIRE.....................................50

7 ENGINEERING STANDARD USER-COMMENT FORM ............................................ 52

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Figure 1-1 - SAFOP STUDY INPUTS AND RESULTS ..........................................................................6

Figure 3-1 - SAFOP STUDY TEAM COMPOSITION...........................................................................11
Figure 3-2 - SAFOP STUDY SEQUENCE ...........................................................................................14
Figure 4-1 - SAFAN GUIDE WORDS AND PROMPT WORDS ..........................................................18
Figure 4-2 - SAFAN STUDY SEQUENCE............................................................................................19
Figure 5-1 - SYSOP GUIDE WORDS AND PROMPT WORDS ..........................................................27
Figure 5-2 - SYSOP COMPONENT ASSEMBLY METHOD …………………………………………… 28
Figure 5-3 - SYSOP ELEMENT ASSESSMENT POINT STUDY SEQUENCE ...................................29
Figure 5-4 - ELECTRICAL SYSTEM POSSIBLE ELEMENT AND STUDY SEQUENCE ....................30
Figure 5-5 - 33 KV FEEDER CIRCUIT ELEMENT ...............................................................................31
Figure 5-6 - 132 KV AND 33 KV BUSBAR ELEMENTS.......................................................................32
Figure 5-7 - 132/33 20 MVA TRANSFORMER ELEMENT ..................................................................33
Figure 5-8 - OVERHEAD TRANSMISSION LINE ELEMENT. .............................................................34
Figure 5-9 - 132/33 KV TRANSFORMER ELEMENT ASSESSMENT POINTS ..................................35
Figure 6-1 - OPTAN STUDY SEQUENCE ...........................................................................................41

Checksheet SAFETY ANALYSIS (SAFAN)…………………………………………………………………20

Worksheet SAFETY ANALYSIS (SAFAN) ………………………………………………………………….22
Checksheet SYSTEM SECURITY AND OPERABILITY (SYSOP) ……………………………………..36
Worksheet SYSTEM SECURITY AND OPERABILITY (SYSOP) ……………………………………….37
Checksheet OPERATOR TASK ANALYSIS (OPTAN) …………………………………………………..40
Worksheet OPERATOR TASK ANALYSIS (OPTAN) …………………………………………………….42

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1 INTRODUCTION
This guide describes a series of studies that shall be used during various phases of a
major project being engineered to design, install and operate high voltage generation,
transmission and distribution electrical installation, within Shell Petroleum
Development Company of Nigeria Ltd. (SPDC).

These studies are collectively designated as a 'Safety and Operability

(SAFOP) Study' and are internationally established for use in the
petrochemical industry.

Individual studies can be applied to assist in clarifying objectives of the installation,

selection of plant and equipment and its use in terms of system security and
operability.

Additionally, one of the studies helps to identify major hazards to different groups of
personnel inherent in construction, commissioning and operation of high voltage
electrical systems.
1.1 SCOPE
A SAFOP is performed to provide a formal framework for a searching and systematic
examination of engineering design in terms of effective operation and safety of
personnel, using information provided by SPDC project staff, their Consultants, plant
Manufacturers and relevant Government agencies (Federal Ministry of Power and
Steel - FMPS and National Electric Power Authority - NEPA) where interface exist.

A SAFOP study does not include detailed analysis of design calculations, design data
(e.g., checking of protection settings, etc.) stipulated by engineering design
Consultants nor any initial review of a Manufacturer's design capabilities (such as test
certificates for items of plant, etc.).

A SAFOP shall form part of the project work scope for projects which do change the
configuration of the SPDC High Voltage power generation and transmission system,
or when new loads are connected to the system with a total installed capacity in
excess of 1 MVA. In other cases, the SPDC Corporate Discipline Head Electrical may
still decide to include a SAFOP study in a project scope, depending on the possible
impact on power system integrity and operability.
The project RFQ shall mention the requirement for the inclusion of a SAFOP study.

Objectives of a SAFOP Study are summarised as to:

• Assess and minimise types of potential hazard presented to personnel in the

vicinity of electrical installations.
• Provide a critical review of both network design and plant to be installed and
assess any limitations and their effects on both operability and security of the
overall system.
• Analyse tasks set for operators assess facilities and instructions provided to
undertake these tasks and recommend measures to avoid operator error.

It is not the intention of this study guide to duplicate design work provided by SPDC’s
Consultants or turnkey Contractors, but it is intended that SAFOP Studies should
complement engineering design by providing overall assessments of final design from
an operational view point.

An overview of inputs to, and results sought from a Safety and Operability Study
(SAFOP) is illustrated in FIGURE 1-1.

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SAFETY, OPERATION
ENGINEERING
& MAINTENANCE
DESIGN
DOCUMENTATION
Layouts/Schematics
Manufacturer’s data
Drawings
SPDC HSE regs
Specifications
SPDC ESR’s/ESOP’s
Local Electricity Act
(CAP 106)
Electricity Supply
Regulations

SAFOP TEAM
Technical knowledge
Operational Experience

SAFETY & OPERABILITY

STUDY (SAFOP)
(see figure 3)

SAFOP ACTION LIST FOR

MODIFICATIONS FURTHER
TO DESIGN DATA
FILE DOCUMENTATION
Layouts and/or Operational and
plant/equipment maintenance procedures
components Design support
documentation

FINALISE
PROJECT
DESIGN

FIGURE 1-1
SAFOP Study Input and Results

2 DEFINITIONS

2.1 GENERAL
For the purposes of this document the following definitions shall be used.
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Shall - The word 'shall' is to be understood as mandatory.

Should - The word 'should' is to be understood as strongly recommended.

May - The word 'may' is to be understood as indicating a possible course of

action.

The Company - Shell Petroleum Development Company of Nigeria Ltd.

User - A specified engineer or Consultant who applies these Standards in the

execution of SPDC project.

The Consultant - The party to the contract with the Company who is responsible for
providing the design, engineering and other related consultation
services under the contract.

The Contractor - The party to the Contract with the Company who is responsible for the
construction and other related works specified in the contract. On
occasion, for example in 'turnkey contracts' the contractor may be
responsible for design, engineering, manufacture, shipment, supply,
installation, testing, commissioning and performance guarantee up to
the defects liability period as defined in the individual contract.

Manufacturer - The party responsible for the manufacture of equipment and services to
perform the duties specified by the Consultant or Company.

Vendor/Supplier - A party responsible for the supply of equipment, materials or product-

related services in accordance with the Purchase Order issued by
SPDC or its nominated Contractor.

Works - All Works to be executed and all services to be rendered by a

Contractor under the terms of a Contract.

Work-site - A defined place designated by the Company whereat all Works and a
Contractor under a Contract shall execute services.

2.2 TECHNICAL
Assessment Point - Assessment points are defined locations within an Element to which a
known deviation is assigned.

Checksheet - Record attention points which have to be worked out at the Worksheet

Component - An item of plant or equipment that when combined with other

components forms an ‘Element’.

Control - All means by which an Operator gives instructions or institutes actions.

-cont.-
Deviation - Departure from the normal design function of an Element or
Component.

Display - Methods of giving visual or graphic information to an operator.

ESOP - Electrical Safety Operational Procedure are instructions that are issued
to supplement the SPDC Electrical Safety Rules.

ESR - Electrical Safety Rules ref.: Safety Manual appendix VII

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Element - Major part of an electrical installation that is large enough to be of

interest in terms of the study objective.

Function - Definition of the design and operating intention of plant or equipment

under both normal and abnormal running conditions.

Guide-word - Label or distinctive word used to focus attention of a SAFOP study

team on possible Deviations and their consequences.

Hazard - Danger to persons or electrical components which could cause injury,

damage or other form of loss.

Information - Recorded plant data.

Key Task - Identification of chief task under the three main Operator duties
headings.

Keyword - Identification of a hazard that may occur in an electrical installation and

present danger to personnel or environment.

Monitor - Survey and assess all displays.

Procedure - This term may include general operating guidance, aid to meet
operating aims and a specified series of actions to achieve a given
result.

Prompt-word - Word chosen to help a study team to identify possible deviations or

consequences associated with a selected Guideword.

Protect - To monitor system parameters and automatically initiate disconnection

of a circuit under fault conditions.

Resources - Means of aid or support, knowledge understanding and training.

SAFOP Study - Safety and Operability Study is the application of a series of technical
examinations and audits to assess hazard potential to personnel and
plan of mistaken operation of a system or malfunction of individual
components and consequential effects including operator error.

SCADA - Supervisory Control and Data Acquisition, i.e., to provide remote

system control and data acquisition.

Study Definition - Statement of object and scope of study.

Worksheet - Formally recorded results and recommendations obtained during

SAFOP study.

2.3 ABBREVIATIONS
ESR - Electrical Safety Rules.
ESOP - Electrical Safety Operational Procedure.
FMPS - Federal Ministry of Power and Steel
HAZOP - Hazard and Operability Study.
NEPA - National Electric Power Authority
OPTAN - Operator Task Analysis.
RFQ Request for Quotation (project work scope)
SAFAN - Safety Analysis.
SCADA - Supervisory Control and Data Acquisition.
SIEP - Shell International Exploration and Production B.V.

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SIOP - Shell International Oil Products B.V.
SPDC - Shell Petroleum Development Company of Nigeria Ltd.
UKEA - United Kingdom Electrical Association.
VDU - Visual Display Unit.

2.4 REFERENCES
SIPM EP 23/5 - Guidance on Hazard and Operability (HAZOP) Studies revised edition
1983.

Safety and Reliability Guide to Reducing Human Error in Process Operation (UKEA)
Directorate - February 1985 SRD R347

CISHEC Safety A Guide to Hazard and Operability Studies (1979)

Committee -

3 SAFOP STUDIES GENERAL PRINCIPLES

3.1 TYPES OF STUDIES

Three completely different types of studies are necessary to fully meet objectives of a
complete SAFOP study and these can be summarised as follows.
3.1.1 Safety Analysis (SAFAN)
A SAFAN examines hazards always present in construction, commissioning and
operation of high voltage electrical installations and considers them in relation to
safety of personnel who are to operate, work or even be in the vicinity of overhead
lines and substations being engineered under a project.
3.1.2 Security and Operability Analysis (SYSOP)
A SYSOP reviews briefly standards of overall network design and assesses security
of supply provided to different user groups fed from high voltage systems. It
examines main items of plant and their auxiliaries planned to be installed and
consider any limitations found and their effect on system operability.

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3.1.3 Operator Task Analysis (OPTAN)

An OPTAN looks at probable tasks to be undertaken by both control room and field
operators during normal and abnormal conditions. It assesses usability of equipment
to be provided and reviews instructions necessary to prevent human error as far as is
reasonably economic and practicable.

3.2 TIMING OF STUDIES

All three studies can be undertaken with considerable advantage at two distinct
phases of an overall project, as follows.
3.2.1 Initial Study
This can be implemented on completion of the conceptual design stage, i.e., at the
beginning of phase 1 design with the final review of specification before its approval,
and help clarify project objectives. It considers network design together with plant
and ancillary equipment required meeting project intention.
3.2.2 Final Study
This should be implemented as soon as possible following completion of 90% of the
design. It may however be recognised at this stage that further study is required to
complete both SYSOP and OPTAN studies when equipment-manufacturing drawings
become available.

3.3 SAFOP TEAM COMPOSITION

3.3.1 General
In general terms, SAFOP study teams should consist of sufficient qualified members
to be able to provide knowledge for both technical operational know-how and safety
inputs necessary to meet study objectives.
3.3.2 Leader
The person chosen, as Team Leader should be present, whenever possible, at all
meetings of the SAFOP teams to preserve a consistent and effective approach to all
phases of a project. He should be of sufficient seniority or standing to guide
representatives of various SPDC departments, Consultants, Manufacturers, turnkey
contractors and relevant Government agencies, through working meetings of teams
without undue wastage of time and effort.
-cont.-
The Team Leader should not be involved personally in detailed planning or
construction of an overall project or in day to day discussions with outside consultants
(if used) or Manufacturers. Proven ability to chair meetings in a firm but informal
manner is desirable, especially when the team may consist of various levels of staff,
all of whom should have equal opportunity to make their contributions to discussions.
3.3.3 Secretary
The person appointed as Team Secretary should be present at all meetings of
SAFOP Teams to preserve a uniform method of recording on standard worksheets
recommended actions for the SAFOP Data File.
It is helpful if the Team Secretary has a sound understanding of electrical power
engineering, as the SYSOP and OPTAN studies are necessarily conducted in terms
of jargon familiar only to power engineers. Also he should be able to contribute to
discussions and assist the Team Leader in avoiding repetitive discussions of matters
that should be settled at other individual study team meetings.
3.3.4 Members
Preferred or ideal composition for a complete SAFOP study undertaken at both Initial
and Final phases of a project should be as detailed in the chart in FIGURE 3-1.

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INDIVIDUAL STUDIES SAFAN SYSOP OPTAN
INITIAL PHASE
Project Engineer * * *
Representative from :–
Safety Department * *
Custodian Department (Operations/ Field Maintenance) * * *
Electrical Engineering Discipline * * *
Design Consultants (If used) * * *
EPC Contractor (if different from Design consultant) * * *
Government representatives (if interface exists) * * *

FINAL PHASE
Project Engineer * * *
Representative from :–
Safety Department *
Custodian Department (Operations/ Field Maintenance) * * *
Electrical Engineering Discipline * * *
Design Consultants (if used) * * *
EPC Contractor/Manufacturer Systems Design Engineer * * *
Government representatives (if interface exists) * * *

* Representative to attend.
Figure 3-1 - SAFOP STUDY TEAM COMPOSITION
Preferred membership for these small teams should enable
Checksheets/Worksheets to be speedily compiled and avoid unnecessary
assumptions and speculation that are time wasting and present problems in
understanding Worksheets in the Data File.

As with HAZOP and other studies it is desirable for all team members to have
comprehensive briefing or training before taking part in a SAFOP study.

It is essential that both Team Leader and Secretary study this guide and have clear
understanding of different working methods described for all three types of individual
studies.

-cont.-
It is obviously vital that overall project objectives are clear to the Team Leader and
that he is aware of the time scale for the schemes partial or final commissioning, so
that he can plan the different team meetings to achieve maximum effective use of
members time and effort.
3.3.5 Training
The Team leader shall suitably plan training sessions if he feels that these are
required. Training sessions should consist, in the main, of a presentation by the
Team Leader of both objectives and proposed working methods of the complete
SAFOP study.

If possible, all members of SAFOP study teams should attend this presentation so
that they may question the Team Leader on their individual roles in the teams.

At this presentation, the Team Leader should establish at what date design drawings,
diagrams and relevant data will be available for both Initial and Final phase team
studies. The Team Leader will then outline the preparative work (see FIGURE 3-2)
that each member should undertake before team meetings.

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3.4 STUDY EXECUTION

3.4.1 General
All three individual studies can be conducted independently of the other two, if
necessary, but the approach shown on the flowchart (see FIGURE 3-2) should
produce the best result, although it is recognised that there will be some necessary
overlapping or cross-checking of individual studies. SAFAN and SYSOP studies
certainly should be carried out, if possible, at both Initial and the Final phases of the
project, but it is perhaps not so rewarding to carry out an OPTAN initial Study until the
SYSOP Final Study is complete. Obviously it is difficult to try and identify where
operator error is possible when final design of the plant and ancillary equipment is not
known. However, it may help in, selecting staff who will undertake Control Room and
Field Operator duties.
3.4.2 Methods
The number of team meetings should be kept to a minimum consistent with the
efficient working of teams.

Initial study should be completed in one to two days once team members have
mastered working methods. However a final SYSOP study could well take one to
three days, depending on the size of a project and the amount of major plant and
ancillary equipment to be installed.

Availability of team members to attend meetings must be considered but it is

important not to work as a team for more than five hours at one session. This is firstly
to enable the Team Secretary to write and produce copies of his worksheets for the
team’s approval at the next days meeting. Secondly, so that the team remains fresh
and retains its capacity for inquiring in to details of a project with the original thinking
necessary to spot anomalies or detect unforeseen hazards.
3.4.3 Environment
Finally, it is desirable to conduct team meetings in an environment remote from
the normal offices of the members to prevent continual interruptions and phone
calls causing inevitable distraction. A Conference Room with plenty of space for
laying-out drawings, etc., is ideal.
3.5 PREPARATIVE WORK

3.5.1 General
Preparative work can be classified into two elements: one consisting of data provided
by Consultants and Manufacturers and the other undertaken by individual team
members.
Engineering design is provided by Consultants and Manufactures in the form of layout
drawings, protection schematics, Operating manuals etc. SPDC Electrical Safety
Rules
(ESR’s), Electrical Safety Operational Procedures (ESOP’s) and HSE Standards
should be made available to teams in addition to general safety instructions that refer
to particular hazards.
3.5.2 Initial Study
At this phase terms of reference are composed, teams formed and base data
compiled. Working procedures are clearly defined before the main study
commences.
3.5.3 Final Study
Final study teams should have design drawings, diagrams and all relevant data in a
'frozen’ state. Manufacturer(s) shall be able to incorporate any changes for
deviations, which are not acceptable to the SAFOP Team. Again, appropriate

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 specialists should be able to save a team valuable time by becoming familiar with
these before the team's meetings.

3.6 RECORDING

3.6.1 Worksheets
A Team Secretary has the duty to ensure that record of SAFOP study results are
produced and written in a consistent and understandable manner. He must ensure
that recommended actions are clear and are unambiguous, as well as record the
SPDC department/EPC Contractor is to discharge the actions.

Worksheets must be clearly identified and marked to indicate whether study is at the
initial or final phase of a project.

All drawings and diagrams examined at team meetings must be listed on appropriate
Worksheets, together with revision numbers of copy tabled.

3.7 FOLLOW-UP

3.7.1 Recommended Actions

Follow-up work undertaken on completion of a SAFOP study will be in the form of
recommended actions calling, for example, for modification to design or a written
procedure to cater for a particular situation.

If an Initial Study is undertaken, recorded Worksheets should be an invaluable aid

when the Final Study is commenced. Assumptions that have sometimes to be made
at an early design phase can be checked for accuracy when design drawings are in
an approved 'frozen' state. Recommended actions sometimes will now not be
necessary for a particular aspect as, in the meantime, the project engineer may have
taken steps to improve the situation.

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SAFOP Guidelines

SAFOP STUDY
STUDY INPUTS
STUDY
METHOD (see figure 1)

* ADDITIONAL SAFETY
TECHNICAL AUDIT &
SAFETY PROCEDURES
HAZARD EVALUATION OF
ANALYSIS IDENTIFIED
KEYWORD MAJOR DANGERS &
(SAFAN) * LAYOUT / PLANT
RISK TO PERSONAL
DESIGN CHANGE
SAFETY
* ESOPs

SYSTEM * DESIGN MODIFICATIONS

SECURITY & SECURITY OF SYSTEM * ADDITIONAL OPERATION
OPERABILITY GUIDEWORD & OPERABILITY OF AND MAINTENANCE
ANALYSIS METHOD PLANT / EQUIPMENT PROCEDURES
(SYSOP) IDENTIFIED

OPERATOR TASK * OPERATOR FACILITIES

OPERATOR OPERATOR INTERFACE * TRAINING & SUPPORT
KEY TASK
TASK DECISIONS * DOCUMENTATION
AND YES/NO
ANALYSIS SUPPORTING INFO * TASK
TECHNIQUE
(OPTAN) ACTIONS * DESIGN
CONTROL FACS * ORGANISATION

SAFOP STUDY
STUDY SAFOP
REPORT SAFOP STUDY
COMPLETION STUDY
(Recommendations DATA FILE
GUIDE
& action list)

Figure 3–2 SAFOP Study Sequence

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4. SAFETY ANALYSIS (SAFAN)

4.1 GENERAL

4.1.1 Study Phases

A SAFAN study may be divided into two distinct phases

• An initial technical audit undertaken by the study team on conceptual

design to examine an overall project in terms of safe operation and safety
of personnel, (Section 3.2 gives details.)
• A final SAFAN study carried out during the frozen design stage prior to
manufacture, when construction drawings are available, giving detailed
layouts of overhead lines and substations. These drawings can be
examined now in detail by the study team to determine if project design
permits safe operation with adequate safety of personnel.

4.2 STUDY TECHNIQUE

To assist the study team in identifying potential hazards, a number of 'Keywords' or
‘Guide words’ are used to identify specific types of dangers that an installation can
present to various categories of personnel who may be effected by it.

To further aid the team in its evaluation, a list of 'Prompt-words' for each Keyword has
been prepared (see FIGURE 4-1 for suggested Key words and Prompt words).

Possible dangers that an installation presents to persons vary with degree of access
or exposure permitted. Within these limitations three groups of persons have been
identified and classified into:

• Outside Persons' (not under SPDC Safety Regulations).

• ‘Non-Electrical SPDC Staff and Contractors’ (under SPDC Safety Regulations,
but with No Authorised Entry into SPDC Electrical Installations).
• ‘Electrical SPDC Staff and Contractors' (under SPDC Safety Regulations With
Entry to Electrical Installations).

A common checksheet is used for each of the above classifications. The group being
examined shall be indicated in the worksheet.
4.3 PROCEDURE
The team assesses in detail possible situations where persons may be exposed to
danger.

The Team Leader selects a constituent part of the overall installation for detailed
study and applies a Hazard Keyword; for example, the part chosen could be a section
of overhead line, with the Keyword 'Electrocution' applied. For each Hazard Keyword
chosen, situations where persons may be exposed to danger be assessed in
conjunction with necessary corresponding design information such as plant layout,
boundary fences, screening, etc.

Team discussions take place to identify all possible situations where danger to each
classification of person could arise and will be indicated on the checksheet.

-cont.-

It should be borne in mind that electrical installations operate as complete systems,

where occurrence or initiation of faults in one location may cause serious

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SAFOP Guidelines

consequences elsewhere in a system. For example, a lightning strike on an

overhead line may result in flashover of equipment at the nearest substation some
distance from the original incident location.
Electrical faults can also vary over a considerable time period, with fault duration of
fractions of a second to periods of several minutes, depending on protection, alarm and
control schemes and, in the last resort, on the reactions of the operators.
Recognition of potential Hazards will depend, to some extent, on operational
background and experience of team members. However, the Prompt-word list in
FIGURE 4-1 may be used to stimulate discussion and to aid the team in its
assessment.

Study continues until all Hazard Keywords have been applied in turn to each
individual constituent part of a complete installation and possible dangerous situations
determined for each personnel classification.

In a large installation it is possible that some constituent parts will recur and, if
identical, will not require further investigation. However, any interactions with other
parts of the installation may still need to be assessed.

FIGURE 4-2 illustrates the Safety Analysis study sequence.

4.4 RECOMMENDED ACTIONS

All situations identified on the checksheet as being potentially dangerous to personnel
are recorded on SAFAN Worksheets, together with information used or required for
assessment and, if possible, with actions recommended by the Study Team. These
recommendations should, if possible, suggest means by which:

• The causes of the Hazard are removed.

• Failing this the means to prevent persons being exposed to the Hazard.
• Finally if these cannot be satisfactorily achieved, then the minimum
response is to limit consequences of the Hazard as far as practicable.

In the case of minimum response to a defined hazard, an additional decision needs to

be reached as to whether further research or investigation is required to remove or
mitigate the Hazard, the SPDC department/EPC Contractor responsible is recorded
on the Worksheet by the Team Secretary.
4.5 EXAMPLES

4.5.1 Safety Analysis (Outside Persons)

Person classification - Outside Persons (Not under SPDC Safety Regulations).
Hazard Keyword Selected - Electrocution.
Exposure Situation - High Voltage Conductor on Ground.
Data Required - Protection Information.
Assess - Possible Danger.
Recommended Actions - Consider use of earthed cables, e.g., at road crossings. Review
protection for adequacy.
Record - SAFAN CHECK SHEET/WORKSHEET.

4.5.2 Safety Analysis (Non-Electrical SPDC Staff)

Person Classification - Non-Electrical SPDC Staff.
Hazard Keyword Selected - Electrocution.
Exposure Situation - Fire fighting staff attending fire in substation compound with
exposed high voltage conductors.

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August 2001 Page 16
Data Required - Existing instructions to fire fighting teams. Recommended
Actions - Check SPDC fire instructions and modify if necessary
to direct teams to custodians of electrical substation before entry.
Record - SAFAN CHECK SHEET/WORKSHEET
4.5.3 Safety Analysis (Electrical SPDC Staff)
Person Classification - Electrical SPDC Staff and Contractors.
Hazard Keyword Selected - Toxicity.
Exposure Situation - Substation air conditioning.
Data Required - Layout of air conditioning system.
Assessment - Possible circulation of smoke and toxic fumes from switchrooms
into control and relay room.

Recommended Actions - Check compatibility of air conditioning with fire zones.

Recommend installation of fire detection panel in low fire risk
area (local Control Room) with audible alarm.
Record - SAFAN CHECK SHEET/WORKSHEET

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SAFOP Guidelines

Electrocution
Direct Contact Site Work
Indirect Contact Excavations
Proximity Erection
Induction Fences
Step Potential Building near Substations/Lines
Testing
Working
Fire
Poles
Transformers
Conductors (Arcing Ground)
Fireball (Explosion)
DC Arcs
Explosion
Pressure, Tension, Compression (release Transformers
of force) Switchgear
Blast Batteries
Insulators Cylinders
Seepage
Gas/Oil Collection
Chemical
Racking (isolatable Switchgear)
Physical Danger
Falling (onto/into) Warnings for remote Switchgear and
Site Construction Work (Fences) tapchangers operations
Remote Control (Mechanical Devices)
Racking (isolatable Switchgear)
Mechanical Danger
Emergency exits
Ladders, etc.
Toxicity
S.F6 (Arc products)
H2S
Gases
Acids
Asbestos
PVC
Chemical
Radiation
x-rays
Radio Active Substances

Figure 4-1 - SAFAN GUIDE WORDS AND PROMPT WORDS

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 START

1. PERSON CLASSIFICATION

2. SELECT HAZARD KEYWORD

3. DEFINE EXPOSURE SITUATION

4. COLLATE DATA

5. CARRY OUT ASSESSMENT

6. RECOMMEND ACTION

7. RECORD

8. REPEAT STEPS 3 TO 7 FOR

ALL EXPOSURE SITUATIONS

9. REPEAT STEPS 2 TO 8 FOR

ALL HAZARD KEYWORDS

10. REPEAT STEPS 1 TO 9 FOR

ALL PERSON CLASSIFICATIONS

FINISH

Figure 4-2 SAFAN Study Sequence

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SAFOP Guidelines

SAFAN Checksheet

Keywords Promptwords Outside Non-electr. Electrical worksheet

persons staff staff
Electrocution direct contact
indirect contact
proximity
induction
step potential
testing
working
site work
excavations
erection
fences
building near
substations
lines

Fire poles
switch house
generators
transformers
conductors
fireball

DC arcs
dropping tools

Explosion pressure
generators
tension
compression
blast
insulators
seepage
gas collection
oil collection
racking
transformers
switchgear
batteries
cylinders
excavation
enclosures

Physical falling
danger
site construction
remote control
racking
mech. danger

-cont.-
Keywords Promptwords Outside Non-electr. Electrical worksheet
persons staff staff

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 Physical rotating
danger equipment.

access
emergency exits
ladders
warnings
switchgear
tapchangers
noise
temporary
supplies

Toxicity S.F. 6
H2S
gases
acids
asbestos
PVC
chemical
hydrogen
CO2

Environmental Freon

Radiation X-rays
radio active

Ergonomics accessible
emergency exits

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 SAFOP Guidelines

SAFETY ANALYSIS(SAFAN) WORKSHEET

Project : Stage of Study (INITIAL/FINAL) :
Location :
Drawings :
Sheet …….. of ……….
Person Classification :

Type of Exposure Situations Information Required Recommendation Action

Hazard(Key Word) for Assessment

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 SAFOP Guidelines

5 SYSTEM SECURITY AND OPERABILITY OF PLANT ANALYSIS (SYSOP)

5.1 GENERAL

5.1.1 Study Phases

A SYSOP study may be undertaken in two distinct phases. They are:

•An initial study should be conducted out on the conceptual design to help clarify the
objectives of the project in terms of overall system security and operability.
(Section 2.2 gives details).
• A final study should be conducted at the 'frozen' design stage to study in
detail the security and operability of a system, its plant and equipment.

5.2 STUDY TECHNIQUE

5.2.1 Element Selection

This stage of study systematically questions engineering design and operation of a
project to identify possible limitations and lack of flexibility, with their consequences to
operability and security to a system.

Detailed examination of large, complex projects is facilitated by breaking-down

projects into a number of discrete Elements for detailed examination. Elements
should be small enough to be manageable and large enough to be of interest in
terms of study objectives and, if possible, be a whole subsystem or unit of a complete
system.

A system under study should be carefully examined to determine which parts to

select as basic Elements.

These could be based on Isolation Points for major items of plant, or upon
associated Protection or Operational Zones.

Suggested Elements selected from an electrical system be given in FIGURES 5-4,

5-5, 5-6 and 5-8.
FIGURE 5-2 illustrates the SYSOP study sequence for Element assessment.

It is possible that an assessed Element will recur many times throughout a complete
system and, if identical, will not require further assessment. However, interaction of
individual Elements with each other may have to be assessed. For e.g., two
transformers in parallel or encroachment of busbar protection into adjacent
Elements.

The flowchart in FIGURE 5-3 illustrates this principle.

5.2.2 Component Method
A Guide-word technique is used which is similar to that used in SAFAN studies but
with basic Guide-words chosen to emphasise operation and security content of a
study.

Guidewords assist a study team in questioning every part of a project design and
operation in a manner that ensures systematic examination for deviations affecting
security and operability of system plant and equipment.

-cont.-
This method of assessment requires the selected Element to be broken down into a number
of components for detailed examination, each Component being a discrete major item of
plant or support system.

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SAFOP Guidelines

Identical Components need be assessed only once, although their relationship with other
Components in the Element may need to be separately assessed.

To help a team to identify possible deviations, FIGURE 5-1 lists Guidewords with associated
prompt-words that can be used to fill in the checksheet.
The flowchart FIGURE 5-2 illustrates the Component method study sequence.
5.2.3 Assessment Point Method
The Guideword 'Protect' requires a different technique as it assesses the consequences of
applying a known deviation, such as a conductor earth fault or a system overload to various
locations within an Element. Locations known as 'Assessment Points' have their positions
defined by numbering interconnections between components within an Element. (See
FIGURE 5-9).

A list of prompt-words associated with the Guideword 'Protect' is given in FIGURE 4-1.

Flowchart FIGURE 5-3 illustrates the Element Assessment Point method study sequence.
5.2.4 Consequences and Results
Consequences and results obtained from SYSOP studies are recorded on SYSOP
worksheets.

5.3 STUDY PROCEDURE

5.3.1 General
A large schematic diagram of an Electrical System under study should be displayed and its
general intention explained with regard to overall security and operation. Then the basic
Elements of the system are defined, while identical Elements, Components and Assessment
Points are identified and marked on the system diagram. The relationship of the Elements to
each other and to the complete system, the various combinations required to assess these
relationships etc. should be noted and a list prepared.

The order in which Elements are chosen for review should proceed in a logical manner
starting with a relatively simple Element, at the distribution end of a system, and then up
through the higher voltages.

The first Element should be selected for systematic critical review; its function explained and
Components/Assessment Points within defined, with explanations given of their function and
purpose.

The Study Team Leader then selects a Component from within the Element and applies the
first Guideword. The team discusses possible deviations arising from application of the
Guideword with prompt words to the Component.

At this early stage in the proceedings, and with an inexperienced team, it may be necessary
to use Prompt-words to stimulate discussion.

In the case of the Component and Guideword cited above, Prompt-words 'will not close' or
'will not trip' could be used.

-cont.-

As Deviations are detected, the Team Leader should ensure that all team members
understand causes, consequences and results arising from deviations. If a solution
cannot be found at the team meeting, deviations should be noted for future
investigation. Flowchart FIGURE 5-2 illustrates the study sequence for the
Component Assessment method.

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 SAFOP Guidelines

Using Assessment point method in conjunction with the Guideword 'Protect', the
team now assesses in detail consequences and results arising from abnormalities in
normal running of a system.

Deviations are applied in turn at chosen locations throughout the Element. For each
location the team evaluates all possible consequences and their resultant effects
both within and beyond Element boundaries.

Results of this appraisal are recorded, together with the team’s recommendations, on
a SYSOP Worksheet.

The study continues until all relevant deviations have been applied to pertinent
locations for each selected Element of a complete system.

5.4 RECOMMENDED ACTIONS

The study continues until all relevant Guidewords have been applied to each
Component/Assessment Point within the Elements and all Elements have been
examined in their relationship to each other and to the complete system.

All significant Deviations and Consequences are recorded, together with their
location and cause, and where possible remedial actions are recommended by the
study tears, together with the responsible SPDC department.

5.5 EXAMPLES

5.5.1 Component Method

Selected Element - 132/33 kV Transformer.
Element Function - To supply power and regulate voltage.
Guideword applied - Operate.
Selected Component - Transformer.
Prompt-word - No operation.
Deviation Developed - Forced cooling fails to operate.
Location and Cause - Loss of cooler supply.
Consequence and Result - Loss of supply as 33kV circuit breaker
opens to off- load transformer.
Recommended Action - Fit cooler failure alarms; check cyclic rating
of transformer.
Record - SYSOP Checksheet/Worksheet

5.5.2 Assessment Point Method

Apply Guide-word - 'Protect'
Selected Element - 132/33kV Transformer
Element Function - To supply power and regulate voltage
Deviation Applied - Short circuit and/or earth fault.
Assessment Point - Located between 132 kV circuit breaker and it’s associated
current transformers.
Purpose - To check protection zones of operations.
Location and Cause - Outage extends to 132 kV Busbar zone protection.

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SAFOP Guidelines

Consequences and Results- Busbar zone protection isolates adjacent 132 kV Busbar.
- Loss of 132 kV interconnection
- Loss of supply, only one transformer installed at substation
Prompt-word - 'Back-up’
Recommended Action - Check that overhead line protection acts as back up in case
of bus-zone protection failure.
Record - SYSOP Checksheet/Worksheet.

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 SAFOP Guidelines

GUIDEWORD PROMPTWORDS
Identify Unable to identify
Misleading identification
(Misidentify)

Operate Will not operate

Will not open
Will not close
Will not trip
Will not tap
Will not isolate
No operation cooling

Control Cannot control

Incorrect control
Disconnector
Circuit Breaker
Tap Changer
Coolers
Neutral Switch

Display No indication
No alarms
No information
False display

Maintain Cannot maintain

Isolate
Earth
Test
Clearance

Protect Short circuit

Earth fault
Open circuit
Overload
Back-up (protection)

Environment Temperature
Humidity
Vibration
Noise
Lighting

Figure 5-1 - SYSOP GUIDE WORDS AND PROMPT WORDS

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SAFOP Guidelines

START

EXAMINE OVERALL SECURITY OF

ELECTRICAL SYSTEM

1.SELECT ELEMENT OF
COMPLETE SYSTEM

2. EXPLAIN FUNCTION OF
COMPLETE ELEMENT

3. APPLY GUIDE WORD

4. SELECT COMPONENT AND

EXPLAIN FUNCTION

5. DEVELOP DEVIATION

6. EXAMINE LOCATION/CAUSE

7. EVALUATE CONSEQUENCES
AND RESULTS

8. RECOMMEND ACTIONS

9. RECORD

10. REPEAT STEPS 4 TO 9 FOR

ALL COMPONENTS

11. REPEAT STEPS 3 TO 10 FOR

ALL GUIDE WORDS

12. REPEAT STEPS 1 TO 11 FOR

EACH ELEMENT

FINISH

Figure 5-2 - SYSOP COMPONENT ASSEMBLY METHOD STUDY SEQUENCE

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 SAFOP Guidelines

START

EXAMINE OVERALL SECURITY OF

ELECTRICAL SYSTEM

1. APPLY GUIDE WORD

2. SELECT ELEMENT OF
COMPLETE SYSTEM

3. EXPLAIN FUNCTION OF
SELECTED ELEMENT

4. APPLY DEVIATION

5. SELECT ASSESSMENT POINT

AND EXPLAIN PURPOSE

6. EXAMINE LOCATION/CAUSE

7. EVALUATE CONSEQUENCES
AND RESULTS

8. RECOMMEND ACTIONS

9. RECORD

10. REPEAT STEPS 5 TO 9 FOR

ALL ASSESSMENT POINTS

11. REPEAT STEPS 4 TO 10 FOR

ALL DEVIATIONS

12. REPEAT STEPS 2 TO 11 FOR

EACH ELEMENT

FINISH

Figure 5-3 - SYSOP ELEMENT ASSESSMENT POINT STUDY SEQUENCE

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SAFOP Guidelines

START

1. DISTRIBUTION CIRCUIT
7

2. BUSBAR

1. TRANSFORMER
3. TRANSFORMER
(IN PARALLEL) 8
7

4. BUSBAR 10

5. TRANSMISSION CIRCUIT 9

6. BUSBAR

FINISH

Figure 5-4 - ELECTRICAL SYSTEM POSSIBLE ELEMENT AND STUDY SEQUENCE

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SAFOP Guidelines

ELEMENT 33 kV FEEDER CIRCUIT

TO
GATHERING
STATION

Components
1. Circuit Breaker 7. Indication/Control Circuits
2. Current Transformer 8. Batteries/ DC Supplies
3. Voltage Transformers 9. AC Supplies
4. SCADA 10. Gas / Air Supplies
5. Instrumentation 11. Cabling/ Earthing
6. Protection Circuits 12. Alternative In feed Conditions

Figure 5-5 – 33 kV FEEDER CIRCUIT ELEMENT

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 SAFOP Guidelines

(A) 132 kV Busbar (B) 33 kV Busbar

S A 300
S A 200

A 104 A 3204 C 280 C 180

A 204
SECTION 2 SECTION 1
SECTION 2 S SECTION 1
132kV

1250A
C 215 C 120 C 115
A 126 A 120 A 124 25KA C 300
A 214 A 214 C 100
A 214 A 114 (3 SEC)

A 210 A 110

Components
1. Busbar 8. Instrumentation / Synchronisation
2. 132kV –33kV Circuit Breaker 9. Protection Circuits
3. 132 kV Disconnector 10. Indication/Control Circuits
4. Current Transformer 11. Batteries/ DC Supplies
5. Termination 12. AC Supplies
6. Connector 13. Gas / Air Supplies
7. SCADA 14. Cabling/ Earthing
15. Alternative In feed Conditions

Figure 5-6 - 132 kV AND 33 kV BUSBAR ELEMENTS

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Page 32
SAFOP Guidelines

33/11kV, 20MVA TRANSFORMER

133 kV

A 114

S A 110

T1

0185 400A

S 0180

11kV

Components
1. Circuit Disconnector 8. Neutral Switch 15. Protection Circuits
2. 33kV Circuit Breaker 9. Earthing Transformer 16. Indication/Control Circuits
3. 33kV-11kV Circuit Breaker 10. Earthing Resistor 17. Batteries/ DC Supplies
4. Current Transformer 11. Termination 18. AC Supplies
5. Voltage Transformer 12. Connector 19. Gas / Air Supplies
6. Surge Divider 13. SCADA 20. Cabling/ Earthing
7. Main Transformer 14. Instrumentation / Synchronisation

Figure 5-7 - 33/11 kV 20 MVA TRANSFORMER ELEMENT

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 SAFOP Guidelines

33 kV BUS

A203 A200 A204

A304 A 300 A 303

S
A 301 A201

1200A, 25kA(3sec)
Components
1. Circuit Disconnector 11. Signalling Equipment
2. Circuit Breakers 12. SCADA
3. Current Transformer 13. Instrumentation / Synchronisation
4. Voltage Transformer 14. Protection Circuits
5. Earth Switches 15. Indication/Control Circuits
6. Line Traps 16. Batteries/ DC Supplies
7. Surge Divider 17. AC Supplies
8. Over Head Line 18. Gas / Air Supplies
9. Termination 19. Cabling/ Earthing
10. Connector 20. Alternative In feed Conditions

Figure 5-8 - OVERHEAD TRANSMISSION LINE ELEMENT.

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Page 34
SAFOP Guidelines

ELEMENT ASSESSMENT POINTS

380 V AC

G904

T62 T61
T01

2 RT

T1

33 kV

Figure 5-9 – 33/11 kV TRANSFORMER ELEMENT ASSESSMENT POINTS

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 SAFOP Guidelines
SYSOP CHECK
SHEET

Keywords Promptwords Gasturbine/ Emerg. Motors Main Circuit Current Voltage Protecti Indic Control Batter Cabling
Generator generator switchb breaker trfs trfs on ation ies
oard circuits
Identify unable to identify
misleading identify
Operate will not operate
will not open
will not close
will not trip
will not tap
will not isolate
no cooling
Control cannot control
incorrect control
disconnector
circuit breaker
tap changer
coolers
neutral switch
Display no indication
no alarms
no information
false display
Maintain cannot maintain
isolate
earth
test
clearance
Protect short circuit
earth fault
open circuit
overload
back-up
Environm temperature
ent
humidity
vibration
noise
lighting
S.F. 6

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SAFOP Guidelines

SYSTEM SECURITY AND OPERABILITY (SYSOP) WORKSHEET

Project : Stage of Study (INITIAL/FINAL) :
Location :
Drawings :
Sheet …….. of ……….
Element : Element Function:
GUIDEWORD
Component/ Deviation Location and Causes Consequences and Results Recommendation Action
Assessment Point

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SAFOP Guidelines

6 OPERATOR TASK ANALYSIS (OPTAN)

6.1 GENERAL

6.1.1 Study Phases

An OPTAN study may be divided into two distinct phases. They are:

• The initial study may be carried out after the conceptual design stage. However, as
specific data will not be available at this time, study should concentrate on the system
requirements and staffing for Control Room and Field Operator duties. (Subsection 3.2.1
gives details.)
• The final study should take place following SAFAN and SYSOP studies on the 'frozen'
design when many Operator tasks will have been identified.

The study team should look in detail at tasks required to be undertaken by Control Room and
Field Operators, analyse Operator predicted response to these tasks, and review equipment
and instructions provided.
6.2 STUDY TECHNIQUE
OPTAN methods used by the SAFOP Study Team naturally follow on from SAFAN
techniques and SYSOP examination sessions. (Chapters 4.0 and 5.0 of this Engineering
Guideline.)
Detailed complexity of all Operator actions and decisions makes it unlikely that a complete
assessment of every eventuality will be achieved. However, by drawing attention to certain
salient points and general problems, possibility of human error should be considerably
reduced.

Anything which makes human operator’s work more difficult can lead to mistakes. Operators
may develop poor work habits to cope with difficulties. This may lead them to either forget to
do something, or to use wrong working methods. These habits may be tolerated under
normal working conditions but are likely to give rise to serious problems when combined with
power plant failure or loss of supply.

Major incidents usually occur through combination of minor failures. For example, one item
(such as a VDU display, which is difficult to read) may seem trivial when considered alone,
but when considered with other factors (such as heavy workload) may have serious
consequences.

To assist the team in its study, Operator tasks in both Control Room and Field are subdivided
under three main headings. These are:

• Normal Operator Duties.

• System Switching.
• Abnormal or Emergency Conditions.

Each of these duties are further subdivided under headings which attempt to establish a
correlation between procedures envisaged and situations considered. These headings,
defined as key tasks, are:

• Monitor/Check.
• Make Decisions.
• Actions.

Typical questionnaires to establish main tasks for Control Room and Field Operators are
provided in APPENDICES 3 and 4.

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SAFOP Guidelines

6.3 STUDY PROCEDURE

This part of the study analyses an Operator's anticipated response to his task by
assessing the ability of that Operator, his equipment and instructions to give optimum
performance with a minimum of error.
The team should consider decisions Operators make in carrying out every step of
their responsibilities, the information they need to identify and carry out their task, and
the relative frequency and level of demand on each of these responsibilities.
Operators must understand what is happening, have foreknowledge of required
actions, and must know what results to expect from any actions taken.

Like in SAFAN and SYSOP to assist the study team in its assessment, a list of
Prompt-words has been prepared. These are used to pose key questions. 'Have the
Operators sufficient experience to perform their duties with a minimum risk of error?
Suggested Prompt-words are:

• Training.
• Understanding.
• Authority.
• Instructions.
• Information.

These questions are applied in turn to specific Operator duties relating to various
items of plant, equipment and procedures.

Questions can also provide a framework for analysis of incidents in which human
error is involved. Each question is intended; after consideration, to be answered by a
'Yes' or a 'No' or by a qualified response 'it depends'. In an well-organised working
situation the answers should all be 'Yes'.

The study continues until the team is satisfied that all relevant Operator tasks have
been assessed and results recorded.

6.4 RECOMMENDATIONS
When the answer to the question is 'Yes' the likelihood of human error will probably
be low and changes to the situations to which the questions relate should not be
necessary.

A 'No' answer to the question reveals a potential for Operator error. To minimise risk
of error, a specific operating procedure may need to be adopted or it may be
necessary to incur additional expenditure on plant design modifications. However,
such expenditure should be carefully evaluated against consequences.

When the answer is 'it depends', then a Judgement must be made of whether
circumstances in which a problem arises, merit further attention.

Questions applied and operator duties assessed, together with results obtained and
recommended actions, are recorded on 'OPTAN' Worksheets.

Flowchart FIGURE 6-1 illustrates the study sequence for Operator Task Analysis.

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SAFOP Guidelines

6.5 EXAMPLES

6.5.1 Control Room Operator Task Analysis

Selected Main Duty - Abnormal and emergency conditions.
Selected Key Task - Take action.
Plant Identified - Fault on 33 kV overhead line.
Key Question Applied - Has he the AUTHORITY to switch out or attempt to
return to service this item of plant?
Answer Obtained - No.
Action Recommended - Review limits of Authority and Responsibility. Check
security of supply criteria.
Record Results - OPTAN Checksheet/Worksheet

6.5.2 Field Operator Task Analysis

Selected Main Duty - System switching.
Selected Key Task - Make decisions.
Plant Identified - Major items of plant and equipment.
Key Question Applied - Has he the UNDERSTANDING and TRAINING to
check all relevant plant conditions on site before
initiating switching programs, e.g., Plant loading,
Transformer Tap positions, etc?
Answer Obtained - No.
Action Recommended - Review Training.
- Define limits of Authority and Responsibility.
- Review Electrical Operational Safety Procedures
and Electrical Safety Rules.
Record Results - OPTAN Checksheet/Worksheet

OPTAN
CHECKSHEET

Promptwords Plant Equipment Procedures

Monitor Generators Emerg. Motors Transformer UPS Thyristor Switching Isolating Authori
generator Controls sation
Training ESR

Understanding ESR

Authority ESR

Instructions ESR

Information

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SAFOP Guidelines

START

1. SELECT OPERATOR
CONTROL ROOM/ FIELD

2. SELECT MAIN DUTY

3. SELECT KEY TASK

4. IDENTY PLANT / EQUIPMENT

PROCEDURES

5. APPLY KEY QUESTION

6. OBTAIN ANSWER
YES/NO/IT DEPENDS

7. RECOMMEND ACTIONS

8. RECORD

9. REPEAT STEPS 5 TO 8 FOR ALL

KEY QUESTIONS

10. REPEAT STEPS 4 TO 9 FOR

ALL ITEMS/ PLANT/ EQUIPMENT/
PROCEDURES

11. REPEAT STEPS 3 TO 10 FOR

ALL KEY TASKS

12. REPEAT STEPS 2 TO 11 FOR

ALL MAIN DUTIES

FINISH

Figure 6-1 - OPTAN STUDY SEQUENCE

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SAFOP Guidelines

OPERATOR TASK ANALYSIS (OPTAN) WORKSHEET

Project : Stage of Study (INITIAL/FINAL) :
Location :
Drawings :
Sheet …….. of ……….
Operator : CONTROL ROOM/ FIELD Operator Duty: NORMAL DUTIES/ SYSTEM SWITCHING/ EMERGENCY OPERATION
Key Task Plant/ Item Knowledge/ Resource YES/ NO Recommendation Action

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SAFOP Guidelines

APPENDIX 1 – NOTES OF GUIDANCE FOR SAFOP TEAM LEADERS

GENERAL

• It is essential, having been chosen as Team Leader for a SAFOP study, that the SAFOP
Guide is read in its entirety so that its objectives and the different type of studies that are
necessary to achieve them are understood for both Initial and Final phases.
• It will be necessary to establish with the various SPDC departments involved who will act as
their representatives at both Initial and Final phase studies. (SAFOP 3.3.4).
• If one of these representatives can act as Team Secretary (SAFOP Subsection 3.3.3)
throughout the studies, this should be agreed before the Team's first meeting. It should be
noted that some technical knowledge and ability to accurately record team decisions is
desirable for this role.
• It is important to agree with the Project Engineer the date when design philosophy data,
drawings, diagrams, etc., will be available for either the Initial or Final phase study meetings.
• A suitable room for team meetings should be arranged that meet the suggested requirements.
(SAFOP Subsection 3.4.3). Flip charts and an overhead projector will be useful, depending on
the style of presentations decided upon. A plentiful supply of individual study, blank
Worksheets should be available for members.

TEAM'S INTRODUCTION TO SAFOP

• A copy of the SAFOP Guide should be supplied to all members of the SAFOP study team well
before the initial meeting.
• A presentation, possibly on Flip charts or overhead projector slides, should then be made to all
new members of the SAFOP team, preferably by the Team Leader.
• The scene for the studies should be set so those individual members understand their
respective roles, and may ask questions to clarify their responsibilities.
• At this first meeting it should be agreed which documents, e.g., design philosophy data,
drawings, diagrams, etc., will be circulated to individual members so that they will he able to
more easily answer queries on their particular subject or specialisation.
• The Team Leader should explain that there would always be some necessary overlap or cross
checking of particular aspects of the projects under discussion at the different types of studies.
• When such queries have been aired the discussions should be curtailed and the query
directed to the individual study team that is dealing with the particular subject.
• It should be remembered that it is most frustrating for team members to sit through a Team
Leader's explanation of a SAFOP study each time a new member Joins a working meeting.
This can be avoided by giving the new team entrant a copy of the SAFOP Guide and, if
possible, a separate briefing by the Team Leader or Team Secretary before attending his first
meeting.

STUDY EXECUTION

• The SAFOP Guide (Subsection 3.4.1) suggests a preferred method of working through the
individual studies and the amount of time that should be allotted for team meetings.
• The Team Leader must ensure that all members of the team are given an equal opportunity to
contribute at team meetings and that one member does not dominate the discussions,
particularly because of his seniority.
• The Team Secretary must be allowed time, both at the team meetings and afterwards, to
record the team's recommendations on the study worksheets. And, ideally, have the facility of
ready access to a word processor unit so that the amendments agreed could be available for
the next team meeting and the SAFOP Data File updated.
FOLLOW-UP

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• The Team Leader should identify at team meeting which member or department is required
to take action on a particular issue, and should ensure that he is given the authority to expect
a satisfactory answer at subsequent meetings.
• Finally, the Team Leader should be satisfied that after both Initial and Final phase studies
are complete that the Team Secretary has produced a comprehensive SAFOP Data File
which can have an agreed circulation and, if necessary attached action list.

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APPENDIX 2 – NOTES OF GUIDANCE FOR SAFOP TEAM SECRETARIES

GENERAL
• It is essential that having been chosen as Team Secretary for a SAFOP Study, that the SAFOP
Guide is read in its entirety so that its objectives and the different type of studies that are
necessary to achieve them are understood for both Initial and Final phase studies.
• An early meeting with the Team Leader is desirable before the first team meeting so that the
following items can be discussed and an action plan agreed
• Establish the representatives who will attend team meetings, and their availability. (SAFOP
Subsection 3.3.4).
• Date of first meeting for all team members and circulation of date and details.
• Booking of 'Conference Room' for meeting. (SAFOP Subsection 3.4.3).
• Copies of SAFOP Guide to be obtained and distributed to members of team.
• Flip charts, overhead projectors, are availability for presentation at first meeting.
• Copies of blank worksheets for individual members.
• Data, drawings and diagrams to be made available by Project Engineer at Initial or final phase
study meetings.
• Access to word processor unit for typing, correcting and copying of worksheets.
• Presentation at first meeting – who does what?

STUDY EXECUTION
• The Team Secretary must record the drawing numbers, etc., of all documents tabled and there
revision numbers on the worksheets.
• The location, e.g., a particular substation or section of overhead line examined, must be identified
on the worksheets.
• Only when an action is required of someone is an entry made on the individual study worksheet.
• The words used in 'Recommended Action' or ’Recommendation column' of Check/Worksheet are
important and should be agreed by the team at the presentation meeting. As a suggestion, for
instance these could be :-
Review: The team is unhappy regarding a certain aspect and wants clarification or suggests
a 're-think' by department responsible.
Consider: The team feels that certain actions or policies should be adopted if the economics
allow.
Recommend: The team is agreed and feels strongly that a certain modification or change to the
proposed design or policy should be made.
• The Team Secretary should be firm in establishing the 'Recommended Action' or
Recommendation' that the Team Leader has agreed will be recorded on the Worksheets. In
particular, if the Team Secretary has taken part in discussion on specific issues, opportunity
should be sought to properly record it at that time.
• The Team Secretary should try to encourage the Team Leader to keep team meetings to the five-
hour maximum suggested in this Guide (SAFOP Subsection 3.4.2).
• Try to assist the Team Leader in curtailing discussions on specific aspects of the projects at
individual studies that should be taking place under a different individual study. (I.e. predicted
action by a Control Room Operator in a SYSOP team meeting when it is better aired in an
OPTAN team meeting).

FOLLOW-UP
• Produce final agreed Worksheets and place in SAFOP Data File.
• Circulate SYSOP Data File (either Initial or Final) to an agreed distribution.

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APPENDIX 3 – CONTROL ROOM OPERATOR'S MAIN TASKS QUESTIONNAIRE

GENERAL

The following questionnaire has been prepared under three pleadings, which are considered
to be the Control Room Operator's Main Tasks. These are:
• Normal Operator Duties (Monitor or Check).
• System Switching (e.g., Plant Remote Operation).
• Abnormal or Emergency Conditions (e.g., Plant Failure, Loss of Supply,
Commissioning and System Outages).

In the following questions, the word 'Display' refers to all methods of giving information to
the operator, the word 'Control' applies to all means by which the operator gives
instructions.

CONTROL OPERATOR QUESTIONNAIRE

Normal Operator Duties

Under normal duties the operator will:

• Monitor or Check Displays.
• Make Decisions.
• Take Actions.

Monitor or Check Displays

Are all displays including VDUs and Mimic Diagrams easily readable with clear identifiable
information?

Is all relevant information supplied? Is redundant information kept to a minimum?

Is there an Alarm List available on VDUs?

Is there a 'Banner' area for incoming alarms? Is confusing paging of VDU displays
avoided?

Are Audio Indicators for various functions easily distinguishable?

Are there sufficient VDUs so that all information required at a given time can be displayed
simultaneously?

Is the operator able to initiate routine logging of specific items of plant in terms of measured
values at regular intervals?

Is it possible to easily set and alter High and Low Limit Alarms on measured values?

Is it possible for an operator to easily adjust setting factor and dead band area on measured
values?

Is any change of state taking place on the power network displayed regardless of whether
relevant substation or plant has been switched to ‘Local’?

-cont.-

Are colour codes and any other such conventions used in displays readily obvious in meaning and
easy to learn?

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Are colour guns on the VDUs permanently monitored?

Can operators initiate regular checks of the SCADA system by routine operation of a dummy circuit
breaker at each substation? (Also possibly dummy analogues).

Can a page of VDU information is easily transferred to hard copy printout on a logging printer
(regardless of colour)?

Does acceptance of incoming alarm information NOT remove such information from display?

Is there adequate monitoring of the SCADA system itself? (Monitoring of SCADA system –
indications of on-line computer, Hot standby/off-line computer, Healthy UPS system, and Regular
transmissions over standby routing to substations) i.e., is a Watchdog panel provided?

Make Decisions

Based on information received from the overall monitoring of a system, can operators make
decisions related to?

• Changing Transformer Tap Positions?

• Opening and Closing Circuit Breakers?
• Generator Output?
• Overload Conditions on Transformers and
• OHL Voltage Levels?

Can the operator be assisted at arriving at these decisions by having rapid and secure access to
communication with Generator Operators, Field Staff, Administrative Staff, Senior Authorised
Electrical Persons?

Is information, upon which decisions are based concerning plant, derived from the plant component
itself as far as possible?

Take Actions

Is there adequate 'Tell Back' responses to actions performed, such as:

• Transformer Tap Changing?
• Circuit Breaker Operation?
• Reset of Trip Relays?
• Start and Stop Transformer Cooling Fans?

Can any incorrect selection be easily cancelled prior to final actuate signals being sent?

Are there full and adequate procedures laid down, and are these easily understood even by
personnel unfamiliar with the system.

System Switching

All previous questions under Normal Operations are relevant and applicable in the case of system
switching, plus the following.

-cont.-

Are there formal procedures set out such as preparation of switching programs and
agreement with field staff over these schedules prior to implementation?

Will the safety aspects of system switching be included within the operator's responsibilities
such that he formally enters and logs details of documents, (Electrical Permits to Work,
etc.) application of Circuit Main Earth and implementation of ESR requirements?

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Abnormal or Emergency Conditions

All items discussed under Normal Operation and System Switching are relevant and
applicable in the case of Abnormal or Emergency Conditions plus the following:

Is full cognisance taken of the need to ensure stress is avoided with the presentation of
major emergency alarms (for instance, subdued chimes rather than strident bells are
favoured as audio indicators)?

Are certain Alarms assigned priorities over others?

Is Acceptance of incoming alarms achieved easily, say with a single dedicated key action?

Is minimal information put into the banner area and full description given in the alarm list
AND on the substation display?

Does the operator have precise instructions as to his actions on receipt of foreseeable
emergency situations arising?

Is there adequate emergency lighting available to ensure an operator can still perform his
duties at times of loss of main lighting?

Is the time-tagging aspect, particularly on logging printers, sufficiently discriminatory to

provide adequate facilities for post fault analysis of power system failures?

Can emergency procedures be implemented whether or not an operator knows what is

wrong, i.e., can they be 'symptom' based rather 'than event based?

Can commissioning of plant on to the SCADA System, both as part of this project and in the
future, be carried out effectively to plant simulators, and such commissioning not disrupt the
power equipment in any way?

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APPENDIX 4 – FIELD OPERATOR'S MAIN TASKS QUESTIONNAIRE

GENERAL

A Field Operator's tasks can be considered under three main headings. These are:

Normal Operator Duties : Inspecting substation plant and overhead lines.

System Switching : Operating Plant on site.
Abnormal or Emergency : Commissioning and Maintaining Plant, Post Fault Reporting and
Investigations.

To determine if plant can be easily inspected and operated, and supporting documentation is
adequate, a list of questions is detailed below.

FIELD OPERATOR QUESTIONNAIRE

Normal Operator Duties

Under normal operator duties he will:

• Perform inspection of substations and overhead lines.
• Report Main Plant or Auxiliaries requiring attention.
• Take immediate action on potentially serious plant conditions.

Has the operator performing inspection been made familiar with the plant when it was installed?

Has the operator been given a checklist on specific items to be inspected?

Has the operator been given instructions on what fault or defect to report immediately?

Has the operator been instructed not to leave the ground in substation compounds containing
exposed high voltage conductors?

Has the operator been instructed not to pursue investigations into 'noises' from ’live gear' without
first reporting to the Control Person and agreeing a prudent form of action?

Is the operator familiar with the relevant details of the type of construction of the overhead line being
inspected?

Does the operator have knowledge of interlocks on operating devices of various plants?

Does the operator know the significance of local and remote alarms or indications that may occur
when he is operating?

Does the operator know the significance of transformer tap positions, tap change control modes and
circuit loading prior to initiating switching programs?

Abnormal or Emergency Conditions

Under these headings the operator may be commissioning plant and auxiliaries or dealing with post-
fault investigations.

-cont.-

Is the substation to be commissioned and then taken under the scope of the ESR?

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Will the substation be subject to the ESR when the last connection is to be made to
conductors that can be made alive from the system?

Will a Senior Authorised Electrical Person (SAEP) become involved in the protection and
voltage pressure testing before the substation is connected to the system?

Will SPDC provide technical staff to monitor turnkey contractors' staff when substation is
partially commissioned?

Has the operator the training and understanding to identify abnormal plant conditions and
emergency situations, e.g.:
• A tap changer stuck between taps?
• A circuit breaker locked out?
• Relay flag operations?
• Low battery volts?
• Low oil levels?
• Buchholz gas alarms, etc.?

Has the operator been told not to climb any structure without safety documentation?

Has the operator training, understanding and instructions to carry out minor tasks on plant,
and equipment, e.g.:
• Reset relay flags and indicators?
• Test cooling fans?
• Reset maximum reading instruments?
• Change silica gel breathers?

Have the operator instructions to inspect and check:

• Portable earths?
• Posts, chains, ropes, etc. (temporary barriers in compounds)?

Is the operator aware that when performing battery inspections, smoking and the presence
of naked flames are prohibited in battery rooms or in the vicinity of battery installations?

System Switching (Operating Plant)

When performing switching operations, has the operator been made familiar and received
training on:
• Operation of 132 kV Disconnector?
• Operation of 132 kV Earth Switches?
• Operation of 132 kV Circuit Breakers (Local)?
• Operation of 33 kV Circuit Breakers (Local) including isolating, locking-off and
earthing both circuit and busbars?
• Operation and control of transformer tap changers?
• Application of Circuit Main Earths to 132 kV and 33 kV coppers?
• Operation of Tap Change Controls?
• Operation of Low Voltage Switchboards?

Has the operator been trained in the use of correct voltage detectors before applying CME’s
to?
• Exposed coppers?
• Switchgear spouts?

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7. ENGINEERING STANDARD USER-COMMENT FORM

Engineering Standard User-Comment Form

If you find something that is incorrect, ambiguous or could be better in a standard, write your
comments and suggestions on this form. Send the form to the Document custodian (Corporate
Discipline Head Electrical).
The form has spaces for your personal details. This lets the custodian ask you about your
comments and tell you about the decision.

Standard Details Title Issue Date:

Number:

Page number: Heading Number: Figure Number:

Comments:

Suggestions:

User’s personal details

Name: Ref. Signature: Date:
Ind:

Phone:
Custodian Actions
Recd Decision: Sign: Ref. Date:
Date: Reject: Ind:
Accept, revise at next issue:
Accept, issue temporary amendment

Comments:

Originator Date: Sign: Date: Sign:

Advised: Advised:

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