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Chapter 4 Summary

The document discusses objectives in technical communication such as providing specific details, answering questions, and using easily understandable words. It also covers simplifying words, sentences, and paragraphs for conciseness. The document then discusses achieving accuracy in technical communication and optimizing technical communication through various methods. It concludes by discussing the writing process.

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73 views

Chapter 4 Summary

The document discusses objectives in technical communication such as providing specific details, answering questions, and using easily understandable words. It also covers simplifying words, sentences, and paragraphs for conciseness. The document then discusses achieving accuracy in technical communication and optimizing technical communication through various methods. It concludes by discussing the writing process.

Uploaded by

api-550229829
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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To: Nancy Myers

From: Jamie Wilson


Date: April 8, 2021
Subject: Apled 121-Chapter 4 Summary

Chapter 4
Objectives in Technical Communication
Achieving Clarity in Technical Communication

 Provide Specific Detail-Quantify your information instead of using vague language. For example,
you can say 30 minutes ago instead of recently.
 Answer the Reporters' Questions-Another way to write clearly is to answer the questions-who,
what, where, why and how.
 Use Easily Understandable Words-Avoid obscure words, for example
 Use discussed above instead of aforementioned
 Use know instead of cognizant
 Use show instead of disclosure

Simplifying Words, Sentences, and Paragraphs for Conciseness

 Conciseness Saves Time-Keep it short; people’s time is valuable


 Technology Demands Conciseness-the size of the device may determine the length of your
communication
 Conciseness Improves Readability- not all people are college graduates
 Limit Word Length for Conciseness-long words make a sentence hard to understand
 Limit Sentence Length-Use active instead of passive voice and delete “be” verbs
 Limit Paragraph Length- In a long paragraph you force the reader to wade through many words
making the paragraph hard to read

Achieving Accuracy in Technical Communication

 Proofreading Tips
o Let someone else read it
o Let it sit
o Print it out
o Use technology
o Read it out loud

Optimizing Technical Communication

 Analysis
 Spatial Organization
 Chronology
 Importance
 Compare/Contrast
 Problem/Solution
 Cause and Effect

The Writing Process at Work

 Prewriting-Brainstorming
 Writing-Write your paper
 Rewriting-Proof read and edit

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